ACADEMIC JOB POSTINGS Job Posting Details Tab - Job · PDF file 2019. 8. 7. ·...

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Transcript of ACADEMIC JOB POSTINGS Job Posting Details Tab - Job · PDF file 2019. 8. 7. ·...

  • Updated: 8.7.19

    1

    ACADEMIC JOB POSTINGS

    Job Posting – Details Tab - Job Information Tab

    This section

    automatically

    populates from

    info you provided

    You can manually increase Target

    openings but must provide

    additional position #s below

    You must

    select a

    reason*

    You must

    choose either

    “9 Month” or

    “Academic” (it

    means 12

    months)

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    *Status Reasons:

     New Authorization – Used most often for all new standard recruitments • ACAD- Exception to Full Search -only for Post Doc or Vet Med residents/ Interns match program • ACAD- Internal Search • ACAD- Partner Accommodation • ACAD- Promotion • ACAD- Staff of new Faculty • ACAD- Temporary/Emergency • ACAD- Uniquely Qualified

    Make sure each one is checked. *If

    you have more than one position

    number only check one for primary.

    This info comes from

    the position #, make

    sure it is correct with

    the job you are posting.

    Contact CAPS if it is

    incorrect.

    Remember to click “Save” on each page/tab after entering info, then

    “Save & Submit” at the end.

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    Job Posting – Details Tab – Hiring Team Tab

    Note: Mitchell McKinney no longer reviews postings/offers. Matthew Martens now reviews/approves

    postings/offers.

    Keesha should be primary for all

    NTT and unranked titles, Leslie

    should be primary for all T/TT

    postings

    Select COLUM Academic Recruiting

    Team and the names above will autofill

    Choose “COLUM Academic

    Interested Party” to get the right

    people listed (they change), you

    can also add others.

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    Job Posting – Details Tab – Job Posting Tab

    Job Descriptions- Description Type (Bold types are required)

    * Add a separate box for each posting description

    • Job Description • Qualifications – Minimum and Preferred qualifications need to be spelled out. Minimum

    qualifications must be clear and easily reviewed just from a CV alone (i.e. PhD) • Application Materials • Application Deadline • Other Information • Salary - Academic postings should NOT list a salary • Benefit Eligibility (includes EEO info & Diversity Statement) • Columbia Missouri Information

    Click here to create the job posting

    that will appear on the website.

    You can edit this title to spell out the actual title name.

    I.e. Change “PROF, AST” to “Assistant Professor”

    For Academic postings with

    benefits always choose

    “COLUM-Acad Benefit

    Eligible – Yes”

    Click to add another description type

    Shows who sees the posting.

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    1. Add two posting destinations – One External Posting and One Internal Posting. The destination

    should be “COLUM Academic” for both.

    2. Relative Open Date – Choose “On Approval Date”

    3. In general Academic postings usually don’t have a remove date. They stay open until the

    position is filled. If you do put a remove date it can be no shorter than 30 days.

    Job Posting – Activity & Attachments Tab

    Adding Necessary Documentation

    ACADEMIC JOB POSTINGS APPROVAL CHAIN (for NTT & Unranked, non-regular titles)

    Department Initiator

    College/School Delegated Approver (if needed Dean and/or Dept chair can approve in the system or via email uploaded as attachment)

    Matthew Martens* Academic Recruiter Group (Shows up as Multiple Approvers – Recruiter Group)

    *Note the different approval order between Job Posting Types and Job Offers

    You must upload a justification for search, including search

    strategy and funding resources, as well as the ad copy for

    online or print ads used for this recruitment (if applicable).

    Always click “Save” on each page

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    Job Postings (for NTT & Unranked, non-regular titles) – Details Tab – Approvals Tab

    ACADEMIC JOB POSTINGS APPROVAL CHAIN (for Tenure & Tenure Track titles)

    Department Initiator

    College/School Delegated Approver (if needed Dean and/or Dept chair can approve in the system or via email uploaded as attachment)

    Academic Recruiter Group (Shows up as Multiple Approvers – Recruiter Group)

    Inya Baiye (IDE)

    Matthew Martens*

    Job Postings (for Tenure & Tenure Track titles) – Details Tab – Approvals Tab

    Click the + symbol again to add Inya Baiye &

    Matthew Martens from the Provost office

    Add your college/school delegated

    approver here

    Do not click “Approve” until you have

    added everyone to the approval chain.

    Add your college/school delegated approver here. Click the + symbol

    again to add Matthew Martens from the Provost office.

    Do not click “Approve” until you have

    added everyone to the approval chain.

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    ACADEMIC JOB OFFERS

    For Academic offers, the Hiring Administrator will save a draft of the offer letter in the Activity &

    Attachments section. NOTE: You should never send an offer letter to a candidate until it has been

    entered in eRecruit and approved by HRS and the Provost office.

    JOB OFFER TEMPLATES

    You must use the four templates provided at the bottom of the page at this link:

    https://hrs.missouri.edu/forms/hiring

     Tenure

     Tenure Track

     Non Tenure Track

     Unranked Nonregular

    The templates change from time to time so you should NEVER save these templates to your computer.

    See example template at end of instruction guide with notations of things that need to be filled in or

    removed dependent on candidate.

    CREATING A JOB OFFER

    To create an offer go

    to the Applicants tab

    Find the applicant

    and click “Other

    Actions” at the

    far right hand

    side of page

    https://hrs.missouri.edu/forms/hiring

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    ACADEMIC JOB OFFER APPROVAL CHAIN

    All Offers

    Department Initiator College/School Delegated Approver (if needed Dean and/or Dept chair can approve in the system or via email uploaded as attachment)

    Academic Recruiter Group*

    Matthew Martens

    *Note the different approval order between Job Postings and Job Offers

    Add offer components: Base Salary (Frequency should be “Annual” or “Monthly” for 12 month appts or “Contract” for 9 month appts) Hiring Incentive (if applicable) Moving Expense (if applicable)

    Do not add the offer letter here.

    You must attach it under the

    Activity & Attachments tab in the

    job posting section.

    Click once you

    entered the offer

    components and

    have attached

    the draft offer

    letter.

    Click the + symbol to add your college/school delegates approver

    here.

    Click the + symbol at the

    end to add Matthew

    Martens.

    Do not click “Approve” until you

    have added everyone to the

    approval chain.

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    9

    DRAFT OFFER LETTER – Unranked, non-regular title Example

    Always find the most up-to-date template letters here: https://hrs.missouri.edu/forms/hiring

    [Date] [Faculty Name]

    [Address Line 1] [Address Line 2]

    Dear [Faculty Name]:

    On behalf of [Department], I am pleased to offer you the position of [Full University Title]. Details of the offer are outlined briefly below:

    Title: Annual Base Salary:

    FTE: Term of Appointment: [9 or 12] months

    Initial Appointment Period: Tenure Status: Not Eligible for Tenure

    Type: Unranked, Non-Regular Faculty ________________________________________________________________

    Remove if not a renewable appointment and state that it is not renewable

    This appointment is renewable annually at the discretion of the University. Circumstances affecting continued employment include, but are not limited to, work performance, fund availability, and educational priorities.

    __________________________________________________________

    OPTIONAL: Summer Session funding if available. OPTIONAL: The University will provide a moving allowance of [$XXXX.XX] to be

    paid after you become a University employee. A moving allowance is taxable compensation. Payment of a moving allowance is contingent upon return of a

    signed repayment agreement which addresses repayment in the event you do not remain employed with the University for a minimum of 2 years. Please refer to the moving allowance policy, HR 103, for more detailed information found:

    https://www.umsystem.edu/ums/rules/hrm/hr100/hr103

    OPTIONAL: In addition, a hiring incentive of [$$$$$] will be paid to you after you begin your new position of