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Transcript of OVID Refresher Inspector Course - OCIMF - OVID · PDF fileOVID OVID Refresher Inspector Course...

  • OVID

    OVID Refresher Inspector Course

    A Guide to the uniform inspection procedure

    Presentation A, New edition 2013

  • Attaining and Maintaining

    Inspector Accreditation Understand the Inspectors importance

    Qualifications and Qualities

    Inspector Ethics Conflicts of Interest

    Accompanied training inspections

    The Examinations

    Ad-hoc review of incoming reports

    Minimum number of inspections each year

    Attendance at refresher courses

  • Inspector Knowledge & Qualities

    What qualities does an OVID inspector need?

    Professional conduct


    Impartiality when dealing with operators and vessels personnel

    Upholds the reputation of OVID


    Superior technical knowledge

  • Conflicts of Interest

    Ship Operator Employees

    Relationships with Ship Operators

    Declaration of conflicts of interests

    OCIMFs rights to refuse Inspector applications

  • Refresher Courses

    Three or four courses a year

    International Locations

    Subjects for discussion

    Inspector must submit a minimum of 4 report to OVID each

    year (reduced by 50% is working for a MA department)

  • Risk Management

    Why is it undertaken?

    What is Risk Management?

    How is it conducted?

  • Reasons to go for quality?

    Public opinion/political pressure

    Financial liability

    Commercial reality

    Incidence of casualties

    Reduced knowledge of actual vessel condition

    Lack of confidence in official policing

  • How the Risk is Evaluated

    Risk Assessment Teams (Vetting Dept)

    Automated Computer Systems

  • How the Risk is Evaluated

    All oil majors have their own quality assurance schemes

    Schemes vary due to company size, scope & diversity of activities, attitude

    to marine risk and use of real time information and the quality of analysis.

    Some use 3rd party vetting.

    All companies input/extract factual ship inspection reports (OVID) from Oil

    Companies International Maritime Forum (OCIMF) database

    Determination of vessel utilisation is solely at each companys discretion.

    Liability concerns dictate how individual companies approach the vetting


    Increasing use of auto-vetting

  • How the Risk is Evaluated

    Name of



    Change of


    Overall Fleet


    Voyage Risk










    Can it load





    Flag Changes?Will it fit?

  • The Shipping Risk

    Owned Vessels Least risk

    Greatest control

    Time Chartered Vessels Better than Spot but falls short of owning

    Spot Chartered Vessels Most Voyages

    Greatest risk

    Least knowledge of quality by charterer

  • Where are the Risks?





  • Arriving at the Decision

    Combination of some or all elements

    Acceptance matrix/Guidelines

    Substantiated positive information

    The OVID Inspection Report

    A decision to utilise a particular vessel means that the risk

    has been analysed and deemed to be acceptable

  • OVID Principles

    Why OVID was introduced

    How it works

    Sharing of Reports

    What users of the OVID Reports


    The Inspection Reports

  • The evolution of OVID

    First conceived in 2008, after high profile incidents.

    OCIMF members were of the view that existing

    inspection regimes lacked rigour.

    Some duplication of inspections occurred placing

    burden on ships staff.

    Went live on 10th January 2010.

    Mirrored on the SIRE system.

  • OVID Operating Principles

    OVID is a database of ship inspection reports

    Reports address operational safety and pollution

    prevention issues only

    No indication of pass, fail, rating or other assessment

    of ship acceptability is provided

    Selection of vessels to be inspected agreed between

    Oil Company and Operator

  • OVID Operating Principles (2)

    Reports are submitted to OVID on a voluntary basis by

    OCIMF Members

    Ship operator can make five sets of comments relating

    to each report and submit these to OVID

    Comments then become part of the report

  • OVID Objectives Make quality inspection reports more widely available

    Reduce the duplication of effort by inspecting


    Reduce the inspection burden on Operators and crews

    Objective is NOT to fail vessels

    Objective is NOT to pass the vessel

    Objective is to produce a factual report that can be

    used by a Marine Assurance department as part of

    their vessel assurance process.

  • Who can access OVID?

    Access to reports is available to:

    OCIMF Members

    IOGP members

    Recipient Members

    Government bodies e.g. port and flag States

  • Who can Submit reports?

    Reports can be submitted by:

    OCIMF Members

  • The OVID Components

    Inspection Element/Report Element

    Uniform inspection protocols for all vessels are provided by

    Offshore Vessel Inspection Questionnaires (OVIQ)

    The reports are delivered in standard format

    Vessel particulars, certification and on-board inventory details are

    provided by Vessel Particulars Questionnaires (OVPQ)

    All OVID Components are electronic


    OCIMF is the copyright owner of the OVID format

    No report is permitted to be altered in any way

    OCIMF remains vigilant against copyright infringement of the

    OVID reports.

    Companies/Inspectors found to be violating the OCIMF copyright

    will receive a cease and desist letter from our General Counsel and

    further action will be taken.

    An OVIQ copy is meant for training purposes only and is available

    to members, registered inspectors and those who sign a

    confidentiality agreement.

  • Conflicts of interest

    Accreditation Guidelines highlight Conflict of Interest

    Ethic Declaration Letter signed by all inspectors


  • Accreditation guidelines

    Eligibility to attain OVID accreditation

    Employees of vessel operators are not eligible to become OVID


    Contractors/consultants employed by vessel operators on occasional

    basis must declare this on application form

    OCIMF members are not classed as operators

  • Annual Ethics Declaration

    Introduced in 2014

    Now signed electronically annually, within first 3 months of the year.

    Reminds inspectors of their original declaration on first applying to

    become OVID inspector.

    Enables inspectors to confirm understanding and agreement to the


    Serves to highlight the subject and raise profile.

    Highlights any changes in the guidelines.

  • Conflicts of interest Process

    Submit potential conflicts online

    Reviewed at OCIMF

    Confidential process

    Review and any restrictions imposed are recorded in online system

    Conflict either left open or closed as appropriate

    Date set for future review as appropriate

    Email notification to inspector to view the online records for action to be

    taken by inspector

    Inspector to inform OCIMF of any change in status of conflict

    Inspector must inform submitting members of conflict

  • Conflicts of interest Process

  • Conflicts of interest Process

  • OVID Report Feedback Facility

    Launched July 2013

    Enables OVID report recipients to submit feedback on reports directly

    from the OVID database

    Easy to use to encourage submission of feedback

    Positive feedback is encouraged

    Feedback investigated by secretariat through report submitting member

    Dialogue between OCIMF/Submitting company/Inspector

    Feedback records maintained on inspectors profile

    Easy to identify trends and promulgate to inspector group

  • www.ocimf.com