PowerPoint Basics

Created by

Barbara Pitsinger

What is PowerPoint?

PowerPoint is a complete presentation graphics program that allows one to produce professional-looking presentations.

A PowerPoint Presentation is also called a Slide Show.

PowerPoint WindowSlide Thumbnail

Text Placeholders

View Buttons

Slide Layout Task Pane

PowerPoint Views

A view is the mode in which the presentation appears on the screen.

Types of views:• Normal

• Outline

• Slides

Slide Layout

Steps: select a different layout by

clicking on the thumbnail image.

Several types of layout are illustrated.

Click on the layout desired.• Title

• Organization chart

• Bulleted text

• Insert a Graph

• Clip Art

• Using a Table

To Change Slide Layout

The Title slide is the layout presented for the first slide.

Steps:• Go to the Format

menu

• Select Slide Layout.

• Click on the thumbnail image desired.

Changing the Slide Design

Steps:• Click on the Format

Menu

• Select Slide Design desired.

Adding Text

On any slide layout, there will be dashed boxes including instructions to "Click to add ..."

Click and add the text until the text has been added to the areas.

Changing Font and Size

With the text highlighted, click on the down arrow beside the name of the font, or font size to choose another.

With the text highlighted, click on the large A to increase size, or the small A to decrease size

Changing Text Color

With the text highlighted, click on the down arrow to choose a new color.

Or with the text highlighted, go to the Format Menu at the top of the page and select Font to change font, size, style, or text color.

Inserting Clip Art There are a variety of ways to insert

Clip Art into a slide: Steps:

Go to Insert from the Menu BarSelect Picture Click on Clip ArtType in Clip Art CategoryDouble-Click on desired Clipart

OrSteps:

• From the Slide Layout click on the clipart icon.

• Type in clipart category• Double-click on desired clipart.

Adding a New Slide

After selecting the desired format for the first slide, add a second slide to the presentation by:• Go to the Insert menu

at the top of the page and select New Slide

• Click on the New Slide button from the Format toolbar.

Saving the Presentation

Steps: Click-on File in the Menu

bar. Click-on Save in the Drop

Down Menu that appears. The Save As dialog box

appears. Type in a name in file name

box. Change the drive to the

appropriate one. Click on Save.

Viewing the Slide Show

Go back to Slide 1. Click-on the small Slide Show button in

the button bar at the lower left of the screen.

The slide show presentation begins. Click the left mouse to advance to the

next screen.

Transitions Steps: Right click the mouse

button. A shortcut menu

appears. Click on Slide Transition The Slide Transition task

pane appears. Select the type, speed,

and/or of transition desired.

Click apply to all Slides.

Inserting Sound

Steps: Navigate to the slide to which you want to add the action

button. On the Drawing toolbar, select Auto Shapes. Select Action Buttons and select the Sound button. Click the mouse to place the Sound button in the desired

location. Select the Mouse Click tab. Select Play Sound. Then choose the desired sound from

the drop-down listbox. Click OK to insert the button.

Creating Handouts

From the View menu, select Master > Handout Master.

Select the desired layout on the Handout Master toolbar.

From the File menu, select Print. In the Print dialog, select the number of

slides you want to appear on the handout. Click OK.

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