An Introduction to An Introduction to Microsoft WordMicrosoft Word

Microsoft WordMicrosoft Word

This program allows you to type This program allows you to type letters, papers, and other documents.letters, papers, and other documents.

It is available through the Microsoft It is available through the Microsoft Corporation.Corporation.

Microsoft Word is usually part of a Microsoft Word is usually part of a Microsoft Office or Microsoft Suite.Microsoft Office or Microsoft Suite.

This program is used frequently by This program is used frequently by students of all ages.students of all ages.

How to Open Microsoft WordHow to Open Microsoft Word

First you select First you select “Start”.“Start”.

Then you select Then you select “Programs”.“Programs”.

Next you select Next you select “Microsoft Word”.“Microsoft Word”.

This will open the This will open the program.program.

A New DocumentA New Document

When you open Microsoft Word, the When you open Microsoft Word, the screen will originally look like the screen will originally look like the picture below.picture below.

Menu BarMenu Bar

Across the top of the Across the top of the screen is the screen is the Menu Menu Bar.Bar. Here is where Here is where you can find many of you can find many of the features you will the features you will need. need.

The first The first MenuMenu option option is is File. File. There are There are many important many important functions in the functions in the File File menu.menu.

File Menu

Menu Bar

Tool BarTool Bar

This is the area below the This is the area below the Menu Bar.Menu Bar. This has a variety of icons (or small pictures). This has a variety of icons (or small pictures). These icons do many of the same things that These icons do many of the same things that

you can do from the you can do from the Menu Bar. Menu Bar.

Tool Bar

NewNew

This menu choice This menu choice allows you to open allows you to open a new document. a new document. This document will This document will be blank just like be blank just like what appeared what appeared when you opened when you opened the program.the program.

New, continuedNew, continued

Another way to Another way to open a new open a new document is to use document is to use the icon on the the icon on the Tool Bar . Tool Bar .

The The NewNew icon looks icon looks like a blank piece like a blank piece of paper.of paper.

OpenOpen

This menu choice This menu choice allows you to open allows you to open a document that a document that has previously has previously been saved on this been saved on this computer. You can computer. You can also use also use openopen to to access a file saved access a file saved on a disk or CD.on a disk or CD.

Open, continuedOpen, continued When you choose to open a file, you will When you choose to open a file, you will

have to find where on the computer the have to find where on the computer the file is stored. Typically the computer will file is stored. Typically the computer will look in “My Documents” first. Many look in “My Documents” first. Many people keep all of their documents in people keep all of their documents in the “My Documents” file.the “My Documents” file.

Open, continuedOpen, continued If you want to access a file saved on a disk If you want to access a file saved on a disk

or CD, you need to use the drop down or CD, you need to use the drop down menu. Find “My Computer” then select the menu. Find “My Computer” then select the drive your disk or CD is in. drive your disk or CD is in.

Open, continuedOpen, continued

To open an old To open an old document from the document from the Tool BarTool Bar, click on , click on the icon that looks the icon that looks like a file folder.like a file folder.

SaveSave The next feature in the The next feature in the

File MenuFile Menu is save. This is save. This feature allows you to feature allows you to save your document. save your document.

If it is the first time you If it is the first time you are saving the are saving the document, you will have document, you will have to give the document a to give the document a name. name.

If it is not the first time, If it is not the first time, then it will just save. then it will just save.

A quick way of saving A quick way of saving while typing is to press while typing is to press Ctrl and S at the same Ctrl and S at the same time.time.

Save, continuedSave, continued

You can also save You can also save by selecting the by selecting the correct icon from correct icon from the the Tool Bar. Tool Bar. The The Save icon looks like Save icon looks like a floppy disk.a floppy disk.

Save AsSave As This feature is slightly This feature is slightly

different than different than SaveSave. . This allows you to save a This allows you to save a

document under a new document under a new name. name.

You would use this You would use this feature if you opened an feature if you opened an old document, changed old document, changed it, and wanted to save it it, and wanted to save it but did not want to lose but did not want to lose the original version of the the original version of the document. document.

You will have to give the You will have to give the new file a different name new file a different name than the old file.than the old file.

PrintPrint

The next important The next important menu choice in the menu choice in the File MenuFile Menu is Print. is Print.

This allows you to This allows you to print the open print the open document.document.

Print, continuedPrint, continued

You can also print by selecting the icon You can also print by selecting the icon from the from the Tool Bar.Tool Bar.

The print icon looks like a printer.The print icon looks like a printer.

Print PreviewPrint Preview

Print PreviewPrint Preview allows allows you to see how the you to see how the document will look on document will look on paper before you paper before you print. print.

This is helpful when This is helpful when you have multiple you have multiple page documents and page documents and you want to have the you want to have the text evenly distributed text evenly distributed between pages.between pages.

Print Preview, continuedPrint Preview, continued

You can also chose print preview from You can also chose print preview from the the Tool Bar.Tool Bar.

The print preview icon looks like a piece The print preview icon looks like a piece of paper with a magnifying glass over it.of paper with a magnifying glass over it.

Page SetupPage Setup

The next important The next important feature in the feature in the File File MenuMenu is Page is Page Setup. Setup.

This option allows This option allows you to change you to change important aspects important aspects of the page.of the page.

Page Setup, continuedPage Setup, continued

This is the menu that will This is the menu that will appear when you choose appear when you choose Page Setup.Page Setup.

You can change the size of You can change the size of the margins (standard is 1” the margins (standard is 1” for all four sides).for all four sides).

You can also change the You can also change the orientation. orientation. Portrait is what people Portrait is what people

typically use. The longer typically use. The longer side is up and down.side is up and down.

Landscape is when the Landscape is when the longer side is going left to longer side is going left to right.right.

Edit MenuEdit Menu The next menu choice is the The next menu choice is the Edit Menu.Edit Menu. The most important feature of the The most important feature of the Edit MenuEdit Menu

is is Undo Typing.Undo Typing. Choosing this option Choosing this option

will undo whateverwill undo whatever

was done last.was done last. Another quick way Another quick way

to to undoundo typingtyping is to is to

press Ctrl and press Ctrl and

Z at the same time.Z at the same time.

ViewView

We are not going to discuss the menu We are not going to discuss the menu option option View.View.

This function is not used as frequently This function is not used as frequently as the other menu options.as the other menu options.

InsertInsert

The next Menu option is The next Menu option is InsertInsert. . From this option, you can insert a picture From this option, you can insert a picture

into your word document.into your word document.

Insert PictureInsert Picture

You can insert many You can insert many different pictures.different pictures.

Once choice is to insert a Once choice is to insert a picture from a file. An picture from a file. An example of this is a picture example of this is a picture saved on your computer saved on your computer from a digital camera.from a digital camera.

Another choice is to insert Another choice is to insert a picture from clip art. a picture from clip art. Clip art is a set of cartoon-like Clip art is a set of cartoon-like

pictures that comes with the pictures that comes with the Microsoft Word Software. Microsoft Word Software. More clip art is available for More clip art is available for purchase or online.purchase or online.

FormatFormat

The next important The next important Menu Menu choice is choice is Format.Format.

In the Format menu, In the Format menu, you can change you can change different features of different features of the text.the text.

Select Select FontFont to make to make another menu another menu appear.appear.

FontFont

From this menu, you From this menu, you can change many can change many different different characteristics of the characteristics of the text.text.

You can change the:You can change the: Font (how the letters Font (how the letters

look)look) ColorColor SizeSize Font Style (underline, Font Style (underline,

bold, italics)bold, italics)

Font, continuedFont, continued Many of the options available in the Many of the options available in the Font Font

menu menu are also available on the are also available on the Tool Bar.Tool Bar. You can change the You can change the FontFont, , SizeSize, and , and ColorColor

or or StyleStyle of the textof the text

ToolsTools

The next Menu The next Menu option is option is Tools.Tools.

In the Tool menu, In the Tool menu, the most commonly the most commonly used feature is used feature is Spelling and Spelling and Grammar.Grammar.

This feature will This feature will check your spelling check your spelling and grammar.and grammar.

SpellingSpelling

Microsoft Word will Microsoft Word will automatically check automatically check your spelling. your spelling.

Incorrectly spelled Incorrectly spelled words are underlined words are underlined in RED.in RED.

You can also ask the You can also ask the computer to spell-computer to spell-check by selecting the check by selecting the feature in the feature in the Tool Tool Menu.Menu.

Spelling, continuedSpelling, continued

You can see different You can see different options for the correctly options for the correctly spelled word by spelled word by right right clicking on the underlined clicking on the underlined word.word.

Then choose the correct Then choose the correct spelling from the options spelling from the options listed.listed.

If the word you want is not If the word you want is not on the menu, try spelling on the menu, try spelling the word in a different the word in a different way. Even if it is still way. Even if it is still incorrectly spelled, the incorrectly spelled, the correct word may appear correct word may appear in the spelling choices.in the spelling choices.

GrammarGrammar

Incorrect grammar is Incorrect grammar is underlined in green.underlined in green.

You can also You can also rightright click on a click on a phrase that is underlined in phrase that is underlined in green to see suggestions for green to see suggestions for correcting the grammar.correcting the grammar.

Microsoft Word is not perfect Microsoft Word is not perfect with it’s grammar. Do not with it’s grammar. Do not always trust its suggestions.always trust its suggestions.

Always proofread Always proofread documents for spelling and documents for spelling and grammar. Microsoft Word is grammar. Microsoft Word is notnot perfect. perfect.

Table and WindowTable and Window

TableTable and and WindowWindow are the next two menu are the next two menu options. options.

The functions in these menus are more The functions in these menus are more advanced. advanced.

You will not use these functions frequently, You will not use these functions frequently, so we will not be talking about them.so we will not be talking about them.

HelpHelp

The final menu option is the The final menu option is the HelpHelp menu. menu. This is a very important tool.This is a very important tool. This is where you can find out how to do This is where you can find out how to do

something you do not know how to do in the something you do not know how to do in the program.program.

Another way of accessing the help file is by Another way of accessing the help file is by pressing F1.pressing F1.

Help, continuedHelp, continued

The help menu comes The help menu comes in the form of an ‘office in the form of an ‘office assistant’ (the assistant’ (the paperclip).paperclip).

Type a question in the Type a question in the box and hit enter.box and hit enter.

Different topics will Different topics will appear.appear.

Choose the topic you Choose the topic you want help with and you want help with and you will be given directions.will be given directions.

Help, continuedHelp, continued

Help also has a space on the Help also has a space on the Tool Bar.Tool Bar. You can just type in the question and help You can just type in the question and help

topics will appear.topics will appear.

Any questions?Any questions?