Activant SDI - Epicor · This class is designed for… Personnel responsible for configuring,...
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Activant SDI Point of Sale Processing and Cash Acceptance
Transcript of Activant SDI - Epicor · This class is designed for… Personnel responsible for configuring,...
Activant SDI
Point of Sale Processing and Cash Acceptance
This class is designed for…
Personnel responsible for configuring, receiving, and reporting on cash payments and deposits
Objectives
Establish set-up options for point of sale/cash processingProcess cash payments and depositsReview report processing
This course will NOT cover…
Order creation and maintenance
Control File Settings
Several control file settings are used in the point of sale processing
OECTRLMTN, Terms/Ship Via
Counter Billing TypeDetermines whether a customer is a cash sale customer or an on-account customer
ARCUSTMTN, Customer screen 1
Terms field matches OECTRLMTN terms
OECTRLMTN, Order Entry/Invoicing
Purge Stored Counter Orders Daily?
Miscellaneous Options 2
Repeat “Taken By”Secure “Taken By”Allow Recall of Counter Billing Cash Invoices
Miscellaneous Options 4
Addon Code for Cash Sales Terms DiscountDefault Counter Billing Options
Cash Sales: Counter Billing module
New orders (option 1)Invoice (option 2)
Counter Billing Cash Payment
Counter Billing Cash Payment
Counter Billing Cash Payment
Counter Billing Cash Sale
Tendered in any combination of payment types
CashCheckCredit card
Counter Billing Cash Payment
Deposits with a Cash Sale
Pay for a Counter Billing cash invoicePay for backordered material at the same time
Amount being invoiced will be paid for as a cash salePayment for the backordered items will be entered as a deposit
Counter Billing Deposit Adjustments
Counter Billing Cash Refunds
What is different from a cash sale?How is money given back?
Counter Billing Header Screen
Counter Billing Cash Payment
Counter Billing Cash Payment
Deleting a Cash Sale
Recall the order and access the Alternate Header screen to delete the orderDeposit can be returned or left on account
Deposits on Orders
Can be entered at any timeBackorders or shipped OE or CB modes
Counter Billing Header
Counter Billing Deposit Screen
Counter Billing Payment Types
Counter Billing Header
Deposits: Shipped and Backordered
Taken for both at the same timeshipped amount and backordered amount
Multiple types of payments acceptedCashCheckCredit card
Counter Billing Deposit
Counter Billing Payment Types
Counter Billing Payment Types
Payment on Account
Option to take payments on accountNot associated with an orderProcess on new invoice with no line items
Counter Billing Header
Counter Billing Deposit
Counter Billing Payment Type
Counter Billing Header
Adding Additional Deposits
Added at any timeAdded to any existing deposit amounts
Same process as original deposit entry
Returning Deposits
In full or in partialShippedBackorderedBoth
Counter Billing Deposit
Counter Billing Payment Type
Deleting An Order With A Deposit
Deposit amount can either be kept or returned Kept deposits will be unapplied payments in AR
Counter Billing Alternate Header
Counter Billing Payment Type
Moving Deposit Amounts
Existing deposits can be moved between shipped and backorderedControl file settings can automatically move deposit amounts based on covering the shipped or backordered amounts
Counter Billing Deposit
Transaction History
All cash transactions kept in detail for every order/invoiceViewed via INQUIRY or order entry
Counter Billing Header
INQUIRY Order Header Screen
Payment History Screen
Payment Type History Screen
SDI Cash Reports
Reports to look at before end of dayReports used to balance cash drawer
Check for Deposits/Cash
OECHKDEP report should be included in the end of day routine
Identify potential issues with cash balancing
OECHKDEP Problems
Transaction not complete Cash transaction not completeNo deposits recordCash total mismatch
OECASHREG Report
Include in the end of day routineBefore the end of day
after all transactions have been completed, as an aid in balancing the cash drawer
Reports cash totals by:CompanyDivisionRegister
IVCASHREG Report
Include in the end of day routineAfter IVUPDATE is run
Reports Order Entry/Counter Billing cash totals for the day by:
CompanyDivisionCustomer
Cash Acceptance Concerns/Inquiries
Accounting concernsHow should deposits appear on inquiries and reports?
Cash Deposits Affect Balance?
Option as to whether cash deposits are to be included in the customer’s AR balance or are to go to a separate Cash Deposits GL accountOption to see deposit detail or total deposits only
Summary
Counter enters all cash transactionsSystem has record of all cash transactionsAccounting department does not enter after the fact
For More Information…
Visit Activant on the web: distribution.activant.comView Educational Services course offeringsBrowse Documentation
Cash Acceptance Users Guide
Search the Solutions databaseSubmit a Support case
Email Professional Services [email protected]
