Ayesha maqboolIBIT (Punjab university Zahra jabeenIAS (Punjab university)

An over view of administration & hR department

supervisor sir manshaState Bank of Pakistan, SBP BSC, Lahore

State Bank of Pakistan

Mr. Zahid HussainFirst Governor

Quaid-e- Azam inaugurated SBP on 1st July, 1948

State Bank of Pakistan Order 1948

Initial Mandate to issue Bank Notes, maintain reserves to secure monetary stability and operate currency & credit system to country’s advantage

Order repealed and replaced by State Bank Act of 1956

Scope of work widened to regulate the monetary & credit system and to foster its growth in the best national interest.

Banks were nationalized under the Banks Nationalization Act 1974. Pakistan Banking Council was also created which eroded regulatory powers of SBP.

Amendments of SBP Act 1956 under Financial Sector Reforms Act of 1997 gave autonomy to SBP.

Now SBP is supervised by an independent Board of Directors appointed by Government for fixed tenure of three years.

HISTORICAL PRESPECTIVE

6

Administration &HR department

Functions of BSCCore Functions• Currency Management to ensure adequate supply of good quality

currency notes & coins across the country • Banking Services to Federal, Provincial/ District Governments,

Departments, Commercial Banks & SBP• Foreign Exchange Operations & Adjudication• Dissemination and facilitation of implementation of SBP

Development Finance policies for developing an inclusive financial system

• Implementation of SBP’s Financing Schemes – EFS-(Part I & II, ) R&D, LTF, Agriculture, SME and Micro Finance related schemes

• Assist & support SBP in maintaining a sound and efficient Payment and Settlement system

• Public Debt Management on behalf of CDNS• Maintenance of SGLA in respect of Govt. Securities to facilitate

Auction and OMOs7

• Overview of administrative division*SBP firmly believe that the principal source of their strength as an organization is their human resource base*provide right incentives to perform better and to make merit and performance * professional and career development.opportunities for professional growth

There are following main activities of admin division:1. Restructuring of HR function and organization2. New Performance Management System3. Dual Career Path and broad banding4. Succession Planning5. Reward and Recognition Systems

Our objectiveImportance of admin department in state bank of Pakistan.Study operations and functions of admin department Its structure and nature of responsibilities.Checkout the flaws in operational activities Evaluation and suggestion for performance improvement

Merger of Human Resource Department and Administration Department

Consequent upon separation of field offices from State Bank with effect from close ofbusiness on 31st December 2001, all functions of Administration Department have beenshifted to Human Resources Department with effect from January 2002 and Administration Department has ceased to exist

Management Training: Through the adoption of PMS.Goal setting process at department level is derived from its business plan and HOD sets its departments goals in consultation with his/her staff.arranged training workshops to impart competency based Behavioral interviewing techniques for top management through our HR Audit Consultants.Job Evaluation System has been introduced., a 3 years World Bank funded TABS (Technical Assistance for Banking Sector)Program has been initiated.

Divisional structure of administration department:Role of admin department:•Dealing in all staff matters•Providing of medical facilities•Procurement•Salary and advances•CR&D

Scope of admin department:Maintaining internal bank securityMatters of employee satisfactionBenefits of the employees of SBP Staff matters unitStaff benefit unitMedical unit

Staff matters unit(SMU)

Deals with the cases of transfer and postingDeals with disciplinary mattersMatters relating to recruitmentStaff is promoted on point based systemSeniority list and grant of annual merit increase is prepared yearlyCase of retirement, dismissal, resignation and death of employees are also examinedWorking strength of office is also measuredLeave record of employees in also maintained in a systemLeave encasement is also granted to employees on the base of leave record

Staff benefits unit(SBU)Payment of salariesPayment of overtimeEducation allowance and other paymentsMaking various recoveriesPreparation of statements of different accounts

Salary section: Payment of pension and benevolent fundTraveling and daily allowances are paid to employeesMonthly salaries, remunerations for payment, probationary , contractual employees are preparedCases of marriage grant funeral expenses of employees are examined hereThere are two types of salary structure:Officer gradeNon officer There are three parts of salary slip:PaymentDeductionNet payment

Pension section:Payment of monthly pension is ensured for employee or family pensioners Normal retirement:When employee retire after 60 years he will obtain following benefits50% of GPF, 50% will be restored and paid at age of 75He is provided option of take medical encasement in lump sum or 10 times of monetized salaryIf he wants to avail gratuity then he will be paid in following wayGratuity= years of services* monetized salary Early retirement:50% of GPF, 50% will be restored and paid at age of 75Employee has the option to either retain medical facility or medical encashmentHe will avail leave encashment facility 730 days

Loans and advances section:

Types of advances:•house building•Motor car•Computer loan•Personal loan

Medical unit:

Payments of bills and feesPreparation of requisition and blanket purchase agreement of medicines for purchase of medicines from bank dispensaryReimbursement of medical claims of employeesDeal with the case of transfer of medical facilities

Management says:“We fulfill all the rights of our workers. There is a

good relationship between management and employees they all get their pays at time and both

have mutual understanding the relationship of give and take is practiced. So, the chance of strike has

never occurred there and NO strike was ever held in State Bank of Pakistan”