Updated: 8.7.19

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ACADEMIC JOB POSTINGS

Job Posting – Details Tab - Job Information Tab

This section

automatically

populates from

info you provided

You can manually increase Target

openings but must provide

additional position #s below

You must

select a

reason*

You must

choose either

“9 Month” or

“Academic” (it

means 12

months)

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*Status Reasons:

 New Authorization – Used most often for all new standard recruitments • ACAD- Exception to Full Search -only for Post Doc or Vet Med residents/ Interns match program • ACAD- Internal Search • ACAD- Partner Accommodation • ACAD- Promotion • ACAD- Staff of new Faculty • ACAD- Temporary/Emergency • ACAD- Uniquely Qualified

Make sure each one is checked. *If

you have more than one position

number only check one for primary.

This info comes from

the position #, make

sure it is correct with

the job you are posting.

Contact CAPS if it is

incorrect.

Remember to click “Save” on each page/tab after entering info, then

“Save & Submit” at the end.

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Job Posting – Details Tab – Hiring Team Tab

Note: Mitchell McKinney no longer reviews postings/offers. Matthew Martens now reviews/approves

postings/offers.

Keesha should be primary for all

NTT and unranked titles, Leslie

should be primary for all T/TT

postings

Select COLUM Academic Recruiting

Team and the names above will autofill

Choose “COLUM Academic

Interested Party” to get the right

people listed (they change), you

can also add others.

Updated: 8.7.19

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Job Posting – Details Tab – Job Posting Tab

Job Descriptions- Description Type (Bold types are required)

* Add a separate box for each posting description

• Job Description • Qualifications – Minimum and Preferred qualifications need to be spelled out. Minimum

qualifications must be clear and easily reviewed just from a CV alone (i.e. PhD) • Application Materials • Application Deadline • Other Information • Salary - Academic postings should NOT list a salary • Benefit Eligibility (includes EEO info & Diversity Statement) • Columbia Missouri Information

Click here to create the job posting

that will appear on the website.

You can edit this title to spell out the actual title name.

I.e. Change “PROF, AST” to “Assistant Professor”

For Academic postings with

benefits always choose

“COLUM-Acad Benefit

Eligible – Yes”

Click to add another description type

Shows who sees the posting.

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1. Add two posting destinations – One External Posting and One Internal Posting. The destination

should be “COLUM Academic” for both.

2. Relative Open Date – Choose “On Approval Date”

3. In general Academic postings usually don’t have a remove date. They stay open until the

position is filled. If you do put a remove date it can be no shorter than 30 days.

Job Posting – Activity & Attachments Tab

Adding Necessary Documentation

ACADEMIC JOB POSTINGS APPROVAL CHAIN (for NTT & Unranked, non-regular titles)

Department Initiator

College/School Delegated Approver (if needed Dean and/or Dept chair can approve in the system or via email uploaded as attachment)

Matthew Martens* Academic Recruiter Group (Shows up as Multiple Approvers – Recruiter Group)

*Note the different approval order between Job Posting Types and Job Offers

You must upload a justification for search, including search

strategy and funding resources, as well as the ad copy for

online or print ads used for this recruitment (if applicable).

Always click “Save” on each page

Updated: 8.7.19

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Job Postings (for NTT & Unranked, non-regular titles) – Details Tab – Approvals Tab

ACADEMIC JOB POSTINGS APPROVAL CHAIN (for Tenure & Tenure Track titles)

Department Initiator

College/School Delegated Approver (if needed Dean and/or Dept chair can approve in the system or via email uploaded as attachment)

Academic Recruiter Group (Shows up as Multiple Approvers – Recruiter Group)

Inya Baiye (IDE)

Matthew Martens*

Job Postings (for Tenure & Tenure Track titles) – Details Tab – Approvals Tab

Click the + symbol again to add Inya Baiye &

Matthew Martens from the Provost office

Add your college/school delegated

approver here

Do not click “Approve” until you have

added everyone to the approval chain.

Add your college/school delegated approver here. Click the + symbol

again to add Matthew Martens from the Provost office.

Do not click “Approve” until you have

added everyone to the approval chain.

Updated: 8.7.19

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ACADEMIC JOB OFFERS

For Academic offers, the Hiring Administrator will save a draft of the offer letter in the Activity &

Attachments section. NOTE: You should never send an offer letter to a candidate until it has been

entered in eRecruit and approved by HRS and the Provost office.

JOB OFFER TEMPLATES

You must use the four templates provided at the bottom of the page at this link:

https://hrs.missouri.edu/forms/hiring

 Tenure

 Tenure Track

 Non Tenure Track

 Unranked Nonregular

The templates change from time to time so you should NEVER save these templates to your computer.

See example template at end of instruction guide with notations of things that need to be filled in or

removed dependent on candidate.

CREATING A JOB OFFER

To create an offer go

to the Applicants tab

Find the applicant

and click “Other

Actions” at the

far right hand

side of page

https://hrs.missouri.edu/forms/hiring

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ACADEMIC JOB OFFER APPROVAL CHAIN

All Offers

Department Initiator College/School Delegated Approver (if needed Dean and/or Dept chair can approve in the system or via email uploaded as attachment)

Academic Recruiter Group*

Matthew Martens

*Note the different approval order between Job Postings and Job Offers

Add offer components: Base Salary (Frequency should be “Annual” or “Monthly” for 12 month appts or “Contract” for 9 month appts) Hiring Incentive (if applicable) Moving Expense (if applicable)

Do not add the offer letter here.

You must attach it under the

Activity & Attachments tab in the

job posting section.

Click once you

entered the offer

components and

have attached

the draft offer

letter.

Click the + symbol to add your college/school delegates approver

here.

Click the + symbol at the

end to add Matthew

Martens.

Do not click “Approve” until you

have added everyone to the

approval chain.

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DRAFT OFFER LETTER – Unranked, non-regular title Example

Always find the most up-to-date template letters here: https://hrs.missouri.edu/forms/hiring

[Date] [Faculty Name]

[Address Line 1] [Address Line 2]

Dear [Faculty Name]:

On behalf of [Department], I am pleased to offer you the position of [Full University Title]. Details of the offer are outlined briefly below:

Title: Annual Base Salary:

FTE: Term of Appointment: [9 or 12] months

Initial Appointment Period: Tenure Status: Not Eligible for Tenure

Type: Unranked, Non-Regular Faculty ________________________________________________________________

Remove if not a renewable appointment and state that it is not renewable

This appointment is renewable annually at the discretion of the University. Circumstances affecting continued employment include, but are not limited to, work performance, fund availability, and educational priorities.

__________________________________________________________

OPTIONAL: Summer Session funding if available. OPTIONAL: The University will provide a moving allowance of [$XXXX.XX] to be

paid after you become a University employee. A moving allowance is taxable compensation. Payment of a moving allowance is contingent upon return of a

signed repayment agreement which addresses repayment in the event you do not remain employed with the University for a minimum of 2 years. Please refer to the moving allowance policy, HR 103, for more detailed information found:

https://www.umsystem.edu/ums/rules/hrm/hr100/hr103

OPTIONAL: In addition, a hiring incentive of [$$$$$] will be paid to you after you begin your new position of