[Webinar Slides] Future-Proof Your SharePoint Investment

Underwri(en by: Presented by:

Future-‐Proof Your SharePoint Investment

Presented November 11, 2015


AIIM Presents:

Future-‐Proof Your SharePoint Investment

Host: Theresa Resek Director AIIM

Errin O’Connor Founder & CEO | 3-‐Time SP & O365 Author EPC Group.net

Holly Anderson Product Marke?ng Manager K2


Introducing our Featured Speaker

Errin O’Connor

Founder & CEO of EPC Group.net

3-‐Time Office 365 & SharePoint Author


Why Some OrganizaLon’s SharePoint Efforts Fail

1. Insufficient planning around the organization’s Business Requirements 2. Not planning for the future and developing solutions only for “The Present” 3. Not focusing on making SharePoint easy for the end users 4. Not implementing “quick win” and “wow the business” solutions to anchor the application (i.e. SharePoint) 5. Being terrified of the cloud and not embracing both a hybrid architecture model and a hybrid “cloud compatible” application development model 6. Not eradicating the bad memories of employees who have had poor past experiences with SharePoint and skimping on an attractive interface


You Do These 2 Things Successfully and You’re Golden

Provide a few SharePoint workflows to your end-users that will simplify two to three current manual business processes in your organization

1.

Implement an easy to use Business Intelligence platform that will help your Executives understand their numbers (i.e. $$)

2.


Why Some Workflow IniLaLves Fail to Launch

Key Areas That Cause Workflow & BPM Initiatives to Stumble: 1.  Developer(s) that do not embrace future compatibility and continue to

develop in their own bubble 2.  I.T. team members who do not embracing the needs of the business and

focus on overly complicated solutions for simple problems 3.  I.T. team members and/or developer(s) who are convinced that their

“on-premise and non-cloud compatible solution” is the only way data can be protected

4.  “Scalability Assumptions” caused by the lack of involving other I.T. team members and departments in an attempt to gain a true understanding of the organizations I.T. roadmap as well as the businesses roadmap

5.  Not considering the testing of 3rd party solutions and having a strictly “build” vs. possibly “buy” mentality

6.  Not implementing workflow solutions that empower “Information Worker”


Areas That Cause I.T. Management Headaches

1.  Developer(s) that do not embrace future compatibility and continue to develop in their own bubble

2.  I.T. team members who do not embracing the needs of the business and focus on overly complicated solutions for simple problems

3.  I.T. team members and/or developer(s) who are convinced that their “on-premise only” and non-cloud compatible solution is the only way data can truly be protected

4.  “Scalability Assumptions” caused by the lack of involving other I.T. team members and departments in an attempt to gain a true understanding of the organization’s I.T. roadmap as well as it’s businesses roadmap

You must plan for the future and that means implementing forward-compatible solutions for SharePoint 2016 and Office 365


SharePoint 2016: What is Coming!

•  SharePoint 2016 will support files up to 10 GB (Configurable per Web App) •  SharePoint 2016 will now support many special characters •  SharePoint Designer 2013 and InfoPath 2013 will not ship with SharePoint

2016 (Office 2016) but there are forward compatible capabilities •  Note: I would strongly advise against installing SharePoint Designer

2013 or InfoPath 2013 with SharePoint 2016

•  Say goodbye to the single-server installation as that will no longer be supported with SharePoint 2016 (2 Server Minimum)

•  There is a new “Durable Links” feature to ensure link no longer break when a file is moved

•  SharePoint 2016 will now allow you to restricting access from specific IP addresses from within SharePoint without having to configure this in IIS



•  The new SharePoint 2016 “cloud hybrid search service” allows you to consolidate both your SharePoint 2016 on-premise and Office 365 search indexes in the cloud for a centralized and seamless search experience. •  Note: Microsoft has released this early and you can take advantage of

this now with your current SharePoint 2013 and Office 365 platforms •  The new “cloud hybrid search service” supports an Office Graph / Delve

experience on-premises •  Compliance has vastly improved in SharePoint 2016 with out-of-the-box

Data Loss Prevention (DLP) capabilities. For example, it has built-in reporting capabilities to identity PII data as well as other sensitive data

•  SharePoint 2016 will have the “App Launcher” similar to that of Office 365 •  You can now enforce a “MiniRole” on a specific server to ensure that, for

example, a “Search Server” or “Front-end Server” does their specific job



•  SharePoint 2016 no longer comes with Excel Services as that will now be part of Office Online Server (on-prem) that supports Office Web Apps •  Note: This is fully compatible with Office 365 in a hybrid configuration

•  SharePoint 2016 does not utilize ForeFront Identity Manager (FIM). SharePoint 2016 now imports users via Active Directory Import or optionally Microsoft Identity Manager (MIM) 2016. •  Note: Active Directory Import offers a performance gain for one-way

imports of user profile information from AD. •  SharePoint Foundation 2013 will be “Foundation’s final version.”

SharePoint 2016 will not be offered via SharePoint Foundation. •  If your SharePoint 2013 platform uses BCS for importing user profiles from

Active Directory and synchronizes them, for example, with SAP, you need to start to rethink your architecture



•  Analytics are vastly improved in SharePoint 2016 that will finally provide business users with the statistics they have been craving right out-of-the-box from the previous versions of SharePoint

•  The new eDiscovery Center and its compliance capabilities come with a “Document Deletion Policy Center”

•  100,000 Site Collections per Content Database •  Content Databases can grow into Terabytes •  SharePoint 2016 will support both the Resilient File System (ReFS) as well

as continue to support NTFS. •  SharePoint 2016 allows for zero down time patching as they have decoupled

the front-end and back-end “patching connections” •  Microsoft Project 2016 installs as part of SharePoint 2016 (*keys required)



•  The “Ribbon” is no longer required to perform frequent actions such as those performed in document libraries

•  There are new video improvements that allow you to hover over a video and it will auto-play \ auto-preview

•  SharePoint 2016 will allow “external Site Publishing” to Office 365 \ SharePoint Online for improve “hybrid site provisioning”

•  Delve and SharePoint’s Search can now be configured to be integrated into one seamless experience and can include content from both onsite and the cloud (i.e. Office 365 | SharePoint Online)

•  Built-in, out-of-the-box support and monitoring tools •  Vastly improved Information Rights Management (IRM) with encryption •  Equally impressive ECM improvements for Content \ Records Management


www.EPCGroup.net


www.HybridCloudAdvisor.com


Thank You and Contact Info: www.epcgroup.net

Errin O’Connor Founder & CEO | 3-‐Time Office 365 & SharePoint Author Direct: (713) 410-‐9950 E-‐mail: [email protected] | @errinoconnor Blog: blog.epcgroup.net


Introducing our Sponsor Speaker

Holly Anderson

Product MarkeVng Manager

K2

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“ It’s a high-velocity world, we’re digtially connected, everything is changing. Business requires software that can move at the velocity of business.”

— Mark Parker, CEO, Nike

BUSINESS IS ACCELERATING

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>70% of office workers use free/available online tools outside of those licensed by their IT department to get work done.

— K2 Survey

IT TOOLS ONLINE TOOLS

TECHNOLOGY IS BEING DEMOCRATIZED

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“There were 5 exabytes of information created between the dawn of civilization through 2003, but that much information is now created every 2 days.”

— Eric Schmidt, Google CEO

5 EXABYTES 2 DAYS

DATA VOLUMES ARE EXPLODING

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Two-fifths of all U.S. consumers who work for large enterprises use their personally-owned smartphone, tablet, or desktop for some kind of work.

— ZDNet

WORKFORCES ARE MOBILE

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ON PREM

OFFICE 365

SharePoint 2013

K2 BUSINESS PROCESS APPS

FORMS WORKFLOW DATA INSIGHTS

WEB SERVICES

CLOUD

SOCIAL

CLOUD STORAGE

WINDOWS AZURE

ENTERPRISE

SQL Server

Web Services

BUSINESS APPS: SPANNING PEOPLE & SYSTEMS

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Mobile-‐ready features: Offline forms, ApplicaLon Forms using responsive design

Design flexibility: no-‐code, drag-‐and-‐drop visual tools for creaLng reusable workflows and business applicaLons

CompaVbility: Fits into your exisLng security infrastructure, integrates with any third party LOBS and storage soluLons using out of the box connectors, Web APIs or REST Brokers

Speed of setup and use: Configure, design, roll out apps in days or weeks instead of months

HOW CAN K2 HELP?

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WHAT DO APPS LOOK LIKE? Filterable and searchable central task list

Simple to advanced forms

Simple to advanced workflow

Go mobile

Out-‐of-‐the-‐box reports

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VISIT K2.COM

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[Webinar Slides] Future-Proof Your SharePoint Investment

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