OVID

OVID INSPECTION

A Guide to the uniform inspection procedure

By Agus SALIM (Angk 05)

OVID – OFFSHORE VESSEL INSPECTION DATABASE

OVID is a new tool that is being produced under the guidance of OCIMF on behalf of its members.

Aim is to enhance the safety of Marine operations in the offshore industry and to protect the marine environment.

OVID has been designed to provide a number of positive benefits to OCIMF/OGP members and vessel managers.

Provides a robust web based inspection tool and database of offshore vessels inspection reports.

Inspection reports made by professionally trained and accredited inspectors and based on a common inspection document developed jointly by the members.

Reports available to all members. Allows streamlining of pre-chartering process.

Allows quality operators to reinforce their image.

MAIN ELEMENTS OF OVID

OVID is a new tool that is being produced under the guidance of OCIMF on behalf of its members.

Inspector accreditation training and examination

Web Interface OVID Administration Module Inspectors Registration Portal

Report Editor Offshore Vessel Inspection Questionnaire (OVIQ) Offshore Vessel Particulars Questionnaire (OVPQ)

Offshore Vessel Management Self Assessment (OVMSA) – audit tool

MAIN ELEMENTS OF THE OVID SYSTEM

OVID is a new tool that is being produced under the guidance of OCIMF on behalf of its

members.

Submitter » OCIMF and OGP member companies

» Commission and post inspection reports to the database.

» Withdraw reports from the database.

» Sponsors inspectors

» Purchase reports

Recipient (Offshore operators, Owners of vessel who also provide wider technical services to the offshore industry, Governmental bodies (flag state authorities).

» Can access OVID system index, reports and OVPQ.

Major charterer (unit operators providing services behind the capabilities of their own fleet.)

» Commissions and submits inspections, download reports

» Develop OVPQ.

» Respond comment to inspections.

» Cannot sponsor inspectors.

Vessel Operator’s » Create and maintain OVPQ

» respond and comment to inspections

MAIN ELEMENTS OF THE OVID SYSTEM

OVID is a new tool that is being produced under the guidance of OCIMF on behalf of its members.

Submitter

Document owned and maintained by the vessel operator.

Records the permanent and semi-permanent features of the vessel.

» Dimensions

» Tonnage

» Capacities

» crane capabilities

» Dive spread details

» Certification

» Crew competencies

Allows to determine vessel capabilities and provides pre-inspection information.

OVPQ – Offshore Vessel Particulars Questionnaire

Submitter

Document owned and maintained by the vessel operator.

Records the permanent and semi-permanent features of the vessel. » Dimensions

» Tonnage

» Capacities

» crane capabilities

» Dive spread details

» Certification

» Crew competencies

Allows to determine vessel capabilities and provides pre-inspection information.

Inspection document consists of 15 chapters, last 3 relating to specific operational capabilities.

Document provides sufficient flexibility to address the different types of vessels used in the offshore industry.

Inspection report responds to all questions by “Yes”, “No”, “Not Seen” or “Not Applicable”.

» No requires specification

» Not seen and Not applicable requires reason why

» At the end of each chapter there is room for additional comments.

» Report is submitted in electronic version

So what exactly does the Inspector need to look for?

OVID Objectives

Make quality inspection

reports more widely available

Reduce the duplication of

effort by inspecting companies

Reduce the inspection burden on

Operators and crews

Objective is NOT to fail vessels!

The OVID Programme Participants

Implementation of OVID

OVID inspection Report (OVIQ) by Inspector

Submitted Analysis

OVPQ and Crew Matrix

Carry out an OVID Inspection

Request an OVID Inspection by Affiliate

Commissioning Nominates the Inspectors

Provides affiliates with final inspection evaluation sheet/Memo

(Accepted / Rejected)

Inspection report processing

COMMISSIONING

• Commissioning of an inspection for a named vessel by a nominated inspector.

• Inspection of unit on scheduled date by nominated inspector

SUBMITTED

• Inspector submitted their OVID inspection report into the system

• Print out the OVID inspection report

PENDING COMMENTS

• Analysis the OVID inspection report by OPS/LSO/Marine

• Send comments to the owner of the Vessel

The inspection work flow

Prior to boarding

Inspector Access OVPQ

Master list of Documents

Officer Matrix

The OVID

Pocketbook,

Report Editor on

iPad, Android,

etc

Use Report Editor to produce

and print a fresh, new Report

Pocketbook template for

each inspection

Use Pocketbook/iphone/Andriod

etc during inspection

Input inspection findings

from Pocketbook into OVIQ

computer programme or use

iPad or Android etc.

Transmit OVIQ to OVID

or OCIMF Member

Inspection report processing

PUBLISHED

• Awaiting for the owners comments

• Release of report (maximum 14 days after validation)

ACCEPTED

REJECTED

• Final assessment the OVID inspection Report

• Final recommendation from OPS/LSO/Marine to Affiliate

OVID System

• OCIMF members have the possibility to download report commission by other members.

Who can access OVID?

OCIMF Members

Terminal and

supply bases

Governments bodies (e.g Port and Flag States

OGP Members

Access to reports

are available to:

OVID Report