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ACADEMIC JOB POSTINGS

Job Posting – Details Tab - Job Information Tab

This section

automatically

populates from

info you provided

You can manually increase Target

openings but must provide

additional position #s below

You must

select a

reason*

You must

choose either

“9 Month” or

“Academic” (it

means 12

months)

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*Status Reasons:

New Authorization – Used most often for all new standard recruitments • ACAD- Exception to Full Search -only for Post Doc or Vet Med residents/ Interns match program • ACAD- Internal Search • ACAD- Partner Accommodation • ACAD- Promotion • ACAD- Staff of new Faculty • ACAD- Temporary/Emergency • ACAD- Uniquely Qualified

Make sure each one is checked. *If

you have more than one position

number only check one for primary.

This info comes from

the position #, make

sure it is correct with

the job you are posting.

Contact CAPS if it is

incorrect.

Remember to click “Save” on each page/tab after entering info, then

“Save & Submit” at the end.

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Job Posting – Details Tab – Hiring Team Tab

Note: Mitchell McKinney no longer reviews postings/offers. Matthew Martens now reviews/approves

postings/offers.

Keesha should be primary for all

NTT and unranked titles, Leslie

should be primary for all T/TT

postings

Select COLUM Academic Recruiting

Team and the names above will autofill

Choose “COLUM Academic

Interested Party” to get the right

people listed (they change), you

can also add others.

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Job Posting – Details Tab – Job Posting Tab

Job Descriptions- Description Type (Bold types are required)

* Add a separate box for each posting description

• Job Description • Qualifications – Minimum and Preferred qualifications need to be spelled out. Minimum

qualifications must be clear and easily reviewed just from a CV alone (i.e. PhD) • Application Materials • Application Deadline • Other Information • Salary - Academic postings should NOT list a salary • Benefit Eligibility (includes EEO info & Diversity Statement) • Columbia Missouri Information

Click here to create the job posting

that will appear on the website.

You can edit this title to spell out the actual title name.

I.e. Change “PROF, AST” to “Assistant Professor”

For Academic postings with

benefits always choose

“COLUM-Acad Benefit

Eligible – Yes”

Click to add another description type

Shows who sees the posting.

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1. Add two posting destinations – One External Posting and One Internal Posting. The destination

should be “COLUM Academic” for both.

2. Relative Open Date – Choose “On Approval Date”

3. In general Academic postings usually don’t have a remove date. They stay open until the

position is filled. If you do put a remove date it can be no shorter than 30 days.

Job Posting – Activity & Attachments Tab

Adding Necessary Documentation

ACADEMIC JOB POSTINGS APPROVAL CHAIN (for NTT & Unranked, non-regular titles)

Department Initiator

College/School Delegated Approver (if needed Dean and/or Dept chair can approve in the system or via email uploaded as attachment)

Matthew Martens* Academic Recruiter Group (Shows up as Multiple Approvers – Recruiter Group)

*Note the different approval order between Job Posting Types and Job Offers

You must upload a justification for search, including

search strategy and funding resources, as well as the ad

copy for online or print ads used for this recruitment.

Always click “Save” on each page

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Job Postings (for NTT & Unranked, non-regular titles) – Details Tab – Approvals Tab

ACADEMIC JOB POSTINGS APPROVAL CHAIN (for Tenure & Tenure Track titles)

Department Initiator

College/School Delegated Approver (if needed Dean and/or Dept chair can approve in the system or via email uploaded as attachment)

Academic Recruiter Group (Shows up as Multiple Approvers – Recruiter Group)

Inya Baiye (IDE)

Matthew Martens*

Job Postings (for Tenure & Tenure Track titles) – Details Tab – Approvals Tab

Click the + symbol again to add Inya Baiye &

Matthew Martens from the Provost office

Add your college/school delegated

approver here

Do not click “Approve” until you have

added everyone to the approval chain.

Add your college/school delegated approver here. Click the + symbol

again to add Matthew Martens from the Provost office.

Do not click “Approve” until you have

added everyone to the approval chain.

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ACADEMIC JOB OFFERS

For Academic offers, the Hiring Administrator will save a draft of the offer letter in the Activity &

Attachments section. NOTE: You should never send an offer letter to a candidate until it has been

entered in eRecruit and approved by HRS and the Provost office.

JOB OFFER TEMPLATES

You must use the four templates provided at the bottom of the page at this link:

https://hrs.missouri.edu/forms/hiring

Tenure

Tenure Track

Non Tenure Track

Unranked Nonregular

The templates change from time to time so you should NEVER save these templates to your computer.

See example template at end of instruction guide with notations of things that need to be filled in or

removed dependent on candidate.

CREATING A JOB OFFER

To create an offer go

to the Applicants tab

Find the applicant

and click “Other

Actions” at the

far right hand

side of page

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ACADEMIC JOB OFFER APPROVAL CHAIN

All Offers

Department Initiator College/School Delegated Approver (if needed Dean and/or Dept chair can approve in the system or via email uploaded as attachment)

Academic Recruiter Group*

Matthew Martens

*Note the different approval order between Job Postings and Job Offers

Add offer components: Base Salary (Frequency should be Annual or Monthly or Contract) *”Contract” is for 9 month terms only Hiring Incentive (optional) Moving Expense (optional)

Do not add the offer letter here.

You must attach it under the

Activity & Attachments tab in the

job posting section.

Click once you

entered the offer

components and

have attached

the draft offer

letter.

Click the + symbol to add your college/school delegates approver

here.

Click the + symbol at the

end to add Matthew

Martens.

Do not click “Approve” until you

have added everyone to the

approval chain.

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DRAFT OFFER LETTER – Unranked, non-regular title Example

Always find the most up-to-date template letters here: https://hrs.missouri.edu/forms/hiring

[Date] [Faculty Name]

[Address Line 1] [Address Line 2]

Dear [Faculty Name]:

On behalf of [Department], I am pleased to offer you the position of [Full University Title]. Details of the offer are outlined briefly below:

Title: Annual Base Salary:

FTE: Term of Appointment: [9 or 12] months

Initial Appointment Period: Tenure Status: Not Eligible for Tenure

Type: Unranked, Non-Regular Faculty ________________________________________________________________ Remove if not a renewable appointment and state that it is not renewable

This appointment is renewable annually at the discretion of the University.

Circumstances affecting continued employment include, but are not limited to, work performance, fund availability, and educational priorities. __________________________________________________________

OPTIONAL: Summer Session funding if available.

OPTIONAL: The University will provide a moving allowance of [$XXXX.XX] to be paid after you become a University employee. A moving allowance is taxable

compensation. Payment of a moving allowance is contingent upon return of a signed repayment agreement which addresses repayment in the event you do not

remain employed with the University for a minimum of 2 years. Please refer to the moving allowance policy, HR 103, for more detailed information found: https://www.umsystem.edu/ums/rules/hrm/hr100/hr103

OPTIONAL: In addition, a hiring incentive consisting of one or more payments

totaling [$$$$$] will be paid to you after you become a University employee, contingent upon your return of a signed hiring incentive agreement. This agreement requires a specified level of repayment if you depart the University

within a specified period. The policy on hiring incentives, can be found online at https://www.umsystem.edu/ums/rules/hrm/hr100/hr104

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As a condition of employment, an employee may be asked to provide the university their phone number and be available for calls from the University. In this

circumstance, it is understood that the employee’s compensation is sufficient to cover the cost of the phone/service. There is no reimbursement for business use.

________________________________________________________________ Full Benefit statement NOT used if finalist is currently benefit eligible (use

alternative statement – see notes at end of template)

As a benefit eligible employee at the university, you will be eligible to participate in a broad array of total reward programs that the university makes available including health and retirement benefits. There are actions that you will need to

take right away.

Retirement Plans- Immediate Action Required if You Are Interested in Participating ________________________________________________________________ Not applicable if a rehire or current employee

You may want to consider enrolling in the 401(a) Supplemental Retirement Plan (SRP) or the irrevocable 403(b). On or before your first day of

employment, you can make an irrevocable election in either the 401(a) SRP or irrevocable 403(b). This provides an opportunity for additional tax

savings; however, it is important to note that unlike other deferral options, once you have made this election it cannot be changed or stopped during your employment with the university. Learn more about this

option by emailing voluntaryretirementplans@umsystem.edu. If you wish to make an irrevocable election, it MUST be elected on or before your

first day of employment. If you do not wish to participate in these irrevocable options then no action is necessary on your part.

__________________________________________________________

Retirement Plans - Informational

If this is your first time working for the University, if you are being

rehired and were non-vested, or if you were vested and took a

distribution of your benefit, you will receive information from Fidelity in the coming weeks regarding automatic enrollment in your core retirement

plan – the Employee Retirement Investment Plan (ERIP). The ERIP contains both a defined contribution and defined benefit component. Both components feature automatic enrollment and have separate employee contributions.

Watch for the information from Fidelity Investments regarding the defined contribution component, and review it carefully to learn more about the

university’s contribution, your default contribution level and your investment options. Your contribution to the defined benefit portion of your core retirement plan will automatically be deducted from your paycheck. Please

visit http://www.umsystem.edu/totalrewards/retirement/core_and_voluntary_pla

ns to learn more about both components your ERIP retirement plan.

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If you are a rehired employee who vested in the Retirement, Disability and Death Plan (RDD) and did not take a distribution of

your benefit, you will be reinstated in this plan as your core retirement plan. Employee contributions are required for the RDD Plan and will be

automatically deducted from your paycheck. Please visit http://www.umsystem.edu/totalrewards/retirement/core_and_voluntary_plans to learn more about this plan. Contributions reset each January.

In addition to the core retirement plan the university offers, you have the

opportunity to save more towards retirement and reduce your taxable income through payroll deductions. Please visit http://www.umsystem.edu/totalrewards/retirement/core_and_voluntary_plans to

learn more about these options, including how to enroll.

Health Benefits – Action required within first thirty one (31) days

Health, dental, vision, life and disability benefits become effective on the first

day of your employment as long as you enroll within the first thirty one (31) calendar days of benefit eligible employment. You must actively select

and submit a medical plan choice within 31 days or you will be automatically enrolled in the Healthy Savings Plan. Please visit

www.umsystem.edu/benefits to learn more about University benefits. You may also visit with a campus Benefits Advocate at 1095 Virginia Avenue, Parking Structure #7 to obtain information. Call 573-882-2146 if you would

like to set an appointment with a Benefit Advocate or if you have questions after reviewing the information.

__________________________________________________________ OPTIONAL: **Specific Details about the Appointment. Include Description of Job

Duties.** __________________________________________________________

This appointment is subject to all the rules, orders, and regulations of the Board of Curators. The faculty handbook can be found online at

http://facultycouncil.missouri.edu/handbook/index.html. The Faculty Bylaws and Academic Tenure Regulations are also online at

http://www.umsystem.edu/ums/rules/collected_rules/faculty/. The University also requires that we obtain a copy of your higher education

transcripts. If you have not already done so, please submit an official copy of your transcript to [INSERT name of individual who should receive the transcript, along

with a mailing address and/or email address]. Your appointment is contingent upon verification of your degree(s).

__________________________________________________________

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Not used if promotion in same department, and not currently in student title. All

others must have University policy HR 504,

https://www.umsystem.edu/ums/rules/hrm/hr500/hr504 states that a candidate for a University position must successfully pass a background check which may include, but not be limited to, criminal history, verifications of employment and

education history, and exclusion and debarment list checks. This offer is therefore conditioned on you passing the University’s background check. Based on the results

of the background check, this offer may be rescinded.

After you accept our offer you will receive an email from HireRight, our background check provider. It will contain the link to a secure website, and provide log in and

temporary password information. Go to that website to authorize the background check and provide your personal information, e.g. date of birth and social security number, within two weeks of receiving the email. You may not begin this

appointment with the University of Missouri until Human Resource Services receives an acceptable background check.

_________________________________________________________________

Not needed for current employees who are transferring

You will be required to complete some hiring documents on-line, before beginning

employment. You will receive an email with specific instructions shortly. The subject line will be University of Missouri New Employee Information.

On or before your first day of employment, please bring proof of identity and eligibility to work in the United States to the office of Human Resource Services.

This information is required for I-9 purposes. For a complete list of eligible documents see http://www.uscis.gov/files/form/i-9.pdf. Failure to do so may result

in a delay in your pay. __________________________________________________________________ This letter constitutes the full terms of our employment offer and supersedes all

other representations, either written or oral, which may have been made to you.

The faculty and I are very enthusiastic about having you as a colleague in our group. I believe you will be a great addition to the department and I look forward to working with you. We are confident that you will be able to achieve your

professional and personal goals here at MU.

Department Chair Signature CSD Signature

[NINE-MONTH APPOINTMENTS ONLY:]As a faculty member with an annual appointment but working for nine months, you have the option to be paid in nine or

twelve monthly installments. I elect to receive my pay in (select one)

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__9 monthly installments __12 monthly installments

__________________________________ I accept the offer on the specified terms. I understand that my employment is subject to the rules, orders and regulations of the Board of Curators of the

University of Missouri.

__________________________________________________________________

Special academic template language that may impact appointments processed as transfers

For transfers between Staff and Academic appointment (Excludes Extension)

Accepting this appointment means that you will be transferring from a position that accrues vacation,

sick and personal leave to a position that does not have this accrual process. You will need to

coordinate with your supervisor to schedule and report time off. Any unused vacation days accrued as

of the effective date of this transfer will be paid out lump sum. Any unused sick time will be

banked. Should you transfer back to a staff position, your unused sick time will be available to you to

use. Unused personal days will be lost. See Human Resources Policy 113

http://www.umsystem.edu/ums/rules/hrm/hr100/hr113 for additional information about the transfer

between staff and academic positions.

For BE EE transferring to different appointment (use this paragraph instead of the multiple paragraph

statement regarding benefits)

As a benefit eligible employee at the university, you continue to be eligible to participate in a broad array of total reward programs that the university makes available including health and retirement benefits. In addition to the core retirement plan the university offers, you have the opportunity to save more towards retirement and reduce your taxable income through payroll deductions. Please visit http://www.umsystem.edu/totalrewards/retirement/core-and-voluntary_plans to learn more about these options, including how to enroll. You may also visit with a campus Benefits Advocate at 1095 Virginia Avenue, Parking Structure #7 to obtain information. Call 573-882-2146 if you would like to set an appointment with a Benefit Advocate or if you have questions.

For finalists who require H-1B sponsorship

If you require sponsorship for H-1B status, our department will cover all the costs associated with the

required fees for H-1B processing. These costs are non-refundable. We will contact the International

Center after you accepted the offer of employment to start the process for you. The International

Center will begin to compile your petition immediately after your acceptance of our offer. Both our

Department and you, the scholar, will have paperwork that must be completed. Every petition is unique

so there is not a set timeline for all H-1B petitions. If you choose to request expedited processing, you

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will be responsible for the expedited H-1B processing fee. If you have any dependents, we will not cover

the costs for them. The International Center will assist you to complete the forms for your dependents.

OPTIONAL: In addition, the Department will pay up to [$2,500] to support your application for

permanent residency.

For Variable hour employee information

As a part-time, non-teaching exempt employee, you will need to track the hours you work each week

and enter those hours into the PeopleSoft Time and Labor System. The University of Missouri requires

this record in order to be compliant with the Patient Protection and Affordable Care Act (PPACA).

Special issues for irrevocable retirement savings plans when EE moving from non BE to BE position.

(Use this instead of the 403(b) paragraph listed in template)

The 403(b) irrevocable provision must be chosen no later than the first day of employment. Since the

UM 403(b) plan is available to non-benefit eligible employees, the irrevocable provision is not

dependent on benefit eligible status. Therefore is not available to someone being promoted from non

BE to BE position

However, UM 401(a) Supplemental Retirement Plan is available only to benefit eligible employees with

at least a 9-month appointment. This is the plan that is available to those moving from non-benefit

eligible status to benefit eligible. Enrollment in this plan is by paper forms.