Intro to Microsoft Word 2010 - Los · PDF fileIntro to Microsoft Word 2010. Class Description:...

Intro to Microsoft Word 2010

City of Los Angeles ● Department of Recreation and Parks

Intro to Microsoft Word 2010 Class Description: This class will provide an introduction to Microsoft Word 2010, a word processing

program. Students will learn how to create a simple document, edit and format text,

correct spelling errors, and adjust the margins. The class will also cover how to save,

print and open files.

Introduction: Microsoft Word is a powerful tool that allows users to create professional looking

documents quickly and easily. Word processing programs such as Microsoft Word

allow users to develop a wide range of documents such as letters, memos, résumés,

and reports. Once you create a document on screen, you can edit the text, format

words, insert sentences, move paragraphs, correct spelling mistakes, adjust the

margins and more. This class is targeted towards beginning users and is intended to

provide the basics for using a word processing program.

Objectives:

Learn basic navigation skills to effectively use the Microsoft Word program.

Create a simple document, edit text, and check for spelling errors.

Format the document and adjust the page layout.

Preview, print, save and open files.

Introduction to Microsoft Word 2010


Table of Contents Understanding Word Basics …………………………………………………………. 4

What is a Word Processing Program? ……………………………………….. 5

Accessing Microsoft Word ……………………………………………………… 7

Explore the Word Window ……………………………………………………… 8

Creating a Simple Document............................................................................... 10

Templates vs. New Documents ……………………………………………….. 11

How to Enter Text ………………………………………………………………. 13

How to Navigate and Highlight Text …………………………………………... 14

Copy, Cut, Paste and Delete Text ……………………………………............. 15

Save a Document ……………………………………………………………….. 17

Open an Existing Document …………………………………………………… 19

Formatting the Document ……………………………………………………………. 20

Change Font Formatting ……………………………………………………….. 21

Modify Paragraph Formatting ………………………………………………….. 23

Adjust the Margins and Orientation …………………………………………… 29

How to Check Spelling Errors …………………………………………………. 31

Printing the Document ………………………………………………………………... 32

Print Preview and Print …………………………………………………………. 33

Quick Reference Guide ……………………………………………………………….. 34

Microsoft Word Tips & Tricks …………………………………………………... 35

Keyboard Guide …………………………………………………………………. 36

Keyboard Shortcuts …………………………………………………………….. 39

Glossary of Microsoft Word Terms …………………………………………… 40

Glossary of Common Computer Terms ……………………………………… 43

Where to Find Additional Information ………………………………………… 49

References ………………………………………………………………………. 51



Lesson 1: Understanding Word Basics


4 City of Los Angeles ● Department of Recreation and Parks

1A: What is a Word Processing Program? A word processor (also known as a document preparation system) is a computer

program used for the production of any sort of viewable or printed material. These

programs allow you to create a document, store it electronically on a disk, display it on a

screen, modify it by entering commands and characters from the keyboard, and print it

on a printer.

Word processors vary considerably, but all support the following basic features:

• Insert text: Allows you to insert text anywhere in the document.

• Delete text: Allows you to erase characters, words, lines, or pages as

easily as you can cross them out on paper.

• Cut and paste: Allows you to remove (cut) a section of text from one

place in a document and insert (paste) it somewhere else.

• Copy: Allows you to duplicate a section of text.

• Page size and margins: Allows you to define various page sizes and

margins, and the word processor will automatically readjust the text so

that it fits.

• Print: Allows you to send a document to a printer to get hardcopy.

Most word processors support additional features that enable you to manipulate and

format documents in more sophisticated ways so that your document look matches the

purpose of the document. For example, you want a letter seeking a job to look

professional, while you want a flyer for a birthday party to look fun. These more

advanced word processors are sometimes called full-featured word processors. Full-

featured word processors usually support the following features:

• Font specifications: Allows you to change fonts (the look and size of the

type) within a document. For example, you can specify bold, italics, and

underlining. Most word processors also let you change the font size and

even the typeface.



http://www.wordiq.com/definition/Computer

http://www.wordiq.com/definition/Application_software

http://www.webopedia.com/TERM/S/store.html

http://www.webopedia.com/TERM/D/disk.html

http://www.webopedia.com/TERM/D/display_screen.html

http://www.webopedia.com/TERM/C/command.html

http://www.webopedia.com/TERM/C/character.html

http://www.webopedia.com/TERM/K/keyboard.html

http://www.webopedia.com/TERM/S/support.html

http://www.webopedia.com/TERM/F/feature.html

http://www.webopedia.com/TERM/P/page.html

http://www.webopedia.com/TERM/P/paste.html

http://www.webopedia.com/TERM/C/cut.html

http://www.webopedia.com/TERM/P/paste.html

http://www.webopedia.com/TERM/M/margins.html

http://www.webopedia.com/TERM/F/format.html

http://www.webopedia.com/TERM/F/font.html

http://www.webopedia.com/TERM/B/boldface.html

http://www.webopedia.com/TERM/T/typeface.html

• Graphics: Allows you to embed illustrations and graphs into a document.

Some word processors let you create the illustrations within the word

processor; others let you insert an illustration produced by a different

program.

• Layout: Allows you to specify different margins within a single document

and to specify various methods for indenting

paragraphs.

• Spell checker: A utility that allows you to check

the spelling of words. It will highlight any words

that it does not recognize and can give you

choices for correct spelling.

The great advantage of word processing over using a

typewriter is that you can make changes without retyping the

entire document. If you make a typing mistake, you simply back up the cursor and

correct your mistake. If you want to delete a paragraph, you simply remove it, without

leaving a trace. It is equally easy to insert a word, sentence, or paragraph in the middle

of a document. Word processors also make it easy to move sections of text from one

place to another within a document, or between documents. When you have made all

the changes you want, you can send the file to a printer to get a hard copy.

Sources:

Word IQ:

http://www.wordiq.com/definition/Word_processor

Webopedia:

http://www.webopedia.com/TERM/W/word_processing.html



http://www.webopedia.com/TERM/L/layout.html

http://www.webopedia.com/TERM/S/spell_checker.html

http://www.webopedia.com/TERM/U/utility.html

http://www.webopedia.com/TERM/H/highlight.html

http://www.webopedia.com/TERM/C/cursor.html

http://www.webopedia.com/TERM/D/delete.html

http://www.webopedia.com/TERM/I/insert.html

http://www.webopedia.com/TERM/T/text.html

http://www.webopedia.com/TERM/F/file.html



1B: Accessing Microsoft Word 2010

1. Click the Start button on the taskbar at the bottom left-hand corner of the screen.

• The Start menu opens.

2. Click on All Programs. 3. Click on Microsoft Office.

• A submenu opens. 4. Click on Microsoft Word 2010.

• The Microsoft Word program launches.

Exercise:

1. Open Microsoft Word 2010



1C: Explore Word: Ribbons, Tabs & Backstage View

When you click the File tab, the Microsoft Office Backstage view opens. This is where

you save, open and create documents as well as print them.



1C: Explore Word: Ribbons, Tabs & Backstage View



Lesson 2: Creating a

Simple Document



2A: Template vs. New Document

A template is a file that serves as a starting point for a new document. When you open a

template, it is pre-formatted in some way. For example, you might use template in

Microsoft Word that is formatted as a business letter. The template will show you a

space for your name and address in the upper left corner, an area for the recipient's

address a little below that on the left side, an area for the message body below that, and

a spot for your signature at the bottom.

A new document is a completely blank page. You will have to enter all information

yourself as well as change the formatting to meet your needs.

Source:

Tech Terms: http://www.techterms.com/definition/template

How to Open a Template 1. Open Microsoft Word. 2. Select the File ribbon at the top left side of the

page. 3. Click on the New option on the left side of the

screen. 4. Select the template type you wish to use

(example: letter or resumes). 5. Double click on the template you want.

This will open it as a Word document.

Exercise: Open a template for a letter.



http://www.techterms.com/definition/template

2A: Template vs. New Document - Continued

How to Open a New Document 1. Open Microsoft Word. 2. Select the File ribbon at the top left side of the page. 3. Click on the New option on the left side of the screen. 4. Select the Blank Document option.

Exercise: Open a new document.



2B: Enter Text

To enter text into a word processing document, click on the page and start typing.

Make sure that your cursor is an I-Beam when you click on the page (see above).

Exercise: In a new document, type five sentences to introduce yourself. Please leave this window

open to complete the rest of the exercises.

Example:

My name is Jane Smith and I live in Los Angeles. I like to visit parks and go to the

movies. My favorite color is blue. I live with my granddaughter in a yellow house. My

granddaughter is getting married next month.

Sources:

Milwaukee Public Library Foundation:

http://www.mpl.org/file/computer_curriculums.htm




2C: Navigate and Highlight Text

Navigating Text There are two ways to navigate text in Microsoft Word.

1. Move your cursor to the area of the text you want and left click with your mouse. 2. Use the arrows on your keyboard to move around the text. This will only work if

your cursor is already on the text and blinking.

Highlighting Text There are two main ways to highlight text:

1. Click where you want to begin the selection, hold down the left mouse button,

and then drag the pointer over the text that you want to select.

2. Place the I-Beam cursor at the beginning of the word or sentence, and then

press CTRL + SHIFT + RIGHT ARROW on your keyboard at the same time.

Exercise: Try highlighting the text from Example 2B first by using the mouse and then by using the

keyboard.



2D: Copy, Cut, Paste and Delete Text

Copying Text Copying text allows you to easily have the same information in multiple locations.

There are two methods for copying text:

1. Highlight the text you wish to copy and press CTRL + C.

2. Highlight the text you wish to copy and press the right button on the mouse.

Then select Copy.

Cutting Text Cutting text will allow you to move a section of text to another location on the page.

There are two ways to cut text:

1. Highlight the text you wish to cut and press CTRL + Z

2. Highlight the text you wish to cut and press the right button on the mouse. Then

select Cut.

Deleting Text Deleting text will permanently remove text from your document.

There are two ways to delete text in Microsoft Word.

1. If you only want to delete a few letters or words, place the cursor next to the text

and press the delete key on the keyboard. The backspace key deletes one

character to the left and the delete key deletes one character to the right.

2. Highlight all of the text you wish to discard and press the backspace button on

your keyboard.



2D: Copy, Cut, Paste and Delete Text - Continued Exercise:

1. Copy the first sentence from the text you created in Exercise 2B and paste it five

times onto your document.

2. Cut the first three words from the last item on your document and paste them on

the top of the page.

Sources:

Microsoft Office Help:

http://office.microsoft.com/en-us/word-help/select-text-HA010096402.aspx#BM2

Milwaukee Public Library Foundation:






2E: Saving Microsoft Word 2010 Documents

Saving is the most important thing that you can do to a file. This will save it onto your

computer (or onto a disc or flash drive) so that you can open it again in the future, either

to continue work on it, to print it, or to copy a part of it to another document. If you do

not save the file before you close the program, or if your computer shuts down for some

reason, you will lose the entire document.

How to Save a Word Document 1. Select the File ribbon at the top of the page. This will open the Backstage Area.

a. Note: To return to your document, DO NOT close the page. Instead click

on the Home ribbon.

2. Select the Save As option on the left side of the screen. This will open a new

window.

3. Locate where you want to save your document. For this class you will need to

save to your flash drive. Select your flash drive in the Address bar section of

the Save As menu box.

4. Enter the title of your document in the File Name section.

5. Click the Save button. 3

4 5



2E: Saving Microsoft Word 2010 Documents – Continued

More Information about Saving Documents

After a document is saved on the computer, you will want to keep saving it so that you

do not lose any changes. However, you do not want to do a Save As every time

because that would create multiple copies of the document on your computer.

There are two ways to save an existing document on your computer:

1. Go to the File ribbon.

2. Select the Save option on the left side of the screen.

OR 1. Use the keyboard shortcut CTRL + S.

Note: After saving a document you will not notice anything different on your screen.

However, it is vital that you save your document every few minutes so as to not lose any

information.

Exercise: 1. Save your document on the Desktop of your computer. 2. Close the document.



2F: Open an Existing Document

Once you have saved a document, you will want to be able to retrieve it later. In

Microsoft Word 2010, the word “open” is used in reference to retrieving documents.

How to Open an Existing Document 1. Click on the File ribbon at the top of the Microsoft Word 2010 page. 2. Select the Open button on the left side of the screen. This will open a new

window. a. If you prefer to use keyboard shortcuts, type Ctrl + O.

3. Locate the file you want. It may not automatically appear - you may have to click

on the Desktop link on the left side of the window. 4. Click the Open button on the window. Your document will now appear.

Exercise: 1. Open the document you saved in Exercise 2E above.



Lesson 3: Formatting the Document



3A: Change Font Formatting

A font is collection of letters and numbers in a particular typeface. The font includes the

typeface plus other qualities, such as size, pitch, and spacing. The default typeface, or

font, for all Word documents is Calibri, point size 11. However, there may be times

when you would like to change the appearance of your document by underlining certain

phrases, making certain words bold, italicizing sentences or changing the font size for

the entire document. You can make such changes using the formatting section of the

Home ribbon.

The most commonly used fonts in the educational and business worlds are Times New

Roman and Arial.



3A: Change Font Formatting - Continued How to Change a Text Format

1. Highlight the text you want to change.

2. On the Home ribbon, you will see various formatting options (see image on page

21). Select the changes you wish to make. Please note that the font and font

size as well as the highlighting and font color tools bring up separate menus

when selected.

Common Formatting Keyboard Shortcuts

Ctrl + B Bold Text

Ctrl + U Underline Text

Ctrl + I Italic Text

Exercise: 1. If not still open from Exercise 2F, re-open the document you saved in Exercise

2E.

2. Change the fonts for each sentence. Try not to use the same font twice.

3. Change the size of two sentences. Make one larger and one smaller.

4. Make one sentence bold, one underlined and one italicized.

5. Change the color of at least one sentence.

Note: Keep this document open so you can use it in other exercises. Source: Comp U Kiss:

http://www.compukiss.com/basics/word-processing-basic-terminology.html




3B: Modify Paragraph Formatting

The one of most important aspects of creating a document is determining how you want

it to look. Do you want certain paragraphs to be centered, or have the document double

spaced? Do you need a numbered checklist? This section will cover all of these

examples and more.

Paragraph Alignment

There are four types of paragraph alignment you can set within Word:

• Align Text Left o This is the standard alignment. The left side of the paragraph is even and

the right side is jagged.

• Center o Centering a paragraph places each line of the selected text in the middle

of a page, with an equal amount of space to the line's right and left.

• Align Text Right



o A right-aligned paragraph has its right margin even. The left margin,

however, is jagged.

• Justify o Full justification occurs when both the left and right sides of a paragraph

are lined up flush with the page margins.

How to Change a Paragraph Alignment

1. Highlight the text that needs a different alignment. 2. Click on the button in the Home ribbon that corresponds with the alignment you

want. 3. OR after highlighting the text, use one of the below keyboard shortcuts to change

the alignment

Paragraph Alignment Keyboard Shortcuts Ctrl + L Left Align

Ctrl + E Center Align

Ctrl + R Right Align

Ctrl + J Justify Align

Exercise: 1. In the document you created for lessons so far, add several sentences.

Separate the text into three paragraphs.

2. Justify one of the paragraphs.

3. Right align the one paragraph.

4. Center one paragraph.



3B: Modify Paragraph Formatting - Continued

Line and Paragraph Spacing Line spacing determines the amount of vertical space between the lines of text in a

paragraph. Paragraph spacing determines the amount of space above or below a

paragraph. The default settings in Microsoft Word 2010 are 1.15 for line spacing and 10

points after the paragraph in paragraph spacing.

How to Change Line Spacing

1. Highlight the text that you wish to change.

2. Click on the Paragraph and Line Spacing button on the Home ribbon.

3. Select the line spacing you want.

How to Change Paragraph Spacing



1. Highlight the text that needs to have its paragraph spacing changed. This may

be the entire document; to select everything press CTRL + A.

2. Click on the Paragraph and Line Spacing button on the Home ribbon.

3. Select Line Spacing Options.

4. A new box will now appear. Locate the Spacing section and change the Before and After sections to what you need. The Preview box will display what your

text will look like.

5. Click OK.



3B: Modify Paragraph Formatting - Continued

Insert Numbers and Bullets Microsoft Word 2010 allows you to quickly add bullets or numbers to existing lines of

text.

How to Insert Numbers and Bullets

1. Highlight the text that you wish to add

numbers or bullets to.

2. Select either Bullets or Numbers in the

Paragraph section of the Home tab.

OR 1. To add numbers: At the beginning of a line,

type “1.” Once you type anything else on

that line, it will automatically add numbers.

2. To add bullets: Type an asterisk (*) at the beginning of a line (to do this hit Shift

+ 8 at the same time). This will create bullets.

Once you are done with your list and no longer want any more bullets or numbers, hit

the Enter key twice. This will remove bullets/numbers from future lines.

To change the bullet or number style, click on the

little down arrow next to either the Add Bullets or

Add Numbers button. This will pull up the Bullet Library or Numbering Library. To select a

different style, just click on the one you want.



3B: Modify Paragraph Formatting - Continued How to Add Levels to a List with Bullets or Numbers Sometimes your list will need additional levels. Here is an example of a grocery list with

different levels.

1. Dairy

a. Milk

b. Cheese

c. Yogurt

2. Dry goods

a. Pasta

b. Bread

c. Rice

3. Frozen food

a. Green beans

b. Waffles

c. Frozen pizza

To move numbered or bulleted items left or right, select either the Move Text Left or

Move Text Right buttons in the Paragraph section of the Home ribbon.

Note: If an item is already the first level (i.e. #1 or the first level), then it will not let you

move the text any farther to the left.

Exercise:

1. In the document you used in Exercises 2F and 3A, add bullets to one of the

paragraphs.

2. At the bottom of the page, create your own leveled numbered grocery list

(minimum two categories with three items each).



3C: Adjust Margins and Orientation

Page Margins Page margins are the blank space around the edges of the page. In general, you insert

text and graphics in the printable area inside the margins. When you change a

document’s page margins, you change where text and graphics appear on every page.

Please note that the default page margin is 1 inch on all sides, and most printers need

at least .3” on each side for a document to print correctly.



How to Change Page Margins 1. Select the Margins button on the Page Layout ribbon

2. Click on the margin setting you wish to use.

Exercise:

1. Change the margins in the document from the previous exercises.

Page Orientation Microsoft Word documents may have either portrait (vertical) or landscape (horizontal)

orientation.

How to Change Page Orientation 1. Locate the Orientation button on the Page Layout ribbon.

2. Select the page orientation you wish to use.

Exercise:

1. Change the page orientation.



3D: Check Spelling Errors Microsoft Word automatically checks spelling. Words that are spelled incorrectly will be

underlined in red. To select the correct word, right click on the misspelled word and

select the correct one from the list that appears.

Please note that Microsoft Word will show some

personal names or last names as spelled

incorrectly. Double check those with the left

mouse button and if they are correct, select

“Ignore” from the suggestion list.

Another way to check spelling in your document is to go into the Review tab and select

the Spelling & Grammar button. This will open a new window that will take you step by

step through each spelling error. It will then do the same with all grammar mistakes.



Lesson 4: Printing the Document



4A: Print Preview and Print Printing is a key element of word processing. It allows you to have a physical copy of

your digital document. However, sometimes what you print does not line up with what

you see on your screen. That is what the print preview feature is for.

How to View Print Preview and Print 1. Click on the File ribbon

2. Select the Print option on the left side of the screen

a. The keyboard shortcut to access the print page is CTRL + P.

3. Printing options and a preview of your document will now appear (print preview).

4. To change the page to preview, change the page number at the bottom of the

screen either by using the left and right arrows or by typing in the number you

want. To Print, click on the Print button near the top of the screen.



Quick Reference Guide



Microsoft Word Tips & Tricks



Keyboard Guide

.

The standard keyboard used in the United States is the QWERTY one. The name comes from the first five letters of the top row of letters on the keyboard. Another name for it is the “Universal Keyboard.”



Important Keys

Alt Key: This key is commonly used in keyboard commands such as CTRL + ALT +

DELETE.

Back Space Key: Deletes one character to the left.

Caps Lock Key: When this key is pressed, a green light will display on the right hand

side of the keyboard. All letters typed will be capitalized.

Control Key: This key is commonly used in

keyboard commands such as CTRL + ALT +

DELETE.

Delete Key: Deletes one character to the right.

Enter Key: Creates a new paragraph and

moves the cursor to the next line. Most

keyboards have two enter keys – one on the

main section of the keyboard and one on the

numeric keypad.

Insert Key: When Insert is enabled, the text inserted in a document will not overwrite

any other text. However, when Insert is disabled, text will be overwritten.

Number Lock: Turning the Num Lock on will allow the user to use the numbers on the

keypad and turning the Num Lock off will enable the keys other functions such as using

the keypad as an arrow pad.

Page Down: If a document has multiple pages, pressing this key will move the page

view down one page.

Page Up: If a document has multiple pages, pressing this key will move the page view

up one page.



Important Keys – Continued

Shift Key: Allows a user to type a single capital letter. For example, pressing and

holding the shift key while pressing the letter b key would generate a capital B.

Additionally, shift is often as a shortcut key to perform various different shortcuts. For

example, holding down the shift key and pressing your arrow keys will highlight text in

the direction of the arrow key you press.

Space Bar: Inserts one space between words.

Tab Key: Automatically moves the cursor in one half-inch increments; this key is used

to create equal spacing between multiple lines or to start a new paragraph.

Windows Key: Brings up the computer Start Menu.

Source:

Computer Hope Computer Keyboard Key Explanations:

http://www.computerhope.com/keys.htm



http://www.computerhope.com/jargon/u/uppercas.htm


Keyboard Shortcuts

To... Use this shortcut

Select text Press SHIFT+RIGHT ARROW, LEFT ARROW, UP ARROW, or DOWN ARROW to highlight text.

Copy selected text Press CTRL+C.

Cut selected text Press CTRL+X.

Paste selected text Press CTRL+V.

Bold text Press CTRL+B.

Search for text in a document Press CTRL+F.

Italicize text Press CTRL+I.

Underline Press CTRL+U.

Decrease font size Press CTRL+SHIFT+<.

Increase font size Press CTRL+SHIFT+>.

Change font Press CTRL+SHIFT+F, and then use the arrow keys to reach the new font.

Change font size Press CTRL+SHIFT+P, and then use the arrow keys to reach the new font size.

Create page break Press CTRL+ENTER.

Create new document Press CTRL+N.

Open the My Documents window Press CTRL+O.

Close a document Press CTRL+W.

Save a document Press CTRL+S.

Print a document Press CTRL+P. Source:

Microsoft Support: http://www.microsoft.com/athome/organization/compshortcuts.aspx



http://www.microsoft.com/athome/organization/compshortcuts.aspx

Microsoft Word Processing Glossary

Alignment - The alignment refers to the way lines of text are arranged relative to the

edges of a block of text. For example, the text can be flush with the left side of the

document (left aligned), flush with the right side of the document (right aligned), or

centered horizontally on the document (centered). There is also an alignment option

called justified. In text that is justified both the right and left sides of the text will appear

to line up evenly.

Bullets & Numbering - A word processing program can automatically add bullets

and/or numbers to the text.

Font - A font is collection of letters and numbers in a particular typeface. The font

includes the typeface plus other qualities, such as size, pitch, and spacing. For

instance, within the Times Roman family, there are many fonts to choose from,

including different sizes, italic, and bold. If you are working in a word processing

program, the font might be Times New Roman, 10 point, bold. Changing the font can

completely change the look and feel of a Web page or document.

Format - In a word processing program, you can format any text that you create.

Formatting involves specifying the font, alignment, margins, and other properties. The

format is the layout of a document. The format determines how the document will

appear on the screen and how it will look when printed.

Header/Footer - The header is one or more lines of text that appear at the top of every

page of a document. The header often includes information like names and titles. The

footer consists of one or more lines of text that appear at the bottom of every page of a

document. The footer often includes the page number.

Indent - An indent is one or more spaces that are used to move the text to the right of

the left margin.

Line Spacing - Line Spacing refers to the number of blank spaces between lines of

type. The most common line spacings are single-spaced and double-spaced, but the

line spacing in a word processor can be set to almost any amount of line spacing.

Margins - Margins are the blank space to the left and right sides and at the top and

bottom of a page. The size of the margins can be increased or decreased. In Microsoft



Word, this is done by choosing File-Page Setup and changing the numbers on the

Margin tab.

Print Preview - This is a very useful feature. Go to the Print screen to see what your

document will look like.

Ribbon - The menus and toolbars from previous versions of Microsoft Office programs

have been replaced with the Ribbon, which is part of the Microsoft Office Fluent user

interface. Commands are organized in logical groups, which are collected together

under tabs. Each tab relates to a type of activity, such as writing or laying out a page.

To reduce clutter, some tabs are shown only when needed. For example, the Picture Tools tab is shown only when a picture is selected.

Spell/Grammar Check - Word processing programs contain a spell check program

which can verify the correct spelling of words in a document. In some programs you will

click on a menu choice or an icon to start the spell checking. Some programs will

automatically check your spelling as you go, inserting a squiggly red line under words

that may be misspelled. Grammar checking works in much the same way with the

program inserting a squiggly green line under words that may be grammatically

incorrect. Remember the spell check and grammar checking are not foolproof. A word

may pass both checks and still be incorrect.

Tab - The tab function in a word processor works much like the tab function on a

typewriter. Tab stops can be set in the ruler at the top of the page. When the tab key is

pressed, the cursor will move to the next tab location. This allows the user to indent

paragraphs and lists.

Table - A collection of data arranged in rows and columns. Tables are commonly used

in word processing programs. They are also used in spreadsheets and database

programs.

Template - Templates establish the initial document setting and formats. A word

processing program like Microsoft Word uses the “normal” template as the basis for all

documents. A user can modify the “normal” document, and/or may create other

templates to use.






Typeface - A typeface defines the shape of the characters. Some common typefaces

are Times New Roman, Arial, and Courier. If you look closely, you will see that the

letters in each of these are shaped differently, some narrower, some more rounded, etc.

Word Wrap - Word wrap is a word processing feature that permits information to be

keyed on successive lines without having to tap the return/enter key at the key of each

line.

Sources:

Microsoft Office Support:

http://office.microsoft.com/en-us/word-help/getting-to-know-you-again-the-ribbon-

HA010199625.aspx

Comp U Kiss:




http://office.microsoft.com/en-us/word-help/getting-to-know-you-again-the-ribbon-HA010199625.aspx



Common Computer Terms Glossary

Active Window - The last program window you clicked on—the one that’s currently

highlighted. Any keys you press affect this window. *The color of the title bar will

change when a window is active*

Application - A program or software that runs on your computer to let you perform

some task, such as creating a spreadsheet, browsing the Internet, writing a letter, or

playing a game.

Binary Code - The most basic language a computer understands. It is composed of a

series of 0s and 1s. The computer interprets the code to form numbers, letters,

punctuation marks, and symbols.

Bit - Short for “binary digit.” This is smallest piece of computer information, either the

number 0 or 1.

Boot - Restarting computer after having turned off the power.

Browser - A program used to explore the Internet such as Internet Explorer, Firefox, or

Google Chrome.

Bug - A malfunction due to an error in a program or a defect in the computer

equipment.

C: drive - The main storage area on a computer, also called a hard

drive.

CD-ROM - Stands for “Compact Disc-Read-Only Memory.” Can

be used as a music disk, a program disk, or to copy and store

computer files.

Click - To push and release a button on the mouse.

Clipart - Ready-made, usually copyright-free, illustrations sold in books, as part of a

software package, or on the Internet. They may be cut and pasted or inserted as

artwork into a document.

Clipboard - A feature in Windows that holds information you’ve cut or copied from a

program or file. It holds that information so you can paste it into other programs or files.

Cursor - The hand, arrow, or little blinking line that indicates where your mouse is

pointing or where the next letter will appear when you start typing.



Cut and Paste - To move an object, text, or image from one place to another. To “cut”

is to remove something like cutting it out with a scissors. To “paste” is to put something

in a file similar to pasting or gluing something into place. Copy and Paste is similar, but

leaves the original in place as well as the copy.

Database - A collection of similar information stored in a file, such as a database of

addresses. This information may be created and stored in a database management

system (DBMS).

Desktop - The main directory of the user interface. Desktops usually contain icons that

represent links to the hard drive, a network (if there is one), and a trash or recycling can

for files to be deleted. It can also display icons of frequently used applications, as

requested by the user.

Dialog Box - A box (window) from which you choose command options.

Digital - Related to a device that can read, write, or store information that is

represented in numerical form, usually on computers

Drag - Pressing the mouse button and holding it down as you move the pointer to the

desired position, then releasing.

Drop-Down Menu - A menu that drops from the relevant button when a user selects it.

Download - To copy a file from the Internet to your own computer.

E-mail - Electronic mail; messages, including memos or letters, sent electronically

between networked computers that may be across the office or around the world.

FAQ - Stands for “Frequently Asked Questions.” Many websites will have a set of

FAQ’s to handle common questions that users may have about the site or the product

the site represents.

File - A collection of information in a format designed for computer use (example: Word

file or an Adobe Acrobat file).

Filename - All files have a filename that you use to store and retrieve them. Filenames

can have up to 256 characters. Filenames include the name you give the file plus a “file

extension” which tells you and the computer what type of software was used to create

the file, such as an Excel spreadsheet, a Word document, or an Access database.



Folder - An area for storing files to keep them organized. Folders

are named by users and can contain other folders for further

organization.

Font - A type face. Your computer comes with many fonts.

Function Keys - Special keys on the keyboard that have different meanings depending

on which program is running. Function keys are normally labeled F1 to F12.

Hard Copy - A paper printout of what you have prepared on the computer.

Hardware - The parts of the computer that you can touch. The mouse, keyboard,

monitor, and CPU are all hardware.

Help - A feature in most programs that will let you search for information about the

program or get directions on how to do things in that program.

Highlight - To select an item. Different colors usually appear over a highlighted object

or line of text to show that it has been selected.

Icon - A little picture on the Windows desktop that can launch a program. The icon

picture is supposed to make it easier to figure out that object's function.

Log-on/Log-off - To begin or to end a session on a computer. Sometimes to Log-on

you need a username and a password. When working on a public computer, you must

always log-off when you leave the computer, even for a few minutes.

Maximize - The act of making a single program's window fill the entire desktop. You

can maximize a window by clicking on the maximize button in the upper right hand

corner of the window.

Memory - Temporary storage for information, including applications and documents.

The information must be stored to a permanent device, such as a hard disc or CD-

ROM before the power is turned off, or the information will be lost. Computer memory is

measured in terms of the amount of information it can store, commonly in

megabytes or gigabytes.

Minimize - The act of shrinking a window to the taskbar to temporarily get it out of the

way. To minimize a window, click on the minimize button in the upper right hand corner

of the window.

Monitor - The screen attached to your computer that displays information



Mouse - A small hand-held device used to control the position of the cursor on the

monitor display; movements of the mouse on a desktop correspond to movements of

the cursor on the screen.

Multimedia - Software programs that combine text and graphics with sound, video, and

animation.

Network - Two or more computers connected so that they share information and

resources. The Internet is a giant network.

Operating System - The software that runs a computer, before

any other programs are opened (examples: Windows XP,

Windows 7, Macintosh OS10, Linux)

PC/Personal Computer - A single-user computer containing a

central processing unit (CPU) and one or more memory circuits.

It generally refers to computers that run Windows.

PDF - Portable Document Format. A format presented by Adobe Acrobat that allows

documents to be shared over a variety of operating systems. Documents can contain

words and pictures and be formatted to have electronic links to other parts of the

document or to places on the web. Pointer - A small arrow or other symbol on the display screen that moves as you move

the mouse.

Printer - A mechanical device for printing a computer's output

on paper. The three main types are dot matrix, inkjet and laser.

Program - A specific set of ordered operations, or instructions,

for a computer to perform. Typically, the program is put into a

storage area accessible to the computer. Examples are

Microsoft Word and Internet Explorer.

Screensaver - A small program that shows pictures or animation on your monitor

screen if there are no keystrokes or mouse movements for a specified period of time.

Scroll Bar - In Windows, a moveable bar that appears on the right or bottom of a

window whenever the window contains more information than it can show at one time.



http://www.factmonster.com/cgi-bin/id/A0900418

Search Engine - Software that makes it possible to look for and retrieve material on

the Internet, particularly the Web. Some popular search engines are Google, Yahoo,

and Bing.

Server - A computer that manages resources for other computers. You can have a file

server, a print server, a network server, and/or a database server that controlling jobs

and communications coming from computers in a network. Generally, the bigger the

network, the more servers are needed.

Shortcut - A Windows icon that serves as a push button for starting a program, opening

a file or directory, or executing a command such as Save or Print.

Spreadsheet - Software that allows you to calculate numbers in a format that is similar

to pages in a conventional accounting ledger page.

Start Menu - A menu of options that appears when the Start button (lower left hand

corner of your screen) is clicked. From the start menu you can load programs, load

files, change settings, find programs, or shut down your computer.

Status Bar - A horizontal bar at the bottom of the screen that displays information about

commands, toolbar buttons, and other options. For example, in a web browser, the

status bar will show you the progress as a page is downloading.

Task Manager - The Task Manager provides information about programs and

processes running on your computer. It can be accessed by pressing CTRL + ALT +

DELETE and choosing "Task Manager."

Taskbar - The bar at the bottom of the screen in Windows that lists all currently running

programs and open folders.

Title Bar - The bar at the top of a program's window that shows the name of the

program, the name of the file or website that's open in it, and which has the minimize,

maximize, and close buttons in the upper right corner.

Toolbar - A horizontal row of selectable image buttons that give the user a visible

reminder of an easy way to do certain tasks in a program.

Upload - Opposite of download. When you upload a file, you move it from your own

computer to a computer on the Internet.

URL - Stands for “Uniform Resource Locator.” The series of letters and numbers, often

beginning with an "http://", that signifies an Internet web site address.



USB drive - Also known as a flash or thumb drive. They are used

to store files. Word, Excel, and other documents saved on them

can be edited.

USB port - Stands for “Universal Serial Bus.” A plug on the

computer's exterior that connects peripheral devices, such as a

mouse, keyboard, or memory drive.

Virus - A piece of programming code usually disguised as something else that causes

harm to your regular programs and sometimes even your operating system. Viruses

can be transmitted as attachments to an e-mail, as downloads, or be present on a flash

drive or CD.

WWW - Stands for “World Wide Web,” which is one of the main areas on the Internet

with websites for businesses, schools, search engines, directories, and many other

pages. Web addresses often start with “www,” although you can usually open a page

now without needing to type that in the address bar.

Web site - A place on the web, usually devoted to one theme, service, or organization.

A web site is composed of many web pages.

Window - An on-screen box that contains information for you to look at or work with.

Programs run in windows on your screen. Also called a "Program Window." Not to be

confused with "Windows," which is an Operating System.

Source:

California Library Association:

http://www.cla-net.org/included/docs/terminology.pdf

Fact Monster:

http://www.factmonster.com/ipka/A0006024.html





Where Can I Find More Information? If you need assistance with Microsoft Word 2010, the best place to start is with the Help

Box. See the below screenshots to see how to access this.

This will open the Help Box in a new window. You may choose a topic from the list or

search for a specific subject.



Where Can I Find More Information? Continued

Microsoft Word Help and How-To http://office.microsoft.com/en-us/word-help/ Microsoft Office Training http://office.microsoft.com/en-us/support/training-FX101782702.aspx Microsoft 2010 Help and Tips http://malektips.com/microsoft_word_2010_help_and_tips.html How-To Geek: Microsoft Office Articles http://www.howtogeek.com/tag/microsoft-office/ Shauna Kelly’s Word Assistance http://www.shaunakelly.com/version/word-2010



http://office.microsoft.com/en-us/word-help/

http://office.microsoft.com/en-us/support/training-FX101782702.aspx

http://malektips.com/microsoft_word_2010_help_and_tips.html

http://www.howtogeek.com/tag/microsoft-office/

http://www.shaunakelly.com/version/word-2010

References California Library Association http://www.cla-net.org/included/docs/terminology.pdf Comp U Kiss http://www.compukiss.com/basics/word-processing-basic-terminology.html Computer Hope Computer Keyboard Key Explanations http://www.computerhope.com/keys.htm Dummies.com – How to Set Line Spacing in Word 2010 by Dan Gookin http://www.dummies.com/how-to/content/how-to-set-line-spacing-in-word-2010.navId-405506.html Dummies.com – Paragraph Alignment and Justification by Dan Gookin http://www.dummies.com/how-to/content/paragraph-alignment-and-justification-in-word-2007.html Fact Monster: http://www.factmonster.com/ipka/A0006024.html Milwaukee Public Library Foundation: http://www.mpl.org/file/computer_curriculums.htm Microsoft at Home Shortcuts: http://www.microsoft.com/athome/organization/compshortcuts.aspx Microsoft Office Help http://office.microsoft.com/en-us/word-help/select-text-HA010096402.aspx#BM2 Microsoft Office – Adjust Line Spacing Between Text or Paragraphs http://office.microsoft.com/en-us/word-help/adjust-the-line-spacing-between-text-or-paragraphs-HP010368776.aspx Microsoft Office Support: http://office.microsoft.com/en-us/word-help/getting-to-know-you-again-the-ribbon-HA010199625.aspx Word IQ http://www.wordiq.com/definition/Word_processor Webopedia http://www.webopedia.com/TERM/W/word_processing.html Tech Terms http://www.techterms.com/definition/template






http://www.dummies.com/how-to/content/how-to-set-line-spacing-in-word-2010.navId-405506.html

http://www.dummies.com/how-to/content/how-to-set-line-spacing-in-word-2010.navId-405506.html

http://www.dummies.com/how-to/content/paragraph-alignment-and-justification-in-word-2007.html

http://www.dummies.com/how-to/content/paragraph-alignment-and-justification-in-word-2007.html



http://www.microsoft.com/athome/organization/compshortcuts.aspx


http://office.microsoft.com/en-us/word-help/adjust-the-line-spacing-between-text-or-paragraphs-HP010368776.aspx

http://office.microsoft.com/en-us/word-help/adjust-the-line-spacing-between-text-or-paragraphs-HP010368776.aspx





http://www.techterms.com/definition/template

Notes ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________



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