Republic of the PhilippinesSULTAN KUDARAT STATE UNIVERSITY

Kalamansig CampusKalamansig, Sultan Kudarat

NOTRE DAME OF KALAMANSIG

ONLINE GRADE INQUIRY SYSTEM

A THESIS PROPOSAL TO THE FACULTY OF SULTAN KUDARATSTATE UNIVERSITY KALAMANSIG CAMPUS,

KALAMANSIG, SULTAN KUDARAT

Submitted in partial fulfillment of the requirements for the

Degree of Bachelor of Science in Information Technology

Major in Computer Technology

JE-PAUL BEJO

Researcher

CHAPTER IINTRODUCTION

Background of the Study

Computerizations and system development have made possible solutions for the

operations of the computer easy enough in processing record systems such as, creation of data

records, storing, filing and retrieval of data..

The Notre Dame of Kalamansig – Kalamansig Campus had increased in student`s population and

at the same time, the number of works of the registrar and student`s grades to be processed has

also increased. The registrar office encoded the grades of the students once the instructors

submitted their report card. The registrar office will release the grades of the students after they

encode and the students can get their grades from the registrar office. One of the responsibilities

of the registrar office is to keep the student`s grades data secured for their records and purposes.

As the number of students increases, using a manual process in grade distribution is not reliable.

It will take an hour or days to release grades to every student for record or enrollment purposes.

These process of grades inquiry was inconvenient, tiresome and at common instance time

consuming and costly. The students need to go directly to their respective instructor in order to

inquire and get their grades for later purposes. To ease these difficulties in getting and viewing

their grades, a student can now login using his/her logon credentials on the website. Since

internet service seems to be a positive feature which most individual`s engage, and access almost

in all places via an internet capable mobile phones or a regular computer, it is therefore an

extremely effective means of transporting grade information to them quicker and easier.

Hence, the researcher came with an idea of developing an Online Grade inquiry system

which is based on a website. This will eventually help in providing an efficient and accurate

grade reports to the students with a minimal effort to exert in knowing their grade details every

end of the semester. Moreover, students grades were encoded directly in the online grade inquiry

system database. Students will able to view their grades anywhere and anytime provided that

they have an internet connection by using an internet capable phone or a computer. Upon

viewing, they will be able to print for themselves a computer generated summary of their grades

for the said semester.

OBJECTIVES OF THE STUDY

Generally, this study generally aims to develop an ONLINE GRADE INQUIRY

SYSTEM for Notre Dame of Kalamansig, Kalamansig Campus.

Specifically the study aims to;

Develop an online grade inquiry system using html5 and phpmysql.

Provide grade details of every student on a specified semester and school year.

Enable instructors encode their student’s grades online.

Evaluate the developed system in terms of its accessibility, navigation, design, content

and security.

SIGNIFICANCE OF THE STUDY

This study was made to find out that the use of online grade inquiry system will

enhance the process on the releasing of grades to the students. This study will benefit the

following key personnel’s:

Teachers of Notre Dame of Kalamansig it can help them encode the grades of students

for each subject area through online grading system.

Students of Notre Dame of Kalamansig it can help them to inquire their grades in a more

efficient way. They can get their summary of grades through the website and be able to

print it on a paper form report.

Registrar of Notre Dame of Kalamansig it can help them to lessen their tasks in preparing

of summary of grades of the students.

SCOPE AND LIMITATION

Scope

The request of the grades can be done through any network of internet connection using a regular

computer or mobile phones.

The website supports aut0-responsive mechanics which means the site could be opened using an

internet capable phone.

The registrar can set activity announcement, course, day , rooms, school year , semester ,subjects

, time and unit

The registrar can also add grades, load subjects, add students and add instructor details.

The registrar can add teacher details.

The instructors can encode grades of the students on the database of the hosted online grade

inquiry system.

Only the registered students are qualified to inquire their grades.

The students can inquire grades via the website by entering their login credentials.

Limitation

It cannot be use for conversation.

If the instructor submitted wrong grades of student, the online system is not reliable in human

error.

The grade encoding process relies on Internet connection.

The system was only hosted using a free domain service and is not running an actual domain

service.

OPERATIONAL DEFINITION OF TERMS

DATABASE is systematically organized or structured repository of indexed information

(usually as a group of linked data files) that allows easy retrieval, updating, analysis, and

output of data.

ENCODE to convert (a message) from plain text into code.

GRADES an accepted level or standard of institution.

INQUIRY a seeking for information by asking questions.

ONLINE computer or device connected to a network (such as Internet) and ready to use

(or be used by) other computers or devices.

PHP a server side type of programming which suitable for the creation of web pages.

WEB a complex system of interconnected elements.

CSS is a style sheet language used for describing the look and formatting of a document

written in a markup language.

HTML5 is a core technology markup language of the Internet used for structuring and

presenting content for the World Wide Web.

DREAMWEAVER -front end software used in designing the system and coding.

PHPMYADMIN - a free software tool written in PHP, intended to handle the

administration of MySQL over the Web.

WAMPP -windows web development environment it allows you to create web

applications with Apache2, Php and a MySQL database.

Chapter II

REVIEW OF RELATED LITERATURE

Inquiry is an approach to learning whereby students find and use a variety of sources of

information and ideas to increase their understanding of a problem, topic or issue of importance.

It requires more than simply answering questions or getting a right answer. It espouses

investigation, exploration, search, quest, research, pursuit and study. By inquiring, community

involvement is strengthening and making them aware of what is happening in their environment.

On the other hand, almost all student transactions is to get information, but their problem is the

manual way of disseminating information. Currently, there are some universities and colleges

which are converting their manual way and existing standalone data bases into an online based

inquiry due to the reliability, speed, efficiency and more convenience of the web based inquiry

method of providing information.

There are other institutions that are still using not fully automated data bases in record

keeping and the distribution of information. Moreover, they are still studying on developing a

system that was fully accommodate the needs of the students and slowly converting the manual

way into computerized data banking system. According to (Kuklthau, et.al. 2007), inquiring of

grades is the most common transaction made by the students in school and it involves the

performance and activities he/she attained. On the other hand, inquiry is used by the people in

getting information regarding on the specific topic they wanted an answer.

Grading System

Grading system is designed to provide incentive reward for achievement and assist in

identifying problems of students. The grade of the student is a scale which determines students

who need more improvement and require more assistance which will help teachers in guiding

them towards their development. It also shows where the students excel most so they can be

honed and encouraged to continue their good work improve more and aim higher. At the end, it

was the reference for the judgments of whether a student can step up to a higher level of learning

or remain to be polished. From these reasons, it is clearly concluded how important to it is to

make sure that the grades of students are accurately calculated and safely stored in a well-

founded database (Melvin, 2011). On the other hand, the grade of the students must store in the

secured database for the safety and for easy retrieval of data for long term purposes.

Furthermore, education is the first training ground for the students before sending it into the real

world of challenge; therefore, the grades of the students must be secured wherein it is their

credentials which was used for their own personal purposes in the future. According to (Sahin

and Kucuk, 2013), in order for the reliability and efficiency as well as the speed to shorten the

process of distribution of grades to the students, therefore, institution must provide a better way

of rendering services and accommodating them well. Moreover, it creates a convenience way of

providing information in which the students was more comfortable rather than in using a manual

one.

Importance of Grading System

Grade is the agent and treasure of the students; it shows the ability and excellence of the

students in school during classes. Furthermore, the grade of the students is one of the essential

qualities and products of school works. Grades reflect and measure the performance of a student

and determine whether a student passes the subject or not. It also helps the professors to guide

and facilitate the students’ learning development. Thus, students’ grades must be accurately

calculated, safety accumulated or stored in a database and must be well distributed to the

students. Knowing the grades at the end of every semester is the most awaited and most

important part of individual student, particularly students in college (Bibeako, 2012).

According to Babyruth and Grabrieldoy (2012), grade is the most important treasure of

the students, especially the students in colleges. It is the credential of the students in entering to

the next step of attaining their goals in life. It is the basis of the student in school which shows

what are the achievements and the performance of the students. The grade is the weapon of the

students when deploying in the real world of challenge, in order to secure the database and

information of the students, especially the grades, therefore it should be enter and store in a

firewalled database system for security reasons. The computerized database system is reliable

and convenience compared to traditional way of inquiring grades which results to a slow

processing and dissemination of information is obsolete. But, it will never end into the

computerized database system only, the researchers study to improve the existing system and

slowly converting all the automated databases into an online based wherein the reliability and

convenience will attained.

Online Grading System

Grading System is an exercise in professional judgment on the part of the teachers. It

involves the collection and evaluation of evidence on students’ achievement or performance over

a specified period of time. Through this process various types of descriptive information and

measures of students’ performance are converted into grades that summarize students’

accomplishments. In consumption to the statement of (Balboa, 2013), online Grading System is a

web-based application that can be use to store the students grades. It post the grades of the

students online. The student has an account credentials to access their grades. Parents can view

and be updated on the status and performance of their children in school.

According to (Hearspiker and Verma 2011), Online grading system is the database

system that is capable of encoding and viewing of student’s grades online in order for the process

to be minimize, limit the amount of time consumed and easy retrieval of data for a long term

period. Moreover, it is also a web-based applications that can be captivating and may obscure

the fact that modeling an application’s business logic, whether it is being implemented in a web

page, a component or an object remains the central focus of the project. Web-based application

development requires project management best practice as much as any other type of application

development.

Moreover, the used of online based inquiry is not only for the consumption of the

students but, it is more advantage to the parents and provides a way from which they can monitor

the status of their children in school anytime and anywhere. The online system provides a way in

which the communication between the university and the parents are still connected even though

they are far from the school. Furthermore, according to (Cholzki, 2011), with the online grade

inquiry system the parents can monitor their children in school even abroad. On the other hand,

the importance of online grade inquiry system for the parents who are always busy in their own

business provides a better way in which they can access their child’s grade online without

spending their time in manually go to school just to inquire for the status and performance of

their children.

Importance of Online Grading System

Through online grading system the limit of time and speed of the distribution of

information not only the student grades is more efficient and convenience compared to the

manual way of inquiring. Moreover, according to (Kapre, 2011), the home works of the students

are now done online. Through this method, the students was more knowledgeable and encourage

them to be more resourceful in terms of getting information and accessing the web

systematically. Online home works will also benefits the instructors and faculty members.

Furthermore, it is more convenient than in paper-based way of giving assignments to the students

which tons of papers was used. The grades of the students in judging their output for their home

works will automatically viewed and printed by the students at the end of the semester. There is

no need to summarize the student’s grades as the system does that for the professor.

On the other hand, the online grading programs can have a role in school/community

relations. Properly managed, the online grading program can effectively and efficiently deliver

timely information from the school to students and parents. Online grading programs are not

difficult to set up and can be maintained with a minimum of effort. However, like all school

reform, the use of an online grading system must be implemented thoughtfully and with

determination. Teachers must all buy into the idea of an online grading system. Teachers must be

trained to use the grading system effectively and efficiently.

Furthermore, according to (Jaentang and Jimson, 2013), the school administration will

have an easier way of viewing grades to the students through internet, the professors do not need

to go to school just to input the grades of students, the students will no longer to go to school just

to check their grades if there’s already grades in office. Students can access/see their grades

online from school or wherever they are. Standalone grading system is reliable, efficient, and fast

but it is more usable if it was taking up to online or put it on a website. Moreover, using online

grading inquiry system are very popular today and aside of being a service within the internet

that allows faculty to submit grades to the school and making online applications is one of in

demand opportunities around the world.

In summary to the statements of the different authors regarding on the impact and

importance of online grade inquiry system to the society, based on the result of their study, it is

clearly stated that it is better and more efficient to use than in manual way of inquiring of grades

to the registrar. Moreover, almost all universities from urban areas are now using the online

based grade inquiry system. Furthermore, it is scientifically proven and tested the reliability and

efficiency of the Online Grade Inquiry System by the other universities based on the result of

their study. The coverage of the system is not only for the students consumptions but, it is more

advantage to the parents where they was able to know the status and performance of their

children in school. On the other hand, the researcher has encourage to propose a Web Based

Grade Inquiry System in Notre Dame of Kalamansig - Kalamansig Campus in order to minimize

the process of grade inquiry by using traditional method. In consumption to the statements of the

authors, one factor that affects the rapid growth of students enrolled every semester is the well

accommodation and the services rendered by the school is fully disseminate

University of Finland SMS-Based Information System

The Short Message Service (SMS) allows text-based messages to be sent to and from

mobile telephones on a GSM network. Each message has a maximum length of 160 characters.

The possibility of using SMS in Africa is growing rapidly high. It is mostly used for things such

as medicine awareness and warning notifications. In Mozambique

health workers can support diagnosis & treatment through Bulk SMS and even in Uganda,

Malawi and Benin health education messages are sent by text messages. SMS based transactional

alerts are SMS’s sent each time a change occurs in a bank account, for example, or when your

credit card is used then you will get an SMS on your mobile phone. Marketing on a mobile

phone has become increasingly popular ever since the rise of SMS in the early 2000s in Europe

and some parts of Asia when businesses started to collect mobile phone numbers and send off

wanted (or unwanted) content.

Many applications need the ability to do real-time notification when events occur. Often

the people who need to be kept aware of events are in a remote location. Cell phones have

recently started being used in Africa for sending SMS-based information. These simple systems

have already had a major impact. The reason why SMS gets through: With the massive growth

and inadequate infrastructure in many countries, voice and where available IP are just not

feasible unless there is massive investment to bring up the networks.

SMS will get through even when the ‘network is busy’ for hours. Some of the possible

services that exist are: car parking systems, M-learning, market information via SMS, automated

agricultural answering system and many others. SMS messaging has already shown great

potential.

The FAO is using SMS messaging as a data transmission system for field workers

wishing to send in agricultural reports. The Zambian farmer’s union uses SMS messages to

distribute market prices. The SMS system has been more beneficiary for farmers in some part of

African countries where they can send SMS through mobile and get the instant message reply for

taking the decision for selling the crops at good price.

First bandwidth is extremely limited; it is not beneficiary to user and even tedious to find

the market information. Especially in the context of African environment the farmers are using

the mobile which does not need to be powerful smart phones with different features but in fact

having the facility of sending the message to the server database from where they can get

information back regarding the price of different commodities in market. The unavailability of

the mobile phone network can affect the availability of the market price information. Still mobile

phone technology is relatively more available in Tanzania. The awareness of the farmers is

needed during the use of market information system so that farmers can benefit from it.

With the intention of multinational corporation operating in Europe there is great

implementation of SMS service in marketing or advertising. This medium is related to four

factors (1) the ability to build brand image (2) the ability to use location based marketing (3) the

perception of how the consumers accept SMS advertising ; and (4)the perception of

technological infrastructure .

The Europeans have responded positively to receiving to SMS advertising messages. The

acceptance of SMS advertising is beginning to grow and may have potential to become an

important new model of interactive marketing communication.

Some issues concerning SMS-based systems are:

a. Branding building effect

b. Privacy/security concerns

c. Location based marketing

d. Technological condition

Privacy/security concerns

As several studies observes, the potential of mobile devices is growing throughout much

of the developed world. However, the ownership of these devices does not guarantee that the

consumers will readily accept mobile advertising. Clearly, consumer’s privacy concerns are an

important issue to be taken into account. High levels of enthusiasm for SMS advertising and the

consumers consents to receive the message [66]. So I am hypothesizing that firm’s intention to

use mobile advertising is negatively associated with perception of privacy and security concerns

of mobile messaging.

Location-based marketing

Location-based services, such as the ability to provide features like weather forecast,

restaurants guides, hotels maps, address finders, and traffic update have been cited as consumer

friendly features of new media.

Technological condition

A related idea is the extent to which a country’s technological environment allows a

sufficient high volume of consumers to adopt the technologies that would allow them to be

reached by SMS advertising messages. So clearly, appropriate technology is more available in

some countries than in others, a fact that is often determined by level of economic development.

Automated Grading System with SMS Notification

As computer Technology changes as such fast phase many business sectors try to cope up

by upgrading computer System constantly in order to stay competitive. With the rapid growth of

Technology today, there is no doubt that computer will become a common asset in all profession.

Grading System means making the task for professors/instructors in computing and calculating

grades. Grading System is designed to provide incentive reward for achievement and assist in

identifying problems of students. The grade of the student is a scale which determines students

who need more improvement and require more assistance which will help teachers in guiding

them towards their development. Knowing grades especially at the end of the semester is the

most awaited and most important part of individual students because it’s a way of measuring

his/her performance whether he or she passes the subject or not. Unfortunately the most comn

problem encountered by these students is the delay of release of their grades. It is the important

record to keep even for the longest time for the referral and credentials of the students to enter

their next level of attaining their goals. It is the tract record that recognizes one student. This may

be used for analyzing student attitude and values. Short Message Service (SMS) is a text

messaging service component of phone, web, or mobile communication systems, using

standardized communications protocols that allow the exchange of short text.

Departmentalized Grade Inquiry System

Software is a collection of computer programs and related data that provides the

instructions for telling a computer what to do and how to do it. In other words, software is a set

of programs, procedures, algorithms and its documentation concerned with the operation of a

data processing system. The term was coined to contrast to the old term hardware. In contrast to

hardware, software "cannot be touched". Sometimes the term includes data that has not

traditionally been associated with computers, such as film, tapes, and records. Indeed, new tasks

can be accomplished by the use of software and people can communicate in ways never thought

possible before.

CONCEPTUAL FRAMEWORK OF THE STUDY

INPUT

DATA GATHERED

Students and Instructors information

Subject description

PROCESS

SYSTEM PROCESS

Add, edit, delete and save of grades and subjects to database.

Distribution of grades to student’s database encoded by instructor

Application of SQL fileters and parametersFiltering of every records

OUTPUT

ONLINE GRADE INQUIRY SYSTEM

Online Viewing and Inquiry of grades using a mobile phone or regular computer

Students grade

INSTRUCTOR

Subject Details

Student Grade Details

Student Details

REGISTRAR

NDK - KalamansigOnline Grade

Inquiry System

Student Grade Details

Log-on

Login

Grade

Inquire Grade

STUDENT

CONTEXT DIAGRAM

D1 Subject Records Data Base

RECORD SUJECT DETAILS

1

RECORD Students Details

2

D2 Student Records Data Base

D3Grade Data Base

4

Generate Login credentials

D2Student Records Data Base

RECORD STUDENT’s LOG

ON DETAILS

5

D2Student Records Data Base

DATA FLOW DIAGRAM

STUDENT

Logon

REGISTRAR Subject Details

Student

Details

Students Details

Students Details

Grades Details

Student Grade details

Logon Details

Login credentials

STUDENT

RECORD/UPDATE GRADE

DETAILS

3

ID / Passcode

6

PROCESS STUDENT GRADES

STUDENT Inquire GradeSubject Details D1 Subject Records

Data Base

D2 Student Records Data Base

D3 Grade Data Base

7

RETRIEVE STUDENT GRADES D1 Subject Records

Data Base

D2Student Records Data Base

D3Grade Data Base

7

Encode Grades on the

SystemINSTRUCTOR

STUDENT Grade

Student Details

Subject Details

Grade Details

Student Details

Grade Details

Grade

GANTT CHART

Activities Oct.1 2 3 4

Nov.1 2 3 4

Dec.1 2 3 4

Jan1 2 3 4

Feb.1 2 3 4

March 1 2 3 4

Data gathering

Data Analysis

Data analysis, sketch, layout, and design

Development of the Program

Finalization of the Website

Evaluation

The chart below shows calendar of activities the duration of time spent by the researcher

in developing the Notre Dame of Kalamansig, Kalamansig Campus, Online Grade Inquiry

System. From the month of October 2014 until the fourth week of November is the problem

identification and data gathering and from the last week of November 2014 is the data analysis

up to the last week of December, continuation of data analysis, with sketching, web layout and

design until last week of January 2015. Development of the program, coding, designing and

debugging is from the last week of January 2015 until last week of February 2015. Last week of

February 2015 until March is the finalization and evaluation of the program.

BUDGETARY REQUIREMENT

Items Quantity Specification Unit Cost

HARDWARE

- Set of Computer 1 unit Intel Corei7

Gigabyte/asus/ecs/biostar

2 GB RAM DDR3

500GB HDD SATA

DVD-Writer

18.5”LED Monitor

ATX case w/K&M.S.H.M.A

P26,880.00

- Printer 1 unit Epson L210 P7,500.00

Sub Total P34, 380.00

SOFTWARE

Operating System Microsoft Windows XP/7/8 2,500.00

Photo Editing Software Adobe Photoshop Cs4/5/6/CC -

Sub Total P2,500.00

SUPPLIES

- Bond Paper 1 Reams A4 size P10.00

- Pencil 1 doz. Mongol- 2 P65.00

Sub Total P412.00

Grand Total P37,292.00

Table 1. Budgetary Requirements

CHAPTER III

METHODOLOGY

Tools and Materials

The programming Language used was PHP, a server type programming which is suitable

for the creation of the web pages, Macromedia Dreamweaver for the coding and designing of the

interface of the proposed system. WAMP server(Windows, Apache, MySQL, PHP) for the

hosting of the project locally and for the development of the database. Adobe Photoshop for the

graphics design of the proposed system and Microsoft office for the reports.

Data Gathering and Procedure

The researchers conducted a personal interview to the registrar of the Notre Dame of

Kalamansig – Kalamansig Campus to ask some information for the system to be developed.

Some literatures were also consulted in the internet, books and tutorials that are conducive in

developing the system. The researchers have visited library to have detailed research and also

read different materials that are relevant to the study being conducted. And later, chose the best-

printed materials from those gathered information that would best serve in helping out the

researchers in developing the website.

Strategy and Planning

The descriptive method of research was used for this study. Information regarding the

process of grade distribution of the campus registrar of the SKSU-Kalamansig Campus was

gathered. The researchers planned a strategic way for the benefits of Sultan Kudarat State

University. First, they gathered information and conducted an interview to seek permission for

the implementation of the website. They get the history of the institution and existing problem

about the process of their grading system. A software requirement for development of the

Online Grade Inquiry System was identified and was utilized in order to make the system into

reality. Other related data and studies were also gathered to support the proposed system.

Interview was also done to have some information on problems occurring in the distribution of

grades. A questionnaire was also used to evaluate the system.

Requirement Analysis

After the researchers gathered all information needed in Sultan Kudarat State University,

they analyzed the system in developing new model from the existing system of the institution.

The researchers construct new idea in developing new system based on the gathered data,

problems that will find solution on encoding of grades and inquiry of students manually. They

reviewed well all the necessary requirements to meet the desired idea for the new system to be

developed.

Design and Development

They create the system in accordance to Sultan Kudarat State University Grading

system process. The requirement specifications from first phase are studied in these phase and

system design is prepared. The purpose of the system design is to create a technical solution that

satisfies the functional requirements for the system of Sultan Kudarat State University.

Codified Project Management Frameworks

The researcher used Codified Project Management Framework because it is more often

focus on the use of technology to enable, store, index, and retrieve. Thus the framework shows

the systematically arranged with a part that is cut off or separated from the whole rather portion

in a life cycle way with continuous flow.

ONLINE GRADE INQUIRY DEVELOPMENT PROCESS

After citing the necessary software needed the researcher had installed it on a computer

system. See image below.

1. Installing Macromedia Dreamweaver

Macromedia Dreamweaver is the software used in designing the project. Moreover this software

was used in coding in order to realized the final output of the system.

2. Installation of WAMP Server

In order to build and realized the code written and the design in macromedia dream

weaver, the software responsible in handling the database in order to create different tables for

the fields, is the WAMP Server (Windows, Apache, MySQL, and PHP) a local server software

package allowing this online grade inquiry system project to host locally and it is responsible in

storing the database as well as in building tables for the different fields that was required in the

system.

3. Selection System GUI (Graphic User Interface) Template and Re-coding

4. Coding Procedure

Cascading Style Sheet Re-coding

Coding a script parameter that would serve as an anti-injections for SQL exploit.

Coding the sign in forms.

Coding the sign up form.

Saving Records in PHPMyAdmin database.

Deployment and Hosting

In this phase, the system was implemented. They also start testing it, explain how to use

or operate the system. It also includes the maintaining all solutions that fixed all the problems.

The system applicability and the functionality was tested after uploading in sub domain sites that

offers frees hosting. The software used for uploading the system was the FileZilla, software that

was responsible to upload the project in the free hosting site.

The final output of the uploaded project was managed on the directory of the free hosting site.

The free webservice name used was the www.hostinger.ph .

This image shows the main design of the website.

Operation and Maintenance

In this phase, the researcher maintained the system’s availability and performance in

executing the work for which it was designed is maintained through the cpanel of the hosting

site.

Testing and Operating Procedure

During the test of the website, the technical person as well tested if the intended output

meets the desired performance of the online grade encoding and inquiry system via WEBSITE

technology or via a phone. Maintaining the system is always the priority, when errors occurred

such debugging during the implementation. It has an error handler to avoid termination of the

system. Since the system was online and the teachers are about to encode the grades of their

students via website technology, the students can inquire their grades automatically.

EVALUATION QUESTIONAIRE

Dear Respondents:

The purpose of this questionnaire is to assess the Online Grade Inquiry System base on its Accessibility, Navigation, Design, Content and Security. Kindly answer the following question truthfully and rest assured that all information gathered would be kept confidential.

Direction: Kindly check (√) the appropriate box that corresponds to your assessment using the following:

Rating Interpretation Label 5 Excellent E 4 Very Satisfactory VS 3 Satisfactory S 2 Need Improvement NI 1 Poor P

1 2 3 4 5

Accessibility of the website

1. Is content structurally separated from navigational element?

2. How easy is it to understand each links

on the home page?3. How easy is it to find information while

browsing on the website?4. Is the student able to register and

update information in the website?5. Can you access the website tested in

any web browsers?

Navigation of the website

1. Are links labeled with anchor text and textboxes (like username, email and password) provides a clear indication of where they lead?

2. How sensitive is the system when links are clicked?

3. Are links easily recognizable based on its functionality?

4. Buttons/links like texts and images are identifiable?

5. Are the text used readable based on type face and font size for different browsers?

Design of the website

1. Is the site’s design aesthetically appealing?

2. Is the design user-friendly?3. Buttons/links like texts and images are

recognizable?4. Based on your experience how would

you rate the appeal of this website?

Content of the website

1. Is the site informative for students based on personal and employment history?

2. How easy was it to understand the

information on every page of the website?

3. The information is up to date.

Security of the Website

1. Security level for editing information is reliable?

2. Is user’s account secured?3. Is user’s registration secured?

_______________________Signature over printed name

CHAPTER IV

RESULT AND DISCUSSION

SKSU-Kalamansig Campus Online Grade Inquiry System was realized with the used of

Macromedia Dreamweaver, PHP MySQL and the WAMP server. The main purpose of this

system is to offer services to the students by means of a website that will allow registrar and

teacher to encode student grades online and allow students view their grades online at the same.

The system provides an auto responsive design which means the system can be viewed and

navigated easily using a regular internet capable phone or a computer.

System GUI (Graphic User Interface) as viewed using a regular computer

GUI as viewed in a regular mobile android phone.

There are three user level controls in the main window of the system in order to access the

system, namely the registrar, the teacher and the student. See Figure below.

Website showing the three User Level

The mechanism on how the Online Grade Inquiry manipulation was cascaded into three

common users, the student, the registrar and the instructor. In the administration part, the

Registrar will input his username and password. If his username and password are correct he/she

can then access his/her own panel in the website. See figure below.

Register Panel Menu

Registrar Tasks

Task of the registrar were distributed on his/her panel. The maintenance panel , adding

subjects, load subjects, register students, register instructors. In loading subjects to the students,

the registrar load first the subjects of the students, school year and semester to continue. If the

Registrar clicked the teacher list menu, he can view the entire teacher’s lists that are registered to

the system. The Registrar can also add students grade incase the instructor was not present and

fail to encode the grades online for himself.. If the Registrar click the add button, he can access

to add teacher form. The Registrar just needs to type the last name, first name, middle name,

contact number, and password of the teacher so that the teacher can access to online grade

encoding system. The Registrar can also edit all the information. The registrar can load subject to

the students. For adding student, the Registrar should type the student’s last name, first name,

middle name, address, year, course, email and most especially the contact number.

On grade encoding, the job was also set to on the part of the instructors. The online

system was also for the instructors to encode grades. They can also modify their details encoded

by the registrar. The instructor will log in their username and unique password. After that, they

will input the access code given by the Registrar for additional security. Then, the instructor will

start encoding the grades of students; they encode the grade by choosing the subject, course, year

and section. Once the instructor finish encoding, he should check the encoded grades in case they

have errors. Then click the submit button to submit the grades. When the instructor log out his

account, the subject which he encoded grade will automatically remove from his list of subject.

Below is the custom panel for the teachers. See figures below.

Menu for Adding of Grades

Menu for editing teacher’s profile

In students’ part, through logging-in on the Online Grade Inquiry System they can inquire

and view grades any time they want. They just need to follow the instructions in order to get

their grades. Unregistered number can’t view the grades even the wrong student number will be

invalid to get the grades. In order to get the correct grades, they just need to specify the necessary

school year and semester. When the system validated the inquiry, it will automatically display

the grades of the student and will allow the students to print it.Figures below enumerates the

steps on how a student could access the system.

Evaluation Result

After the coding and designing the project as well as trapping errors, next step was to test

the functionality, the design and the applicability of the system in the university. Furthermore, in

order to determine the result, the researcher was gathered 132 students from different

departments to evaluate the system. Below were the results of rating on Online grade Inquiry

System based on criterias.

Accessibility

It has a result of 4.87 in overall rating of each questions with the interpretation of very

good which stated the “Online Grade Inquiry System for Sultan Kudarat State University

Kalamansig Campus ” easy to be accessed , and could be accessed anywhere using a regular

computer, and internet capable phone or any internet capable device.

Navigation

It has a result of 4.92 in overall rating with the interpretation of Very Good which

means the website or the system is easy to be manipulated and the menu commands are easy to

understand.

Design

It has a result of 4.89 in overall rating of each questions with the interpretation of Very

Good to the design which stated the “Online Grade Inquiry System for Sultan Kudarat State

University Kalamansig Campus ” most of the respondents said that the graphics and interface of

the online system were attractive.

Content

It has a result of 4.57 in overall rating of each questions with the interpretation of

Very Good which means the system data content suits to what was expected to be seen

and be derived.

Security

It has a result of 4.86 in overall rating of each question with the interpretation of

Very Good to the security which means that the “Online Grade Encoding and Inquiry

System via Website or Mobile Phone for SULTAN KUDARAT STATE UNIVERSITY was

secured.

CHAPTER V

SUMMARY OF FINDINGS, CONCLUSIONS, AND RECOMMENDATION

Summary

The study entitled “Online Grade Inquiry System” was conducted to to provide

easy access for the students in viewing their grades. The system developed was in a

form of a website where end users like registrar , students and teacher can login using

their login credentials. The site was developed using HTML5/CSS/JAVASCRIPT as

frontend and PHP as backend. Tools used during the development were the

Dreamweaver and ScriptEditor. On local testing , the researcher utilize the WAMPP

server in managing the database content and then later utilize the cpanel of the free

hosting site after the site was uploaded and tested online.

The system enables the registrar as the admin control and allows him/her to

managed student records, teacher records, subject list and more. Teachers were given

unique username and password to gain access in the system. The teacher’s role in the

system was solely to input student’s grade and customize his/her own profile. Moreover,

students were also given login credentials one by one or they can register for their own

account. After registration their account will be put on queue in the online database

system waiting for confirmation. If the account will be activated notice will be sent

directly to the sent through the email account they’ve used during registration.

The finished Online Grade Inquiry system had undergone evaluation based on

predefined set of criterias stipulated on the questionnaire. Thereafter, the results of the

evaluation rated the Online Grade Inquiry System with a rating 4.82 as general rating

score.

Conclusion

The researcher concludes that the Online Grade Inquiry System for SKSU

Kalamansig Campus was indeed feasible to be implemented in the campus. Moreover,

it was proven that the system can let students view their grades anywhere as long as

the grade was already encoded or uploaded by the concern instructor or the registrar.

Recommendation

The researcher further recommends that the developed Online Grade Inquiry

System needs to be studied more and enhance more in terms of its function

technicalities for there might be more to be consider on it before adopting and fully

implementing it on the campus. It was also recommended that the system will be hosted

in a regular domain to further test the system in terms of reliability.

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