HR User Group 0408
41
April 24, 2008 April 24, 2008
Transcript of HR User Group 0408
April 24, 2008April 24, 2008
Andy DuranAndy Duran
•WelcomeWelcome
•AnnouncementsAnnouncements
•SAP-HR ProductsSAP-HR Products
Overarching Overarching StrategyStrategy
•EnhancementsEnhancements to Payroll Process and to Payroll Process and Human ResourcesHuman Resources
•More time for Material Management More time for Material Management improvementsimprovements
•FillFill vacant positions vacant positions •ImplementImplement performance improvement performance improvement
toolstools•Keep currenKeep current with SAP releasest with SAP releases•ReturnReturn business work from IT to the business work from IT to the
businessbusiness
ImprovementsImprovements•Expanding campus training•Training surveys•New reports•Enhanced program and configuration testing procedures
•Prioritize daily work tasks across departments
•Enhancements and Projects
Enhancements/Enhancements/ProjectsProjects
•Employee Evaluation Tracking System•Electronic Paystub•On Line Benefit Enrollment for Adjuncts
•Manager Self Service•More Employee Self Service
– Beneficiary changes–Emergency address–Warrant a dress
•Grants Management •Incremental updates to PCR
Enhancements/Enhancements/ProjectsProjects
•Material Requisition Alerts/Workflows
•Adjunct Quota•SAP Upgrade•Business Warehouse Upgrade•Supervisors added to hierarchy•Leave processing improvements•Conflict schedule project
End User End User InvolvementInvolvement
•Continually seeking end Continually seeking end user involvement for user involvement for testing and system testing and system improvementsimprovements
UP NEXT:
Johnny BerellaEddie Afana
Basic Rule
s
I. Two Summer sessions. Max FTE is 1.85
II.Subject Loads
(i)Credit = 6 hrs
(ii)Non Credit = 12 hours
III.Classes with five standard hours = 1.0 FTE
IV.Adjunct with FIve standard hours = 0.833 FTE
Division ChairsDivision Chairs•Identify and
create an 0741 assignment for each with the following:•Start Date
07/01/2008•End Date
08/31/2008•FTE: 1.0•Cap
Utilization 100%
•Basis: C
Division ChairsDivision Chairs•Identify each
Division Chairs release time
•No classes assigned under 078x
•Subtract release time from 1.0 to get FTE to be scheduled as 0741
Full Time FacultyFull Time Faculty
•Should be assigned Should be assigned using using 0741 first0741 first
•Filling 1.0 FTEFilling 1.0 FTE
•Additional classes Additional classes should be assigned should be assigned using 0811using 0811
PACEPACE Faculty Faculty
•Full-time Full-time PACEPACE use use 0748 0748
•Limited Limited PACEPACE use 0748 use 0748
•Use subgroup “SL” Use subgroup “SL” sub area “FRZ”sub area “FRZ”
•Adjunct Adjunct PACEPACE use 0811 use 0811
Summer Session Summer Session FlagFlag
•Located in Protocol Assignment Located in Protocol Assignment ScreenScreen
•Classes beginning 6/18/2008 or Classes beginning 6/18/2008 or beforebefore
•DEFAULTDEFAULT to SUMMER 1 to SUMMER 1
•Classes beginning 6/19/2008 or Classes beginning 6/19/2008 or thereafterthereafter
•DEFAULTDEFAULT to SUMMER 2 to SUMMER 2
Summer Session Summer Session FlagFlag
•CANCAN be adjusted as needed be adjusted as needed
UP NEXT:
Joan Steever
Master Data Master Data Edit ReportEdit Report
•New Report
•Distributed Weekly
•Errors for correction by college
•Employee’s Name
•Employee’s Home Address
Transaction PO03DTransaction PO03D
BREAK BREAK TIME!!!TIME!!!
Text
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Jim Grivich
HR HR GuidesGuides
•H-600 Work Year and Academic Term
•R-100 Academic Minimum Qualifications
•W-301 Catastrophic Leave Donation
•P-311 Employee Exit Processing
•P-301 Unemployment Insurance
•P-302 Death of Employee
UP NEXT:
Rudy Lopez
RETIREMENTRETIREMENT
STRS Defined Benefit Program (permissive election) Cash Balance Benefit Program
PERS 1000 Hours Rule (fiscal year)
Social Security OptionSavings Plans
403B & 457
1000 Hour Rule
1000 Hour Rule
UP NEXT:
Leila Menzies
Reporting Reporting URGENTURGENT Issues/ProblemsIssues/Problems
• Problems that stop your work are URGENT
• Report URGENT problems by phone (213) 891-2117 press 2 for HR Team
• If for any reason we are not available by phone, please immediately email DO SAP HR FUNCTIONAL TEAM
Submitting IMPORTANT Issues
Submitting IMPORTANT Issues• SAP system problems you currently “work
around” are IMPORTANT
• Manually generated Reports which could be generated by the system are IMPORTANT
• Desired features which would save you and the District time and money are very IMPORTANT
• Report IMPORTANT ISSUES via email (not by phone) so that no details are lost
• An HR Issues Log Number will be created and work will be prioritized
AUTHORIZATION AUTHORIZATION IssuesIssues• If you get the message
“You are not authorized to…”
• go to the command field and type /nsu53 to capture the Authorization Error
• Email a screen print to “DO SAP AUTHORIZATIONS”
PCR / PCS PCR / PCS ProblemsProblems
• If you have a PCR/PCS problem, capture a screen print and email it to DO PCR HELP
Payroll Posting Payroll Posting ProblemsProblems
• Email DO SAP PAYROLL POSTING HELP
• Unmatched salaries which should have posted to fund 10100
• Salaries posted to an SFP program which should be posting to a DIFFERENT SFP WBS or fund 100
• If someone was not paid correctly, etc, then email the DO HR HELP DESK at [email protected]
Payroll Posting Payroll Posting ProblemsProblems• Alternatively, to give more information to the
LACCD HR HELP DESK please go to:http://albacore.laccd.edu/HR/hr-help-desk-instruction.htm
UP NEXT:
Carlos Covarrubias
QuestionQuestions s
AnswersAnswersandand
FeedbacFeedbackk
UP NEXT:
Hazel Juanico
•Transaction Transaction CodeCode
•ZTMUPDZTMUPD
ZTMUPDZTMUPD
Enter Person#Enter Date(s) of absenceEnter partial
absences in hours or fraction of day
Enter Start Time if different from Start Time of Work Schedule
Choose Absence Type
Uncheck for actual run
Delete absence(s) fordate(s) indicatedShows absences
onday-to-day basis
Shows total number ofdays/hours of absence
Sample RunSample Run
Person #775039Person #775039Vacation from Vacation from 4/1/08 to 4/30/084/1/08 to 4/30/08
Update TimesheetUpdate Timesheet
REMEMBER REMEMBER SURVEYSURVEY
