Post on 20-Nov-2014
description
Seven Deadly Sins of Time Management
A time management workshop for busy library peeps
Time management isn’t sexy…
…but it is necessary.
jturner@georgialibraries.org@lawlesslbrarian
THE 7 DEADLY SINS
Failure to internalize organizational goals
Deadly sin #1
Pop Quiz
Work with your group
and jot down as many of
your library’s strategic
plan goals as you can
recall.What is your library’s
mission statement?
List as many of your
library’s organizational
values as you can recall.
• Implement technology strategies that increase efficiency, service, and responsiveness to the community.
• Provide a dynamic, current collection of resources in popular formats designed to meet the needs of the community both now and in the future.
• Create a customer-focused environment in all aspects of library service delivery
Strategic Goals
• Create and promote a public image of the library as a vital, dynamic, customer-friendly and essential source of information, life-long learning, cultural enrichment and civic involvement.
• Provide the necessary infrastructure and public access to meet the library needs of a growing population.
• Provide a welcoming, safe library environment that reflects the community’s changing needs.
• Strengthen existing partnerships and develop new collaborations with schools, agencies, businesses,
• community organizations, and individuals to maximize service to the community.
Strategic Goals
The Bartow County Library System provides all citizens of the county with resources and services to help meet their informational, educational, cultural, and recreational needs. The library system is the primary self-directed learning resource for the county and offers extensive literary collections, current and reliable reference collections, and exciting children's collections that encourage citizens to develop an interest in reading and lifelong learning.
Mission
• Quality Service• Learning-Centered• Intellectual Freedom• Universal Accessibility• Innovation• Communication• Collaboration/Teamwork• Positive Attitude
Values
Failure to set personal goalsDeadly sin #2
Why is it important to set goals?
Career
Financial
Education
Family
Artistic
Attitude
Physical
Pleasure
Public Service
Personal needs
Library needs
Creative Traction
Lifetime Goals
Five Year
One Year
Six Month
One Month
Backward Goal Setting
Gravitational Goal Setting
Tasks I love Tasks I loathe
Tasks I love Tasks I loathe
Personal Life
Professional Life
Specific
Measurable
Attainable
Relevant
Time-bound
SMART Goals
Exercise: Backward or Gravitational Goals?
Failure to prioritizeDeadly sin #3
Covey Quadrant
• Crises• Pressing problems• Deadlines
• Preparation• Prevention• Values clarification• Relationships• Empowerment
Necessity Quality
Deception
• Email• Phone calls• Meetings• Popular activities
Waste
• Busy work• Time wasters• Escape activities
• System-wide initiatives• Department/branch projects • Organizational teams/committees• Fielding daily communication• Daily job responsibilities from job description• other daily job responsibilities not in job description• Library association/community involvement
30 Day Snapshot
How do your priorities map?
Balanced
Focused
Flexible
Team player
Knows role
SMART goals
Scheduling
Adapts work
Quadrant 2 Person
Requirements Characteristics
Daily Doldrums
Failure to manage distractionsDeadly sin #4
What’s Broken?
Desk Office Workload
Team Div. Org Hood
Every surface covered with clutter
Layout is not conducive for working with others
Saying “yes” to everything keeps me in a state of perpetual backlog
Short-term priorities are not clearly articulated
Highly competitive environment where dept heads compete for limited resources
Past grudges interfere with getting things done
The house next door is in disrepair and negatively affects my property value
Dual monitor setup creates a wall between me and visitors in my office
Old projects are still on my current projects board
Inefficient use of email and task lists makes it difficult for me to stay current
Team members don’t respect each others’ time, leading to permanent crisis mode in office
Lack of communication between dept heads in my division
No current CE needs assessment
My house is on a septic tank and the county is in no rush to put the neighborhood on sewer
No clear sense of organization anywhere (corkboard, desk, bookcase, etc)
Slow Internet connection speed makes it difficult to complete online projects
Not doing enough far-reaching, bigger impact projects for GA library community
Projects could be managed better (often unsure of who is responsible for what, when will action items be complete)
Imbalance of the division of resources
Several people in the neighborhood are active, but there are no sidewalks for joggers
Not enough filing space for legacy documents
Too many presentation/ speaking requests
Lack of space to fully deploy a Mac/PC environment
Giving to procrastinationDeadly sin #5
Functional
Dysfunctional
Short-term
Long-term
Chronic
Types of Procrastination
Why do people procrastinate?
Procrastination=Delayed Workflows
Acquisition Cataloging Processing Shelving Public Services
What methods have you used to combat procrastination?
Two Birds
• List the tasks you are currently putting off.
• Remove two from the list by doing them now!
• Plan and set a schedule for the rest.
• Reward yourself when the tasks are complete.
• Punish yourself when tasks are not completed on schedule.
4 D
• Don’t do it
• Do it
• Delegate it
• Defer it
Nuclear Option
• No working late
• No taking work home
• If it doesn’t get done during work hours, it doesn’t get done.
Taking on too muchDeadly sin #6
Everyone is a negotiator.
Sometimes, you just have to say..
… but how should I do it?
What are your main challenges in saying no? What are some canned phrases you could use to say no in the workplace?
Failure to take care of yourselfDeadly sin #7
Thank you!
Jay Turner
jturner@georgialibraries.org
Twitter: lawlesslbrarian
Handouts for This Workshop
https://docs.google.com/file/d/0B9W4J84EBjUMZGFocDFoOC1tcUk/edit?usp=sharing