Creating Effective Visual Aids (AVs)

OUTLINEThe rationale behind using AVsTips for preparing effective AVsPreparing effective PowerPoint slidesSample AVs

Visual Aids ShouldSupplement presentationOutline the main pointsServe audiences needs, not speakersBe simple and clear

because...

The Purpose of Using Visual Aids... AVs

support your ideas

improve audience comprehension

add variety to presentation (a break from listening)

The Purpose of Using Visual Aids cont.

enliven a difficult / boring subject

help illustrate complex ideas/concepts

help the presenter to stick to the plan

Visual Aids - ExamplesPowerPoint SlidesOverhead TransparenciesGraphs/ChartsPicturesFilms/VideoFlip ChartsSketches

Tips on Preparing Visual Aids

TIPS...Start with an outline of the goal

Keep visual aids BRIEF

Do not read AV directly (what you say vs. AV)

Ask audience to read or listen, not both

TIPS... (cont.)Account for production time (both in planning and selection)

Check relevance to topic

Use charts and graphs

Make sure graphics are not too crowded

TIPS...(cont.)Don't let handouts become a distraction

Practice with AV

Seek feedback on the clarity of your AV

Check grammar and spelling

Making PowerPoint SlidesAvoiding the Pitfalls of Bad Slides

ADVANTAGES OF POWERPOINT SLIDES

Professional image

Minimal expense

Compact and portable

ADVANTAGES OF POWERPOINT SLIDES (cont.)

Easy to email sort and practice edit insert graphicsshare

ADVANTAGES OF POWERPOINT SLIDES (cont.)Can beprintedcopied provided as handout material

Many options:animationvideo clipssound

DISADVANTAGES OF POWERPOINT SLIDESEquipment not always available Technology being the focus - not content or presenter Noisy projector distracting

Need of a darkened room

Tips to be CoveredOutlinesSlide StructureFontsColorBackgroundSpelling and GrammarConclusionsQuestions

Outline1st or 2nd slide ---- outline

Only main points on the outline slideEx: Use the titles of each slide as main points

Slide Structure 1-2 slides per minute

Point / bullet form (no complete sent.)

4-5 points per slide

Key words and phrases only

Slide Structure - BadThis page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

Slide Structure GoodShowing one point at a time will:help audience concentrate on what you are saying

prevent audience from reading ahead

help you keep your presentation focused

Slide Structure - AnimationDo not use distracting animation

Do not go overboard with the animation

Be consistent with the animation that you use

Fonts - GoodUse at least an 18-point fontUse different size fonts for main points and secondary pointsthis font: 28-pointmain point font: 30-pointtitle font: 42-pointUse a standard font like Times New Roman or Arial

Fonts - BadIf you use a small font, your audience wont be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

Dont use a complicated font

Color - GoodUse a color of font that contrasts sharply with the backgroundEx: blue font on white backgroundUse color to reinforce the logic of your structureEx: light blue title and dark blue textUse color to emphasize a pointBut use this only occasionally

Color - BadUsing a font color that does not contrast with the background color is hard to read Using color for decoration is distracting and annoying.Using a different color for each point is unnecessaryUsing a different color for secondary points is also unnecessaryTrying to be creative can also be bad

Background - GoodUse backgrounds such as this one (attractive but simple)

Use backgrounds which are light

Use the same background consistently

Background BadAvoid backgrounds that are distracting or difficult to read fromAlways be consistent with the background that you use

Graphs Use graphs rather than just charts and words

Data - easier to comprehend & retain

Trends - easier to visualize

Spelling and GrammarProofread your slides for:speling mistakesthe use of of repeated wordsgrammatical errors you might have make

Have someone else check your presentation!

ConclusionUse an effective and strong closingAudience is likely to remember your last words

Use a conclusion slide to:Summarize the main points Suggest future avenues of research

Questions??End with a simple question slide to:Invite your audience to ask questionsProvide a visual aid during question periodAvoid ending a presentation abruptly

SAMPLE SLIDES

Zamannz iyi kullannSesinizin vurgularnda ve tonlamada nem ve tekrarlama iin ierie uygun deiiklikler yapn

Grsel malzemelerinizle szl anlatmnz arasnda denge olmasna dikkat edin

Her blmn balnn yeterince aklayc olmaldrDinleyicileriniz ile gz temas iinde bulunun ve beden dilinize dikkat edin.

Sunumunuzun ana hatlarn retim yesi/ uzman kiiye sunum ncesi verinAdnz, soyadnz ve konumunuzu vererek kendinizi tantnKonumanz en az kez prova edinKonumanz dzenli ve tutarl bir ekilde dzenleyinWHAT TO DO IN PRESENTATIONS

Gsterilen PP slayt'ta yazl olan metindeki cmlelerin tpa tp aynsn konumanzda kullanmaynSunum boyunca kartlar zerindeki notlarnzdan okumaynok hzl, ok yava, ya da okuma biiminde monoton bir ekilde konumayn.

Dinleyicilere srtnz dnmeyinGrsel malzemeyle ilgili olmayan bir konudan bahsetmeyinGrsel malzemeyi ok fazla yazl metinle, resimlerle veya ok farkl renklerle doldurmaynKolay okunmayan grsel malzeme kullanmaynTHINGS TO AVOID IN PRESENTATIONS

Grsel-itsel Aralarn zleyici nnde KullanmGrsel malzemelerinizi gvenli bir ekilde kullanarak, dinleyicilerinize tablolarda, slaytlarda veya saydamlardaki bilgileri kavramalar iin zaman tanyn. Sunumunuzda gerekli olduunu dnerek iitsel malzeme ya da video kasetlerden yararlandnzda, kullanm srasnda zaman kaybetmemeye dikkat edin.

Alcohol, drugs and fatiguealcohol: 30% of the injured driver are under the influence of ALCOHOLfatigue: the legisltion is now only for professional driversdriving while drugged: is increasing in recent yearsmethods for testing have to be developedon medical drugs that affect the driving skills, the information is provided

Thank you