Activant SDI

Point of Sale Processing and Cash Acceptance

This class is designed for…

Personnel responsible for configuring, receiving, and reporting on cash payments and deposits

Objectives

Establish set-up options for point of sale/cash processingProcess cash payments and depositsReview report processing

This course will NOT cover…

Order creation and maintenance

Control File Settings

Several control file settings are used in the point of sale processing

OECTRLMTN, Terms/Ship Via

Counter Billing TypeDetermines whether a customer is a cash sale customer or an on-account customer

ARCUSTMTN, Customer screen 1

Terms field matches OECTRLMTN terms

OECTRLMTN, Order Entry/Invoicing

Purge Stored Counter Orders Daily?

Miscellaneous Options 2

Repeat “Taken By”Secure “Taken By”Allow Recall of Counter Billing Cash Invoices

Miscellaneous Options 4

Addon Code for Cash Sales Terms DiscountDefault Counter Billing Options

Cash Sales: Counter Billing module

New orders (option 1)Invoice (option 2)

Counter Billing Cash Payment

Counter Billing Cash Payment

Counter Billing Cash Payment

Counter Billing Cash Sale

Tendered in any combination of payment types

CashCheckCredit card

Counter Billing Cash Payment

Deposits with a Cash Sale

Pay for a Counter Billing cash invoicePay for backordered material at the same time

Amount being invoiced will be paid for as a cash salePayment for the backordered items will be entered as a deposit

Counter Billing Deposit Adjustments

Counter Billing Cash Refunds

What is different from a cash sale?How is money given back?

Counter Billing Header Screen

Counter Billing Cash Payment

Counter Billing Cash Payment

Deleting a Cash Sale

Recall the order and access the Alternate Header screen to delete the orderDeposit can be returned or left on account

Deposits on Orders

Can be entered at any timeBackorders or shipped OE or CB modes

Counter Billing Header

Counter Billing Deposit Screen

Counter Billing Payment Types

Counter Billing Header

Deposits: Shipped and Backordered

Taken for both at the same timeshipped amount and backordered amount

Multiple types of payments acceptedCashCheckCredit card

Counter Billing Deposit

Counter Billing Payment Types

Counter Billing Payment Types

Payment on Account

Option to take payments on accountNot associated with an orderProcess on new invoice with no line items

Counter Billing Header

Counter Billing Deposit

Counter Billing Payment Type

Counter Billing Header

Adding Additional Deposits

Added at any timeAdded to any existing deposit amounts

Same process as original deposit entry

Returning Deposits

In full or in partialShippedBackorderedBoth

Counter Billing Deposit

Counter Billing Payment Type

Deleting An Order With A Deposit

Deposit amount can either be kept or returned Kept deposits will be unapplied payments in AR

Counter Billing Alternate Header

Counter Billing Payment Type

Moving Deposit Amounts

Existing deposits can be moved between shipped and backorderedControl file settings can automatically move deposit amounts based on covering the shipped or backordered amounts

Counter Billing Deposit

Transaction History

All cash transactions kept in detail for every order/invoiceViewed via INQUIRY or order entry

Counter Billing Header

INQUIRY Order Header Screen

Payment History Screen

Payment Type History Screen

SDI Cash Reports

Reports to look at before end of dayReports used to balance cash drawer

Check for Deposits/Cash

OECHKDEP report should be included in the end of day routine

Identify potential issues with cash balancing

OECHKDEP Problems

Transaction not complete Cash transaction not completeNo deposits recordCash total mismatch

OECASHREG Report

Include in the end of day routineBefore the end of day

after all transactions have been completed, as an aid in balancing the cash drawer

Reports cash totals by:CompanyDivisionRegister

IVCASHREG Report

Include in the end of day routineAfter IVUPDATE is run

Reports Order Entry/Counter Billing cash totals for the day by:

CompanyDivisionCustomer

Cash Acceptance Concerns/Inquiries

Accounting concernsHow should deposits appear on inquiries and reports?

Cash Deposits Affect Balance?

Option as to whether cash deposits are to be included in the customer’s AR balance or are to go to a separate Cash Deposits GL accountOption to see deposit detail or total deposits only

Summary

Counter enters all cash transactionsSystem has record of all cash transactionsAccounting department does not enter after the fact

For More Information…

Visit Activant on the web: distribution.activant.comView Educational Services course offeringsBrowse Documentation

Cash Acceptance Users Guide

Search the Solutions databaseSubmit a Support case

Email Professional Services Salespss@activant.com