Division of City SchoolsSchool District V

PROJECT 6 ELEMENTARY SCHOOLQuezon City, Metro Manila

SCHOOL GOVERNING COUNCIL

CONSTITUTION AND BY-LAWS

I. Name of the CouncilPROJECT 6 ELEMENTARY SCHOOL GOVERNING COUNCIL

II. Objective: The Council aims to involve the community/stakeholders in the

management of the school to improve the school performance.

Key objectives

The Governing Council will work with the School's management team to develop the high quality all-round education.

To work with the school on planning, developing policies to achieve students’ full potential.

To set high standards for all children and clear targets for improvement To help the school be responsive to the needs of parents and the community.

III. Membership Guidelines1. Members of the Council are either elected by the sectors they belong or by

appointment by the Council or School Head2. Te council will have a term of office of one school year3. Council members are eligible for re-election or reappointment.4. Members of the Council shall be elected/appointed from the following sectors

2 students2teachers2 staff2 parents2 community members2 alumni2 church representatives2 LGU officials2 government organizations2 non-government organizations2 private institutions/business sectors1 school head

IV. Core Values of the SGC Members Wholesome -promotes health and well-being of mind and spirit. Empowered -exercises leadership guided by its constitutions and by –laws,

operating procedures, and code of conduct. Collaborative -works together towards improving learning outcomes. Accountable - assumes responsibility for all actions, decisions, policies, outputs

and outcomes. Respectful - recognizes differences among its members and constituents and

appreciates all viewpoints. Effective- continuously makes a difference in their students’ learning.

1

V. Code of Conduct of SGC Members Must not take improper advantage of the position of an SGC member. Must not let personal interests conflict with the interests of the school. Has an obligation to ensure that sound decisions are made by the School

Governing Council. Must treat confidential information appropriately. Must not dishonour upon the school.

VI. Roles and Powers of the School Governing Council

VII. Accountabilities of the SGC

VIII. Limitations of the SGC in the Exercise of its Authority

2

IX. Role of the Principal in the Council

2.7 Chair the first meeting of the Council held for the purpose of organizing and electing new officers

2.8 Contribute or be consulted for the formulation of the agenda of the Council meeting.

X. Officers of the SGC and their Duties1. Officers of the Council elected by among themselves:

1.1 Chairperson1.2 Vice-Chairperson1.3 Secretary1.4 Treasurer1.5 Auditor1.6 Chief Executive Officer (School Head)

2. Duty Statements2.1 Chairperson

2.1.1 Act as a presiding officer of the Council2.1.2 Chairs all the meeting of the Council2.1.3 Initiates and responds to all communications which are

for the attention of the Council.2.1.4 Ascertain that in all meetings, a quorum is present2.1.5 Presents any report for which the Chairman is

responsible2.1.6 In consultation with the principal, prepares the agenda

for meetings.2.1.7 Is available to the wider school community for

consultation and information sharing.2.1.8 Works with the principal regarding direction of the

School Governing Council.2.2 Vice-Chairperson

2.2.1 Be prepared at all meetings and acts as proxy of any function as required in absence of the Chair.

2.2.2 Be aware of the duties of the Chair in the event of that person’s absence.

2.2.3 Be prepared to assist the Chair when requested.2.2.4 Assists in publishing the work of the Council

2.3 Secretary2.3.1 assists with the writing of reports and correspondence

when necessary

3

2.3.2 files paper works into governing council files2.3.3 Assists in publicizing the works of the School

Governing Council2.3.4 assists in the preparation and circulation of the Council

agenda2.3.5 assists the Chair in the gathering of additional otems for

the Council agenda2.3.6 Records and documents accurately minutes of all

Council meetings2.3.7 Provides all Council members legible copies of the

minutes at least seven (7) days prior to the next meeting.

2.3.8 Sends and does follow up of notice of meeting to all members

2.3.9 Takes the attendance and apologies of the Council during the meeting.

2.4 Treasurer2.4.1 takes charge of the funds receipts and disbursements of

the Governing Council2.4.2 Keeps the money and the valuables of the Council on a

book that the Council designates2.4.3 Keeps and have a charge of book of accounts.

2.5 Auditor2.5.1 Assists the treasurer in the processing of all financial

transactions and records2.5.2 Audits funds, receipts, and disbursements for

submission to the Council2.5.3 Assists the treasurer in keeping the clear record book of

accounts 2.5.4 Prepares an audits report of all school Governing

Council funds and disbursements2.6 Principal (Chief Executive Officer)

2.6.1 Plans meeting, time and format2.6.2 Arranges for information to be communicated to all

Council members before and after meetings2.6.3 Prepares Council meeting agenda in coordination of the

Chairman2.6.4 Provides the Council accurate and clear information

necessary for decision making.2.6.5 Arranges report to be available to all members of the

Council2.6.6 Keeps the Council up-to-date with new initiatives that

are undertaken.XI. Vacancies

Members of the Council ceases when the member 1. Dies2. Resigns by written notice to the Council3. Is removed by the Council because of violation of the Code of Conduct 4. Has been convicted of any grave offense.

4

5. Is absent for three (3) consecutive Council meetings without leave of absence approved by the Council. Acceptance of an apology at a Council meeting will be deemed a grant of such leave.

XII. Meetings1. Council Meeting

1.1 The Council shall meet once a month, the time and date shall be agrees upon by the members during the first meeting

1.2 Notice of the meeting must be given at the previous Council meeting or by at least 7 days written notice distributed to all members.

2. Special or Emergency Meetings2.1 The Chairperson of the Council may call a special or emergency meeting

as the need arises.2.2 Notice of meeting must be given by written notice to all members within

reasonable time, setting out of time, date, place and given object of the meeting.

XIII. Proceedings of the Council1. Meetings

1.1 The quorum for the Council meeting is a majority of the filled positions of the Council.

1.2 If the expiration of thirty (30) minutes after the appointed time for meeting there is no quorum arrived at, the meeting must stand adjourned.

1.3 Except in the case of a special resolution, a decision of majority of those members present and eligible to vote is decision of the Council.

2. Minutes2.1 Minutes of any Council meeting must be properly recorded and kept for

future reference.2.2 The minutes must be read at the next Council Meeting and signed by the

Chairperson.2.3 Upon reasonable notice, the books containing the minutes of any meetings

must be made available for inspection by any member.XIV. Committees

The council may appoint committees, composed of members which will meet as directed by the Council.1. Ways and Means Committee

Ways and Means Committee will take charge of the methods of raising money of sources out funds to support school improvement based on School Improvement Plan.

2. Student Discipline Committee Students discipline committee is organized to support the existing school committee on discipline headed by the guidance teachers.

3. Staff Development Committee This committee will take charge of teachers’ in-service trainings and annual search for outstanding teachers.

4. Scholarship Committee The Scholarship Committee shall manage the Adopt –a – Scholar Program. It is responsible in scouting for benefactors and beneficiaries and in the disbursing and liquidation of scholarship funds.

5. Spiritual Development Committee

5

This committee plans and recommends programs and activities to train students to become God-fearing individuals.

6. Academic Achievement and Student Development CommitteeThis committee shall monitor and evaluate the implementation of various intervention programs to raise the achievement level of the students including extra curricular activities.

7. Environmental Protection and Waste Management CommitteeThis committee shall plan and recommend activities to promote proper waste management and environmental protection and related projects.

8. Documentation CommitteeThis committee shall be responsible for the documentation of all meetings and other activities of the Council.

9. Committee on Consultation and By-Laws This committee shall draft the Constitution and By-Laws and present it to the Council for comments, suggestions and approval.

XV. EFFECTIVITYAdopted this___th day of January, 2010 at Project 6 Elementary

School, Quezon City by the affirmative votes of the undersigned members representing a majority of the members of the Council in a special meeting duly held for the purpose.

________________________ _________________________

________________________ _________________________

________________________ _________________________

________________________ _________________________

________________________ _________________________

________________________ _________________________

________________________ _________________________

________________________ _________________________

________________________ _________________________

________________________ _________________________

________________________ _________________________

________________________ _________________________

________________________ _________________________

________________________ _________________________

________________________ _________________________

Division of City Schools6

School District VPROJECT 6 ELEMENTARY SCHOOL

Quezon City, Metro ManilaSCHOOL GOVERNING COUNCIL

SY 2009-2010

STUDENT Nikolai S. Bacabac - School Pupil Government Mayor  Kaithreen Cruz - School Pupil Government Vice Mayor

TEACHER Clarita B. Gutierrez  Teachers’ Club Vice-President

MASTER TEACHER Mrs. Normelita S. Bacabac Teachers’ Club President

Mrs. Theresa C. de Vera -School Pupil Government Adviser

HEAD TEACHER _______________________________________

_______________________________________

PARENT Hon. Roberto G. Fortuno  Brgy. Capt., Brgy. VASRA 

_______________________________________

ALUMNI Mrs. Aurora B. Mison

Mrs. Leonora Salvador

COMMUNITY Hon. Elizabeth “Tita Beth” Delarmente Former City Councilor

CHURCH  Ptr. Mike Rucio -P.T.A. President

Rev. Fr. Enrique “Aloy” Aliño Parish Priest-Mt. Carmel Church

LOCAL OFFICIALS Hon. Mario Nuñez  Brgy. Capt. Project 6

Hon. Fermin Bilaos  Brgy. Capt. Bagong Pag-asa 

NON-GOVT’ ORGANIZATION Mr. Bing Quinte  Rotary Club of Q.C. Circle

 Mr. Butch Madarang  Rotary Club of Q.C. Circle 

GOVERNMENT ORGANIZATION   Hon. Dorothy “Doray” Delarmente City Councilor-CD I

Hon. Roderick “Mike” Castañeda

Brgy. Kagawad-Education Committee 

INFO. & Comm. OFFICER  Mr. Dexter Tindoc - P.T.A. Vice-President

Mr. Elpidio Leones Former Principal-Brgy Lupon

PRINCIPAL Mrs. Paulina Platon

7

PROJECT 6 ELEMENTARY SCHOOLQuezon City, Metro Manila

SCHOOL GOVERNING COUNCIL

SY 2009-2010

ELECTED OFFICERS

Chairman _______________________________________

Vice-Chairman _______________________________________

Internal _______________________________________

External _______________________________________

Secretary _______________________________________

Treasurer _______________________________________

Asst. Treasurer _______________________________________

Auditor _______________________________________

Chief Executive Officer _______________________________________

 

8