GZA GeoEnvironmental, Inc. - BCS ProSoft · & Associates, Inc., has grown from a small, 50-person...
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Customer Case Study
GZA GeoEnvironmental, Inc.Expanding geotechnical, environmental and civil engineering consulting firm relies on Deltek Vision to power performance and deliver insight across the organization
The ChallengeFounded in 1964 by MIT colleagues Donald Goldberg and William Zoino, Goldberg-Zoino & Associates, Inc., has grown from a small, 50-person geotechnical engineering company to a premier, multi-disciplined, geotechnical, environmental and civil engineering firm with over 550 employees.
Delivering high-quality consultant services from 26 offices across the Midwest and New England, GZA’s growth can be attributed to targeted service development and a savvy acquisition strategy. Standing in the way of growing into a full-service company was the firm’s outdated back-office system.
“Unfortunately, we were on a legacy system for over twenty years that was DOS-based,” says Seta Liacopoulos, Accounting Information Manager for GZA GeoEnvironmental. “For us, service on our system was becoming non-existent; we only had one person that could service us, and they weren’t keeping up with our needs. We really needed something that was o�-the-shelf, could be used immediately and had a comprehensive time sheet and expense capability.”
“We kept asking ourselves, ‘what if our previous system failed?’,” Liacopoulos continues. “We had so much risk and no support.”
The SolutionTo strengthen the support of its back-office and financial resources and to reduce risk, GZA decided to implement a state-of-the-art ERP solution. A task-force comprised of Project Managers, IT and financial sta� concluded that Deltek Vision was the only industry-specific ERP solution that could provide 100% real-time data and localized solution support.
“When we solicited proposals, the short list came down to Deltek, BST and Oracle,” says Liacopoulos. “At the end of the day, we only had a great connection with Deltek. We felt that Deltek was on our side, knew our industry and its needs, and had a local presence that was really critical. Deltek supplied a system that we knew would allow our Project Managers to use real-time information while remaining accessible throughout the organization—no matter what the location of the user.”
“Thanks to the improved business processes, we’ve increased our billing and significantly decreased our turnaround time.”
» Seta Liacopoulos, Accounting Information Manager, GZA GeoEnvironmental, Inc.
Experience. Expertise. Results. Experience. Expertise. Results.
The BenefitsVisibility Though GZA feared moving its legacy data to the new Vision platform would be a challenge, the migration process was handled efficiently in cooperation with Deltek’s consultants. Moreover, the firm experienced multiple, immediate benefits that changed the way GZA users viewed and accessed information. Before Deltek Vision, no one except those in finance could access the system. It’s a great time savings for the organization to have regular time sheet users input their time directly into Vision and project managers access the real-time information they need.
“Today, all users can access the system. This puts information at the fingertips of not only executives but also project managers and engineers. This ensures everyone knows the project numbers. Now, our data is out there for the whole company; it’s not limited to the finance team as in the past,” Liacopoulos explains.
Insight and Control Additionally, implementing a robust ERP solution means that GZA can track and monitor its projects with greater accuracy and insight. Vision helps the firm meet its key business process by delivering timely email and dashboard alerts. This is important for ensuring that Project Managers are on-time and on-budget with their critical project deliverables.
“Under this system, our Project Managers get an update as to what percentage of their project is complete so there are no surprises,” states Liacopoulos. “There are no more instances of ‘All of a sudden, I’m over budget’. Instead, when payments are supposed to be coming in and receivables are getting too high, our alerts ensure that our teams can collect the money before it becomes a problem.”
Accelerated Cash CollectionThrough Deltek Vision’s automated billing capabilities, GZA has the ultimate in data centralization and communication—empowering a faster, more profitable billing process. Time is entered in a more efficient and timely manner, project managers get billing information faster, approvals are easier, all allowing for an accelerated billing process where GZA gets bills out more efficiently and accurately, resulting in cash in the door quicker.
“Thanks to the improved business processes, we’ve increased our billing and significantly decreased our turnaround time—getting bills out the door faster,” says Liacopoulos. “While we used to process information every two weeks in our legacy system, now we’re on a weekly basis. Likewise, it used to take us three days to get billing information into the hands of the Project Manager. Now, we’re at a point where we post timesheets on Monday and have the billing information to PMs by the end of the day.”
ConclusionFor GZA, moving to Deltek Vision means everyone has access to the information they need to do their job, they have more insight into and control over their projects than they have never had before, and they have significantly decreased the time to get bills out the door and cash in hand. “With Deltek Vision, even though our finance workforce is 67% smaller than in the past, we estimate we are able to get 40% more critical information about project and financial management than we have ever before. This has allowed us to plan accurately, respond to issues correctly and constantly improve our results. “For us, our reaction to Deltek Vision is, Wow!”, concludes Liacopoulos.
About GZA GeoEnvirommental, Inc.
Founded in 1964, GZA GeoEnvironmental, Inc. has grown into a premier multi-disciplined consulting firm. GZA employs approximately 550 engineers, scientists and technical support sta� in 26 offices in the United States.
The Deltek Advantage
The key success factors for GZA GeoEnvironmental, Inc.:
• Access for everyone
• Visibility into projects and finances
• Improved business processes and operational efficiency
• Accelerated cash collection cycle
Solution: Deltek Vision
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