ORDINARY MEETING OF COUNCIL 20 April 2016 Lake Cargelligo ... · 20 April 2016 Lake Cargelligo...
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This is Page No.1 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 Lake Cargelligo.
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ORDINARY MEETING OF COUNCIL
20 April 2016
Lake Cargelligo
Commencing at 10:00am
This is Page No.2 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held on 20 April
2016 in Lake Cargelligo.
Lachlan Shire –THE HEART OF NSW
Our Vision:
For the Lachlan Shire to be a resilient community
providing economic and social growth, through
evolving, agricultural, business and mineral
activities
Mission:
To engage the community, providing and
delivering progressive services whilst implementing
a long term strategic plan leading to the social and
economic benefit of the community
This is Page No.3 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held on 20 April
2016 in Lake Cargelligo.
TABLE OF CONTENTS
1.0 ACKNOWLEDGEMENT OF COUNTRY AND ELDERS .................................................................................. 5
2.0 CONFIRMATION OF THE MINUTES ......................................................................................................... 5
3.0 LEAVE OF ABSENCE .............................................................................................................................. 18
4.0 MAYORAL MINUTE ............................................................................................................................... 19
4.1 EVENTS ..............................................................................................................................................19
5.0 PUBLIC FORUM .................................................................................................................................... 20
6.0 DISCLOSURE OF INTEREST .................................................................................................................... 21
7.0 REPORTS .............................................................................................................................................. 22
7.1 GENERAL MANAGER ............................................................................................................................ 22
7.1.1 REQUEST FOR DONATIONS ........................................................................................................................22
7.1.2 BETTER PRACTICE REVIEW UPDATE ..............................................................................................................29
7.1.3 FEDERAL ELECTION ISSUES.........................................................................................................................39
7.1.4 ACTIVE RESOLUTIONS AS AT APRIL 2016 .............................................................................................47
7.2 FINANCE ............................................................................................................................................... 86
7.2.1 INVESTMENTS AS AT 31 MARCH 2016 ...................................................................................................86
7.3 ENVIRONMENT AND PLANNING ........................................................................................................... 92
7.3.1 CENTRAL WEST COUNCILS ENVIRONMENT & WATERWAYS ALLIANCE MEMBERSHIP ............................92
7.3.2 REGIONAL PLAN UPDATE .................................................................................................................. 126
7.3.3 DEVELOPMENT ACTIVITY MARCH 2016 ............................................................................................. 134
7.4 INFRASTRUCTURE SERVICES .............................................................................................................. 140
7.4.1 TOWN WATER SUPPLY REPORT - MARCH .......................................................................................... 140
7.4.2 FIFIELD AND BURCHER WATER SUPPLY ............................................................................................. 155
7.4.3 STREET ADDRESSING – ROAD NAMING REQUEST FOR FLECTHER LANE ............................................... 160
7.4.4 PROPOSED LAND SWAP – LOT 9 DP821592........................................................................................ 163
7.4.5 ISLAND CREEK BRIDGE ...................................................................................................................... 168
7.4.6 LAKE CARGELLIGO WALKWAY STAGE 2.............................................................................................. 170
7.4.7 LAKE CARGELLIGO CBD UPDATE ............................................................................................................ 172
7.4.8 ADDITION OF LOT 13 DP821530 TO LACHLAN SHIRE COUNCIL CROWN RESERVES RESERVE TRUST IN
LAKE CARGELLIGO .......................................................................................................................................... 175
7.4.9 PROPOSED ROAD CLOSURE IN THE LAKE CARGELLIGO LOCALITY ........................................................ 179
7.4.10 ROADSIDE VEGETATION MANAGEMENT PLAN .................................................................................. 183
7.4.11 GUM BEND LAKE ADVISORY COMMITTEE .......................................................................................... 187
7.4.12 SR64 PLATINA ROAD UPGRADE ......................................................................................................... 194
7.4.13 ROADS BUDGET ADJUSTMENTS ........................................................................................................ 198
7.4.14 ROAD SAFETY OFFICER QUARTERLY REPORT ..................................................................................... 207
8.0 DEPUTATIONS .................................................................................................................................... 218
9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR AND DEPUTY MAYOR ................................. 219
10.0 NOTICES OF MOTIONS ....................................................................................................................... 220
10.1 MEDIA AND COMMUNICATIONS POLICY ....................................................................................................... 220
This is Page No.4 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April 2016 in
Lake Cargelligo.
10.2 TOILET FACILITIES AT FROGS HOLLOW LAKE CARGELLIGO .................................................................................. 221
11.0 DELEGATES REPORT ........................................................................................................................... 222
11.1 ABORIGINAL ADVISORY COMMITTEE ................................................................................................ 222
11.2 LACHLAN LOCAL AREA COMMAND COMMUNITY SAFETY PRECINCT MEETING ................................... 225
12.0 CORRESPONDENCE............................................................................................................................. 227
12.1 COUNTRY WOMEN’S ASSOCIATION OF NSW – LETTER OF APPRECIATION ............................................................. 227
12.2 TOTTENHAM WELFARE COUNCIL INC. – REQUESTING COUNCIL UPDATE ON TOTTENHAM POOL AMENITIES PROJECT ......... 228
12.3 ST FRANCIS XAVIER’S SCHOOL – LETTER OF THANKS FOR RECENT DONATION.......................................................... 229
13.0 COMMON SEAL .................................................................................................................................. 230
14.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN ............................................................................... 230
16.0 CLOSED SESSION ................................................................................................................................ 231
16.1 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION................................................. 231
16.2 SALE OF LAND ...................................................................................................................................... 232
This is Page No.5 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April 2016 in
Lake Cargelligo.
1.0 ACKNOWLEDGEMENT OF COUNTRY AND ELDERS
2.0 CONFIRMATION OF THE MINUTES
RECOMMENDATION
That the Minutes of the:
a) Ordinary Council Meeting held 16 March, 2016 and
b) Extra Ordinary Meeting of Council held 14 April 2016 be received and
noted.
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3.0 LEAVE OF ABSENCE
RECOMMENDATION
That a leave of absence be granted for Councillor Dennis Brady.
(/)
This is Page No.19 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April 2016
in Lake Cargelligo.
4.0 MAYORAL MINUTE
4.1 EVENTS
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETINGTO BE HELD ON
20th APRIL 2016
AUTHOR: MAYOR
REPORT NO: MM 3/16
SUBJECT: EVENTS
TRIM NO:
MAYORAL MINUTE
February, March and April have been busy months in Lachlan Shire for major events. It
kicked started with the Condobolin Picnic Races on Saturday 20 th February, followed by
the Tottenham Picnic Races on Saturday 5th March. The Condobolin 750 Easter
Weekend, Condobolin Garden Festival Saturday and Sunday 1st and 2nd April and the
Tullibigeal Picnic Races on Saturday 1st April.
All these events have been very significant for bringing people into our shire. The
feedback I have received is that these events were well attended accompanied by
fantastic weather.
I would like to thank the volunteers that make up all the committees that put these
events on, you all need congratulating from the Council and your communities. These
events would not happen without you. Thank you.
LINK TO COMMUNITY STRATEGIC PLAN: 7.4 Thriving and vibrant art and cultural activities.
RECOMMENDATION THAT:
a) Mayoral Minute No 3/16 be received and noted.
This is Page No.20 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April 2016
in Lake Cargelligo.
5.0 PUBLIC FORUM
This is Page No.21 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held on 20 April
2016 in Lake Cargelligo.
6.0 DISCLOSURE OF INTEREST
The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s
Code of Conduct regulate the way in which Councillors and staff of Council conduct
themselves to ensure that there is no conflict between their private interests and their
public trust.
The Act prescribes that where an official of Council (or a Committee of Council) has an
interest in a matter to be considered at a meeting of the Council (or Committee), that
interest must be disclosed as soon as practicable after the start of the meeting and the
reasons for declaring such interest.
RECOMMENDATION
That Councillors and staff now disclose any interest in the matters under
consideration at this meeting, describe the nature and type of interest, and in the
case of ‘less than significant on pecuniary interests’ the reasons why they
consider the interest to be non significant.
(/)
This is Page No.22 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April 2016
in Lake Cargelligo.
7.0 REPORTS
7.1 GENERAL MANAGER
7.1.1 REQUEST FOR DONATIONS
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20th APRIL 2016
AUTHOR: GENERAL MANAGER REPORT NO: GM 15/16
SUBJECT: REQUEST FOR DONATIONS
Purpose:
To submit two requests for funding to Council for its consideration.
Supporting Information:
Copies of the requests are shown at Attachment “A”. An updated balance of the
Donations Budget is shown at Attachment “B”.
Background:
The Tullibigeal & District Progress Association is seeking financial assistance of $450 to
cover the cost of holding last year’s annual Christmas Event.
The Koori Kids organisation is seeking $450 to cover costs for the NAIDOC Week
School Initiative Competition for school aged children. Council has supported this in the
past.
Issues & Comments:
It is unusual to approve donations for past events and especially if Council has not
received due recognition of its donation leading up to and at the event.
Financial & Resource Implications:
The balance of the donations budget is shown at Attachment “B”.
Legal Implications:
This is Page No.23 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April 2016
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There are no legal implications for Council from approving or not approving these
requests.
Risk Implications:
There is little if any risk in approving or not approving these requests.
Stakeholder Consultation:
Nil.
Options:
1. Council approve the requests 2. Council vary the funding requests 3. Council not approve the requests.
.
Conclusion:
Council approve the funding requests.
Link to Policy and/or Community Strategic Plan:
5.7.3 Council’s decision making is equitable and ethical.
RECOMMENDATION
THAT:
a) General Manager Report No 15/16 be received.
b) Council consider the requests.
This is Page No.24 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April 2016
in Lake Cargelligo.
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in Lake Cargelligo.
DONATIONS BUDGET - 2015/16 As At 8th April 2016 Attachment "B"
Organization/Individual Sporting Education/ Community Art &
Environment Organizations Culture
Cancer Care Western Inc 500$
Condobolin Sports Club State Triples 200$
Condobolin Chamber of Commerce 500$
Condobolin Historical Society 160$
Tullibigeal Gymkhana 500$
Men's Health Check BBQ 300$
Rotary Xmas Carnival - Condo 1,500$
Condo 750 5,000$
Rotary Xmas Carnival Lake Cargelligo 1,000$
Tottenham Xmas Tree celebrations 500$
School Presentation Nights x 8 1,600$
CWA - Public Speaking Competition 300$
St Vincent De Paul - waive tip fees ?
Tottenham outdoor gym equip 650$
TAFE Institute awards 150$
Tullibigeal Xmas Event - costs 450$
Koori kids schools Initiative 450$
TOTAL 5,700$ 2,800$ 1,650$ 3,610$
Annual Allocation $5,700 $4,000 $2,300 $4,000
Balance Remaining $0 $1,200 $650 $390
This is Page No.29 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April 2016
in Lake Cargelligo.
7.1.2 BETTER PRACTICE REVIEW UPDATE
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20th APRIL 2016
AUTHOR: GENERAL MANAGER
REPORT NO: GM 16/16
SUBJECT: BETTER PRACTICE REVIEW UPDATE
TRIM NO:
Purpose:
To update Council on the implementation of the Better Practice Review
recommendations.
Supporting Information:
The updated summary worksheet is shown as Attachment “A”.
Background:
Council received the final Better Practice Review Report from the Office of Local
Government (OLG) on the 20th March 2015 which detailed 26 recommendations to be
implemented by Council. Progress in implementing the Action Plan must be reported to
the OLG within 6 months of Council tabling the Action Plan at the April 2015 Council
Meeting and this was duly reported in October 2015.
Issues & Comments:
There are several recommendations that have been completed with the remaining ones
underway or near completion.
The asset management plans for the remaining asset classes will be completed by Jeff
Roorda and Associates prior to 30th June this year so that the figures are ready for the
Annual Financial Statements.
The Enterprise Risk Management Plan is nearing final development and is being
assessed by the Internal Audit Committee.
Testing the Business Continuity Plan involves a major simulation exercise which
requires other agencies’ involvement and could be expensive.
This is Page No.30 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April 2016
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Section 355 Committee training will be a task for the new DCSG when he starts later
this month.
Financial & Resource Implications:
There will be costs for the completion of the remaining asset management plans by Jeff
Roorda. These costs have been provided for in the Delivery Program.
Legal Implications:
The implementation of the recommendations will assist Council in reducing potential
legal issues.
Risk Implications:
The implementation of the recommendations will reduce Council’s exposure to risk,
particularly the Enterprise Risk Management Plan recommendation.
Stakeholder Consultation:
Penrith City Council assisted in the development of some of the recommendations.
State Wide has assisted in the Risk Management Plan development.
Options:
1. Council note the progress made to date as per Attachment “A” 2. Council amend the Action Plan.
.
Conclusion:
Council note the progress made in implementing the Better Practice Review
recommendations.
Link to Policy and/or Community Strategic Plan:
5.7.3 Council’s decision making is equitable and ethical.
RECOMMENDATION
THAT:
a) General Manager Report No 16/16 be received.
b) Council note the relative progress made in implementing the
recommendations of the OLG Better Practice Review.
This is Page No.31 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held on 20 April 2016 in Lake Cargelligo.
ACTION PLAN
Lachlan Shire Council faces a number of challenges, particularly in relation to improving its governance framework and achieving financial
sustainability.
The review team has prepared the following Action Plan to record the areas requiring development and proposed actions arising from the
Promoting Better Practice Review. Areas and actions already captured in the Council’s Organisation Development Plan have been noted in the
Progress Report Column. A notional risk rating for each area has also been included in the priority column.
The Council is asked to review each area, the proposed actions and the risk ratings allocated. It is suggested that once conf irmed, the
additional areas and actions identified by the review team be included in the Council Improvement Plan. The Council is encouraged to include
start and finish dates based on priority as soon as practicable. It is critical that the Senior Management Team monitor progress against the tasks
in the Council Improvement Plan and report to the Council quarterly.
The Council is also encouraged to review the linkages between the Council Improvement Plan and its suite of Integrated Planning and
Reporting documents. As part of this process, start and completion dates, as well as indicative costs, should also be included in the Council
Improvement Plan.
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Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
LEADERSHIP AND GOVERNANCE
1. Review of policies High - Review all policies and procedures to align with a standard format.
- Introduce version control and an up-to-date policy register.
- Provide training to relevant staff.
Complete by
30/06/15
MANEX
Completed
2. Legislative compliance High - Put in place a system or process to ensure legislative and regulatory obligations are met.
Complete by
30/04/15
DCSG
Completed
3. Business Continuity Plan High - Test the existing Business Continuity arrangements to ensure that the Council can operate in the event of a catastrophic disaster or emergency.
Complete by
30/06/16
DCSG/GM
Development of BCP completed and adopted by Council at its July 15 Ordinary Meeting
Current BC arrangements to undergo testing to identify existing gaps
4. Risk management/ fraud control
High - Develop an enterprise risk management plan to identify and address all key business risks facing the Council.
Complete by
30/6/16
GM
Internal Audit Committee reviewing ERM Plan. Training for managers and supervisors held. Plan under development.
5. Internal audit High - Implement an internal audit capability using a shared service approach with neighbouring councils (i.e. CENTROC councils).
-
Complete by 30/06/15
CFO Completed
6.
Procurement, disposal and tendering
High - Review all policies, guidelines, practices and procedures in this area.
- Develop policies, guidelines and practices relating to overall contract management and monitoring the performance of contractors
- Provide training to relevant staff.
Complete by 30/3/15
CFO
ARC Blue initial consultation and report investigated, policies and procedures reviewed.
Grant Thornton completed a review of financial controls and
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Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
procurement in March 2015
Recommendations from that review assessed with a view to implementing recommendations by 30 June 2016
Tender link training undertaken
Procurement review Team established and is reviewing all aspects of procurement
Monthly meetings of the team currently being held.
7 Asset Management High - Establish up to date data base of all assets - Also see Recommendation 25
Complete by 30/06/16
CFO Completed for Council’s roads infrastructure assets.
JRA consulted with a view to similar review for other infrastructure assets by 30 June 2016.
Staff continuing to update Water & Sewer data and will shortly begin on Parks and Gardens assets. JRA engaged to look at utilities Special Schedule 7 data
Review of Building Asset Management Plan completed in house with guidance of JRA
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Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
8.
Policy on staff interactions with the Mayor and councillors
Medium Develop a policy on: - the interaction between the Mayor and
General Manager. - the interaction between councillors and staff. - Access to information by councillors.
Complete by 30/3/15
GM Completed
9. Code of Conduct Medium - Implement strategies to reinforce awareness of the Code to Council delegates, the public and contractors.
- Promote awareness of Protected Interest Disclosure and related notification procedures.
Complete by 30/3/15
DCSG
Completed
10. Delegations High - Complete current review of delegations. - Establish a standard instrument of
delegations or register. - Provide appropriate induction, training and
support for staff accountable for enacting delegations.
- Develop monitoring mechanisms to ensure that delegations are appropriately applied.
Complete by 28/2/15
DCSG/GM
Completed
11. Statement of business ethics
Medium - Link the revised Procurement Policy to the Council’s Code of Conduct.
- Develop a statement to guide external parties (such as suppliers and contractors) on the standards that are required when dealing with the Council or acting on the Council’s behalf.
Complete by 30/3/15
GM
Completed
12. Legal services Medium - Finalise review of provision of legal services to the Council.
- Establish a legal advice panel.
Complete by 30/3/15
GM Completed
13. Privacy management Medium - Prepare and adopt a privacy management plan.
Complete by 30/3/15
GM Completed
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Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
- Provide training on privacy management to councillors and refresher training to relevant staff as required.
14. Supporting Council’s committees (s355)
Medium - Provide committees with a constitution or charter setting out their role and membership, as well as documented procedures and relevant training.
Complete by 30/6/16
DCSG/GM
Review underway to establish consistent Terms of Reference roles and responsibilities to be finalised Mar 2016
Committee handbook being developed
Training including Code of Conduct to be incorporated
15. The Friendship Alliance with Penrith City Council
Medium - Utilise the alliance with Penrith City Council to assist in strengthening existing governance arrangements.
Complete by 30/3/15
GM
Completed but ongoing.
COMMUNITY STRATEGIC PLANNING FOR THE FUTURE
- 16. Improved linkages between all of the Council’s plans and strategies
Medium - Review and improve links between the Resourcing Strategy and the Delivery Program and Operational Plan.
- Better integrate the individual plans within the Resourcing Strategy (ie Long-Term Financial Plan, Asset Management Plan and Workforce Strategy).
-
Complete by 31/12/15
DCSG CFO
Completed
17. Long-Term Financial Plan High - Include Key Performance Indicators as required
- Provide commentary to explain scenarios. - Carry out a sensitivity analysis
Complete by 30/6/15
CFO DCSG
Completed.
DELIVERING A SUSTAINABLE FUTURE
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Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
18. Update the Resourcing Strategy and Delivery Program
High - Once the Asset Management Plans have been updated to include the Fair Valuation of Assets (value and depreciation), the Council should also update its Long-Term Financial Plan and Delivery Program accordingly.
- The updated Asset Management Plans should also include full asset maintenance costs.
- The Long-Term Financial Plan should include the costs of initiatives from the Workforce Management Plan.
Complete by
30/6/15
All Directors
Completed
19. Alignment of financial data for the Resourcing Strategy and Delivery Program
High - Once the Asset Management Plans and the Workforce Plan have been updated, the financial data contained in those plans should agree with the information in the Long-Term Financial Plan and the Delivery Program.
-
Complete by
30/6/15
CFO
Completed
20. Quarterly Budget Review Statement
High - The Council should recommence the preparation of a Quarterly Budget Review Statement, as per legislation.
Complete by
30/3/15
CFO
Completed
21. Water Fund High - The Council should prepare a business plan for its Water Fund as per the National Competition Policy.
- The Council should increase its water rates or reduce expenditure to enable the fund to at least break even in line with the National Competition Policy.
Complete by
30/6/15
DIS
CFO
Completed.
22. Sewerage Fund High - The Council should consider increasing its sewerage rates to at least bring the Fund to a break even position.
Complete by
30/6/15
CFO
Completed
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Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
23. Succession Plan Medium - The Council should develop a succession plan.
Complete by
31/12/15
DCSG
Completed
24. Workforce Plan Medium - The Council should clearly address the workforce requirements of the Delivery Program, and ensure that costs associated with proposed workforce actions are addressed in the Long-Term Financial Plan.
Complete by
30/6/15
DCSG
Completed
25. Asset Management Review High - Establish up to date data base of all assets and complete asset management plans
Complete by 30/6/16
CFO Completed for Roads infrastructure assets.
Completed for building assets
JRA engaged to do similar review for other infrastructure assets by 30 June 2016
JRA updating Water & Sewer data and will shortly begin on Parks and Gardens assets.
JRA engaged to look at utilities AMPs
All financial data to be centralised in the Civica Authority CVR system by 30 April 2016
Technical data to be incorporated in the JRA Datashare system by 31 May 2016.
26. Procurement Policy - Review
High - Engage Grant Thornton to review Procurement. Council to implement
Complete by
CFO
Review completed. Not all
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Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report
recommendations. 30/9/15 recommendations
implemented.
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7.1.3 FEDERAL ELECTION ISSUES
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20th APRIL 2016
AUTHOR: GENERAL MANAGER
REPORT NO: GM 18/16
SUBJECT: FEDERAL ELECTION ISSUES
TRIM NO:
Purpose:
To obtain commitments on Federal issues affecting Council from candidates prior to
the upcoming Federal Election.
Supporting Information:
An issues paper is attached as Appendix “A”.
Background:
The Australian Government will soon be announcing a day for the upcoming Federal
Election and Council needs to make all candidates aware of issues affecting Lachlan
Shire. Responses and commitments to those issues should be obtained from each
candidate prior to the election.
Issues & Comments:
There are several issues attached for consideration by Council. They are by no
means exhaustive and Councillors may wish to add others.
Financial & Resource Implications:
As detailed in Appendix “A”.
Legal Implications:
Nil.
Risk Implications:
If commitments to issues are not obtained prior to the election then there is a greater
risk that nothing will happen after the election.
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Stakeholder Consultation:
MANEX only at this stage.
Options:
1) Council support the issues as per Attachment “A” and forward to candidates
when announced.
2) Council amend the Issues.
3) Council not forward the Issues to candidates.
Conclusion:
Council should consider and make any changes to the Issues listed at Appendix “A”
and then forward to candidates.
Link to Policy and/or Community Strategic Plan:
5.7.3 Council’s decision making is equitable and ethical.
RECOMMENDATION
THAT:
a) General Manager Report No 18/16 be received.
b) Council consider the issues listed at Appendix ‘A” and forward to
candidates at the upcoming Federal Election.
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2016 FEDERAL GOVERNMENT ELECTION
ISSUES PAPER
DESCRIPTION OF ISSUE SUGGESTED SOLUTION
ISSUE 1 Drought Proofing Condobolin. Lachlan Shire Council’s (LSC) Drought Strategy for Condobolin requires funding for infrastructure including a new water treatment plant and a pipeline from underground bores on the South Forbes Road Reserve to Condobolin. The total estimated cost of the Water Treatment Plant and pipeline is $24M
LSC is seeking a one-third share of $8M from the Federal Government with the balance of $16M being shared equally by Council and the NSW Government.
ISSUE 2 Roads to Recovery Program.
Local roads are the capillaries of our communities linking our homes, schools, farms and business. They are the building blocks of our nation’s transport network providing access to and from our front gates to local, regional, state, national and international services and markets. Without local roads there would be no access to schools, health facilities, community facilities and markets.
LSC has the largest local road network in NSW and has become heavily reliant on the Roads to Recovery Program as a source of revenue to directly fund this vital transport infrastructure.
The Federal Government make the Roads to Recovery a permanent Road Funding Program for Local Government and increase in real terms road funding direct financial assistance to Local Government and particularly those councils in rural areas.
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DESCRIPTION OF ISSUE SUGGESTED SOLUTION
ISSUE 3 Federal Government Local Government Assistance Grants (FAGs) The decision to freeze FAGs indexation until 2017-18, and therefore permanently reduce funding to councils into the future by more than $300 million per annum, will impact most on vulnerable and grant-dependent councils and their communities. As the responsibilities of councils and the costs of delivering services increase, these reductions will have a real and growing impact which undermines future service delivery. The FAGs Scheme is in urgent need of review and the formula for distributing grants amended to provide an option for re-distributing funds from Councils who have a strong rating base and attractive untapped options for non-rate revenue sources to increase funding to needy councils to provide special benefits to regional, small rural and remote sparsely populated areas that have limited capacity to raise revenue from rates and other sources. In 2013-14, FAGs amounted to around 0.67 per cent of total Commonwealth taxation revenue, continuing a long trend of FAGs falling as a proportion of the Commonwealth’s taxation revenue.There is a strong argument by Local Government and an equal partner with State and Federal Government in the provision of community services, facilities and infrastructure for the allocation of a fixed share of Federal Government Taxation Revenue representing 1% annually.
That Federal Government Financial Assistance Grants be immediately unfrozen and parity restored and reviewed to: (i) assess the impact of minimum
grant requirements;
(ii) assess the needs of Councils serving smaller rural, regional and remote communities;
(iii) options for progressive re-distribution of funding from councils with strong rating bases and untapped options for non-rate revenue to small rural, regional and remote councils who have no capacity to raise additional revenue from rates and other sources; and
(iv) provide a permanent funding
base for Financial Assistance Grants representing a one percent (1%) fixed shared of annual Federal Government Taxation Revenue.
ISSUE 4 Cost Shifting to Local Government. A key driver of the increased demand on local government finances is its role in acting as a major
The current Cost Shifting Inter -Governmental Agreement should be
43
DESCRIPTION OF ISSUE SUGGESTED SOLUTION
service provider of Commonwealth and state services. Local Government remains committed to playing this role. However, as Local Government has been providing those services on behalf of other levels of government, it is unreasonable to expect Local Government to meet the costs of the services if funding is withdrawn. A greater focus on cost shifting is especially relevant as discussions about the roles and responsibilities of each level of government continue in the context of Federation and Taxation reform processes. Withdrawal of funding once councils have accepted a service delivery role exposes councils to community pressure to fund the continuation of the service. This is cost shifting and a poor outcome for communities.
reviewed and strengthened so that all levels of government agree to comply with its principles whenever new or additional functions, or new or increased service standards affecting local government, are being considered.
Appropriate resources to aid in the prevention of cost shifting should be provided.
ISSUE 5 Local Government Disaster Management On average, in Australia each year, 50 people lose their lives as a direct result of natural disasters. A further 1,500 are injured and 250,000 are affected in some way. The economic cost to communities exceeds $6billion. Natural disasters have a significant economic, social, environmental and political impact on communities impacted by such disasters. Natural hazards are occurring more frequently in Australia than in the past due to the impacts of climate change which are producing more severe and longer-term consequences. It is important to help insulate communities from the effects of natural hazards. Local government therefore endorses initiatives that build capacity in local and regional communities to identify, mitigate and adapt, as well as respond to natural disasters. A dedicated funding program for local government is needed so that local government can build resilience
(i) Changes to Natural Disaster
Recovery (NDR) Program funding arrangements to allow councils greater flexibility and the self-determination of how NDR funding will be spent in the restoration of infrastructure damaged by natural disasters rather than the present situation of program guidelines requiring approved funding to be spent on the replacement of infrastructure to the same standard of that damaged or destroyed; and
(ii) A Federal Government Disaster
Management Program introduced for disaster management and pool of funds established of at least $200M to fund renewal or replacement of vital public
44
DESCRIPTION OF ISSUE SUGGESTED SOLUTION
and provide community members with the certainty they need in the face of natural disasters.
This extends to the issue of betterment funding. It is common sense that in the face of an increasing occurrence of extreme weather events, simply rebuilding infrastructure to its original specifications and condition is not sufficient. Betterment funding is a strong example where a targeted additional investment will produce savings in the long term, simply because the infrastructure is now built to withstand its new situation.
infrastructure for which Local Government is responsible damaged or destroyed by natural disasters.
ISSUE 6 Federal Government Community Infrastructure Funding Local Government is responsible for billions of dollars’ worth of community infrastructure, excluding local roads. This infrastructure provides the social and economic backbone for communities throughout Australia, particularly those in rural and regional areas that are continuing to experience economic hardship exacerbated by increasingly unfavourable weather conditions and an uncertain global economic outlook. The funding allocated by the Australian Government to support the Regional and Local Community Infrastructure Program (RLCIP) in 2008-09 and 2009-10 was warmly welcomed by local communities across the nation. This funding made an important contribution to assist councils to meet the backlog and underspend on this community infrastructure that has accumulated over many decades and the value and benefits of such a program were evident to all. Projects delivered under the Program will continue to have benefits for the economy and broader community for years to come. It is a financial impossibility for Local Government alone to plan, finance and construct infrastructure. There is a clear and inarguable case for greater investment in local infrastructure to create strong
To achieve these improvements to infrastructure, LSC calls for the reinstatement of the RLCIP in the 2016-17 Budget funded at $300 million per annum over the next four years. This program would have the specific objective of investing in identified local projects which would achieve real, measurable productivity outcomes through improved access and connectivity, specifically in rural and regional Australia.
45
DESCRIPTION OF ISSUE SUGGESTED SOLUTION
foundations upon which our communities can grow and prosper. ISSUE 7 Climate Change/Renewable Energy Opportunities
Local Government, working in partnership with the Australian Government, can deliver highly effective climate change projects that can mitigate the production of greenhouse gas emissions and also greatly assist the community to be better prepared and better able to adapt to future climatic conditions.
LSC supports the view that renewable energy is essential to Australia’s future economic growth and prosperity and a strategic driver in providing for future jobs and assisting with the lowering of Australia’s greenhouse gas emissions.
Australia’s future energy supply will need to have lower greenhouse gas emissions in order to meet the challenges posed by climate change.
LSC is calling for a $200 million program over four years to enhance local government resources for work with local businesses and communities in implementing local and regional climate change plans and to provide grants to councils to co-develop appropriate renewable energy projects suitable for their areas.
ISSUE 8 National Broadband Network (NBN) Rollout/Mobile Phone Blackspot Program
NBN is essential if rural and remote communities are to have access to the same services provided in larger urban centres and to compete on an even playing field with larger cities in attracting businesses. Access to mobile phone coverage is not only important for communications but it is also a major health and safety factor for residents in rural and remote areas.
Installation of National Broadband Network in all towns and villages in the Lachlan Shire by the end of 2017. Installation of mobile phone towers to eliminate blackspots within the LSC tower and particularly at Yellow Mountain
ISSUE 9
46
DESCRIPTION OF ISSUE SUGGESTED SOLUTION
Foreign Ownership of Prime Agricultural Land
Widespread community deep concern exists in relation to the question of foreign investment in Australian Agriculture and specifically, the foreign acquisition of prime agricultural land. LSC strongly supports the Prime Ministerial initiative that the Federal Government establish a foreign ownership land register to provide accurate publicly available information of the nature and extent of foreign ownership of prime agricultural land.
It is acknowledged that Australia has relied on foreign investment for generations to create the industries we are now reliant upon for a good deal of our national prosperity.
However, according to available statistics foreign ownership of agricultural land now stands at 11%. A reliable foreign investment land register would allow the level of foreign ownership of agriculture land to be closely monitored on an annual basis and government policy revised dependent on increases in the level of foreign ownership.
LSC advocates that in relation to the foreign ownership of Australian agricultural land, the Foreign Investment Review Board closely monitor and examine the purchase of all agricultural land by foreign governments and foreign state-owned enterprises.
47
7.1.4 ACTIVE RESOLUTIONS AS AT APRIL 2016
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING
TO BE HELD ON THE 20th APRIL 2016
AUTHOR: GENERAL MANAGER
REPORT NO:GM 19/16
ACTIVE RESOLUTIONS AS AT APRIL 2016
Date Dept. Resolution Action Taken to Date Expected Completion
MAR 2016 GM 102/16 VALUATIONS OF PREMISES RESOLVED THAT: Resolution Minute 34/16 be rescinded.
b) Council grant a two year extension of the current management
agreement with Whiddon Homes.
c) The Mayor and General Manager be delegated authority to
sign the extension agreement.
For:
Advice sent to
Whiddon Homes and
extension of
Agreement rejected.
July 16
48
Date Dept. Resolution Action Taken to Date Expected Completion
Clr Ridley, Clr Frankel, Clr Medcalf, Clr Manwaring, Clr Nelson
Against:
Clr Phillips, Clr Scott, Clr Brady, Clr Saunders
103/16 PROPOSED LEASE RESOLVED THAT: Resolution Minute 63/16 be rescinded.
b) Council agree to lease rooms within the Condobolin District
Retirement Village to RaRMS for a two year period.
c) Any modifications required to the rooms be at the expense of
RaRMS and subject to Council approval.
d) A market rental be charged as determined by an independent
qualified valuer.
For:
Clr Nelson, Clr Manwaring, Clr Frankel, Clr Ridley, Clr Medcalf.
Against:
Clr Phillips, Clr Scott, Clr Saunders and Clr Brady.
Advice sent RaRMS
and have been
advised they will stay
at the hospital.
Completed
49
Date Dept. Resolution Action Taken to Date Expected Completion
MAR 2016 GM 88/16 RURAL FINANCIAL SERVICE RESOLVED THAT:
a) The Executive Officer Report be received.
b) Council write to the Rural Financial Counselling Service and
advice the board of our disappointment with the closure of the
Lake Cargelligo office and the loss of service levels in the region.
(Hall/Brady)
E-mail Sent
COMPLETED
MAR 2016 GM 91/16 VOLUNTARY PLANNING AGREEMENT RESOLVED THAT:
a) General Manager Report No 12/16 be received.
b) Council accept the draft VPA as amended.
(Frankel/Brady)
Letter of support sent
accepting draft VPA
COMPLETED
MAR 2016 CFO 87/16 The City of Whyalla – The Future of Australian Steel Industry RESOLVED THAT
a) Council adopt a local procurement approach for all
Listed for inclusion in
current review of
Procurement policies
and procedures
June 2016
50
Date Dept. Resolution Action Taken to Date Expected Completion
upcoming infrastructure prospects that requires structural steel.
(Brady/Frankel)
MAR 2016 GM 68/16 OLG INNOVATION FUND APPLICATION RESOLVED THAT
a) General Manager Report No 11/16 be received.
b) Council approve a joint application with other Lachlan
Alliance member councils for funding under the Office of
Local Government’s Innovation Fund.
c) Council approve an individual application from Lachlan
Shire Council for upgrades to communication technology at
remote Council sites.
d) Council’s co-contribution for the joint application be
included in the 2016/17 Operational Plan.
(Nelson/Hall)
Joint application sent
to OLG.
Individual application
sent.
Both awaiting outcome
of application
June 2016
DEC 2015 GM 358/15 REQUEST FOR FINANCIAL ASSISTANCE
51
Date Dept. Resolution Action Taken to Date Expected Completion
RESOLVED THAT
(a) Council give delegation to the General Manager to
negotiate assistance towards works up to a maximum
value of $50,000 payable after the development is
completed.
(Scott/Brady)
Negotiations
commenced. Email
sent but no reply at
this stage from the
developer.
April 2016
MAR 2016 E&P 73/16 NEW POLICY – PROPOSED CONTAMINATED LANDS
POLICY
RESOLVED THAT
a) Director Environment and Planning Report No 5/16 be
noted.
b) The draft Contaminated Land Policy be placed on public
exhibition for a period of 28 days.
(Hall/Manwaring)
Policy on public
exhibition over April
2016.
Report to be
put to 18 May
2016 meeting
52
Date Dept. Resolution Action Taken to Date Expected Completion
FEB 2016 E&P 27/16 RETROSPECTIVE DEVELOPMENT
RESOLVED THAT:
Council, pursuant to the provisions of Section 80 (1)(b) of the
Environmental Planning and Assessment Act, 1979 refuse
Development Application 2015/46 for the continued use of an
existing residential building at Lot 31 DP807084, Wells Street,
Curlew Waters for the following reasons:
(i) The proposed development is considered
unsatisfactory with regard to Section 79C(1)(a)(i) of
the Environmental Planning and Assessment Act,
1979 in that the dwelling;
a) does not minimise the flood risk to life and
property associated with the use of the land
b) is not compatible with the land’s flood hazard
potential, taking into account projected changes
as a result of climate change
Discussions held with
applicant, extension of
10 days sought to
remove infrastructure.
Extension granted.
4 April 2016.
53
Date Dept. Resolution Action Taken to Date Expected Completion
c) does not avoid adverse impacts on flood
behaviour and the environment
d) will result in social and economic costs to the
community as a consequence of flooding
e) will result in the likelihood of contamination of
the water in the lake as a result of the disposal of
untreated wastewater on the surface of the
ground.
(ii) The proposed development is considered
unsatisfactory with regard to Section 79C(1)(b) of
the Environmental Planning and Assessment Act,
1979 in that the dwelling has been constructed
without a Construction Certificate having been
obtained and therefore it cannot be determined
whether the structure complies with the National
Construction Code/Building Code of Australia. As
such, the safety of the dwelling in terms of its
structural stability may compromise life safety and
54
Date Dept. Resolution Action Taken to Date Expected Completion
thereby have an adverse impact on the
environment.
(iii) The proposed development is considered
unsatisfactory with regard to Section 79C(1)(d) of
the Environmental Planning and Assessment Act,
1979 in regard to the issues raised in the three
submissions to Council.
(iv) The proposed development is considered
unsatisfactory with regard to Section 79C(1)(e) of
the Environmental Planning and Assessment Act,
1979 in the public interest is not served by the
approval of development that does not meet
legislative and community expectations with regard
to the construction of the dwelling and the disposal
of the untreated wastewater, which could result in
adverse impacts on adjoining land uses.
55
Date Dept. Resolution Action Taken to Date Expected Completion
(v) That the owner Mr Graham Spackman be required
to remove from the site the existing unauthorised
dwelling and ablution facility and septic tank located
on Lot 31/DP807084 Wells Street Curlew Waters on
or before Friday 26 March 2016.
(Scott/Hall)
DEC 2015 E&P 341/15 ADOPTION OF LACHLAN SHIRE URBAN LAND USE
STRATEGY 2015 AND LACHLAN DEVELOPMENT
CONTROL PLAN
RESOLVED THAT
(a) Council adopt the Lachlan Shire Urban Land Use Strategy
and Lachlan Development Control Plan
(b) Council prepare a Planning Proposal pursuant to the
Environmental Planning and Assessment Act 1979, as
DCP and LUS in effect
Complete
Planning Proposal
Discussions held with
End of 2015
LEP
amendment
mid 2017
56
Date Dept. Resolution Action Taken to Date Expected Completion
amended, to amend the Lachlan Local Environmental Plan
2012 to reflect the intent of the Lachlan Shire Urban Land
Use Strategy
(Phillips/Frankel)
Town Planning
Consultant to
implement this
process.
DEC 2015 E&P 342/15 APPOINTMENT OF MEMBERS TO LACHLAN SHIRE
COUNCIL’S CEMETERY ADVISORY COMMITTEE
RESOLVED THAT
(a) Council Agree to appoint the following applicants as
community representatives to the Committee:
I. Jeffrey Grogan
II. Samantha-Lee Haworth
III. Melissa Blewitt
IV. Maureen Crowe
V. Kathleen Brady
VI. Kirsten Thomas
(b) Council adopt the Draft Lachlan Shire Council Condobolin
Successful members notified, inaugural meeting to be held on 14 March 2016.
Inaugural
meeting held,
committee
active –
complete.
57
Date Dept. Resolution Action Taken to Date Expected Completion
Cemetery Advisory Committee Terms of Reference.
(Scott/Brady)
MAR 2016 IS
92/16 RURAL FIRE SERVICE VEHICLES DISPOSAL
RESOLVED THAT
Council will dispose of the following decommissioned Rural Fire
vehicles by sale of:
1) BFO 1815 (1993 Isuzu 4X4 dual cab truck) to Des
Manwaring for $21,500.00.
2) BFO 3936 (1996 Isuzu 2X4 single cab truck) to Neville
O’Hara for $22,000.00.
3) BFO 5264 (1993 Isuzu 4X4 dual cab truck ) to Des
Manwaring for $23,500.00.
4) BFO 8383 (1997 Nissan Navara 4wd dual cab utility) to
Carnet Auction $3,000.00.
(Frankel/Hall)
Successful tenders
have been advised,
and arrangements to
be made for payment
and vehicle pick up
May 2016
MAR 2016 IS 93/16 CENTROC ELECTRICITY PROCUREMENT Centroc Advised COMPLETED
58
Date Dept. Resolution Action Taken to Date Expected Completion
RESOLVED THAT
a) Infrastructure Services Report No 24/16 be received and
noted.
b) Council acknowledge that there are extenuating
circumstances surrounding the procurement of electricity
being the short duration for consideration of accepting
prices offered by energy retailers and as such Council
should be excused from the tendering requirements under
S55 of the Local Government Act.
c) Council engage Energy and Management Services to
conduct the procurement process for electricity for the
next rounds of small sites, large sites and street lighting
contracts.
d) Council delegate the authority to execute the contracts for
the supply of electricity to the Mayor and General
Manager.
(Hall /Frankel)
59
Date Dept. Resolution Action Taken to Date Expected Completion
MAR 2016 IS 94/16 REHABILITATION OF LAKE CARGELLIGO 4ML RESERVOIR RESOLVED THAT
a) Director Infrastructure Services Report No 28/16 be
received.
b) The tendered price of $384,562.32 submitted by Aeramix
Pty. Ltd. be accepted for the concrete rehabilitation works
and leak repairs of the 4ML Reservoir located at the Lake
Cargelligo Water Treatment Plant.
(Scott/Hall)
Tender advised.
Startup meeting held,
site establishment to
commence from April
18
Project
Completion
date 30
September
2016
MAR 2016 IS 75/16 ROADS UPDATE
c) Manager Operations Report No IS 19/16 be received
and noted.
d) Council endorses continuation of reconstructing and
widening of the single lane seals on SR3 Tabratong
Crossing Road to extend another approximately 1.0km
of narrow and failing seal using available Roads to
Works on SR3
Tabratong Crossing
Road commenced for
additional 1km
ACTION
COMPLETED
60
Date Dept. Resolution Action Taken to Date Expected Completion
Recovery funds and reallocate FAG funds if required
from projects either unlikely to proceed in 2015/16 or
which can be deferred without adversely impacting on
levels of service.
e) Council notes that the final segment of single lane seal
on SR3 Tabratong Crossing Road is flagged in the
current Delivery and Operational Plan for reconstruction
and widening in 2016/17.
(Ridley/Manwaring)
MAR 2016 IS 79/16 LACHLAN TRAFFIC COMMITTEE MEETING MARCH
2016
RESOLVED THAT
a) Infrastructure Services Report No 25/16 be received
and noted.
b) Council approve the Men of League, Tour De Fifield, to
be held on public roads.
Event approvals
granted
COMPLETED
61
Date Dept. Resolution Action Taken to Date Expected Completion
c) Council approve the Central West Horse Driving
Society, Fifield Enduro, to be held on public roads.
(Brady/Hall)
MAR 2016 IS 80/16 PROPOSED ROAD CLOSURE IN THE LAKE
CARGELLIGO LOCALITY
RESOLVED THAT
a) Infrastructure Services Report No 26/16 be received and noted.
b) Council consents to the closure of the roads within ‘Uabba
Station’ as unformed shared Council/Crown road west of Lot 9
DP752306 and numerous Crown roads.
c) Council acknowledges that the land within the closed Council
road and shared Council/Crown road will vest in the Crown and
may be sold.
d) Council opposes the closure of Council road SR 193 and SR
194 west of the ‘Uabba Station’ entry gates.
(Hall/Nelson)
Crown Lands advised
of resolution. Further
consultation with Cr
Hall, see report in
these papers
COMPLETE
MAR 2016 IS 81/16 GUM BEND LAKE ADVISORY COMMITTEE
RESOLVED THAT
Proposed works
May 2016
62
Date Dept. Resolution Action Taken to Date Expected Completion
a) Infrastructure Services Report No 27/16 be received and
noted.
b) Council completed the following works:
a. The northern fence of the camping ground be
realigned along the edge of the road and allow a
turning bay at the end. Further the surface inside
the fence area be seeded with an appropriate plant
to encourage regeneration of vegetation.
b. Seats be installed at the playground shade structure
c. A light with timer button operation be installed at the
boat ramp
d. Mops be provided in the amenities
(Brady/Saunders)
placed on Schedule
MAR 2016 IS 82/16 DISPOSE SURPLUS BRICKS FOR GOLF CLUB MORT
MEMORIAL
RESOLVED THAT
Proponent advised of
resolution
COMPLETE
63
Date Dept. Resolution Action Taken to Date Expected Completion
a) The Manager Operations Report No 29/16 be received.
b) Council agrees to donate 160 surplus bricks to a memorial
at Condobolin Sports Club at the number 6 tee for Gordon
Patrick Taylor.
(Scott/Brady)
FEB 2016 IS 10/16 LOW LOADER TRAILER
RESOLVED THAT:
a) Director Infrastructure Report No 2/16 be received.
b) Council purchase a Brentwood low loader trailer from
Brentwood Trailers for $144,980.00 including GST.
c) That fleet no 269 Brentwood low loader trailer be sold to
Wyalong Rural Motors of Neeld Street, Wyalong for $31,350,
however should the offer be withdrawn, the trailer is to be offered
for sale by quotation or by auction.
(Saunders/Brady)
Brentwood and
Wyalong Rural Motors
advised of resolution
COMPLETE
64
Date Dept. Resolution Action Taken to Date Expected Completion
FEB 2016 IS 30/16 RURAL ADDRESSING
b) Council approve to name the Crown road west of Lot 16
DP752359, Sansons Lane.
(Hall/Phillips)
Letters sent to owners,
Crown lands and GNB,
Gazette of name may
take some months.
JUNE 16
FEB 2016 IS 32/16 BURCHER UNGARIE BOUNDRY ADJUSTMENT
a) Council approves the boundary adjustment and requests
the Geographical Names Board to formalise the inclusion
of Lot 1 DP314321 in the locality of Burcher.
(Brady/Phillips)
GNB and LPI advised
of Council’s approval
for the boundary
adjustment GNB
process may take
some months.
June 2016
FEB 2016 IS 37/16 CENTROC REGIONAL TENDER PANEL
RESOLVED THAT
b) Council agrees to participate in a regional fuel contract
through Central NSW Councils (Centroc).
c) Council adjusts the Plant Program to increase the fuel
management system budget to $200,000, funded from the
CENTROC advised
Tender documentation
prepared for
advertising.
Tenders to be
called shortly
65
Date Dept. Resolution Action Taken to Date Expected Completion
Plant Reserve.
(Hall/Manwaring)
Nov 2015 CSG 329/15 SALE OF LAND
a) Council sell the land to the purchaser as detailed in the Report.
b) The Mayor and General Manager be delegated authority to sign
and affix the Council Seal to the contract documents.
(Brady/Scott)
Contract with Solicitor
April 2016
Nov 2015 IS LACHLAN TRAFFIC COMMITTEE MEETING NOVEMBER 2015
RESOLVED THAT:
a) Council suspend the trial line marking and seek further
consultation with Mr Mills and report back to the next
Traffic Committee Meeting.
b) Council investigate the removal/reduction of the western
garden bed in conjunction with the removal of the southern
median strip.
c) Council investigate appropriate location of a pedestrian
Consultation
completed
Investigation complete
removal scheduled
Counts not taken to
Complete
May 2016
66
Date Dept. Resolution Action Taken to Date Expected Completion
refuge between the post office and Newsagency and
between the Pharmacy and IGA in Foster Street, Lake
Cargelligo and undertake pedestrian/traffic counts.
(Scott/Brady)
date June 2016
Nov 2015 IS 327/15 GRADERS TENDER 2015
RESOLVED THAT:
(b) Purchases Caterpillar 140M grader from Westrac Pty Ltd
for $412,500.00 and trades in grader fleet number 045 for
$154,000.00 with a nett changeover of $258,500.
(c) Purchases Caterpillar 140M grader from Westrac Pty Ltd
for $412,500.00 and trades in grader fleet number 075 for
$170,500.00, with a nett changeover of $242,000.00.
(Saunders/Hall)
Purchase order being
prepared.
Westrac
advises should
not be long –
will advise
further
Nov 2015 IS 328/15 DESIGN, SUPPLY AND INSTALL ELECTRICAL
INSTRUMENTATION LAKE CARGELLIGO 2ML RESERVOIR
RESOLVED THAT:
Contractor engaged.
Kick off meeting held
updated project plan
Installation of flow
April 2016
67
Date Dept. Resolution Action Taken to Date Expected Completion
b) The tendered price of $189,000.00 submitted by CNF &
Associates Pty. Limited be accepted.
c) Transfer $50,000 from the Water Fund Reserves to Work
Order 1962.
(Phillips/Brady)
meters and depth
transponders
complete.
Reprograming of
SCADA complete.
Oct 2015 GM 297/15 Sale of Land
RESOLVED THAT:
(d) Council sell the land to the purchaser as detailed in the
Report.
(e) The Mayor and General Manager be delegated authority to
sign and affix the Council Seal to the contract documents.
(Hall/Phillips)
Contracts not
exchanged –
purchaser has placed
this on hold
Unlikely to be
sold at this
time
Sept 2015 GM 257/15 Sale of Premises LC
RESOLVED THAT:
a) Council sell the premises to the purchaser at the price as
detailed in the report. A clause be inserted in the contract that
Contracts prepared
and sent to
purchaser’s solicitor.
GST to be adjusted
and temp lease
March 2016
68
Date Dept. Resolution Action Taken to Date Expected Completion
Lachlan Shire Council be offered first option to purchase the
premises should they be offered for sale in the future.
(b) The net proceeds from the sale be allocated to the Lake
Cargelligo CBD upgrade.
(c) The Mayor and General Manager be delegated authority to
sign and affix the Council Seal to the contract documents.
(Phillips/Frankel)
entered into.
69
Date Dept. Resolution Action Taken to Date Expected Completion
Sept 2015 IS Rural Addressing - Road Naming Request
243/15 RESOLVED THAT:
Council approve to rename SR95 Cookaburragong Road to
Ilgindrie Lane.
Council approve to rename Leifermann Street, between
Cunningham and Madeline Streets to Quirk Drive.
Council seek public comments from affected property owners on
the proposed road name changes.
Council apply to Crown Lands to transfer the Crown Road to
Council’s control, between Lots 18 and 19 DP752360 and Lot 16
DP752359, within ‘Glenburnie’.
(Hall/Frankel)
Letters have been sent
to land owners for
comment on approved
names
March 2016
70
Date Dept. Resolution Action Taken to Date Expected Completion
Sept. 2015 IS Road Asset Management Plan
I. Providing the expected services of trafficability and safety for each classification within the roads hierarchy, at all points through the life cycle;
II. Maintaining the assets to provide the full service potential applicable to the type and classification of road;
III. Periodically renewing short lived asset components so that the whole asset (such as road segment) achieves its full useful life (e.g. periodic reseals to keep the whole road structure going for 60 or 80 years as applicable);
IV. Once an asset (e.g. road segment) or major component reaches condition 5, it is scheduled for renewal/replacement before it becomes unusable;
V. Sealed roads will generally have priority for funding of maintenance and renewals over unsealed roads;
VI. Maintenance of unsealed roads is as needed, as determined by inspection, rather than periodic whether needed or not;
VII. Maintenance and renewals will generally have priority for funding over new seals, unless there are sufficient benefits to justify sealing in specific cases (allowing for changing circumstances or additional grant funded programs);
Community
consultation put on
hold until plan can be
checked against JRA
report and LTFP.
Community
Consultation proposed
for April - May
June 2016
71
Date Dept. Resolution Action Taken to Date Expected Completion
VIII. Reconstruction of narrow seals will usually also include an upgrade component for widening to improve safety and reduce ongoing maintenance;
IX. Any decline in level of service due to funding shortfall will be limited to lower classification unsealed roads (mainly class 6 and 7), with reduced maintenance and renewals (e.g. little or no gravel resheeting or heavy maintenance grading);
X. Acceptance that lower classification unsealed roads may be ‘dry weather roads only’ and occasionally impassable in wet conditions;
XI. There may be exceptions requiring temporary loss of service caused by extreme weather events, but repairs will enable the asset to provide a service as soon as practically possible;
XII. This level of service is approximated for Special Schedule 7 purposes as:
Maintaining road assets at or above condition 4 for the expected useful life;
While providing a reasonable level of trafficability and safety for road users;
On the understanding that once it reaches condition 5 an asset or component will be scheduled for renewal within 5 years or before it becomes
72
Date Dept. Resolution Action Taken to Date Expected Completion
unusable for its intended purpose if sooner than 5 years.
(Hall/Manwaring)
August
2015
IS 6.5.8 RESOLVED that:
I. Council endorses the preparation of a grazing lease for
part Lot 173 DP752329;
II. Council enters an agreement to lease for twelve months
grazing on Lake Cargelligo Aerodrome with S. Golding on
part Lot 173 DP752329.
(Phillips/ Frankel)
Solicitor has been
engaged to prepare
grazing lease,
Valuation being
obtained to
recommend lease
price.
Once documents have
been received
consultation will take
place with S. Golding
May 2016
March
2016
CS&G
That investigations take place into a new location for Youth
Services in Condobolin.
Update: Investigations
by Director Community
Services and
Governance and
Western Plains
reps and Dir
CS&G are
meeting with
73
Date Dept. Resolution Action Taken to Date Expected Completion
Director Environment
and Planning into this
matter are ongoing.
Family Support
on Fri
23 Oct.
June 2015 IS 153/15 Tottenham Footpath Program
RESOLVED that Council adjusted the 2014/15 Capital Works
Footpath Program for Tottenham as per the Minute 153/15 under
7.4.9.
Works completed in
Merilba Street.
Works in
Meryula Street
will be
commenced
shortly and
expected to be
completed by
June 2016.
RESOLVED that Lachlan Shire Council reinvestigate the
construction and operation of a Fluoride dosing unit for the Lake
Cargelligo Town Water Supply system.
Subsidy funding
approved through
NSW Health. Meeting
with NOW (NSW
Office Water) held
29/11/13 to obtain
“Form 1”. Tender
Further
information
provided to
NOW
progressing in
June 2016
74
Date Dept. Resolution Action Taken to Date Expected Completion
Specification being
prepared for NaF
Saturator Dosing
System. Tender
advertisement
expected to
commence shortly.
“Form 1” completed
4/07/14 and submitted
to NOW.
Council has been
working with NOW to
answer queries raised
about the submitted
“Form 1”.
Formal approval
received by NSW
Health to proceed with
75
Date Dept. Resolution Action Taken to Date Expected Completion
preparation of
Tenders.
IS RESOLVED that Council investigates the relocation or upgrade of
‘Lions Park’ Condobolin.
This is a key part of
the WTP EPA license
to ensure that we put
something in place to
prevent sludge from
being put back into the
river although don't
want to pull a
playground down until
it has been relocated
to another site.
June 2016
76
Date Dept. Resolution Action Taken to Date Expected Completion
IS Request school bus operators confirm that the information
supplied by Transport NSW is correct
Overseers have been
provided with councils
list of bus operators
dated 2008 to update
and confirm the routes
that are currently being
used. Received
information on bus
routes from operators
south of Lachlan River
Advised that Transport
NSW is preparing new
contracts in April 2016.
Will need to obtain
updated list of bus
operators.
MAY 2016
77
Date Dept. Resolution Action Taken to Date Expected Completion
IS Note that installation of RV friendly signs be considered in
conjunction with the Short Term Truck Machinery Parking Area
(Item 4).
Awaiting truck site to
be resolved. Inspection
made of truck parking
site 12/12/13.
Further inspection
completed in Sept
2015 and discussed
with Tottenham
Streetscape
Committee
February 2016
IS RESOLVED that Council contact Graincorp and request a
permanent solution to dust issues emanating from all internal
roads in Lake Cargelligo site.
Council Staff met with
GrainCorp prior to
2014 grain harvest and
discussed
expectations in
addressed the dust
issue and provided
some input to vehicle
Sealing Grace
Street in 4
year Delivery
Operational
Plan
78
Date Dept. Resolution Action Taken to Date Expected Completion
movements for ingress
and egress to the Lake
Cargelligo site.
GrainCorp
implemented dust
suppression measures
for 2015 grain season.
IS Island Creek Bridge
248/15 RESOLVED that:
i. Title survey be undertaken to determine what land
acquisitions may be required in conjunction with construction
of the new Island Creek bridge and associated road.
ii. An environmental consultant be engaged to undertake
environmental and planning clearances for the Island Creek
Bridge project.
iii. Land be acquired in accordance with the Roads Act 1993
Section 177, for the purpose of road widening and
construction of SR88 Fairholme Road in association with
bridge replacement, at the intersection with MR377 Lachlan
Reviewing the draft
tender document.
Update provided to
Council in Directors
Report to October
2014 meeting of
Council. See report
April 2015 meeting
Installation of modular
steel bridge put on
hold while
Bridge
segments
have been
purchased
June 2016
79
Date Dept. Resolution Action Taken to Date Expected Completion
Valley Way:
iv. Undertake the acquisition by agreement with the land
owner, of the land described as Part of Lot 13 DP
753105 Parish of Moonbia, County of Gipps;
v. Authorise the General Manager to negotiate the
acquisition, associated terms for compensation and
permission to enter to construct road works.
(d) Council engage the Valuer General to provide a valuation of
the land associated with the Island Creek Bridge Project, for the
purposes of land acquisition in accordance with the Land
acquisition (Just Terms Compensation) Act 1991.
(e) Council purchase three steel bridge modules for the quoted
amount of $110,000 (excluding delivery) from Sell and Parker
Equipment and engage the supplier to supervise construction at
Island Creek on SR88 Fairholme Road.
( (f) Council demolish the timber bridge at Island Creek on
SR88 Fairholme Road.
(g) Council authorise the Mayor and General Manager to sign
environmental factors
are resolved, as well
as land acquisition
requirements, see
report to September
2015 Council meetings
REF has been
completed and
consultation
undertaken with NSW
Fisheries. Demolition
plan being prepared
and design plan for
footings.
80
Date Dept. Resolution Action Taken to Date Expected Completion
and affix the Council Seal to all contract documents, easements
and land titles and survey plans as required associated with the
Island Creek Bridge.
(h) Land acquired be classified as Operational Land.
(Nelson/Scott)
April 2013 RESOLVED that the Condobolin Airport runway, taxiway and
apron lighting be replaced by solar powered LED lights similar to
those installed at Tottenham Airport as a capital renewal project
and that funds be made available by transfer from:
Aerodrome Operations $20,000 (comprising Grounds
Maintenance $10,000 and Airstrip Apron and Marker
Maintenance $10,000);
Footpaths and Bike Track Maintenance $25,000.
(Saunders/Phillips)
Getting details for
quote documentation.
The old Pilot Activated
Airfield Lighting
Control (PAALC) unit
is irreparable. The
existing network wires
have also perished in
the ground.
Had initial quotes for
solar powered LED
Dec 2015 if
new controller
only.
Nov 2016 if
wait on more $
for lights.
81
Date Dept. Resolution Action Taken to Date Expected Completion
lights but it appears
that solar LED lights
cannot be used on a
registered airport – to
be confirmed with
CASA. Need to have
wiring inspected. Short
term fix may be a new
controller and then
replace lights when
more funds are
available.
IS RESOLVED that Council note that the matter of providing funds
for a tree planting program needs to be considered as part of its
budget deliberations for the adoption of its 2013/14
Operational/Delivery Plan and 10 year Financial Plan.
(Phillips/Frankel)
Budget fully expended
2014/15 and cut in
2015/16, so program
will be reduced.
Ongoing
82
Date Dept. Resolution Action Taken to Date Expected Completion
IS RESOLVED that Council includes upgrading the radio network in
the 2013/14 Delivery and Operational Plan and budget, at an
estimated cost of $220,000, to be funded as an additional amount
from the Plant Reserve to that which has been advertised.
(Hall/Phillips)
Specification has been
finalised and will form
basis of tender
documents. Letter
sent to Solicitor to
prepare Deed of
Access.
Some changes
required with sale of
Yellow Mountain
property
Letter has been sent to
new owners to enter
into agreement for
Deed of Access.
Successful
communication with
Owners representative
When access
is resolved and
tender able to
proceed – mid
2016 approx
83
Date Dept. Resolution Action Taken to Date Expected Completion
Dec 2015 to proceed
with preparation of
Deed for Access.
IS RESOLVED that Council:
Not approve the removal and replacement of the Pine Trees; in
accordance with LSC Street Tree Policy adjacent to 36 Parkes
Road, Condobolin.
(Brady/Hall)
Prefer not to dig
around roots of trees
coming into summer.
Better to complete
these works in Autumn
next year.
April 2016
IS RESOLVED that Council resolves to:
Acquire lands in accordance with the Roads Act 1993 section
177, for the purpose of road widening and construction of MR57N
Fifield Road, north of Fifield.
Undertake the acquisition by agreement with the land owners, of
the lands described as follows:
Agreements have
been signed by
landholders.
Need to brief solicitor
to initiate the formal
acquisition process
under the Compulsory
January 2016
84
Date Dept. Resolution Action Taken to Date Expected Completion
Part of Lot 22 DP 753987 Parish of Fitzroy, County of Kennedy;
Part of Lot 16 DP 661660 Parish of Fitzroy, County of Kennedy;
Authorise the General Manager to negotiate the acquisitions,
associated terms for compensation and permission to enter to
construct road works. Engage the Valuer General to provide a
valuation of the land for the purposes of land acquisition in
accordance with the Land Acquisition (Just terms Compensation)
Act 1991.
(Nelson/Scott)
Acquisition (Just
Terms Compensation)
Act).
Engage valuer,
solicitor and finalise
survey plans
094/15
April 2015
IS RESOLVED that Council:
Submit the proposed road names listed in Table 1
(p 77 April BP) to the Geographical Names Board for
approval.
Seek further public comment of the proposed road names
listed in Table 2.(p78 April BP)
(Brady/Frankel)
Public comments have
been sought from
affected land owners.
Road names listed in
Table 1 have been
submitted to the GNB.
A short list of names
MARCH 2016
85
Date Dept. Resolution Action Taken to Date Expected Completion
have been refused and
also identified other
issues with gazette
names and sign
issues.
86
7.2 FINANCE
7.2.1 INVESTMENTS AS AT 31 MARCH 2016
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20th APRIL 2016
AUTHOR: CHIEF FINANCIAL OFFICER REPORT NO: CFO
10/16
SUBJECT: INVESTMENTS AS AT 31 MARCH 2016 TRIM NO: 13.6.6.2
PURPOSE:
To provide Council with details of cash and investments held as required by Local
Government (General) Regulation 2005 clause 212.
Supporting Information:
Statement of Cash Book Balances:
Opening Balance 1/03/2016 2,207,542.87
Add: Receipts
5,059,969.12
Less: Payments - 6,255,349.82
Closing Balance 31/03/2016 1,012,162.17
Unpresented Cheques
13,000.06
Unpresented Deposits
- 61,898.74
Bank Statement 31/03/2016 963,263.49
The consolidated overdraft arranged with Bank is $500,000.00.
Details of investments held are provided as follows:
87
DATE
INVESTED
BAL LAST
MONTH
FINANCIAL
INSTITUTION TYPE RATING INT RATE
(REDEEMED)
/INVESTED
CURRENT
INVESTMENT
TERM
(days) MATURES
YEARS TO
MATURITY
n/a 2,180,155 NAB Cal l AA- 1.80% 3,333 2,183,488 n/a Cal l
10/12/2015 1,000,000 Bankwest Term Depos i t AA- 3.05% (1,000,000) - 0 9/03/2016 0.06-
10/03/2015 1,000,000 NAB Term Depos i t AA- 3.10% (1,000,000) - 0 9/03/2016 0.06-
14/12/2015 1,000,000 Bankwest Term Depos i t AA- 3.05% (1,000,000) - 0 14/03/2016 0.05-
17/03/2015 499,999 Bendigo Bank Term Depos i t A- 3.10% (499,999) - 0 17/03/2016 0.04-
1/06/2015 1,300,000 NAB Term Depos i t AA- 5.47% 1,300,000 319 15/04/2016 0.04
6/05/2011 1,000,000 Bank of Queens land Term Depos i t A- 7.65% 1,000,000 1826 5/05/2016 0.10
1/06/2015 499,999 Bendigo Bank Term Depos i t A- 2.95% 499,999 339 5/05/2016 0.10
29/05/2014 800,000 NAB Term Depos i t AA- 3.95% 800,000 731 29/05/2016 0.16
31/05/2012 900,000 Bank of Queens land Term Depos i t A- 5.47% 900,000 1461 31/05/2016 0.17
31/05/2014 1,109,912 Quay CU Term Depos i t NR 3.50% 1,109,912 731 31/05/2016 0.17
3/06/2015 2,000,000 Credit Union of Aust Term Depos i t BBB+ 2.95% 2,000,000 384 21/06/2016 0.22
2/07/2015 1,000,000 Peoples Choice CU Term Depos i t BBB+ 2.95% 1,000,000 370 6/07/2016 0.27
20/07/2015 500,000 AMP Bank Term Depos i t A+ 2.90% 500,000 366 20/07/2016 0.30
20/08/2015 1,500,000 AMP Bank Term Depos i t A+ 2.90% 1,500,000 365 19/08/2016 0.39
14/09/2015 1,000,000 Bank of Queens land Term Depos i t A- 2.75% 1,000,000 366 14/09/2016 0.46
13/10/2014 1,000,000 Rura l Bank Term Depos i t A- 3.75% 1,000,000 731 13/10/2016 0.54
13/10/2015 499,999 Bendigo Bank Term Depos i t A- 2.90% 499,999 379 26/10/2016 0.57
9/11/2015 1,000,000 Bank of Queens land Term Depos i t A- 2.85% 1,000,000 366 9/11/2016 0.61
21/01/2016 500,000 NAB Term Depos i t AA- 2.99% 500,000 328 14/12/2016 0.71
17/03/2016 - NAB Term Depos i t AA- 3.10% 500,000 500,000 272 14/12/2016 0.71
8/02/2016 1,000,000 Pol ice Credit Union Term Depos i t NR 3.10% 1,000,000 366 8/02/2017 0.86
10/02/2016 1,000,000 Credit Union of Aust Term Depos i t BBB+ 3.15% 1,000,000 365 9/02/2017 0.86
25/02/2016 500,000 ING Bank Term Depos i t A- 3.10% 500,000 364 23/02/2017 0.90
27/02/2015 1,500,000 AMP Bank Term Depos i t A+ 3.40% 48,263 1,548,263 731 27/02/2017 0.91
10/03/2015 500,000 Credit Union of Aust Term Depos i t BBB+ 3.15% 500,000 729 8/03/2017 0.94
17/03/2015 499,999 Bendigo Bank Term Depos i t A- 3.20% 499,999 731 17/03/2017 0.96
5/06/2012 1,300,000 Rabo Term Depos i t A+ 5.90% 1,300,000 1821 31/05/2017 1.17
19/11/2014 499,999 Bendigo Bank Term Depos i t A- 4.10% 499,999 1461 19/11/2018 2.64
22/03/2016 - Newcastle PBS FRN BBB+ BBSW + 160 bps 500,000 500,000 1095 22/03/2019 2.98
11/03/2016 - Westpac Bank FRN AA- BBSW + 100 bps 2,000,000 2,000,000 1155 10/05/2019 3.11
29/05/2014 1,000,000 ME Bank Term Depos i t BBB+ 4.70% 1,000,000 1825 28/05/2019 3.16
19/11/2014 499,999 Bendigo Bank Term Depos i t A- 4.35% 499,999 1826 19/11/2019 3.64
28,590,061 (448,403) 28,141,658
This is Page No.90 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April at
the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Background:
The Local Government (General) Regulation 2005 clause 212 states that the
responsible accounting officer of a council must provide a written report (setting out
details of all money that the council has invested under section 625 of the Act) to be
presented at the ordinary meeting of the council each month.
The responsible accounting officer must also provide a certificate stating whether the
investments have been made in accordance with the Act, the Regulations and the
council’s investment policy.
Issues and Comments:
This report provides Council with a summary of accounts paid and details of
investments held as at 31 March 2016.
Accounts paid for the month totalling $ 6,255,349.82 have been fully checked and
certified as to receipt of goods and/or the provision of service, prices, computations
and castings, by the relevant Council officer.
Responsible Accounting Officer Certificate
I hereby certify that the bank accounts and investments have been reconciled with
the Councils general ledger as at 31 March 2016, and that investments have been
made in accordance with the Local Government Act, Local Government (General)
Regulation 2005 and Council’s Investment Policy.
John Chapman
Responsible Accounting Officer
4 April 2016
Financial and Resource Implications:
Interest earned on investments for the year to date was $782,138, which compares
with the budgeted figure of $627,603.
Legal Implications:
There are no known legal implications.
This is Page No.91 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April at
the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Risk Implications:
The investment environment continues to operate at a lower interest level, which is
unlikely to change in the short term. Council’s investment advisor recommends that
where cash flow permits investments should focus in the three to four year range
where rates are more attractive.
Stakeholder Consultation:
Council’s investments are discussed with and monitored by CPG Research and
Advisory which have been retained for this purpose.
Conclusion:
Investments will continue to be managed so Council can meet its cash commitments
when they fall due. Where possible, investments will target longer terms.
Link to Policy And Community Strategic Plan:
Investments are made in accordance with Council’s Investments Policy and the
Community Strategic Plan/Delivery Program Item 4.7.1, which aims to ensure that
“Council is financially sustainable and provides services at a level expected by the
community”.
RECOMMENDATION
THAT:
a) the Chief Financial Officer’s Report No 10/16 be received and noted.
This is Page No.92 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April at
the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.3 ENVIRONMENT AND PLANNING
7.3.1 CENTRAL WEST COUNCILS ENVIRONMENT & WATERWAYS ALLIANCE
MEMBERSHIP
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20th APRIL 2016
AUTHOR: MELINDA JEOFFREYS REPORT NO: 6/16
SUBJECT: CENTRAL WEST COUNCILS
ENVIRONMENT & WATERWAYS ALLIANCE
MEMBERSHIP
TRIM NO:
Purpose:
The reason I am bringing this matter to the attention of Council is fourfold:
1) To present to Council the full report on the activities of the Alliance, as
furnished by the CWCEWA.
2) To inform Council of the contents of correspondence we have received from
the Central West Councils Environment & Waterways Alliance (CWCEWA) in
relation to renewal of Council’s membership with them.
3) To remind Council of the benefits of belonging to the CWCEWA and advise of
the costs of doing so.
4) To seek endorsement of renewing Council’s membership.
Background:
Subsequent to a report submitted to Council by Director of Environment and
Planning, at its meeting on 13 December 2013, Lachlan Shire Council joined the
Central West Council Salinity & Water Quality Alliance. At that time, the Alliance had
14 councils in its membership. In 2015, the Alliance had grown to a membership of
19 councils and changed its name to Central West Councils Environment &
Waterways Alliance Membership.
In conjunction with the Central Tablelands and Central West Local Land Services, the
Alliance has been able to provide its member councils with:
This is Page No.93 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April at
the Lake Cargelligo Memorial Hall, Lake Cargelligo.
access to free and subsidised training events
on-ground support for council projects with the aid of a Project Support Officer
assistance in identifying projects
giving support to gain external funding
as outlined in the report about the activities of the Alliance (Attachment 1).
One example of support provided by the Alliance to Lachlan Shire Council is that of
its assistance in obtaining an $8,800.00 (including GST) grant from the Local Land
Services for our Roadside Vegetation Management Plan. The grant enabled Council
to finance: the production and distribution of flyers; production of plans and a poster;
carrying out of stakeholder consultation; updating of Council’s website and social
media postings; conducting a training course and provision of associated course
materials; and, having three very comprehensive volumes developed for us showing
mapping of our endangered flora and fauna.
The Alliance has devised a 5-Year Plan (see Attachment 2) to be a working
document that is to be reviewed annually for the period of five years, following
adoption, after which time a major review would be considered to ensure currency.
The aim of the 5-Year Plan is to “focus on six priorities that align with the Regional
State of the Environment Reporting to guide the direction of the group. These
priorities are:
Land – Planning and management of land leads to appropriate land use to minimize
impacts on the environment and enhance natural resources
Biodiversity – Improve quality and mitigate the impacts on the extent of habitat and
ecological systems across the Alliance region
Water & Waterways – Healthy and resilient waterways dominated by native
vegetation
People & Communities – Residents and community groups actively engaged with
Councils for positive and practical natural resource management outcomes
Towards Sustainability – Decisions made and actions taken that are in the interests
of protecting our natural environment so that it maintains the capability to support
current and future regional populations
This is Page No.94 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April at
the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Council Capacity – Access to capacity – both internal and shared – to deliver the
Alliance Vision, Mission and Priorities”
On 17 March 2016, Council received correspondence from the Alliance (Attachment
3) advising us that renewal of our membership is due at the end of this financial year.
Our membership with the Alliance has proved very beneficial to date by helping us to
improve environmental outcomes across our Local Government Area (LGA). It
would, therefore, make sense that continued membership with the Alliance will see
future possible benefits in regards to proposed projects, such as the disinfection of
sewage waters for the irrigation of the grounds surrounding our Plants and the golf
course, and even perhaps the installation of a new Filtration Plant.
Issues & Comments:
In its correspondence of 17 March 2016, the Alliance advised us that, “at the last
Local Government Reference Group meeting held on 17 February, it was agreed that
due to the uncertainties surrounding Fit for the Future and proposed amalgamations
across the region, that current membership would be extended for one year to June
2017. After which we would look at new three year membership agreements.” The
extension of one year to the current membership would hopefully see the Alliance
through to such time that all LGAs have been determined by the Fit for the Future
process. The composition of the Alliance membership can then be updated to reflect
the names of amalgamated LGAs. It is expected that the total number of councils
within the Alliance, following amalgamations, will be down to twelve. This would
mean reviewing the cost of membership, increasing the cost to each member council,
to keep the Alliance viable. The Alliance region, as it stands at present, is
demonstrated on the map on the following page.
This is Page No.95 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April at
the Lake Cargelligo Memorial Hall, Lake Cargelligo.
This is Page No.96 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April at
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Financial & Resource Implications:
The cost associated with extending the membership for a year is $3,150.00 + CPI.
The resource implication, though, is that our resources will be increased by what is
outlined in the “Background” section of this report. Given the benefits our LGA has
already experienced by joining the Alliance, the cost for extending the current
membership by a year represents good value for money.
Conclusion:
Council’s membership to the Central West Councils Environment & Waterways
Alliance is due for renewal at the end of this financial year. Due to the uncertainty of
LGA boundaries with the ongoing issue of amalgamations, it has been recommended
by the Alliance that the current membership be renewed for a 1-year period only.
Under that circumstance, Council need only pay an annual fee of $3,150.00 + CPI.
Three-year membership would be sought thereafter.
Lachlan Shire Council has benefited from its membership thus far and it is anticipated
that continued membership would see the same outcome.
RECOMMENDATION
That
a) Council note: the activity report furnished by the Alliance (Attachment
1); the 5-Year Plan (Attachment 2); and, the correspondence received by
the Central Western Councils Environment & Waterways Alliance
(Attachment 3)
b) Council resolves to extend its current membership with the Alliance for
a 1-year period, as suggested by the Alliance, at a cost of $3,150.00 +
CPI.
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at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
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at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.3.2 REGIONAL PLAN UPDATE
Purpose:
To provide Council with information about the newly released Draft Central West and
Orana Plan (the Draft Plan).
Supporting Information:
Councillors were provided with a copy of the plan at the 6 April 2016 Strategic
Briefing Session. Copies of Fact Sheets are attached for the information of Council.
Background:
The Draft Plan has been a couple of years in the making with the CENTROC
Planners Group being heavily involved in providing data to the Department of
Planning and Environment (DoPE) used in the formulation of the plan. The DoPE is
currently exhibiting the Draft Plan and is seeking submission. The exhibition period
for the Draft Plan is from 4 April until 4 July 2016.
The Draft Central West and Orana Regional Plan represents the first time a
consolidated strategic plan has been prepared for all 20 local government areas that
comprise the Central West and Orana region.
The Central West and Orana region has important agricultural, mining and renewable
energy resources for Australia that the draft Plan aims to manage sustainably.
The region has ready access to Sydney, Newcastle and other export markets, a
strong network of regional cities, centres, towns and villages, and is located at the
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20th APRIL 2016
AUTHOR: DIRECTOR ENVIRONMENT AND
PLANNING
REPORT NO: E & P
7/16
SUBJECT: DRAFT CENTRAL WEST AND ORANA
GROWTH PLAN
This is Page No.127 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
meeting point of major national freight corridors between Adelaide, Melbourne,
Sydney and Brisbane.
The Plan outlines the following Goals, Directions and Actions for the region
including:
Goal 1: a growing and diverse regional economy
Direction 1.1: Grow the economic potential of the agribusiness sector
Action 1.1.1 Provide enabling planning controls to facilitate diversification and
attract investment in the agribusiness sector
Direction 1.2 Transform the region’s manufacturing sector through advanced
and value-add manufacturing opportunities
Action 1.2.1 Support the growth of value-add manufacturing
Direction 1.3 Manage the region’s mineral and energy resources sector in a
sustainable way
Action 1.3.1 Implement a robust assessment process to consider social,
economic and environmental implications of mining activities and manage these
throughout the life of the project.
Action 1.3.2 Support communities to capture the economic benefits and
manage the impacts of mineral and energy resource extraction.
Direction 1.4 Increase jobs in the health, education and tourism sectors
Action 1.4.1 Support employment and investment growth in the healthcare and
social assistance sector (Note: the Lachlan Shire has seen these a number of
jobs in this sector leak to regional centres with a commensurate loss of
services)
Action 1.4.2 Support employment and investment growth in the education and
training sector (Note: the Lachlan Shire has experienced a loss of educational
courses particularly in the TAFE system eg Lake Cargelligo Welding course lost
to Griffith. This trend is likely to continue with many courses now offered online
by distance).
This is Page No.128 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Action 1.4.3 Deliver enabling planning controls to diversify regional tourism
markets and increase the range of tourism opportunities.
Direction 1.5 Support business activities with well located and serviced
industrial lands and commercial centres
Action 1.5.1 Implement an industrial land monitoring program to maintain a
supply of well-located and serviced industrial land
Action 1.5.2 Develop and deliver strategies that strengthen the commercial
function of the CBDs of regional centres, and local town centres.
Goal 2: a region with strong freight transport and utility infrastructure networks
that support economic growth
Direction 2.1 Improve the regions freight transport networks and access to
markets
Action 2.1.1 Support coordinated investment in the freight network to improve
network efficiency
Action 2.1.2 Identify and priorities pinch points within the existing freight network
Action 2.1.3 Identify and prioritise opportunities to improve regionally significant
local road connections
Action 2.1.4 Investigate opportunities for new intermodal terminals and rail
freight facilities
Action 2.1.5 Work with the Australian Government on the proposed Melbourne-
Brisbane Inland Rail Corridor through the region
Direction 2.2 Coordinate infrastructure delivery to facilitate economic
opportunities
Action 2.2.1 Coordinate the delivery of infrastructure to support the future needs
of residents, business and industry (Note: Three Lachlan Shire Water Security
Infrastructure Projects are identified).
Action 2.2.2 Establish monitoring mechanisms to enable better demand
forecasting to inform infrastructure coordination.
This is Page No.129 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Goal 3: a region that protects and enhances its productive agricultural land,
natural resources and environmental assets
Direction 3.1 Protect regionally important agricultural land
Action 3.1.1 Identify and protect regionally important agricultural lands (Note:
this involves the NSW Government preparing a Regional Agricultural
Development Strategy to map important agricultural land, identify emerging
opportunities and direction for local planning of agricultural development, to
complement existing Biophysical Strategic Agricultural Land mapping).
Action 3.1.2 Establish a strategic planning framework to protect the productive
values of agricultural land.
Action 3.1.3 Encourage the increased use of biosecurity measures to protect
the region’s agricultural assets
Direction 3.2 Protect the region’s mineral and energy resources
Action 3.2.1 Identify mineral and energy resources lands to support the
sustainable management of mining industries and diversification of NSW energy
supplies.
Action 3.2.2 Plan for the ongoing productive use of mineral and energy resource
lands
Action 3.2.3 Implement the NSW Renewable Energy Action Plan to increase
renewable energy generation
Direction 3.3 Manage competing and conflicting interests in agricultural,
mineral and energy resource areas to provide greater certainty for investment.
Action 3.3.1 Avoid urban and rural residential encroachment into identified
agricultural and extractive resource lands when preparing long term settlement
strategies.
Direction 3.4 Manage and conserve water resources across the region.
Action 3.4.1 Support the sustainable use and conservation of water resources.
Direction 3.5 Protect and manage the region’s environmental assets.
This is Page No.130 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Action 3.5.1 Facilitate improved access to quality information relating to high
environmental values and use this information to avoid, minimise and offset the
impacts of development on significant environmental assets.
Action 3.5.2 Maintain healthy waterways and wetlands, including downstream
environments
Direction 3.6 Protect people, property and the environment from exposure to
natural hazards and build resilient communities.
Action 3.6.1 Review and map natural hazards to inform land use planning
decisions.
Action 3.6.2 Minimise the potential impacts of naturally occurring asbestos on
communities
Action 3.6.3 Support communities to build resilience to the impacts of natural
hazards and climate change.
Goal 4: Strong communities and liveable places that cater for the region’s
changing population.
Direction 4.1 Manage growth and change in the region’s settlements
Action 4.1.1 Support the role and function of the regional cities and regional
centres.
Action 4.1.2 Deliver improved tools and partnerships to build community
capacity in towns and villages to strengthen community resilience.
Action 4.1.3 Support the continued identification and protection of the region’s
heritage.
Direction 4.2 Enhance the economic self-determination of Aboriginal
communities
Action 4.2.1 Conduct a strategic approach of land held by the region’s Local
Aboriginal land Councils to identify priority sites for further investigation of their
economic opportunities.
This is Page No.131 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Direction 4.3 Increase and improve housing choice to suit the different
lifestyles and needs of the population.
Action 4.3.1 Deliver enabling planning controls that facilitate an increase range
of housing choices, including infill housing close to existing jobs and services
Action 4.3.2 Facilitate a more diverse range of housing for seniors
Action 4.3.3 Develop a framework to facilitate a range of accommodation
options for the seasonal, itinerant and mining workforces
Action 4.3.4 Develop and implement principles for rural residential development
Action 4.3.5 Facilitate the delivery of more affordable housing options through
improved planning policies.
Direction 4.4 Enhance community access to jobs and services by creating well-
connected places, designed to meet the needs of a regional community.
Action 4.4.1 Identify opportunities to provide improved and increased transport
connections between the region’s towns and villages to the regional centres.
Action 4.4.2 Implement local planning controls that protect regional airports from
the encroachment of compatible land uses.
Action 4.4.3 Deliver regionally specific urban design guidelines.
The draft Plan focuses on:
encouraging greater investment, innovation and diversification in agribusiness –
a key regional strength
transforming the region’s manufacturing sector by developing advanced and
value-adding manufacturing opportunities
identifying and protecting the region’s productive agricultural lands
sustainably managing mining and renewable resource use
the importance of the region’s freight and logistics network and capitalising on
its pivotal location on national freight corridors to leverage greater productivity
across the region’s agribusiness, mining and manufacturing sectors, and to
increase access to markets outside the region
This is Page No.132 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
strengthening regional cities (Bathurst, Orange and Dubbo), regional centres
(Mudgee, Lithgow and Parkes) and surrounding towns and villages by
improving transport connections and providing more housing choice and
services
protecting and managing the region’s environment and building resilience to
natural hazards (e.g. bushfires and drought) and climate change.
Issues & Comments:
Council’s Director Environment and Planning, who is a part of the aforementioned
Centroc Planners Group has had concerns that the plan is too heavily orientated
toward increasing growth in regional centres such as Bathurst, Dubbo and Orange
and is not focused much on sustaining or attaining growth in LGAs in the region such
as the Lachlan Shire. There are also concerns that given the land use nature of the
Plan that it will be difficult to fulfill the aims of the plan. Another shortcoming of the
plan is that there is nothing in the plan about who is responsible for fulfilling the plan.
Without this ownership of outputs, the plan will be unlikely to be successful.
Financial & Resource Implications:
There are no financial or resource implications for Council in the exhibition of the
Draft Plan.
Legal Implications:
There are no legal implications associated with the Draft Plan.
Risk Implications:
There are no legal implications associated with the Draft Plan.
Stakeholder Consultation:
DoPE has and is undertaking significant consultation across the Central West and
Orana Regions.
This is Page No.133 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Options:
1. That Council make a submission in relation to the Draft Plan.
2. That Council not make a submission in relation to the Draft Plan.
Conclusion:
While development of the plan is positive, there are concerns that the plan will not do
enough for shires such as Lachlan Shire Council.
Link to Policy and/or Community Strategic Plan:
5.7.3 Council’s decision making is equitable and ethical.
RECOMMENDATION
THAT:
a) Note that the Draft Central West and Orana Regional Plan is on
exhibition.
b) That the Director Environment and Planning make a submission to the
Department of Planning and Environment outlining Council’s concerns
with the Draft Plan.
c) Councillors provide the Director Environment and Planning with any
relevant points they wish to be included in the submission by 2 May
2016.
This is Page No.134 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.3.3 DEVELOPMENT ACTIVITY MARCH 2016
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETINGTO BE HELD ON
20th APRIL 2016
AUTHOR: ENVIRONMENT AND PLANNING ADMINISTRATION ASSISTANT
REPORT NO: E & P 8/16
SUBJECT: DEVELOPMENT ACTIVITY MARCH 2016
Purpose:
This report is provided to Council on a monthly basis to provide Councillors with
information in relation to development activity occurring within the Shire during that
period.
Background:
During the month of March 2016 there were nine Development Applications lodged
with a value totaling $759 660 and one Complying Development Applications with a
value of $25 000 Nine Development Application approvals were issued
Development Applications and Complying Development Certificates Approved
in March 2016.
Approval
Number
Development
Description
Location Estimated
Value
Delegated
Authority/Council
DA 2015/45 Addition to
commercial
building (
enclosed
skillion roof
addition for
smokers)
14 Foster Street, Lake Cargelligo
$20 000 Approved -
Delegated
Authority
This is Page No.135 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
DA 2015/39 Change of use
to a
commercial
premises (car
wash)
including one
automatic
wash bay, two
manual wash
bays, two
vacuum bays,
a plant room, a
dog wash and
installation of
advertising
signage (1x
wall sign and 2
x illuminated
pylon signs)
and demolition
of an existing
shed and an
ancillary
carport.
136 Bathurst Street,
Condobolin
$400 000 Approved -
Delegated
Authority
DA 2016/5 Residential
shed
24 Oxley Street,
Condobolin
$19 800 Approved -
Delegated
Authority
DA 2016/6 Subdivision 92 Officers Parade,
Condobolin
$0 Approved -
Delegated
This is Page No.136 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Authority
DA 2016/9 Patio Cover 29 Busby Street, Condobolin
$13 680 Approved – Delegated Authority
DA 2016/10 Addition to
dwelling
3 Crouch Street, Condobolin
$124 300 Approved – Delegated Authority
DA 2016/11 Partial change
of use –
gymnasium to
gymnasium
and beauty
salon
80 Orange Street, Condobolin
$0 Approved – Delegated Authority
DA 2016/12 Residential
Shed
98 Mingelo Street, Tottenham
$24 000 Approved – Delegated Authority
DA 2016/13 Patio cover 133A Bathurst Street, Condobolin
$13 180 Approved – Delegated Authority
TOTAL 9 $614 960
Development Applications and Complying Development Certificates Received
in March 2016
Development
Identifier
Development
Description
Location Estimated Value
DA 2016/9 Patio cover 29 Busby Street, Condobolin
$13 680
DA 2016/10 Additions to dwelling
3 Crouch Street, Condobolin
$124 300
This is Page No.137 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
DA 2016/11 Partial change of use – gymnasium to
gymnasium and beauty salon
80 Orange Street, Condobolin
$0
DA 2016/12 Residential Shed 98 Mingelo Street, Tottenham
$24 000
DA 2016/13 Patio cover 133A Bathurst Street, Condobolin
$13 180
DA 2016/14 New dwelling Lot: 36 DP: 752115 $570 000
DA 2016/15 Residential shed 44 Melrose Street, Condobolin
$10 000
CDC 2016/1004 Change of use 8-10 Foster Street, Lake Cargelligo
$25 000
DA 2016/16 Subdivision Lot: 27 DP: 752348 $0
DA 2016/17 Residential shed 22 Lake Street, Lake Cargelligo
$4 500
TOTAL 10 $825 160
Development Applications and Complying Development Certificates Approved
and Received in March 2015
Total Number of Applications approved in March 2015: 4
Total Value of development approved for March 2015: $65 000
Total Number of Applications received in March 2015: 4
Total Value of Applications received in March 2015: $342 524
Processing Times for Approvals
The information shown in the pie chart below are applications that have been
determined for the period 1 July 2016 to 12 April 2016. It should be noted that a total
of 54 approvals were issued within this time at an average of 30 days, which is below
the regulatory standard of 40 days.
Processing Times for Applications between 1 July 2016 to 12 April 2016
This is Page No.138 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Issues & Comments:
Nil.
Financial & Resource Implications:
All fees associated with the applications referred to herein have been paid.
Legal Implications:
None anticipated. Risk Implications:
Council has assessed all applications against relevant legislation to minimise
Council’s exposure to risk.
Stakeholder Consultation:
Regular consultation and engagement with applicants of Development Applications
and Complying Development Certificates occurs during the pre-lodgment,
assessment and approval stages of each application in line with legislation and
Council’s planning instruments. Council also often engages with the community
generally and adjoining owners in respect of applications.
Conclusion:
Within 10 Days
11-30 Days
31-40 Days
41-60 Days
61-100 Days
Over 100 Days
This is Page No.139 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
The number of approvals received and issued for the month of March 2016 is more
than double the value to the corresponding month in 2015. The monetary value of
applications for March 2016 is considerably higher.
In total, the Development Application and Complying Development Certificate data
reveal a value of approximately $3.2 million for applications approved in the
2016/2016 financial year.
Link to Policy And/Or Community Strategic Plan:
Build Civic Leadership and Pride
4.7 Strong Effective Council
RECOMMENDATION
That:
Environment and Planning Report No. 8/16 be received and noted.
This is Page No.140 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.4 INFRASTRUCTURE SERVICES
7.4.1 TOWN WATER SUPPLY REPORT - MARCH
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20 APRIL 2016
AUTHOR: MANGER UTILITIES REPORT NO: DIS 30/16
SUBJECT: TOWN WATER SUPPLY REPORT –
MARCH
Purpose:
To inform Council of the current state of water consumption and seek approval
regarding continued application of water restrictions.
Supporting Information:
Supporting information is contained within Attachment “A”.
Supporting information includes tables of the monthly water consumption for towns
over the financial year and graphs showing the daily consumption during March
2016.
Background:
All water extraction activities undertaken by Council are licensed through the Water
Management Act 2000 and the Water Act 1912. The licenses held by Council
contain conditions, including volumetric limits, to which Council must comply. This
report provides an assessment of current accumulative water consumption for the
financial year and available remaining water resource, with recommendation of
measures that may be required for continued compliance.
This is Page No.141 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Issues & Comments:
Discussion
Water consumption in the Shire is currently continuing at a similar level for March as
it was in February. This is at a higher level than usual for the season and will be
need to be managed carefully to provide supply within physical and licence limits.
Consumption:
Condobolin water consumption
Condobolin township water consumption was satisfied by surface extraction only
during March and was within the allowable surface water allocation.
Consumption for March 2016 was:
7.43% of the annual available 1,500ML surface water allocation,
0% of the annual available 800ML ground water allocation.
This equates to a water usage of 74 KL per active connected property for March
2016. Compared to the previous year, total water consumption was 2.6% lower for
the period.
Applications of shire wide Level 1 water restrictions were continued during March,
and should remain in place throughout autumn. AEST watering times are now being
implemented and will remain in place over the winter months. Water consumption
exceeded 4ML for six days in March with four of those days being over 5ML.
Condobolin treatment plant was being operated at its upper limits for those six days.
It is expected that given the cooler weather we are now experiencing that water
consumption will decrease to levels under 4ML.
Lake Cargelligo water consumption
Lake Cargelligo township water consumption was from ground water extraction only
during March. All three bores were in service and operational.
Water consumption was within the allowable allocation.
Consumption for March 2016 was:
0% of the annual available 677ML surface water allocation,
This is Page No.142 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
13 % of the annual available 600ML ground water allocation.
Water consumption for the township exceeded the targeted allocation for the month.
The proposed target for the cumulative nine month period has also been exceeded.
The operators will likely need to source water from the surface allocation at some
point before the end of the year to ensure that the ground water allocation does not
exceed the allocation.
Compared to the previous year, total water consumption at Lake Cargelligo remained
at 11% higher for the same period as it did in February.
Tullibigeal and adjoining rural connections water consumption
The installation of a new bulk meter at the Lake Cargelligo WTP was completed early
March and will allow the operators to monitor flow and peak day demands to the
Tullibigeal system. During the weeks before the picnic races in Tullibigeal there was
800KL of water being used daily. Regular monitoring will continue to be undertaken
of how much water is being drawn down the Tullibigeal line.
Tottenham water consumption
Tottenham Township water consumption is within the allowable allocation.
A total of 9.2ML was sourced from the B Section during March. This is 7% more than
the same period last year.
Water Storage:
Wyangala Water Storage
Figure 1 below shows the volume of storage at Wyangala with the blue line showing
May 2014 to April 2015 and the red line showing May 2015 to April 2016. This chart
shows that storage volume has been steadily decreasing since September 2015, with
a short peak in March 2016.
This is Page No.143 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Figure 1: Wyangala Storage Dam Volume (GL) over two years.
Figure 2 below shows the daily readings for the period 10 March 2016 to 13 April
2016. The blue chart shows the rainfall in the catchment area, 16mm was received
during the past month. The red chart shows the reservoir level holding steady at
approximately 379m. The green chart shows cumulative flow to the dam. The
magenta chart shows the percentage of effective full storage dropping steadily with
approximately 41.5% storage at the end of March.
This is Page No.144 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Figure 2: Wyangala Storage Dam, rainfall, level, net inflow, % effective storage for the period 10
March to 13 April 2016.
Lake Cargelligo Water Storage
Figure 3 below shows the percentage of effective storage in Lake Cargelligo with the
blue line showing May 2014 to April 2015 and the red line showing May 2015 to April
2016. This chart shows that the percentage of storage has fluctuated over the
summer months as Water NSW allows flow into the Lake in order to meet down
stream demand.
This is Page No.145 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Figure 3: Lake Cargelligo percentage effective storage over two years.
Figure 4 below shows the daily readings for the period 10 March to 13 April 2016.
The blue chart shows the rainfall in the catchment area, 25mm was received during
the past month. The red chart shows reservoir level between 156.4m and 156.2m.
The green chart shows the volume of the Lake being dropped over the first few days
of the week and increasing back to 26,300ML.The magenta chart should show the
percentage of effective full storage, data was not available at the time of this report.
This is Page No.146 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Figure 4: Lake Cargelligo level, % effective storage, rainfall and volume for the period 10 March to 13
April 2016.
Tottenham Water Storage
The Leg’O’Mutton ground tank is estimated to be holding approximately 7.3m depth
of water. This is assessed to be 75% capacity. During the reporting period the water
treatment plant was run for 20 days, producing just over 3ML of water.
Fifield Ground Tank
The Fifield Swimming Hole is estimated to be holding approximately 2.6m depth of
water. This is assessed to be 80% capacity. The main tank is also holding water
and can be used to top up the swimming hole if required.
Burcher Ground Tank
The Burcher Ground Tank is estimated to be holding approximately 4.6m depth of
water. This is assessed to be 80% capacity.
This is Page No.147 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
General:
All water consumption figures are within the limits of licensed sources.
Financial & Resource Implications:
The water operations business is running within budget and there is no indication of
negative financial implications. An ambitious capital renewal program was proposed
for the 2015/16 year and it appears that due to the extended vacancies in the utilities
management that this budget allocation may not be entirely expended.
Legal Implications:
Council is in the business of providing sufficient high quality drinking water to the
public. Several potential liabilities which would stem from a failure to contain the
outcomes of major risks indicated in the Risk Implications section could lead to legal
consequences.
Risk Implications:
A Risk Management Action Plan is currently being developed and will, when
completed take into account all business risks.
There are significant risks should council fail to achieve satisfactory outcomes in the
following areas:
water quality
water quantity
work place safety
environmental impact
Council has systems in place to mitigate all risks in the form of trained personnel,
documented work systems and routine audits and reports to NSW Government
Departments. Water quality in particular is subject to a wide range of frequent quality
checks and reporting to NSW Health.
This is Page No.148 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Stakeholder Consultation:
Stakeholders will be advised and consulted on significant changes to water
restrictions or temporary suspension of service for planned maintenance works. Six
planned interruption notices were issued during March. Most water treatment works
are adequately reliable and make suspension of service a rare occurrence. All
appropriate media will be used to keep customers informed of significant changes to
services.
Options:
The major centres of Condobolin, Lake Cargelligo and Tottenham are subject to level
1 water restrictions. The water consumption and supply situation will continue to be
monitored to determine any further changes to the level of restrictions.
Burcher and Fifield are both at safe levels with the season moving into a low usage
period and evaporation rates lowering in the next three months. Water restrictions
should now be discontinued as temperatures start to drop.
Lake Cargelligo is exceeding the water targeted ground water allocation.
Conclusion:
Current water consumption is within the licensed water provisions for the major
centres.
Two small centres Fifield and Burcher have only dropped slightly in level of storage
compared to previous months. At the current rate of use, the volume of water in the
ground tanks would seem sufficient for autumn and winter.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Build and maintain Community Infrastructure and Systems
Outcome 4.1: Water, sewer and energy utilities meet best practice standards with up
to date technology.
This is Page No.149 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 30/16 containing the town water
supply consumption to 31 March 2016 be received and noted.
(/)
This is Page No.150 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Attachment A Page 1
Surface Water Extraction
Monthly Consumption per Town
Condobolin
1500ML
Lake Cargelligo
677ML
Tottenham
120ML B sect line
Month
Year ML
%
Cumulative ML
%
Cumulative ML
%
Cumulative
July 2015 40.729 3 0 0 5.400 5
Aug 2015 43.257 6 0 0 5.250 9
Sept 2015 54.352 9 0 0 8.922 16
Oct 2015 59.87 13 0 0 8.479 23
Nov 2015 72.99 18 0 0 6.937 29
Dec 2015 113.82 26 0 0 12.08 39
Jan 2016 116.66 33 0 0 9.6 47
Feb 2016 112.969 41 0 0 8.51 54
March 2016 111.392 49 0 0 9.280 62
April 2016
May 2016
June 2016
Totals 726.039 49 0 0 74.458 62
The practical capacity of the B section pipeline to Tottenham is 120ML per annum.
Whilst this capacity is sufficient averaged over a whole year the peak summer
demand exceeds capacity and supply has to be supplemented by filling the
Tottenham ground tanks which has commenced and operating the treatment plant.
This is Page No.151 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Percentages are rounded to the nearest integer.
Attachment A Page 2
Ground Water Extraction
Monthly consumption per town
Condobolin
800ML
Lake Cargelligo
600ML
Month Year ML %
Cumulative
ML %
Cumulative
%
Target
July 2015 0 0 34.11 6 8
Aug 2015 0 0 28.31 10 16
Sept 2015 0 0 35.18 16 25
Oct 2015 4.94 0.6 56.28 26 33
Nov 2015 0 0.6 49.42 34 42
Dec 2015 0 0.6 82.22 48 50
Jan 2016 0.09 0.6 77.00 60 58
Feb 2016 0.056 0.6 76.98 73 66
March 2016 0.076 0.6 79.49 86 75
April 2016 83
May 2016 91
June 2016 100
Total 5.162 0.6 518.99 86
The % Target column has been provided to help manage water consumption in all
towns through the year. If cumulative % are less than Target % each month the
This is Page No.152 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
allocated amount should last the whole year. Early action will be required if
Cumulative amounts exceed Target amounts.
Attachment A Page 3
Daily Water Consumption Graphs
Consumption Graph for Condobolin March 2016
0
500
1000
1500
2000
2500
3000
3500
4000
4500
5000
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
kL
Day of Month
Daily Production Clear Water Condobolin WTP
This is Page No.153 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Attachment A Page 4
Daily Water Consumption Graphs
Consumption Graph for Lake Cargelligo March 2016
Consumption Graph for Tottenham March 2016
0
500
1000
1500
2000
2500
3000
3500
4000
4500
5000
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
kL
Day of Month
Daily Raw Water Extraction Lake Cargelligo WTP
This is Page No.154 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
This is Page No.155 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.4.2 FIFIELD AND BURCHER WATER SUPPLY
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20TH APRIL 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 31/16
SUBJECT: WATER SUPPLY
Purpose:
To inform Councillors of the current status of investigations in to the provision of
improved water supplies to the villages of Fifield and Burcher.
Supporting Information:
All supporting information is contained within the report.
Background:
Council currently provides non-potable water supply to the villages of Fifield and
Burcher. Both of these villages are provided water sourced from a ground tank,
pumped to a reservoir which feeds into the reticulation network.
Issues & Comments:
The provision of water for the residents of these villages is on the basis that it is not
to be consumed (non-potable). Council does not have any disinfection controls in
place for either water supply. Residents rely on tank water for water supply and can
use the reticulated supply for non-consumable purposes.
There are a number of issues that must be resolved before water can be provided to
the two villages. One issue is that Council does not currently own all of the land that
the water assets are on. In Fifield part of the main ground tank is on crown land.
Council has survey plans that are required to be registered, but require concurrence
from the crown to proceed with the acquisition. Additionally the Fifield reservoir is
located on land dedicated as road. This portion of road should be closed and
converted to operational land.
This is Page No.156 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
In Burcher the ground tank is located on TSR. This land is not currently owned nor in
the control of Lachlan Shire Council. Survey plans have been completed for the
subdivision of the land although negotiations are required with the local aboriginal
land council as there are some issues regarding potential for a land claim over the
Burcher ground tank site.
Another issue is that the existing reservoirs are required to be made compliant for
potable water and in this regard both will need to have rooves installed. Preparation
works for the installation of rooves includes the installation of access ladders. Plans
have been previously prepared for access ladders, although in an effort to increase
efficiencies the design is being reviewed to reduce costs. It is hoped that the
reduction in the cost of the access ladders will contribute to the rooves.
Both reticulation networks will require cleaning prior to providing potable water,
particularly Burcher, as it is understood that there is a considerable amount of
sediment in the pipelines due to the supply pump being plumbed directly from the
ground tank through the reticulation to the reservoir.
Financial & Resource Implications:
There have been previous budget allocations made for both Fifield and Burcher
water filtration projects, and this should also be coupled with land acquisition as well
as capital improvements for access to the various reservoirs.
WO1781 $160,000 Burcher Water Filtration
WO1782 $125,000 Fifield Water Filtration
WO1015 $26,500 Burcher Land Acquisition and Licencing
WO1016 $27,290 Fifield Land Acquisition and Licencing
WO1148 $27,500 Burcher Reservoir Ladder
WO1149 $27,500 Fifield Reservoir Ladder
It should be noted that the expense of providing filtered water will attract both access
charges and usage charges for Fifield and Burcher
Currently Council is engaged in a number of projects in the Utilities Department as
well as grant applications, routine maintenance and emergency works as required.
This is Page No.157 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
This places a limitation on available resources to work on the Fifield and Burcher
water supply implementation. It is understood that the water supply to these two
villages is a high priority for Council.
Legal Implications:
As the Local Water Authority (LWU), Lachlan Shire Council needs compliance with
the requirement in the Public Health Act 2010 to develop a Quality Assurance Plan.
This plan will need to be in line with the “Framework for Drinking Water Quality
Management” in the Australian Drinking Water Guidelines. The document will be a
Drinking Water Management Plan (DWMP) and acts as a roadmap of the activities
that Council undertakes to ensure the provision of safe drinking water to its
customers. The existing template of the Condobolin DWMP can be used but will be
best if it is overseen by a consultant that has previously prepared DWMP’s to be
compliant with the expectations of NSW Health Water Unit.
Risk Implications:
Council must ensure that the appropriate land tenure is in place for the various
assets required to provide potable drinking water to Burcher and Fifield. Additionally
DPI Water and NSW Health Water Unit provide regulatory controls for LWU’s to
assess the potential risks to the water supply.
Stakeholder Consultation:
Presently the Director Infrastructure Services has met with residents of Burcher a
number of times to discuss the various options for water supply and will continue to
engage with the community as progress is made. The Director Infrastructure
Services has also met with Forestry NSW to receive permission for catchment works
to be completed in the Euglo South Forest.
Options:
Preliminary investigations have been carried out for the Burcher water supply and
two options are being considered.
Option 1: Install package a water filtration plant on site with a maximum capacity of
approximately 86,000 Lts per day/24 hours. This would allow potable water to be
used in the community but would require constant onsite testing to ensure NSW
This is Page No.158 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Health standards are met in relation to water quality (approximately 3 days each
week). This system would also require regular maintenance and would incur
electrical running costs. The community would also face the possibility of limited
water availability in dry times which would require water to be carted to site at
considerable expense to Council. Previously the costs of water carting have
attracted the assistance of DPI Water, although it should be noted that this
assistance should not be relied upon. The total cost of the plant installed would be
approximately $137,740.00 with a life expectancy/replacement around every 20
years.
Option 2: The Manager Utilities attended a meeting with Goldenfields Water County
Council in relation to connecting to the Wyalong to Ungarie water main at Girral
which is approximately 34km from Burcher. At this meeting Goldenfields staff agreed
in principle to supply potable water of around 500,000 Lts per day which would allow
for other connections along the way to Burcher. Preliminary investigations are now
required to be carried out to investigate the RL levels and pipe size of the main
required or to consider if booster pump stations would be required. After these
investigations are completed Council will be in a position to consider where the
required funding could be sourced from to proceed with the project.
It should be noted that ongoing maintenance costs need to be considered with these
two options, at a later date in greater detail.
Option 1 for Fifield is the same as for Burcher.
Options 2: for Fifield is limited in that the ‘B’ Section pipeline servicing Trundle in the
Parkes Shire does not have any spare capacity. There are other possibilities that
mineral developments nearby to Fifield may require dependable water supplies and a
town supply may be supplemented from these supplies, although these opportunities
could still be some time away.
Conclusion:
There are a number of issues to be investigated and resolved to provide potable
drinking water for the Villages of Fifield and Burcher. Council staff will continue with
their investigations and prepare the documentation and capital upgrades as required.
This is Page No.159 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Build and maintain Community Infrastructure and Systems
Outcome 4.2: Water, sewer and energy utilities meet best practice standards with up
to date technology.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 31/16 be received and noted.
b) Council revote the Work Orders 1781, 1782, 1015, 1016, 1148, 1149 to be
included in the 2015/16 budget.
(/)
This is Page No.160 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.4.3 STREET ADDRESSING – ROAD NAMING REQUEST FOR FLECTHER
LANE
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20TH APRIL 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 32/16
SUBJECT: ROAD NAMING
Purpose:
Council is required to have approved names of streets within the urban network to
allocate street addresses.
Supporting Information:
Supporting information is contained within the report.
Background:
Council is responsible for naming street and allocating street numbers. This street in
Condobolin has not been named.
Issues & Comments:
Council received correspondence from the property owners of Lot 8 DP251946
requesting to name a formed Council road which runs to their property. This road
also provides alternative entry for Grant’s Timbers Pty Ltd. The road is 250m long
and runs north east from Melrose Street near the intersection with SR 340 Silo Road,
as shown in Figure 1 below. It is proposed that the road be named Fletcher Lane,
reflecting the historical ownership of property along the lane. The name conforms to
the current guidelines for acceptable road names (NSW Addressing User Manual,
2015, p96).
This is Page No.161 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Figure 1: Proposed Road to be named.
Financial & Resource Implications:
Financial and resource implications are limited to costs associated with public
consultation through advertising and contacting affected property owners and the
placement of road signage after the gazettal process is completed.
Legal Implications:
Council is the road naming authority for this road. Council is also the addressing
authority and all properties are required to have a street address.
Risk Implications:
There is a possibility that Emergency Services would have difficulty locating the
property along this lane if it remains unnamed and the property unnumbered.
This is Page No.162 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Stakeholder Consultation:
Once the road name has been approved by Council, all affected property owners will
be consulted and the street name advertised for public comment.
Conclusion:
The proposal to name the Council road east of Melrose Street near the intersection
with Silo Road as Fletcher Lane should be acceptable to the Geographical Names
Board. Council can proceed with public consultation with an approved name for this
road.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Build and maintain Community Infrastructure and Systems
Outcome 4.1: Efficient transport network that meets community and business needs.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 32/16 be received and noted.
b) Council approve to name the Council road north east of Melrose Street
near the intersection with SR 340 Silo Road, as Fletcher Lane.
(/)
This is Page No.163 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.4.4 PROPOSED LAND SWAP – LOT 9 DP821592
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20TH APRIL 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 33/16
SUBJECT: ROAD DEDICATION
Purpose:
This report outlines a proposed land swap to rectify an anomaly in road arrangement
that has been discovered to exist between Lot 211 DP1041733 & Lot 10 Sec 17
DP758595, in Lake Cargelligo.
Supporting Information:
A sketch showing the anomaly in the road arrangement is attached as Attachment A.
Background:
Council is the roads authority for all public roads under the NSW Roads Act. At some
point in the past it would appear that the public lane was constructed over part of Lot
9 DP821592. Additionally the northern end of the public lane between Uabba Street
and Yelkin Street is not accessible to the public despite its tenure as a road.
Issues & Comments:
Council received correspondence from Karl Lupis Surveyor advising Council of the
road anomaly. The public lane is shown on the cadastre to run between Uabba and
Yelkin Streets, although as can be seen in Figure 1 the physical lane connects to
Lorne Street over Lot 9 DP821592. The lane is represented by the white dashed line
in Figure 1. The blue outline shows the location of the public laneway which cannot
be accessed by the public. The owner of the business operating on Lot 211 and Lot
10 is currently passing over the “laneway” in the course of undertaking their business.
This is Page No.164 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Financial & Resource Implications: It is proposed to conduct a land swap between Council and the owner of Lot 9
DP821592. The financial implications are limited to costs associated with the
preparation of the appropriate survey plans and engaging a solicitor to undertake the
conveyancing for the land swap and dedication of the new road (see attachment).
Figure 1: Aerial image showing location of lane traversing through Lot 9 DP821592 (yellow outline).
Legal Implications:
Council is the road authority for the public lane and has the obligation to ensure that
land with a road on it is appropriately identified under the definitions of the NSW
Roads Act.
Risk Implications:
There is a possibility that if an accident occurs on the land between Lot 211
DP1041733 & Lot 10 Sec 17 DP758595 that council would be responsible as the
land owner. Additionally the owner of the business operating on Lot 211 DP1041733
& Lot 10 Sec 17 DP758595 would appear to have structures located on council land.
This is Page No.165 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Stakeholder Consultation:
Council will continue to correspond with Surveyor Karl Lupis who is acting on behalf
of his client in this matter.
Options:
There are some options to consider in resolving this matter.
The first option would be to close public access from the lane to Lot 9 DP821592 and
resolve to leave the lane where it is. This option would give no allowance for
expectations for through traffic and not provide any turn around area. Given that the
existing lane is approximately 6m wide, this not deemed to be a suitable option.
Another option would be leave the current boundaries as they are and open the
public lane to public access between Lot 211 DP1041733 & Lot 10 Sec 17
DP758595. Again this is not considered a suitable option due to existing structure
and business operating on both of these lots.
The preferred option is to close the public road between Lot 211 DP1041733 & Lot
10 Sec 17 DP758595 and dedicate the portion of land shown hatched in Attachment
A over Lot 9 DP821592 as public road. The areas of the two parcels are within 4% of
one another.
Conclusion:
It is proposed to close the public road and undertake a land swap to ensure that the
existing infrastructure is located on land dedicated for public road.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Build and maintain Community Infrastructure and Systems
Outcome 4.1: Efficient transport network that meets community and business needs.
This is Page No.166 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 33/16 be received and noted.
b) Council engage a surveyor to prepare the required survey plans for the
acquisition of Part Lot 9 DP821592 and closure of the enclosed portion
of public lane.
c) Council provide delegation to the Mayor and General Manager to
negotiate the land swap with the owners of Lot 9 DP821592 and to sign
place the seal of council on documentation as required.
(/)
This is Page No.167 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
ATTACHMENT A: Sketch showing anomaly in road arrangement
This is Page No.168 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.4.5 ISLAND CREEK BRIDGE
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20TH APRIL 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 34/16
SUBJECT: ISLAND CREEK BRIDGE
Purpose:
To inform Councillors on the current status of the Island Creek Bridge project as per
resolution of Council 076/15.
Supporting Information:
Supporting information is included in the report.
Background:
The Island Creek Bridge on SR88 Fairholme Road has been on the program for
replacement for several years. Several restarts have been made, but estimates
usually exceed the available funds, so it goes back into the too hard basket.
More information has been gathered after further investigation.
The existing timber bridge has white ants and is currently load limited. Old plans were
found revealing the original design load limit was 20T.
A private bridge nearby is currently leased by council to provide access for heavy
vehicles to The Island area. It was not heavily used for some time as it involves using
the landholder’s private farm tracks, but patronage has increased more recently.
Fewer people are using the old timber bridge.
The State Government’s bridge renewal program was not a good fit and not pursued.
Update:
The Review of Environmental Factors (REF) and Environmental Management Plan
(EMP) have been prepared as a single document. This document has not yet been
This is Page No.169 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
submitted to NSW Office Environment and Heritage (OEH) and NSW DPI Office of
Water (NOW) for their acceptance and concurrence. As a watercourse crossing,
prior to proceeding Council will need to obtain a controlled activity approval from
NOW to comply with the Water Management Act 2000
The completed REF and EMP will be forwarded to the following stakeholders for their
comment:
NSW Department of Primary Industries Aquatic Services
Roads and Maritime Services
NSW Office of Environment and Heritage
NSW Office of Water
NSW Environment Protection Authority
Condobolin Local Aboriginal Lands Council
Preparation for the design of footings to take the new bridge has commenced and
quotations are being sort for the consideration of staff.
Conclusion:
The preparation for construction of the Island Creek Bridge is nearing completion and
once environmental endorsement has been achieved construction will soon
commence. Given the modular nature of the construction the actual duration is
expected to be reasonably quick.
Link to Policy And/Or Community Strategic Plan:
CSP: 4.3.1 Provide transport infrastructure needed to support agriculture
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 34/16 be received and noted.
(/)
This is Page No.170 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.4.6 LAKE CARGELLIGO WALKWAY STAGE 2
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20TH APRIL 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 35/16
SUBJECT: LAKE CARGELLIGO WALKWAY STAGE
2
Purpose:
To inform Councillors on the current status of the Lake Cargelligo Walkway Stage 2
project as per resolution of Council 076/15.
Supporting Information:
Supporting information is contained within this report.
Background:
Council has committed to completing the Lake Cargelligo Walkway linking the
foreshore park to Deadmans Point.
Update:
Kayandel Archaeological Services have commenced the investigation phase.
Council is assisting in the investigation with the provision of water for screening as
well as back fill for the excavated areas at each proposed site. The Director
Infrastructure was able to meet with the Office of Environment and Heritage in Dubbo
on 14 April to ensure that Council has the appropriate information required to support
the AHIP application when it is submitted.
Legal Implications:
Works cannot commence without obtaining an AHIP from the Office of Environment
and Heritage under section 90 of the National Parkes and Wildlife Act. Discussions
held with the OEH have provided for a pathway to allow the presentation of a draft
AHIP application to assist with expediting the approval of the permit.
This is Page No.171 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Conclusion:
Work on the project is continuing with the objective of completing all the approvals for
works to be commenced in 2015/16.
Link to Policy And/Or Community Strategic Plan:
Goal 6: Living in the Natural Environment
Outcome 6.2: Increased recreational use of lakes and rivers.
Delivery Program 6.2.2: Complete the Lake Cargelligo and Gum Bend Lake
walkways to improve access.
Operational Plan: 6.2.2: Finalise Lake Cargelligo foreshore walkway design and
commence implementation.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 35/16 be received and noted.
(/)
This is Page No.172 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.4.7 LAKE CARGELLIGO CBD UPDATE
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20TH APRIL 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 36/16
SUBJECT: LAKE CARGELLIGO CBD UPDATE
Purpose:
To inform Councillors on the current status of the Lake Cargelligo CBD Upgrade.
Supporting Information:
Supporting information is included within this report.
Background:
Council has set aside funds for completing improvements for Lake Cargelligo CBD
and Foreshore some time ago. A preliminary sketch had been prepared by Penrith
City Council’s Landscape Architect a couple of years ago, although the project then
stalled. A community consultation meeting was hosted by Gary Scott-Holland on 29
May with a view to recommence this project and Gary produced a master plan to
guide proposed works, presented to Council in October 2015.
Update:
Four seats have been ordered from Felton Industries, locally based in Condobolin, in
a two seater configuration. They will be installed once they have been received.
Bannerconders have also been ordered to replace the existing banner arms on the
light poles. This design will allow banners to be replaced without the need for using
an elevated work platform, minimising WHS issues and this design also has the
added benefit of reducing the wind load on the pole.
While the bannerconders are being installed, Council staff will also take the
opportunity to remove the coloured lights and replace the globes with LED globes.
This is Page No.173 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Image 1: Proposed Bannerconder installation
This is Page No.174 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Conclusion:
Work is continuing and nearing completion until designs for the kerb blisters are
obtained for the eastern side of the intersection of Canada and Forster Streets.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Living in the Natural Environment
Outcome 4.3: Visually appealing built environment, landscapes and streetscapes.
Delivery Program 6.2.2: Upgrade Foster Street Lake Cargelligo.
Operational Plan: 6.2.2: Design and implement streetscape upgrade in Foster Street.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 36/16 be received and noted.
(/)
This is Page No.175 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.4.8 ADDITION OF LOT 13 DP821530 TO LACHLAN SHIRE COUNCIL CROWN
RESERVES RESERVE TRUST IN LAKE CARGELLIGO
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20TH APRIL 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 37/16
SUBJECT: RESERVE TRUST
Purpose:
To endorse the proposal to gazette the addition of Lot 13 DP821530 to the Reserve
already managed by Lachlan Shire Council Crown Reserves Reserve Trust in Lake
Cargelligo.
Supporting Information:
Supporting information is contained within the report.
Background:
Council received correspondence from NSW Department of Primary Industries –
Lands (DPI Lands) to ascertain if Lot 13 DP821530 was currently under management
of Lachlan Shire Council for drainage purposes and, if so, to propose to gazette the
addition of this lot to the reserve already managed by Lachlan Shire Council Crown
Reserves Reserve Trust in Lake Cargelligo.
Issues & Comments:
DPI Lands conducted a field inspection of Lot 13 DP821530 in Bridge Street, Lake
Cargelligo, in April 2015. It was found to have a constructed drainage channel
crossing it, as shown in Figures 1 and 2. This drainage channel was constructed and
is maintained by Council. It also has gravel/sand spoil piles and an unregistered truck
on it.
This is Page No.176 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
DPI Lands propose to formalise the management of this parcel by gazetting the
addition of this lot to the reserve already managed by Lachlan Shire Council Crown
Reserves Reserve Trust in Lake Cargelligo for the purpose of drainage.
Figure 1: Location of Lot 13 DP821530 showing the constructed drainage channel as
part of the Lake Cargelligo drainage network.
This is Page No.177 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Figure 2: Constructed drainage channel crossing Lot 13 DP821530
Financial & Resource Implications:
There are no additional costs as Council already maintain this drainage channel. The
addition of the parcel to the reserve managed by Lachlan Shire Council Crown
Reserves Reserve Trust in Lake Cargelligo would allow Council to tidy this parcel of
land and maintain it.
Legal Implications:
Maintenance on the drainage channel should not be carried out until the reserve is
managed by Lachlan Shire Council Crown Reserves Reserve Trust in Lake
Cargelligo.
Risk Implications:
If this lot is not added to the reserve already managed by Lachlan Shire Council
Crown Reserves Reserve Trust in Lake Cargelligo, maintenance on the drainage
channel may not be allowed to continue.
This is Page No.178 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Stakeholder Consultation:
Not required.
Options:
Nil.
Conclusion:
The gazettal to add Lot 13 DP821530 to the Reserve already managed by Lachlan
Shire Council Crown Reserves Reserve Trust in Lake Cargelligo will formalise the
current management of this lot.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Build and Maintain Community Infrastructure and Systems
Outcome 4.3: Visually appealing built environment, landscapes and streetscapes.
Delivery Program 4.3.4 Maintain and develop parks and reserves across the Shire.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 37/16 be received and noted.
b) Council endorses the proposal to gazette the addition of Lot 13
DP821530 to the Reserve already managed by Lachlan Shire Council
Crown Reserves Reserve Trust for the purpose of drainage.
(/)
This is Page No.179 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.4.9 PROPOSED ROAD CLOSURE IN THE LAKE CARGELLIGO LOCALITY
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20 APRIL 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 38/16
SUBJECT: COUNCIL ROAD CLOSURE WITHIN UABBA STATION
Purpose:
Department of Primary Industries – Lands have requested comments on the
proposed road closure; with notice of intention to sell.
Supporting Information:
Supporting information is contained within the report.
Background:
Landholders can apply to the Lands Office for unused Crown roads to be closed; at
times this includes unused Council roads. The Lands Office forward notices of their
intentions for a batch of roads and seek comments from affected landholders and
other interested parties such as Council. Council has previously consented to the
closure of all other Crown roads and unformed Council roads requested in this road
closure proposal.
Issues & Comments:
RE: PROPOSED ROAD CLOSING (CLUSTER 560980)
PARISH Ulambong and Uabba
COUNTY Dowling
LOCALITY Lake Cargelligo
Description: Shared Council / Crown road north of Lachlan Valley Way, south and
east of the Lachlan River, within the property of ‘Uabba Station’ as shown in yellow in
Figure 1. The shared Council / Crown road involved is the road west of the ‘Uabba
This is Page No.180 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Station’ entry gate and its continuation within ‘Uabba Station’. The portion of the road
is formally called River Road, however within Lachlan Shire it is referred to as the
western end of SR 194 North Uabba Road.
Figure 1: Proposed road closure
Financial & Resource Implications:
The shared Council / Crown road closure will have financial implications as it includes
8.9 km of road eligible to be claimed under FAG. Council acknowledges that all road
formations within ‘Uabba Station’ have been constructed and maintained by the
owners of ‘Uabba Station’.
Legal Implications:
Under the provisions of Section 38 (2) (b) Roads Act, 1993 if the road is closed the
land within the road reserve will vest in the Crown.
Risk Implications:
There are no identified risk implications.
Council roads not formed or
maintained
by Council
Unformed
Council road
Uabba Station
Triggervale
Janell
This is Page No.181 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Stakeholder Consultation:
‘Uabba Station’ property owners have indicated they are the road closure applicants
and in support of the road closure. Assessment of the impacts of the closure was
also attempted by other means, including use of aerial imagery. The neighbouring
landholders are expected to have received the same correspondence from the Lands
Office regarding the proposed road closures and have the opportunity to object.
Further consultation was undertaken after the initial resolution of Council objected to
the closure of some of the roads. It was able to be clarified that as the southern
portion of the unformed shared Council / Crown road lies very close to the river and is
in low lying areas, this road would not be a suitable flood access road for any
residents.
Options:
Nil.
Conclusion:
Council consents to the closure of the shared Council / Crown road west of the
‘Uabba Station’ entry gates within ‘Uabba Station’. Council has already consented to
the closure of all other roads requested in this road closure proposal. The closure will
have no impact to Council or surrounding property owners. Council acknowledges
that, if closed, the land within the road reserves will vest in the Crown for sale to the
adjoining land owner.
Link to Policy And/Or Community Strategic Plan:
Goal 2: Grow a Resilient Economy
Outcome 2.3: An innovative, progressive and growing agricultural sector.
Delivery Program 2.3.1 Provide transport infrastructure needed to support agriculture.
This is Page No.182 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 38/16 be received and noted.
b) Council consents to the closure of the shared Council / Crown road
west of the ‘Uabba Station’ entry gates, within ‘Uabba Station’.
c) Council acknowledges that the land within the closed shared Council /
Crown road will vest in the Crown and may be sold.
(/)
This is Page No.183 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.4.10 ROADSIDE VEGETATION MANAGEMENT PLAN
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20TH APRIL 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 39/16
SUBJECT: ROADSIDE VEGETATION
MANAGEMENT PLAN AND GUIDELINES
Purpose:
To obtain Council endorsement of the Lachlan Shire Council Roadside Vegetation
Management Plan and Guidelines.
Supporting Information:
The below supporting information was presented at the February Council meeting
and has not been attached to this report as it is still accessible electronically from the
previous report.
Attachment A: Roadside Management Guidelines – A Toolbox guide for use
by Council Staff. (217pages)
Attachment B: Roadside Vegetation Assessment and Prioritisation for
Rehabilitation PART 1 (76 pages)
Attachment C: Roadside Vegetation Assessment and Prioritisation for
Rehabilitation PART 1 (437 pages)
Background:
Council received $40,000 funding from the NSW Catchment Management Authority
in May 2011 for the development of a Natural Resource Management Strategy
(NRM). After some time and in consultation with the newly formed Local Land
Services (LLS) it was negotiated that combining the grant funds with road
management funds it would be possible to develop a Roadside Vegetation
This is Page No.184 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Management Plan (RVMP). LLS completed a tender process to engage consultants
Applied Ecology to undertake the work and prepare the plans.
Issues & Comments:
The Lachlan Shire Council Roadside Vegetation Management Plan aims to provide
guidance to council staff for activities that may affect the health and condition of
roadside vegetation during the course of:
Normal road and roadside maintenance activities
Major works in the road corridor, including road widening, realignment,
drainage works or other upgrades
Selection of areas to target for improvement of the condition of native roadside
vegetation
As a support for grant applications for restoration of habitat linkage corridors
This plan is accompanied by digitised field data (GIS) that clearly indicates the
current condition of roadside vegetation at the time of field surveys – November,
2014 to March, 2015.
The covers of the three documents are show below;
Image 1: Front covers of the three documents that constitute the RVMP
This is Page No.185 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Financial & Resource Implications:
Council has matched the $40,000 grant funds with approx. $50,000 in order to have
the entire road network surveyed to produce an accurate set of plans. Additionally
Council has been successful in obtaining a further $8,000 to assist in training all staff
in the implementation of the RVMP.
Legal Implications:
The documentation provides an excellent resource for Council to assist in assessing
the conservation value and recovery potential of roadsides as well as an excellent
guide for Endangered Ecological Communities, threatened species and weeds
management.
Risk Implications:
The use of these documents provide 6 clearly stated prioritised management actions
for roadside management. Failure to implement the management actions will
eventually result in degradation of the natural environment and potentially lead to the
loss of flora and fauna that is unique to the Lachlan Shire.
Stakeholder Consultation:
The plan and guideline was on Public Exhibition from 2 March to 30 March 2016, in
Condobolin, Lake Cargelligo and Tottenham. A copy was also forwarded to NSW
Roadside Environment Committee for comment. No comments were received during
the Public Exhibition period.
Relevant Lachlan Shire Council employees undertook training in the use of the
Toolbox Guidelines. The guidelines will be utilised by employees involved in the
management of roadside environments.
Conclusion:
Many high value ecological sites in Lachlan Shire occur as isolated islands within the
rural environment. Such sites become increasingly vulnerable to impacts such as
weed and feral animal infestation, genetic seclusion due to reproductive restrictions,
the effects of climate change, and local extinction. These important areas of native
habitat require a strategic, catchment-wide management approach to ensure their
This is Page No.186 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
ongoing survival. Identifying “corridors” between these remnant sites can provide a
critical stepping stone for dispersing fauna moving between core areas of habitat
such as national parks and nature reserves.
Link to Policy And/Or Community Strategic Plan:
Goal 4: Living in the Natural Environment
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 39/16 be received and noted.
b) Council adopt the Roadside Vegetation Management Plan and
Guidelines.
(/)
This is Page No.187 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
7.4.11 GUM BEND LAKE ADVISORY COMMITTEE
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20TH APRIL 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 40/16
SUBJECT: GUM BEND LAKE ADVISORY
COMMITTEE MEETING UPDATE
Purpose:
To inform Councillors of items / issues discussed at the Gum Bend Lake Advisory
Committee meeting.
Supporting Information:
Supporting information is included in Attachment A – Gum Bend Lake Advisory
Committee Meeting Minutes.
Attachment B – update of contributions received to 11 April 2016.
Background:
Council operates Gum Bend Lake as a recreational reserve. It was named Dora
L’Estrange reserve in honour of the work that Dora L’Estrange undertook to raise
funds for Gum Bend Lake in 2014. Gum Bend Lake was originally constructed in
1988. The original structure had a floor area of approximately 25 ha, giving it a
capacity of 450 ML when filled to a depth of 1.8 m. The lake was increased in size in
1991 to provide a floor area of 40 ha and a volume of approximately 900 ML when
filled to 1.8m.
The lake sits on two parcels of land Lot 45 DP728879 and Lot 7004 DP1124572.
Issues & Comments:
The details of the matters considered by the Gum Bend Lake Advisory Committee
are outlined in Attachment A. Due to only five members of the committee attending a
This is Page No.188 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
quorum was not attained. The meeting proceeded as an informal discussion with the
items to be considered at the next meeting of the committee.
Financial & Resource Implications:
The Gum Bend Lake advisory committee has in the past had a capital works budget
of $10,000 to allocate to projects for the improvement and renewal of assets on the
reserve. Typically $90,000 has been set aside for the operational costs and ongoing
maintenance of the grounds and facilities servicing the lake.
The expenditure of these funds were outlined in IS report 4/15 presented to the July
2015 Council meeting.
An update of contributions received to date is detailed in Attachment B.
Legal Implications:
Recognition of Gum Bend Lake in the Lachlan River Water Sharing plan might allow
for some permanent allocation of water to be made available, although this is difficult
in the current climate. Currently the Gum Bend Lake works are registered with State
Water as Licence 70CW801028 – Controlled Works – Prevention of Inundation of
Land by Floodwaters.
Risk Implications:
Gum Bend Lake is a very popular freedom camping location and if the level of
service was to diminish, there is likely to be a correlating effect on visitors using the
reserve.
Stakeholder Consultation:
The Gum Bend Lake Advisory Committee is the primary stakeholder group. The
committee is supposed to meet quarterly. The last meeting was held on 31 March
2016. The next meeting is proposed to be on 4 May 2016.
Conclusion:
Council continue to support the use of Gum Bend Lake through the efforts of the
Gum Bend Lake Advisory Committee.
This is Page No.189 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Link to Policy And/Or Community Strategic Plan:
Goal 2: Grow a Resilient Economy
Outcome 2.1: A vibrant tourism industry including indigenous tourism
Goal 6 Living in the Natural Environment
Outcome 6.2: Increased recreational use of lakes and rivers
Delivery Program 6.2.3 in conjunction with the Gum Bend Lake advisory committee
implement recommendations for the continued development of Gum Bend Lake
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 40/16 be received and noted.
(/)
This is Page No.190 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Attachment A
GUM BEND LAKE ADVISORY COMMITTEE
MINUTES (Informal Discussion)
Date: Thursday, 31 March 2016
Time: 5:10pm
Venue: Onsite, Gum Bend Lake
Attendees:
Cr Les Saunders (Chair), Cr Dennis Brady, Cr Des Manwaring, Pete Colless, Craig Ridley,
Phil King (Observer), Sep Gibson (Observer), Karen Worthington (Minute Taker).
Agenda Item:
1. Leave of Absence
Cr Graham Scott, Brenton Riley, Jeremy Voss, Phillip Crouch and Jon L’Estrange.
2. Section 451 Disclosures – disclosure of interest
3. Business arising from previous meeting
a. Suitable Vegetation (Shade on Bank)
Further research into suitable trees / shade is required. Discussion held regarding the
integrity of the bank if trees are planted. Possibility to build additional small shade structures
in lieu of trees.
b. BBQ at the point
Discussion held regarding the installation of a BBQ at the point. It was noted that a BBQ
would cost around $10,000. An investigation in the power availability / requirements is
required. If sufficient power isn’t available the committee will need to consider installation of a
gas BBQ.
c. Boom Gate
Two quotes have been obtained, one from Barg Engineering and one from Leda Security,
and were discussed at the meeting. The cost of installing a boom gate with applicable access
This is Page No.191 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
control systems would be between $12,000.00 and $20,000.00, depending on gate and
access control.
Given the installation cost and the possible ongoing maintenance costs (through vandalism)
the committee suggested that a better option would be to place a donation box at the ramp
with signage. A donation box could be installed for approx. $5,000.
d. Concrete pathway
A concrete pathway around the top of the Lake has been identified in the Active Travel Plan.
e. Water to the point
Pipe has been repaired. Tap at the point is now working. Task completed.
f. Bore & Solar Pump
Ongoing.
g. Fence at Northern end
Council resolved that the fence be realigned along the edge of the road and allow a turning
bay at the end. Further the surface inside the fence area is seeded with an appropriate plant
to encourage regeneration of vegetation.
Further discussion held around the possibility of having the area identified as a Green Army
project. Green Army will recommence in April. Discussion also held regarding the need to
remove the dead trees in the area.
h. Light at ramp
The light has been inspected and will be repaired and will remain on. The light is an Essential
Energy asset and to install a push button would require change of ownership.
i. Mop in toilets
Council resolved to purchase a mop for the toilets
4. Resolutions from March Council meeting
I. Fence at Northern end be realigned
II. Mops to be purchased for toilets
III. Seats to be placed area playground area
5. Water input
1000ML has been pumped into the Lake from October 2015 to March 2016.
6. Total running cost per season
This is Page No.192 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
at the Lake Cargelligo Memorial Hall, Lake Cargelligo.
Total running cost is $36,000 per season. This includes water (both Lake and metered),
license fees and electricity.
7. Donations
Donations received to 31 March is $8,236.85. A total of $1091.15 was received over the
Easter period.
8. Financials
For discussion at the next meeting.
9. General Business
Sep Gibson Report;
Valve in hot water system needs replacing
Urinal still blocked
Campers requesting additional speed humps to slow the traffic
Toilets, only 1 cubical in the men’s
Cystern needs replacing in men’s toilet
Tiles need replacing on the shower floor
The air con in Sep’s house isn’t working
Trees need trimming
The below items were raised during general business. All items will be placed on the May
Agenda for further discussion;
Lights at the BBQ’s not working
Provision of Doggy Bag Dispensers
Vending Machines
Storage Sheds for Boats
Fitness Equipment on the bank
It was noted that Cr. Graham Scott and Brenton Riley did not receive a meeting notification.
Karen will update contact details to ensure all members are receiving meeting notifications.
10. Confirmation of recommendations
N/A
11. Meeting Closed: 6:15pm
12. Next meeting - Wednesday, 4 May 2016, Council Committee Room, 5:00pm.
This is Page No.193 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
Attachment B
This is Page No.194 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
7.4.12 SR64 PLATINA ROAD UPGRADE
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20TH APRIL 2016
AUTHOR: MANAGER OPERATIONS REPORT NO: DIS 41/16
SUBJECT: SR64 PLATINA ROAD UPGRADE
Purpose:
To consider a petition submitted requesting upgrading of SR64 Platina Road.
Supporting Information:
A petition was tabled at the September 2015 Ordinary Meeting of Council.
Background:
Complaints about the condition of the shoulders and the narrow width of SR64
Platina Road (Fifield – Trundle road) have been received.
The road is narrow and shoulders can be soft in places after rain. A recent storm in
the Fifield area washed out the shoulders on SR64 at the MR57N Fifield Road end.
Issues & Comments:
SR64 had minor repairs in recent years including shoulders and flood damage.
Council has roads with worse edge of seal damage but SR64 does have some poor
shoulders relating to poor soils, poor drainage and narrow seal.
It would be difficult to squeeze substantial repairs or improvements on SR64 into
2015/16. Resources are already stretched and some other projects can proceed
more readily to better fit the need to accelerate spending this year.
This is Page No.195 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
Shoulder resheet
The expanded Roads to Recovery program in 2016/17provided an opportunity to
include $300,000 in the proposed budget to reshape and resheet the shoulders.
Reconstruction and widening consideration
Reconstructing and widening some segments are not justified by existing traffic
counts (e.g. AADT of 61 in 2010) until warranted by condition assessment. Asset
register condition ratings from 2012 indicate 610m of condition 4 (out of 5) segments.
New traffic count figures will be obtained to see if anything has changed.
Adding widening strips would be difficult in many segments with limited space and
poor shape. The strips would not be as good a match to the existing seal in potential
useful life as the MR377 trial project. Concurrent reconstruction and /widening is
generally a better long term solution for narrow seals and is preferred in most cases.
Considering SR64 in context with other narrow sealed local rural roads:
365km of sealed rural local roads
126km less than 5.0m wide (less when SR3 is adjusted), i.e. very narrow -
high priority when supported by traffic volumes (111.6km is 3.0 - 3.6m wide)
148km are 5.0 – 6.8m wide – high priority where truck traffic wears shoulders
(25.1km at 5.0m, 48.6km at 5.2 - 5.5m, 74.6km at 5.6 – 6.8m wide)
74km are 7.0 – 7.5m wide (low widening priority – wait on condition decline)
14km are 8.0m or more wide (current route standard and SR3 will add to this)
SR64 is 10.0km long with 7.0km at 3.2-3.5m wide, 0.8km at 5.0m wide and
2.2km at 5.5m wide and justifies widening when warranted by poor condition.
Widening 274km of roads less than 7.0m wide could take around 45 years at 5–7km
per year on the present funding level. Many narrow seals including most of SR64 are
in good condition. The Roads Asset Management Plan strategy is to gravel resheet
the shoulders of narrow sealed roads until their turn for reconstruction and widening.
This is Page No.196 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
Financial & Resource Implications:
The limited resources mean that the roads must take their turn in being widened.
Financially, widening would preferably be done when reconstruction is needed due to
condition, maximising the life from the existing investments in the roads.
The mix of renewals and upgrades impacts on Council’s Fit for the Future
sustainability ratios. We should not program too many widening works each year.
However, reconstruction, widening and strengthening can be programmed earlier if
circumstances change, for safety or increases in heavy vehicle use.
Adding SR64 to the widening program would require pushing other projects back.
Legal Implications:
Need to maximize the benefits from limited resources while minimising risk.
Risk Implications:
Risk is related to the numbers of road users, so that busier roads generally receive
more attention than low usage roads to minimise risk. Low usage roads still have to
be maintained in a safe condition, but not necessarily at a high level of service
(comfort and speed) standard.
If SR64 cannot be widened for a few years, the edge breaks and shoulders have to
be monitored and repairs and resheets programmed accordingly for safety.
Stakeholder Consultation:
There have been individual requests in additional to the petition.
Options:
1. Shoulder resheet is proposed in 2016/17 (brought forward a year) and leave
reconstruction and widening out of the 10 years program (no change); or
2. Consider adding $2M to the program to reconstruct and widen SR64 and
delay other projects.
Other roads in worse condition are in the program. Specific grant funding is unlikely.
Adding a seal strip either side is fiddly and costs nearly the same as a full width
reconstruction and widening but has a shorter expected useful life.
This is Page No.197 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
Conclusion:
SR64 needs widening, like many other roads of similar or greater traffic volumes with
narrow seals. The priority can be reviewed if circumstances change, but at least the
shoulders should be repaired and resheeted until the road can be reconstructed.
Link to Policy And/Or Community Strategic Plan:
CSP 1.3.1 Provide transport infrastructure needed to support agriculture
CSP 3.1.1 Implement road maintenance, renewals and improvements in
accordance with Asset Management Plan.
RECOMMENDATION
THAT:
a) Council receive and note DIS report 41/16
b) Council considers adding SR64 Platina Road shoulder resheeting, in
preparing the 2016/17 Operational and Delivery Plans.
(/)
This is Page No.198 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
7.4.13 ROADS BUDGET ADJUSTMENTS
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20TH APRIL 2016
AUTHOR: MANAGER OPERATIONS REPORT NO: DIS 42/16
SUBJECT: ROADS BUDGET ADJUSTMENTS
Purpose:
To consider adjusting the roads program to ensure all grant funds are expended by
30 June 2016 to comply with Roads to Recovery program requirements.
Supporting Information:
The March 2016 roads program report listed the programmed expenditures at that
time and indicated that some adjustments will be needed to accelerate spending.
Background:
The 2015/16 roads program includes Roads to Recovery (R2R) funds added by the
federal government with little notice. Council was downsizing by means of natural
attrition up to mid 2015 after several high expenditure years. Several vacant positions
were made redundant to fit leaner requirements under Fit for the Future.
This resulted in a lag period for upsizing to meet the resource requirements for the
extra grant funds. The expanded program was ambitious and although most projects
will be completed, a few cannot be completed as it stands.
R2R advised that all R2R funds provided this year must be spent this year, with no
carry forward. If we don’t spend it, we lose it and dealings with R2R get complicated.
R2R also requires all other road funds (i.e. FAG, BLOCK, “own source”, etc) to be
fully expended as well. This partly relates to council underspending last financial
year. Some FAG funds carried forward and the “own source” $70,385 was not spent.
The 3 years “own source” average requirement means council has to spend at least
double this year ($140,770) so we need to overshoot slightly to ensure compliance.
This is Page No.199 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
Expenditure must accelerate to meet these requirements, by targeting more intensive
spending projects for the balance of the financial year.
Issues & Comments:
Expenditure rates vary between activities. Reseals have high expenditure requiring
minimal council resources. New seal construction and reconstruction and widening
have high expenditure rates. Gravel resheeting unsealed roads and shoulder
resheeting sealed roads are less intensive. Heavy maintenance (grade, water and
roll) is more effective while light maintenance (dry) grading has the lowest
expenditure rate.
The large capital projects work load cut into the resources available for maintenance
which is projected to underspend by roughly $1M. This includes $0.3M below the
normal maintenance budget and $0.5M of extra maintenance planned for this year
for local roads, and $0.1M for regional roads.
Dry conditions also limited maintenance work. Crews need 2 water carts on each
capital project due to long hauls for water and dry conditions. Bores at strategic
locations will help relieve this cost pressure when they can be arranged.
It is planned to move funds to speed up the spending, but doing it to good effect.
Time is running out for seals and reseals. The plan is to increase gravel resheeting
and shoulder resheeting in May/June and start some reconstruction that can be
sealed in spring, e.g. further expansion of SR3 and ongoing MR347 projects.
Starting SR5 Lansdale Road reconstruction soon would result in dust problems for
Tottenham residences through winter. Instead, it is proposed to start reconstructing
the last 2km of single lane segments on SR3 Tabratong Crossing Road and seal it in
spring. SR3 is proposed in the draft expanded R2R program in 2016/17 anyway. The
Tottenham community appreciates the SR3 work.
It is proposed to defer some smaller projects as they slow the spending down and are
difficult to fit into a busy program, e.g. some causeways reconstructions.
It is proposed to fund the widening of 5.6km of MR377 Lachlan Valley Way in the
FAG program as it has flexibility in this instance. FAG can be used for regional roads,
but this should not become “normal” as regional roads are generally better funded
This is Page No.200 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
than are the local roads. Similarly, “own source” funds would normally go the local
roads resheets, but this time is proposed for MR461 shoulder resheets. The current
situation is distorted in a good way by the extra R2R grant.
Deferred projects have been added to the draft budget for the Delivery and
Operational Plan, mostly in 2016/17, so they won’t disappear. The 2016/17 program
will be heavy too, but we will start with more staff and hired plant resources in place.
Costs for some completed projects will increase slightly as the final invoices and
gravel haulage dockets are processed. The projections are estimates only, so there
is no need to balance the totals exactly at this stage. The aim is to have projects in
place to enable the funds to be expended.
Summary of changes:
Work
order
Project 2015/16
Budget
2015/16
projection
Action 2015/16
Change
Roads to Recovery
2084 SR214 Nillsons Lane seal 500m 100,000 0 Defer to
2016/17
-100,000
2086 Lake Cargelligo Tip road 220,000 0 Defer to
2016/17
-220,000
Shoulder resheets TBA 100,000 0 Allocate -100,000
2087 SR37 Yambora Rd reconstruct &
widen 480m
105,000 0 Defer to
2016/17
-105,000
2088 SR3 Tabratong Crossing Rd
reconstruct & widen incl Black Spot
360,000
143,000
606,000
143,000
Increase scope +246,000
2089 SR5 Lansdale Rd widening 150,000 0 Defer to
2016/17
-150,000
2090 Grace St truck bypass widening 60,000 0 Defer to
2016/17
-60,000
2231 SR230 Lachlan Valley Way
resheet
400,000 508,000 Increase scope +108,000
This is Page No.201 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
Work
order
Project 2015/16
Budget
2015/16
projection
Action 2015/16
Change
SR1030 Glenderry Rd resheet 0 231,000 On R2R
program, bring
forward
+231,000
SR35 Larkings Rd resheet 0 175,500 On R2R
program, bring
forward
+175,500
Nett result of these changes in R2R program is:
Offset by the nett unders & overs on completed projects
+50,075
Regional Roads
Maintenance combined 516,030 408,652 Reallocate
balance
-107,378
Reseals 409,411
Reseals completed so far –
MR501, allocate the balance
145,359 Allocate balance -264,052
Reseals balance already
budgeted: likely MR377 or
MR7513
239,052 Allocate +239,052
MR57S The Gipps Way, 0.5km at
Murie Ck
25,000 Allocate +25,000
Culvert renewals To Be Allocated 50,000 0 Reallocate -50,000
MR57S The Gipps Way shoulder
resheet (propose more in 2016/17)
0 200,000 New +200,000
2010 MR7513 Lake Cargelligo Rd at
Nillsons Lane – add culverts &
raise road
100,000 0 Defer to
2016/17
-100,000
New bores & tanks 50,000 0 Defer to
2016/17
-50,000
Contribution to oncost 0 150,000 Apportion +150,000
This is Page No.202 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
Work
order
Project 2015/16
Budget
2015/16
projection
Action 2015/16
Change
Nett result of these changes:
Offset by the nett unders & overs on completed projects
-67,378
FAG Program
Maintenance combined (incl earlier
reallocations)
2,703,099 1,930,391 Reallocate -772,708
Kerb & gutter reconstruction 20,000 0 Reallocate -20,000
SR340 Silo Rd traffic island
50,000 0 Defer to
2016/17
-50,000
Tullibigeal drainage improvements
contribution
50,000 0 Defer to
2016/17
-50,000
Condobolin Tip road seal
180,000 0 Defer to
2016/17
-180,000
Grace St & Foster St heavy patch
20,000 0 Defer to
2016/17
-20,000
Parkinsons Lane seal
50,000 0 Defer to
2016/17
-50,000
Local roads reseals ($229,445
previously moved to maintenance)
0 1,100,000 Allocate extra
reseals (April)
+1,100,000
MR377 Lachlan Valley Way
widening strips & parking bays
0 300,000 New (trial
process)
+300,000
Reconstruct sealed causeways –
SR1347 x 2, SR25, SR25,SR208,
SR50, SR44
69,000 0 Defer to
2016/17
-69,000
Culvert renewals – sealed roads 20,500 0 Reallocate -20,500
2123 SR387 Morella Lane realign corner 25,000 0 Defer to
2016/17
-25,000
SR387 Morella Lane culverts 30,000 0 Defer to
2016/17
-30,000
This is Page No.203 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
Work
order
Project 2015/16
Budget
2015/16
projection
Action 2015/16
Change
SR16 Kaludah Rd causeway 15,000 0 Defer to
2016/17
-15,000
Culvert renewals – unsealed roads 10,250 0 Reallocate -10,250
Nett result of these changes:
Offset by the nett unders & overs on completed projects and includes 2014/15
carried forward FAG.
+57,542
Other program – “Own source” funded
SR230 Lachlan Valley Way gravel
resheet (do extra in R2R program)
140,770 0 Reallocate -140,770
MR461 Henry Parkes Way
shoulder resheet (minimum R2R
compliance)
0 140,770 New +140,770
Nett result of these changes: 0
If the Lake St culvert renewal has to be deferred, we will add more gravel resheeting.
Financial & Resource Implications:
R2R requires us to fully expend road funds, which means targeting higher spending
activities.
Legal Implications:
Need to maximize the benefits from limited resources while minimising risk.
Risk Implications:
Risk is related to the numbers of road users, so that busier roads generally receive
more attention than low usage roads to minimise risk. Low usage roads still have to
be maintained in a safe condition, but not necessarily at a high level of service
(comfort and speed) standard.
The revised projects as proposed include several roads with increasing hazards that
need rectification soon. These include shoulders on SR3, MR57S and MR461
This is Page No.204 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
Difficulties can arise with the R2R program if council underspends again – R2R looks
at rolling 3 years averages to ensure councils do not reduce overall road spending.
Stakeholder Consultation:
Feedback from various sources is included in the revised program being put forward,
including shoulder resheeting on MR57S and MR461, widening MR377, more
resheeting on SR230, and more SR3 reconstruction and widening.
Options:
There are other roads deserving attention and many are in the proposed expanded
2016/17 roads budget, e.g. SR60 Springvale Road and SR64 Platina Road.
Further new sealing projects cannot be accommodated in the remainder of 2015/16.
Deferring or deleting shoulder resheet projects would increase risk for road users.
Reducing reseals would increase the risk of underspending and losing funds.
In case Lake Cargelligo feels left out, proposed 2016/17 projects include a western
bypass for the town if approved, widening part of MR371 Rankins Springs Road and
reconstructing part of Foster St., in addition to deferred projects.
R2R resheets are flexible until the R2R website closes on 30 April. SR1030 and
SR35 are not the worst roads, but are already in the R2R website and have water
and gravel available, so can be brought forward. Roads further from gravel or water
are better left as programmed. We can still accommodate smaller repairs.
Conclusion: The proposed adjustments aim to ensure that all road grant funds are expended by
30 June 2016 to comply with R2R program requirements and to accommodate
emerging needs. Deferrals are listed in the draft expanded 2016/17 program.
The proposed changes require some quick re-organising of programs such as gravel
production in pits and reseals. If any projects look like hitting hurdles, it is proposed to
increase gravel resheeting where convenient.
This is Page No.205 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
Link to Policy And/Or Community Strategic Plan:
CSP 1.3.1 Provide transport infrastructure needed to support agriculture
CSP 3.1.1 Implement road maintenance, renewals and improvements in
accordance with Asset Management Plan.
RECOMMENDATION
THAT Council
a) Receives and notes DIS report 42/16
b) Approves the following adjustments to the 2015/16 roads program:
a. Defer Roads to Recovery projects to 2016/17 program:
i. SR214 Nillsons Lane seal 500m $100,000
ii. Lake Cargelligo tip road $220,000
iii. SR37 Yambora Rd reconstruct & widen 480m $105,000
iv. SR5 Lansdale Rd widening $105,000
v. Grace St truck bypass widening $60,000
b. Reallocate Roads to Recovery funds to:
i. SR3 Tabratong Crossing Rd reconstruct & widen $246,000
ii. SR230 Lachlan Valley Way resheet $108,000
iii. SR1030 Glenderry Rd resheet $231,000
iv. SR35 Larkings Rd resheet $175,500
c. Defer Block Grant projects to the 2016/17 regional roads
program:
i. MR7513 Lake Cargelligo Rd at Nillsons Lane – add culverts
& raise $100,000
ii. New bores & tanks $50,000
d. Reallocate Block Grant funds in the regional roads program from
deferrals and savings in maintenance and culvert renewals to:
This is Page No.206 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
i. MR57S The Gipps Way shoulder resheet $200,000
e. Defer Financial Assistance Grant (FAG) projects to the 2016/17
program:
i. SR340 Silo Rd traffic island $50,000
ii. Tullibigeal drainage improvements contribution $50,000
iii. Condobolin Tip road seal $180,000
iv. Grace St & Foster St heavy patch $20,000
v. Parkinsons Lane seal $50,000
vi. Reconstruct sealed causeways on SR1347, SR25,
SR25,SR208, SR50, SR44 $69,000
vii. SR387 Morella Lane realign corner $25,000
viii. SR387 Morella Lane culverts $30,000
ix. SR16 Kaludah Rd causeway $15,000
f. Reallocate FAG funds in the local roads program from deferrals
and savings in maintenance and kerb and gutter and culvert
renewals to:
i. Local roads reseals $1,100,000
ii. Regional road upgrade - MR377 Lachlan Valley Way
shoulder sealing trial 5.6km $300,000
g. Allocate “own source” funds to MR461 Henry Parkes Way
shoulder resheet $140,770.
(/)
This is Page No.207 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
7.4.14 ROAD SAFETY OFFICER QUARTERLY REPORT
LACHLAN SHIRE COUNCIL
REPORT TO COUNCIL MEETING TO BE HELD ON
20TH APRIL 2016
AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 43/16
SUBJECT: ROAD SAFETY OFFICER
Purpose:
The Road Safety Officer (RSO) is jointly funded by Parkes, Forbes and Lachlan Shire
Council’s in partnership with the NSW Centre for Road Safety through the Local
Government Road Safety Program.
Supporting Information:
The RSO Quarterly report is supplied as Attachment A.
Background:
The RSO has a wide role encompassing not only behavioural road safety education,
but also influencing the construction of infrastructure to improve the safety of road
users. Within councils, the RSOs work across engineering, community services,
planning, communications, and customer service areas, and provide links to
community stakeholders, community groups, local health and Police officers, all of
whom contribute to road safety over the long term.
Issues & Comments:
The RSO is required to submit a monthly report as attached for the information of
Council. The RSO has submitted the three year action plan to the Centre for Road
Safety for approval, and has received in principal support for five of seven proposed
projects. The RSO incumbent is currently on maternity leave and the role is being
fulfilled by Logan Dobel.
This is Page No.208 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
Financial & Resource Implications:
Council is currently funding a full time RSO in partnership with Parkes and Forbes
Shire and the Local Government Road Safety Program which was extended for three
years commencing 1 July 2014.
Legal Implications:
None identified.
Risk Implications:
There are no immediate risk implications associated with undertaking the Road
Safety Officer program, although running the program does attempt to mitigate risk to
road users through the implementation of various programs tailored to drivers,
pedestrians including the elderly, heavy vehicles and road conditions.
Stakeholder Consultation:
Community involvement is essential to this program, due to the nature of the work,
and as can be seen in the report, the RSO is regularly in touch with the community
on a number of fronts. The Parkes, Forbes and Lachlan Shire Council’s Road Safety
Steering Committee meet four times a year to consider the Road Safety Officers
Conclusion:
The report shows the valuable work being undertaken by the Road Safety Officer and
Council should continue to support to the role of RSO while ever there is a funding
commitment from the Centre for Road Safety.
Link to Policy And/Or Community Strategic Plan:
Goal 3: Build and maintain Community Infrastructure and Systems
Outcome 3.1: Efficient transport network that meets community and business needs.
This is Page No.209 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
RECOMMENDATION
THAT:
a) Infrastructure Services Report No 43/16 including the Road Safety
Officers Report for January 2016 to March 2016 be received and noted.
(/)
This is Page No.210 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
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2016 in Lake Cargelligo.
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2016 in Lake Cargelligo.
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2016 in Lake Cargelligo.
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2016 in Lake Cargelligo.
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2016 in Lake Cargelligo.
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2016 in Lake Cargelligo.
This is Page No.217 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
This is Page No.218 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
8.0 DEPUTATIONS
This is Page No.219 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR
AND DEPUTY MAYOR
Thurs 17th Mar Phone hook up with Evolution Mines Condobolin
SRA Hall stakeholders meeting Condobolin
Tues 22nd Mar Suicide Prevention Rally Parkes
Wed 23rd Mar Extra-Ordinary meeting of Council Condobolin
Safety In Lachlan Committee Condobolin
Sun 27th Mar Condo 750 Dinner
Wed 30th Mar Citizenship Ceremony Condobolin
Fri 1st Apr Lower Lachlan Rebrand Launch
Sat 2nd Apr Opening Garden Festival Condobolin
Mon 3rd Apr Meeting Kevin Humphries Member for Barwon
Wed 6th Apr Strategic Briefing Session Condobolin
Heritage Committee meeting Condobolin
Thurs 7th Apr United Hospital Auxiliary Conference Tottenham
Condobolin High School Anzac Service
Wed 13th Apr Community Conversations – Lower Lachlan Condobolin
Cemetery Committee Meeting Condobolin
Thurs 14th Apr Report Illegal Dumping RIDonline launch Condobolin
Audit Risk Committee Condobolin
Extra-Ordinary meeting of Council Condobolin
Dinner VFFF Condobolin
Sat 16th Apr Quota Conference Wiradjuri Study Centre Condobolin
This is Page No.220 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
10.0 NOTICES OF MOTIONS
10.1 MEDIA AND COMMUNICATIONS POLICY
This is Page No.221 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
10.2 TOILET FACILITIES AT FROGS HOLLOW LAKE CARGELLIGO
This is Page No.222 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
11.0 DELEGATES REPORT
11.1 ABORIGINAL ADVISORY COMMITTEE
Meeting: Lachlan Shire Council Aboriginal Advisory Committee
Date and
Time
1.30pm-3.00pm, Friday 1 April 2016
Location:
Boardroom, Wiradjuri Cultural and Study Centre, Corner of McDonnell
and Cunningham Streets, Condobolin NSW 2877
Attendees
Kevin Read(Chair) Judith
Bartholomew
Ally Coe
Amanda Coe Councillor Mark
Hall
Councillor Graham
Scott
Robert Hunt (General
Manager, Lachlan Shire
Council)
Shirley Ann Merritt
Guests Heather Blackley (WPRD)
Apologies
Alyson Noll, Dave Carter, Mervyn Holmes-Wighton, Jean Johnson
Juanita Gilpin, Donna Johnson, Michael Newman, Sandra Blaik
MINUTES 1. Welcome
The meeting opened at 1.50pm.
2. Previous Minutes
Councillor Hall moved that the minutes for meetings held in February 2016 be
accepted subject to an amendment in Section 4. The name is Jamie O’Neill
of the 3are1 Program not Jamey Hall of 3 Rivers Regional Assembly.
Seconded by: Ally Coe.
3. Business arising from previous Minutes
Nil.
This is Page No.223 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
4. Indigenous Service Officer, Dept Human Services Dubbo – Sandra Blaik
Sandra was an apology for the meeting.
5. Aboriginal Advisory Committee Business Plan/Terms of Reference
This matter was deferred to the next meeting when Michael Newman could
comment on the Orange Aboriginal Community Working Party Terms of
Reference.
6. Report on Local Youth Issues
Heather Blackley passed around flyers on what was happening during youth
week to be held 8th – 17th April 2016 including free water sports at Lake
Cargelligo and Gumbend Lake. Heather also passed around a flyer on the
Condobolin 2016 School Holiday program.
Heather stated that toilets were needed at the Kiacatoo hall given the
popularity of the site for youth camps. Kevin Read noted that further
discussion was needed on where to take kids for camps.
Ally Coe advised that the Backtrack team from Armidale were in town. The
Vincent Fairfax Foundation was looking at funding a similar program in this
shire but it would target all kids not just the problem ones. Advertising for
Program Co-ordinators will take place once funding levels are known.
Heather stated that Goanna Manna was not appropriate as a youth centre
due to old facilities, no yard and difficulty supervising kids in different rooms.
The scout hall next to the skate park was put forward however this has been
leased long term to a church group.
The Committee resolved to invite Michael to future meetings.
7. General Business
i) Kevin provided a poster on the armed forces recruitment drive
to be held at the Wiradjuri Cultural Centre on 9th April.
ii) Judith advised that the Murrin Bridge Medical Service had
been relocated to Lake Cargelligo due to vandalism of the
previous premises. Clients are now having difficulty getting
transport to the new premises. Judith also advised that NSW
Health is advertising cadetships for nurses and midwives.
iii) Shirley Ann asked how long the committee had been going
and whether elections needed to be held. Response required
for next meeting.
iv) Kevin advised the e-mail list needed to be looked at as he
didn’t get the agenda for this meeting.
v) The replacement for Gordon Thomson commences on the
26th April and will attend the next meeting.
This is Page No.224 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
vi) Heather asked if a representative from the Family Support
Group should be invited to be on the committee given 90% of
their clients are Indigenous. The committee agreed they
should be invited to be on the committee.
8. Date for the next meeting
The proposed date for the next committee meeting is Thursday 12th May 2016
in Lake Cargelligo at the library. Please contact Robert Hunt if you need a lift
on the day.
Meeting closed: 3.00pm
This is Page No.225 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
11.2 LACHLAN LOCAL AREA COMMAND COMMUNITY SAFETY PRECINCT
MEETING
This is Page No.226 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
This is Page No.227 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
12.0 CORRESPONDENCE
12.1 COUNTRY WOMEN’S ASSOCIATION OF NSW – LETTER OF
APPRECIATION
This is Page No.228 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
12.2 TOTTENHAM WELFARE COUNCIL INC. – REQUESTING COUNCIL
UPDATE ON TOTTENHAM POOL AMENITIES PROJECT
This is Page No.229 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
12.3 ST FRANCIS XAVIER’S SCHOOL – LETTER OF THANKS FOR RECENT
DONATION
This is Page No.230 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
13.0 COMMON SEAL
14.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN
This is Page No.231 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
16.0 CLOSED SESSION
16.1 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION
It is necessary for Council to adopt a resolution to formalise its intention to deal with
certain matters in Closed Session. The report(s) are incorporated into the ‘CLOSED
SESSION’ section of the business paper circulated to Councillors.
The Local Government Act, 1993 requires the General Manager to identify those
matters which may be categorised as confidential in terms of Section 10A of the
Local Government Act, 1993.
Part 2 (c) information that would, if disclosed, confer a commercial advantage
on a person with whom the council is conducting (or proposes to conduct)
business.
Prior to considering the RECOMMENDATION the General Manager is to invite any
members of the public present to make any submissions as to why they consider the
matters should be dealt with in open session.
RECOMMENDATION
Following the CLOSED SESSION the Council will resume normal proceedings
and the Mayor will announce the details of any resolutions passed by Council
in CLOSED.
This is Page No.232 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April
2016 in Lake Cargelligo.
16.2 SALE OF LAND
This item is classified confidential under section 10(A) (2) (C) of the Local
Government Act 1993 which permits the meeting to be closed to the public for
business relating to the following:
Part 2 (c) information that would, if disclosed, confer a commercial advantage
on a person with whom the council is conducting (or proposes to conduct)
business.
That on balance, it is considered that receipt and discussion of the matter in open
Council would be contrary to the public interest as disclosure of the confidential
information would compromise the legal position of the Council.