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Power Point 2003 BasicsPower Point 2003 Basics

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

What is Power Point?What is Power Point?• Software to create professional-looking presentations

– Word Processing– Word Processing– Outlining– Drawing (very basic)

– Graphing– Graphing– Management tools (how it looks and “acts”)

• Unconventional Use: make publications with pictures and other elements

– Much more flexible / maneuverable than Microsoft Word when it comes – Much more flexible / maneuverable than Microsoft Word when it comes to laying things out

– Word will try to force things and put things where you don’t want, whereas PPT won’t

• This presentation was created with PowerPoint! – PowerPoint 2003 on a Windows XP platform– PowerPoint on a Mac will look different

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

Definitions:

PresentationPresentation

• The primary type of file PowerPoint creates has the extension .ppt

• You can also save PowerPoint presentations as Adobe Acrobat documents with the file extension Adobe Acrobat documents with the file extension .pdf

• You can also save your presentation as a web page, with the file extension .html or .htm

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

page, with the file extension .html or .htm

Definitions:

SlidesSlides• Individual parts of a presentation• Individual parts of a presentation

• Similar to the individual pages in a print • Similar to the individual pages in a print document, and can contain– Text– Text– Graphics– Animation

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

Definitions:

Layout Layout • The specific arrangement of text and • The specific arrangement of text and

images on a slide.

– You can also include animation, sounds, and other

– Can be very simple (titles and text), or more complex (with sounds, and other

multimedia objects in your layout

more complex (with elaborate colors and images). in your layoutimages).

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

Definitions:

View • PowerPoint has three main views

View • PowerPoint has three main views

– Normal View : the main editing view

– Slide Sorter View

– Slide Show View

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

Definitions:

View • PowerPoint has three main views

View • PowerPoint has three main views

– Normal View

– Slide Sorter View : displays your slides in thumbnail form (helpful for rearranging the thumbnail form (helpful for rearranging the order of your slides).

– Slide Show View

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

Definitions:

View • PowerPoint has three main views

View • PowerPoint has three main views

– Normal View

– Slide Sorter View

– Slide Show View : takes up the full computer screen, like an actual slide show presentation.screen, like an actual slide show presentation.

• In this full-screen view, you see your presentation as your audience will….

• It’s also what you’re looking at

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

• It’s also what you’re looking at right now!

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�� The specific “look” of a slide or group of slides. The specific “look” of a slide or group of slides.

�� Can be very basic or colorful and complex. Can be very basic or colorful and complex.

�� Typically, the same design template is used for Typically, the same design template is used for all slides all slides –– but it is possible to select a different but it is possible to select a different design template for each slide.design template for each slide.design template for each slide.design template for each slide.

(Format: Slide Design / Layout)(Format: Slide Design / Layout)

Definitions:

Placeholder Placeholder

• Boxes with dotted or hatch-marked outlines that appear when you create a new slide. appear when you create a new slide.

• These boxes act as "placeholders" for objects • These boxes act as "placeholders" for objects such as the slide title, text, clip art, charts, and tables.

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

(Table, Chart, ClipArt, Picture, Diagram or Organization Chart, Media Clip)

Definitions:

Sizing Handles Sizing Handles

• Small circles that appear along the edges of the • Small circles that appear along the edges of the selection rectangle around an object on your slide. slide.

• You drag a sizing handle to change the shape or size of an object. size of an object.

• To maintain the proportions of an object while resizing, simply drag a corner handle.

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

resizing, simply drag a corner handle.

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Step 3: Click "Create a Step 3: Click "Create a new presentation"

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

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Apply a layoutto your new slide to your new slide

1.Scroll through the available layouts in the available layouts in the “Slide Layout” task pane off to the right.pane off to the right.

2.Click on the layout you 2.Click on the layout you would like to apply to your slides.

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

your slides.

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Click on the arrow to get arrow to get this menu

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Slide Color SchemesSlide Color Schemes

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

Insert and format textInsert and format text

1. Click inside a placeholder or go to Insert: 1. Click inside a placeholder or go to Insert: Text Box to create one.

2. Enter and modify text. 2. Enter and modify text.

Click outside the placeholder on some 3. Click outside the placeholder on some “empty space” to get out of the text box

Delete textDelete textDelete textDelete text

Option #1Option #1: Highlight and press delete.: Highlight and press delete.Option #1Option #1: Highlight and press delete.: Highlight and press delete.

Option #2Option #2: Click on the text to see the Text : Click on the text to see the Text Option #2Option #2: Click on the text to see the Text : Click on the text to see the Text Box Border. Click on that border Box Border. Click on that border (it will go from (it will go from

. Press delete.. Press delete.hatch marks to dots)hatch marks to dots). Press delete.. Press delete.

Insert a new slide• Option #1: Go to Insert->New Slide (will be

positioned after the selected slide or slide you were viewing).viewing).

• Option #2: Click on the "New Slide” button.button.

• Option #3: On the Slides pane, right click in the spot where you want the new one to in the spot where you want the new one to appear and choose “New slide.”

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

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Insert elements for customized slidesInsert elements for customized slides

• Text Boxes 70

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• Text Boxes• Pictures

– Photos and Clip Art 10

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– Photos and Clip Art– AutoShapes– WordArt

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• Charts• Tables• Tables• Sounds/Movies

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Inserting elements, cont. Inserting elements, cont.

• Text Boxes

• Pictures• Pictures

– AutoShapes

– WordArt– WordArt

• Charts

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

• Tables

Pictures and Clip ArtPictures and Clip ArtPictures and Clip ArtPictures and Clip Art(Insert menu)(Insert menu)

• From File: photos saved on • From File: photos saved on your computer

• Clip Art: clip art collection• Clip Art: clip art collection

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Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

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Creating A Slide MasterCreating A Slide Master

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

Creating A Slide MasterCreating A Slide Master

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)

Power Point Basics Appleton Public Library / 225 N. Oneida Street, WI 54911 / (920) 832-6173 (SK, 2010)