Activant Prophet 21

Prophet 21 System Administration

This class is designed for…

System AdministratorsBackup System Administrators

Objectives

Perform manual backupsRestore the systemUpload database and files to P21Enter users Update the Prophet 21 application and database

This course will NOT cover…

Setting up Maintenance PlansProfilerSQL Statements

Backups

Perform Backups on a regular basis! SQL Maintenance Plans

System will automatically backup on a timely basis

– Complete backup daily– Transactional logs backed up on an hourly

basisTechnical consultants can set this up

Manual Backups

Perform manual backups BEFOREImportsUpdating items through Pricing Service

Performed through the Microsoft SQL Server Management Studio Can be done when people are on the system Create a file for backups

If saving backup to File

Manual Backups

Manual Backups

Manual Backups

Manual Backups

CompleteComplete database is backed up

DifferentialBackup of only the changes made to the data in the database after the last full database backup is done

Manual Backups

Manual Backups

Manual Backups

Manual Backups

Manual Backups

Restoring the System

Databases Production

Actual business transactions

ImportImporting data

PlayTraining and testing purposes

Restores

Cannot be performedwhen users on system

Restores

Restores

Restores

Restores

Restores

MDF fileDatabase file

LDF file Transaction Log file

Data modifications that happen in database

Restores

Restores

Entering Users

Database Access to SQL DatabaseEntered through Microsoft SQL Server Management Studio

Application Access to Prophet 21 ApplicationEntered through Prophet 21 User Maintenance

Entering Users

SQL Authenticated User IDs are explicitly for the SQL database and Prophet 21 application

Windows AuthenticatedUsers are same as Windows logins

Managing security easier Users will not have to retype passwords

SQL Login

SQL Login

SQL Login

SQL Login

SQL Login

Application Login

Setup users in User MaintenanceSetup Band > System Setup Module > System Menu > User Maintenance

Application Login

Login Windows Authentication

Login SQL Authentication

Database Profiles

DataBase Profiles

Used for Logging In the systemHolds Defaults

Profile Name, Server, Database, Windows or SQL Authentication

Create a Database Profile for each database Option to create only available with ID used when Prophet 21 was installed

Database Profiles

Database Profiles

Uploading Files

Why would you upload files/database? Data Conversion needs DBImplementation Consultant needs to analyze Data Software Support may need to troubleshoot issues

Uploading Files to www.activant.com

Uploading Files

Uploading Files

Uploading Files

Uploading Files

Software Downloads from www.activant.com

Updating your software SQL DatabaseApplication Crystal ReportsHelp Files Forms

MDF Files

Note! This is updating your current build, for example is going from

12.0.123 to 12.0.256

Moving from 11.5 to 12.0 is done via CD

Software Downloads

Software Downloads

Software Downloads

Software Downloads

Update SQL Database

Download files to a folderScripts are run in SQL 32 found under Setup Band > System Administration Module > System Menu > Run SQL 32

Update SQL Database

Update SQL Database

Updating SQL Database

Only scripts that have not been previously run will be available to process

Updating SQL Database

SQL 32

NOTE!There may be instances when software support may

have a script for you to run in order to fix or analyze data.

This is also performed in SQL32.

NOTE!There may be instances when software support may

have a script for you to run in order to fix or analyze data.

This is also performed in SQL32.

Updating the Application

Download the application files into the folder where you keep the Prophet 21 application

accessed locallythrough a network

RMB on the Prophet 21 icon, select Properties to find out

Updating the Application

Updating Help, Crystal, Forms

Summary

Perform manual backupsRestore databasesUpload database and files to ActivantEnter usersUpdate the Prophet 21 application and database

For More Information…

Prophet 21 Help FilesVisit Activant on the web: www.distribution.activant.com

View Educational Services course offeringsSearch the Solutions databaseSubmit a Support case

E-mail Consulting Services consult-sales@activant.com

Contact pss@activant.comSchedule some one-on-one time with an application consultant to work directly with you on your own system