BOARD OF EDUCATION OF HOWARD COUNTY

MEETING AGENDA ITEM

TITLE: Bids and Contracts DATE: April 11, 2019

PRESENTER(S): Douglas Pindell, Purchasing Director

Strategic Call to Action Alignment: Operations and practices are responsive, transparent, fiscally responsible and

accountable, with students at the heart of all decisions.

OVERVIEW: Exhibit Description Amount

PC-60 CONSTRUCTION MANAGER SELECTION FOR TALBOTT

SPRINGS ELEMENTARY SCHOOL NEW REPLACEMENT SCHOOL

Dustin Construction $2,936,977.00

PC-61 MT. VIEW MIDDLE SCHOOL HVAC RENOVATION PROJECT

REBID OF 16A ELECTRICAL PACKAGE

Fresh Air Concepts $1,657,800.00

PC-62 POINTERS RUN ELEMENTARY SCHOOL HVAC

RENOVATION PROJECT

1A-General Trades Strayer Contracting, Inc. $2,176,958.28

15A-Mechanical Plumbing

Denver Elek, Inc. 5,255,000.00

TOTAL AWARD $7,431,958.28

Continued on next page

PC-Competitive solicitations issued by the Procurement Office.

PR-Piggyback recommendations as allowed by law and policy.

RECOMMENDATION/FUTURE DIRECTION:

It is recommended that the Board approve the bid award recommendations in the amounts listed.

SUBMITTED BY: APPROVAL/CONCURRENCE:

Douglas Pindell

Purchasing Director

Michael J. Martirano, Ed.D.

Superintendent

Karalee Turner-Little Deputy Superintendent

Anissa Brown Dennis

Chief Operating Officer

ACTION

Purchasing Bid Recommendations Page 2

Exhibit Description Amount

PC-63 STUDENT TRANSPORTATION

HOB Enterprises, LLC $ 75,600.00

Trans White $ 118,080.00

Mina Transportation $ 125,982.00

Y&L Transportation, Inc. $ 144,900.00

Bowen’s Bus Service, Inc. $ 206,820.00

Viennas Transportation, Inc. $ 216,360.00

Tip Top Transportation $ 351,900.00

Blue Horizons, Inc. $ 542,475.00

MBG Enterprises $ 936,828.00

TOTAL AWARD $2,718,945.00

PC-64 BUDGET DEVELOPMENT SOFTWARE SOLUTION

MyBudgetFile, Inc. $80,000.00

PR-15 POINT OF SALE EQUIPMENT AND SOFTWARE SYSTEM

MCS Software, LLC $35,469.96

PR-16 PORTABLE CLASSROOM PURCHASE

EMH Environmental, Inc. $1,141,023.00

BOE Meeting of April 11, 2019 Exhibit PC-60

Action

CONSTRUCTION MANAGER SELECTION FOR TALBOTT SPRINGS ELEMENTARY

SCHOOL NEW REPLACEMENT SCHOOL

Fact Sheet

1. On September 11, 2014, in conformance with Board Policy #6030 for the selection of Construction

Managers, the Board of Education approved the following list of firms:

Dustin Construction, Inc.

J. Vinton Schafer & Sons, Inc.

Hess Construction + Engineering Services, Inc.

Lend Lease, Inc.

MBP

Oak Contracting, LLC

2. On November 17, 2016 the Board of Education approved the recommendation to award MBP to

provide Construction Management Services for the feasibility study in the amount of $31,160.00 to

identify the best option for either upgrading, expanding or replacing the existing Talbott Springs

Elementary School.

3. On November 16, 2017 the Board of Education approved the Dustin Construction proposal to provide

the Preconstruction and Construction Management Services for the Talbott Springs Elementary new

school replacement in the total amount of $2,462,750.00.

4. On May 17, 2018 the Board of Education directed the HCPSS Construction Department staff and

design team to revisit the feasibility study to re-evaluate and redesign the renovation and replacement

options to thoroughly address the State’s concerns with regards to the first replacement option.

5. On August 23, 2018 the Board of Education approved the award to Dustin Construction to provide

Construction Management Services for the revised feasibility study for the total amount of $12,030.00.

6. The new preliminary design phase has been completed and Dustin Construction was requested to

submit a new proposal to provide the Preconstruction and Construction Management Services for the

replacement of Talbott Springs Elementary School based on the revised design. The original Dustin

Construction contract under the first design has been cancelled. The performance by this firm on their

last project was satisfactory.

7. It is recommended that the Board of Education accept the new Dustin Construction proposal to provide

the Preconstruction and Construction Management Services for replacement of Talbott Springs

Elementary School. The proposed base fee price of $2,289,785.00 and estimated reimbursable

expenses of $537,190.00 as well as the summer 2020 Utility Work of $85,802.00 and estimated

reimbursable expenses of $24,200.00 for a total of $2,936,977.00.

8. Funding is located in the FY19 Capital Budget, Talbott Springs ES Renovation Project #1043, subject

to appropriate future funding.

BOE Meeting of April 11, 2019 Exhibit PC-61

Action

MT. VIEW MIDDLE SCHOOL HVAC RENOVATION PROJECT

REBID OF 16A ELECTRICAL PACKAGE

Bid #023.19.B4-1-(16A)

Fact Sheet

1. At the February 14, 2019 BOE Meeting, Exhibit PC-41 was approved for the cancelation of the 16A-

Electrical package section under the original bid #023.19.B4-1 due to lack of participation. This allowed

staff to review the scope of work to provide clarification to the specifications in order to rebid the package

and encourage more participation.

2. On March 15, 2019 bids were received, for the rebid of the Mt. View Middle School HVAC renovation 16A

Electrical Package. The bid was posted on both the Purchasing web page and eMaryland Marketplace.com

as required by the State of Maryland. Bids were received for the Electrical Package with the respective

Minority Business Enterprise (MBE) and subgoal participation listed:

Contract Package MBE Goal MBE Subgoals 16A-Electrical 28% African-American 7% Asian-American 4%

3. J. Vinton Schafer & Sons, Inc. will serve as the Construction Manager for the project.

4. Bids were received for the Electrical Package from the following contractors:

Bidder Base Bid

16A-Fresh Air Concepts $1,657,800.00

16A-Action Electric $1,752,000.00

16A-BoMark $2,135,000.00

5. It is recommended that the 16A Electrical Package be awarded to Fresh Air Concepts in the amount of

$1,657,800.00. This vendor has fully achieved the MBE participation goal.

6. Funding is located in the FY19 Capital Budget, Systemic Renovations/Modernization, Project #0980.

BOE Meeting of April 11, 2019 Exhibit PC-62

Action

POINTERS RUN ELEMENTARY SCHOOL HVAC RENOVATION PROJECT

Bid #023.19.B4-2

Fact Sheet

1. Bids were received on January 9, 2019, for the Pointers Run Elementary School HVAC renovation project.

The bid was posted on both the Purchasing website and eMaryland Marketplace as required by the State of

Maryland. Bids were received for the following contract packages, with the respective Minority Business

Enterprise (MBE) and subgoal participation listed:

Contract Package MBE Goal MBE Subgoals

1A-General Trades 30% African-American 7% Asian-American 4% 15A-Mechanical/Plumbing 30% African-American 7% Asian-American 4% 16A-Electrical 28% African-American 7% Asian-American 4%

2. The bid document included Alternate #1 for a percentage discount off the base bid for being awarded to more

than one HVAC project (Mt. View Middle School, Pointers Run Elementary School, Burleigh Manor Middle

School, and/or Rockburn Elementary School). Alternate #2 was to provide new ductwork and air devices.

Alternate #3 was to replace the existing domestic water heater, circulation pump, accessories and domestic

water piping within the boiler room.

3. J. Vinton Schafer & Sons, Inc. will serve as the Construction Manager for the project.

4. Bids were received for the following contract packages:

Contract

Package Bidder Base Bid Alt. #1 Alt. #2 Alt. #3

1A Strayer Contracting, Inc. $2,221,386.00 2% $0.00 $0.00

Brawner Builders, Inc. $2,610,410.00 0% $0.00 $0.00

15A Denver Elek, Inc. $5,255,000.00 0% $203,800.00 $70,850.00

Temp Air Company $5,310,000.00 0% $112,700.00 $37,600.00

W.G. Tomko, Inc. $6,617,000.00 0% $210,000.00 $67,000.00

16A Key Systems $4,896,306.00 0% $0.00 $2,035.00

5. The only bid received for the 16A Electrical package was determined to exceed the budget amount for that

contract package. Therefore, the 16A Electrical Package section will be rebid subject to approval of

cancellation of that contract package.

6. It is recommended that the contract packages be awarded to the bidders listed below in the amounts listed as

a prevailing wage project for the total of $7,431,958.28. In addition, it is recommended that Alternate #1 for

the 1A bidder, Strayer Contracting, Inc. be accepted (Strayer Contracting, Inc. was awarded to Mt. View MS

at a prior Board meeting). The total bid amount below reflects the 2% discount.

Contract Package Bidder Total Bid

1A-General Trades Strayer Contracting, Inc. $2,176,958.28

15A-Mechanical/Plumbing Denver Elek, Inc. 5,255,000.00

Total Award $7,431,958.28

7. The MBE participation goals set for each contract as listed above were fully achieved.

8. Funding is located in the FY19 Capital Budget, Systemic Renovations/Modernization, Program 0980, with

additional funding located in the FY20 Capital Budget, subject to approval.

BOE Meeting of April 11, 2019 Exhibit PC-63

Action

Page 1

STUDENT TRANSPORTATION

Bid #046.19.B3

Fact Sheet

1. Bid responses were received from 10 of the 36 companies who were issued a notification of the bid.

Ten companies submitted pricing. The bid was posted on the Purchasing web page and eMaryland

Marketplace as required by the State of Maryland.

2. The bid tabulation is attached.

3. A total of forty-three bus routes were bid, thirty-one regular routes, ten special needs routes and two

block routes. The “R” before the bus route number denotes a regular route and the “S” denotes a

special needs route.

4. It is recommended that all bids for routes R1314, R1325, R1328, and R1334 be rejected. These

routes did not receive an acceptable bid within budget.

5. The Purchasing Office recommends that the award be made to the following bidders as the lowest,

most responsive bidders in accordance with the bid documents:

Bidder

Route

Estimated

Annual Cost

MBG Enterprises R1312 $ 69,498.00

Mina Transportation R1313 $ 62,991.00

Blue Horizons, Inc. R1315 $ 72,720.00

MBG Enterprises R1316 $ 69,498.00

MBG Enterprises R1317 $ 69,498.00

Mina Transportation R1318 $ 62,991.00

Tip Top Transportation R1319 $ 62,325.00

MBG Enterprises R1320 $ 69,498.00

HOB Enterprises, LLC R1321 $ 75,600.00

Viennas Transportation, Inc. R1322 $ 67,365.00

Blue Horizons, Inc. R1323 $ 72,720.00

Bowen’s Bus Service, Inc. R1324 $ 68,940.00

Viennas Transportation, Inc. R1326 $ 67,365.00

MBG Enterprises R1327 $ 69,498.00

Blue Horizons, Inc. R1329 $ 72,720.00

Tip Top Transportation R1330 $ 62,325.00

Tip Top Transportation R1331 $ 62,325.00

Y&L Transportation, Inc. R1332 $ 72,450.00

Blue Horizons, Inc. R1333 $ 72,720.00

Blue Horizons, Inc. R1335 $ 72,720.00

Trans White R1336 $ 59,040.00

MBG Enterprises R1337 $ 69,498.00

MBG Enterprises R1338 $ 69,498.00

Bowen’s Bus Service, Inc. R1339 $ 68,940.00

Bowen’s Bus Service, Inc. R1340 $ 68,940.00

Y&L Transportation, Inc. R1341 $ 72,450.00

Trans White R1342 $ 59,040.00

BOE Meeting of April 11, 2019 Exhibit PC-63

Action

Page 2

MBG Enterprises S1304 $ 89,001.00

MBG Enterprises S1305 $ 90,450.00

MBG Enterprises S1306 $ 89,991.00

Tip Top Transportation S1307 $ 83,700.00

Blue Horizons, Inc. S1343 $ 88,200.00

Viennas Transportation, Inc. S1344 $ 81,630.00

Tip Top Transportation S1345 $ 81,225.00

Blue Horizons, Inc. S1346 $ 90,675.00

MBG Enterprises S1347 $ 90,450.00

MBG Enterprises S1348 $ 90,450.00

TOTAL $2,718,945.00

6. It is recommended the low bidders for the following routes not be awarded for the reasons noted:

Contractor Route # Reason

Mina Transportation R1312, R1314, R1315, R1316,

R1317, R1320, R1321, R1322,

R1323, R1324, R1325, R1326,

R1327, R1328, R1329, R1332,

R1333, R1334, R1335, R1337, R1338

Exceeded number of routes to

accept

MBG Enterprises R1314, R1321, R1325, R1328,

R1329, R1334, R1335, R1341

Exceeded number of routes to

accept

Blue Horizons, Inc.

R1314, R1321, R1325, R1328, R1334

Exceeded number of routes to

accept

HOB Enterprises, LLC

R1314, R1325, R1328, R1334

Exceeded number of routes to

accept

Bowen’s Bus Service, Inc.

R1314, R1321, R1325, R1328,

R1334, R1341

Exceeded number of routes to

accept

Y&L Transportation, Inc.

R1314, R1315, R1323, R1325,

R1328, R1329, R1333, R1334

Exceeded number of routes to

accept

Tip Top Transportation

R1316, R1317, R1320, R1322,

R1326, R1329, R1335, R1337, R1338

Exceeded number of routes to

accept

Viennas Transportation, Inc.

R1317, R1320, R1337, R1338, S1343

Exceeded number of routes to

accept

Trans White

R1324, R1339

Exceeded number of routes to

accept

7. The contract period is from the effective date to June 30, 2025. At the end of the sixth year, the

contractor may request consideration for extending the contract on a yearly basis not to exceed a total

of 12 years, subject to approval of appropriate funding and satisfactory contractor performance.

8. Upon reasonable notice to the contractor, the Superintendent/designee retains the authority to modify

the assigned times, hours and/or routes from time to time as the needs of the school system require.

9. Funding is located in the FY20 Operating Budget under Student Transportation, Program #6801,

subject to appropriate funding.

Student Transportation Exhibit PC-63

Bid # 046.19.B3 Action

Bid Tabulation

Minimum Time-Mileage Page 1

Extended Extended

Rate Per Rate Per Rate Per Rate Per Yearly

Mile Hour Mile Hour Total

Route R1312

Mina Transportation 3.00$ 36.99$ 2.99$ 30.00$ 62,991.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Bowens Bus Service, Inc. 3.45$ 41.75$ 3.45$ 30.00$ 71,730.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Y & L Transportation 2.75$ 55.00$ 2.75$ 55.00$ 76,725.00$

Route R1313

Mina Transportation 3.00$ 36.99$ 2.99$ 30.00$ 62,991.00$

Blue Horizons 2.85$ 50.00$ 2.70$ 47.00$ 73,215.00$

Bowens Bus Service, Inc. 3.55$ 42.65$ 3.55$ 29.00$ 73,530.00$

MBG Enterprises 3.50$ 43.50$ 3.50$ 43.50$ 73,800.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Y & L Transportation 2.75$ 55.00$ 2.75$ 55.00$ 76,725.00$

Route R1314

Mina Transportation 3.12$ 36.99$ 2.99$ 30.00$ 64,179.00$

MBG Enterprises 3.33$ 43.00$ 3.33$ 43.00$ 71,667.00$

Bowens Bus Service, Inc. 3.45$ 41.75$ 3.45$ 29.00$ 71,730.00$

Blue Horizons 2.90$ 50.00$ 2.70$ 47.00$ 73,710.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Y & L Transportation 2.75$ 55.00$ 2.75$ 55.00$ 76,725.00$

Route R1315

Mina Transportation 3.00$ 36.99$ 2.99$ 30.00$ 62,991.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

MBG Enterprises 3.50$ 43.50$ 3.50$ 43.50$ 73,800.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 30.00$ 75,060.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Route R1316

Tip Top Transportation 1.90$ 50.00$ 1.00$ 20.00$ 63,810.00$

Mina Transportation 3.00$ 39.99$ 2.99$ 30.00$ 65,691.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 30.00$ 75,060.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Route R1317

Tip Top Transportation 1.75$ 50.00$ 1.00$ 20.00$ 62,325.00$

Mina Transportation 3.12$ 36.99$ 2.99$ 30.00$ 64,179.00$

Viennas Transportation, Inc. 1.25$ 62.00$ 1.20$ 52.00$ 68,175.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 26.00$ 75,060.00$

Student Transportation Exhibit PC-63

Bid # 046.19.B3 Action

Bid Tabulation

Page 2

Route R1318

Mina Transportation 3.00$ 36.99$ 2.99$ 30.00$ 62,991.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.85$ 50.00$ 2.70$ 47.00$ 73,215.00$

MBG Enterprises 3.50$ 43.50$ 3.50$ 43.50$ 73,800.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 30.00$ 75,060.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Route R1319

Tip Top Transportation 1.75$ 50.00$ 1.00$ 20.00$ 62,325.00$

Mina Transportation 3.12$ 36.99$ 2.99$ 30.00$ 64,179.00$

Viennas Transportation, Inc. 1.25$ 62.00$ 1.20$ 52.00$ 68,175.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 30.00$ 75,060.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Route R1320

Tip Top Transportation 1.75$ 50.00$ 1.00$ 20.00$ 62,325.00$

Mina Transportation 3.12$ 36.99$ 2.99$ 30.00$ 64,179.00$

Viennas Transportation, Inc. 1.45$ 60.00$ 1.25$ 50.00$ 68,355.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 30.00$ 75,060.00$

Route R1321

Mina Transportation 3.00$ 36.99$ 2.99$ 30.00$ 62,991.00$

Blue Horizons 2.85$ 50.00$ 2.70$ 47.00$ 73,215.00$

MBG Enterprises 3.50$ 43.50$ 3.50$ 43.50$ 73,800.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 36.00$ 75,060.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Y & L Transportation 2.75$ 55.00$ 2.75$ 55.00$ 76,725.00$

Route R1322

Tip Top Transportation 1.75$ 50.00$ 1.00$ 20.00$ 62,325.00$

Mina Transportation 3.12$ 36.99$ 2.99$ 30.00$ 64,179.00$

Viennas Transportation, Inc. 1.35$ 60.00$ 1.25$ 55.00$ 67,365.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 30.00$ 75,060.00$

Route R1323

Mina Transportation 3.00$ 36.99$ 2.99$ 30.00$ 62,991.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

MBG Enterprises 3.50$ 43.50$ 3.50$ 43.50$ 73,800.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 31.00$ 75,060.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Student Transportation Exhibit PC-63

Bid # 046.19.B3 Action

Bid Tabulation

Page 3

Route R1324

Trans-White, Inc. 3.00$ 32.60$ 1.00$ 2.00$ 59,040.00$

Mina Transportation 3.50$ 38.00$ 2.99$ 30.00$ 68,850.00$

Bowens Bus Service, Inc. 3.45$ 38.65$ 3.45$ 21.00$ 68,940.00$

Y & L Transportation 2.75$ 55.00$ 2.75$ 55.00$ 76,725.00$

Clover Transportation, LLC 3.25$ 58.00$ 2.50$ 30.00$ 84,375.00$

MBG Enterprises 5.00$ 44.00$ 5.00$ 44.00$ 89,100.00$

Route R1325

Mina Transportation 3.00$ 36.99$ 2.99$ 30.00$ 62,991.00$

Blue Horizons 2.85$ 50.00$ 2.70$ 47.00$ 73,215.00$

MBG Enterprises 3.50$ 43.50$ 3.50$ 43.50$ 73,800.00$

Y & L Transportation 2.75$ 53.00$ 2.75$ 53.00$ 74,925.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 36.00$ 75,060.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Route R1326

Tip Top Transportation 1.75$ 50.00$ 1.00$ 20.00$ 62,325.00$

Mina Transportation 3.12$ 36.99$ 2.99$ 30.00$ 64,179.00$

Viennas Transportation, Inc. 1.35$ 60.00$ 1.25$ 52.00$ 67,365.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 30.00$ 75,060.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Route R1327

Mina Transportation 3.00$ 36.99$ 2.99$ 30.00$ 62,991.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Blue Horizons 2.85$ 50.00$ 2.70$ 47.00$ 73,215.00$

Bowens Bus Service, Inc. 3.55$ 42.65$ 3.55$ 23.00$ 73,530.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Y & L Transportation 2.75$ 55.00$ 2.75$ 55.00$ 76,725.00$

Route R1328

Mina Transportation 3.00$ 36.99$ 2.99$ 30.00$ 62,991.00$

Blue Horizons 2.85$ 50.00$ 2.70$ 47.00$ 73,215.00$

MBG Enterprises 3.50$ 43.50$ 3.50$ 43.50$ 73,800.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 23.00$ 75,060.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Y & L Transportation 2.75$ 55.00$ 2.75$ 55.00$ 76,725.00$

Route R1329

Tip Top Transportation 1.90$ 50.00$ 1.00$ 20.00$ 63,810.00$

Mina Transportation 3.10$ 36.99$ 2.99$ 30.00$ 63,981.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 23.00$ 75,060.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Student Transportation Exhibit PC-63

Bid # 046.19.B3 Action

Bid Tabulation

Page 4

Route R1330

Tip Top Transportation 1.75$ 50.00$ 1.00$ 20.00$ 62,325.00$

Mina Transportation 3.12$ 36.99$ 2.99$ 30.00$ 64,179.00$

Viennas Transportation, Inc. 1.50$ 60.00$ 1.25$ 55.00$ 68,850.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 23.00$ 75,060.00$

Route R1331

Tip Top Transportation 1.75$ 50.00$ 1.00$ 20.00$ 62,325.00$

Mina Transportation 3.12$ 36.99$ 2.99$ 30.00$ 64,179.00$

Viennas Transportation, Inc. 1.50$ 60.00$ 1.25$ 50.00$ 68,850.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 23.00$ 75,060.00$

Route R1332

Mina Transportation 3.00$ 36.99$ 2.99$ 30.00$ 62,991.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.85$ 50.00$ 2.70$ 47.00$ 73,215.00$

Bowens Bus Service, Inc. 3.55$ 42.65$ 3.55$ 23.00$ 73,530.00$

MBG Enterprises 3.50$ 43.50$ 3.50$ 43.50$ 73,800.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Route R1333

Mina Transportation 3.00$ 36.99$ 2.99$ 30.00$ 62,991.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

MBG Enterprises 3.50$ 43.50$ 3.50$ 43.50$ 73,800.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 23.00$ 75,060.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Route R1334

Mina Transportation 3.12$ 36.99$ 2.99$ 30.00$ 64,179.00$

MBG Enterprises 3.33$ 43.00$ 3.33$ 43.00$ 71,667.00$

Blue Horizons 2.85$ 50.00$ 2.70$ 47.00$ 73,215.00$

Bowens Bus Service, Inc. 3.55$ 42.65$ 3.55$ 23.00$ 73,530.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Y & L Transportation 2.75$ 55.00$ 2.75$ 55.00$ 76,725.00$

Route R1335

Tip Top Transportation 1.90$ 50.00$ 1.00$ 20.00$ 63,810.00$

Mina Transportation 3.10$ 36.99$ 2.99$ 30.00$ 63,981.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 23.00$ 75,060.00$

Y & L Transportation 2.75$ 55.00$ 2.75$ 55.00$ 76,725.00$

Student Transportation Exhibit PC-63

Bid # 046.19.B3 Action

Bid Tabulation

Page 5

Route R1336

Trans-White, Inc. 3.00$ 32.60$ 1.00$ 2.00$ 59,040.00$

Mina Transportation 3.50$ 38.00$ 2.99$ 30.00$ 68,850.00$

Bowens Bus Service, Inc. 3.45$ 38.65$ 3.45$ 21.00$ 68,940.00$

Y & L Transportation 2.75$ 55.00$ 2.75$ 55.00$ 76,725.00$

Clover Transportation, LLC 3.25$ 58.00$ 2.50$ 30.00$ 84,375.00$

MBG Enterprises 5.00$ 44.00$ 5.00$ 44.00$ 89,100.00$

Route R1337+

Tip Top Transportation 1.90$ 50.00$ 1.00$ 20.00$ 63,810.00$

Mina Transportation 3.12$ 36.99$ 2.99$ 30.00$ 64,179.00$

Viennas Transportation, Inc. 1.50$ 60.00$ 1.50$ 60.00$ 68,850.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 23.00$ 75,060.00$

Route R1338+

Tip Top Transportation 1.90$ 50.00$ 1.00$ 20.00$ 63,810.00$

Mina Transportation 3.12$ 36.99$ 2.99$ 30.00$ 64,179.00$

Viennas Transportation, Inc. 1.50$ 58.95$ 1.25$ 55.00$ 67,905.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

Bowens Bus Service, Inc. 3.65$ 43.25$ 3.65$ 23.00$ 75,060.00$

Route R1339+

Trans-White, Inc. 3.00$ 35.00$ 2.00$ 5.00$ 61,200.00$

Bowens Bus Service, Inc. 3.45$ 38.65$ 3.45$ 23.00$ 68,940.00$

MBG Enterprises 3.33$ 43.00$ 3.33$ 43.00$ 71,667.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Clover Transportation, LLC 3.25$ 58.00$ 2.50$ 30.00$ 84,375.00$

Route R1340+

Bowens Bus Service, Inc. 3.45$ 38.65$ 3.45$ 23.00$ 68,940.00$

MBG Enterprises 3.29$ 41.03$ 3.29$ 41.03$ 69,498.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Blue Horizons 2.80$ 50.00$ 2.70$ 47.00$ 72,720.00$

HOB Enterprises, LLC 4.00$ 40.00$ 4.00$ 40.00$ 75,600.00$

Route R1341+

MBG Enterprises 3.33$ 43.00$ 3.33$ 43.00$ 71,667.00$

Bowens Bus Service, Inc. 3.45$ 41.75$ 3.45$ 21.00$ 71,730.00$

Y & L Transportation 2.50$ 53.00$ 2.50$ 53.00$ 72,450.00$

Student Transportation Exhibit PC-63

Bid # 046.19.B3 Action

Bid Tabulation

Page 6

Route R1342

Trans-White, Inc. 3.00$ 32.60$ 1.00$ 2.00$ 59,040.00$

Bowens Bus Service, Inc. 3.85$ 34.95$ 3.85$ 21.00$ 69,570.00$

Y & L Transportation 2.75$ 55.00$ 2.75$ 55.00$ 76,725.00$

Clover Transportation, LLC 3.25$ 58.00$ 2.50$ 30.00$ 84,375.00$

MBG Enterprises 5.00$ 44.00$ 5.00$ 44.00$ 89,100.00$

BLOCK BID - All Regular Routes

No Bids No Bids No Bids No Bids No Bids

Route S1304* (Gateway)

MBG Enterprises 3.50$ 60.39$ 3.50$ 60.39$ 89,001.00$

Bowens Bus Service, Inc. 3.05$ 67.50$ 3.05$ 45.00$ 90,945.00$

Blue Horizons 3.00$ 70.00$ 2.80$ 65.00$ 92,700.00$

Y & L Transportation 3.00$ 80.00$ 3.00$ 80.00$ 101,700.00$

Route S1305* (St. Elizabeth)

MBG Enterprises 3.50$ 62.00$ 3.50$ 62.00$ 90,450.00$

Blue Horizons 3.00$ 70.00$ 2.80$ 65.00$ 92,700.00$

Bowens Bus Service, Inc. 3.30$ 67.50$ 3.30$ 45.00$ 93,420.00$

Y & L Transportation 3.00$ 80.00$ 3.00$ 80.00$ 101,700.00$

Route S1306* (Villa Maria-Forbush, Hunt Valley)

MBG Enterprises 4.00$ 55.99$ 4.00$ 55.99$ 89,991.00$

Blue Horizons 3.00$ 70.00$ 2.80$ 65.00$ 92,700.00$

Bowens Bus Service, Inc. 3.55$ 67.50$ 3.55$ 47.00$ 95,895.00$

Y & L Transportation 3.00$ 80.00$ 3.00$ 80.00$ 101,700.00$

Route S1307* (Hannah Moore)

Tip Top Transportation 2.75$ 62.75$ 2.00$ 40.00$ 83,700.00$

MBG Enterprises 3.50$ 63.00$ 3.50$ 63.00$ 91,350.00$

Blue Horizons 3.00$ 70.00$ 2.80$ 65.00$ 92,700.00$

Bowens Bus Service, Inc. 3.40$ 67.50$ 3.40$ 40.00$ 94,410.00$

Y & L Transportation 3.00$ 80.00$ 3.00$ 80.00$ 101,700.00$

Student Transportation Exhibit PC-63

Bid # 046.19.B3 Action

Bid Tabulation

Page 7

Route S1343

Viennas Transportation, Inc. 3.74$ 50.00$ 3.74$ 50.00$ 82,026.00$

Blue Horizons 3.00$ 65.00$ 2.80$ 60.00$ 88,200.00$

MBG Enterprises 3.50$ 62.00$ 3.50$ 62.00$ 90,450.00$

Bowens Bus Service, Inc. 3.40$ 67.50$ 3.40$ 40.00$ 94,410.00$

Y & L Transportation 3.00$ 80.00$ 3.00$ 80.00$ 101,700.00$

Route S1344

Viennas Transportation, Inc. 3.70$ 50.00$ 3.70$ 50.00$ 81,630.00$

Blue Horizons 3.00$ 65.00$ 2.80$ 60.00$ 88,200.00$

MBG Enterprises 3.50$ 62.00$ 3.50$ 62.00$ 90,450.00$

Bowens Bus Service, Inc. 3.40$ 67.50$ 3.40$ 40.00$ 94,410.00$

Y & L Transportation 3.00$ 80.00$ 3.00$ 80.00$ 101,700.00$

Route S1345

Tip Top Transportation 2.75$ 60.00$ 2.00$ 40.00$ 81,225.00$

Viennas Transportation, Inc. 3.50$ 53.00$ 3.25$ 50.00$ 82,350.00$

Blue Horizons 3.00$ 65.00$ 2.80$ 60.00$ 88,200.00$

MBG Enterprises 3.50$ 61.00$ 3.50$ 61.00$ 89,550.00$

Bowens Bus Service, Inc. 3.40$ 67.50$ 3.40$ 40.00$ 94,410.00$

Y & L Transportation 3.00$ 80.00$ 3.00$ 80.00$ 101,700.00$

Route S1346

Blue Horizons 3.25$ 65.00$ 2.80$ 60.00$ 90,675.00$

Bowens Bus Service, Inc. 3.40$ 67.50$ 3.40$ 40.00$ 94,410.00$

Y & L Transportation 3.00$ 80.00$ 3.00$ 80.00$ 101,700.00$

MBG Enterprises 6.80$ 90.00$ 6.80$ 90.00$ 148,320.00$

Route S1347* (Harbour School)

MBG Enterprises 3.50$ 62.00$ 3.50$ 62.00$ 90,450.00$

Blue Horizons 3.00$ 70.00$ 2.80$ 65.00$ 92,700.00$

Bowens Bus Service, Inc. 3.75$ 69.00$ 3.75$ 69.00$ 99,225.00$

Y & L Transportation 3.00$ 80.00$ 3.00$ 80.00$ 101,700.00$

Route S1348* (Kennedy Krieger, Greenspring)

MBG Enterprises 3.50$ 62.00$ 3.50$ 62.00$ 90,450.00$

Blue Horizons 3.00$ 70.00$ 2.80$ 65.00$ 92,700.00$

Bowens Bus Service, Inc. 3.40$ 67.50$ 3.40$ 40.00$ 94,410.00$

Y & L Transportation 3.00$ 80.00$ 3.00$ 80.00$ 101,700.00$

BLOCK BID - All Special Education Routes

MBG Enterprises 4.00$ 62.70$ 4.00$ 62.70$ 96,030.00$

BOE Meeting of April 11, 2019 Exhibit PC-64

Action

BUDGET DEVELOPMENT SOFTWARE SOLUTION

RFP No. 066.14.B1

Fact Sheet

1. The Board of Education awarded a competitive solicitation for a hosted, cloud-based budget

development software that included the software license, training, administration, maintenance

and support to MyBudgetFile, Inc. as the highest ranked firm on June 12, 2014.

2. The contract term was for an initial one-year period with an additional four one-year extensions.

The current agreement is scheduled to end June 30, 2019.

3. The Howard County Public School System Office of Finance and Budget would like to extend

the current agreement for an additional two-year term in one-year periods. The annual cost for

the licensing has been $80,000.00 for FY18, and $80,000.00 for FY19. The proposed annual fee

of $80,000.00 will not change for the next two years.

4. MyBudgetFile, Inc. has provided enhancements and other upgrades to integrate with the school

system’s implementation to Workday from the prior financial system. Staff are pleased with the

service, support and performance of the software.

5. It is recommended that the agreement be extended for an additional one-year term with one

additional one-year renewal term subject to satisfactory performance and funding.

6. Funding is located in FY20 Operating Budget, Budget, Contracted Services, Program #0203,

subject to approval.

BOE Meeting of April 11, 2019 Exhibit PR-15

Action

POINT OF SALE EQUIPMENT AND SOFTWARE SYSTEM

Fact Sheet

1. The Board of Education approved the use of a contract with the Prince George’s County Public School

System for Food and Nutrition Services to implement a Point of Sale (POS) system for use in all school

cafeterias of the Howard County Public School System (HCPSS).

2. The program implemented is from MCS Software, LLC. It is a full-featured, highly flexible solution

that makes it easy and efficient to manage student meal purchases and payments by providing an

automated check-out system that allows students to enter a secure, personalized code at the time of

purchasing food from the school’s cafeteria. Parents/guardians have the option of funding an online

account for their children’s meals, either with a credit card or online check, through the My School

Bucks online payment system. Students then enter a unique PIN number at the cafeteria check out to

pay for breakfast, lunch and a la carte foods.

3. The Food and Nutrition Services is pleased with the service of this firm. The data sharing and privacy

language is in place and acceptable.

4. Prince George’s County Public Schools renewed their agreement with MCS Software, LLC for a two-

year period. It is requested that HCPSS continue to piggyback this agreement for an additional one-year

period through April 30, 2020 for $35,000.00 per year.

5. Prince George’s County Public Schools has offered to be the lead agency in a reissuing of the solicitation

with participation by surrounding Maryland school districts including Howard beginning the summer of

2019.

6. It is recommended that the Board of Education approve the renewed use of the Prince George’s County

Public School’s contract with MCS Software, LLC through the contract term of April 30, 2020. The

software renewal and maintenance is $35,469.96 annually.

7. Funding for these services is located in the FY20 Operating Budget, Food and Nutrition Service, subject

to approval.

BOE Meeting of April 11, 2019 Exhibit PR-16

Action

PORTABLE CLASSROOM PURCHASE

Fact Sheet

1. At the March 14, 2019 Howard County Board of Education meeting the School Planning Office

presented its recommendation for the purchase and placement of portable classrooms for the 2019-

2020 school year. The approval of this recommendation requires the need to piggyback an existing

contract to purchase seventeen new portable classrooms for the next school year.

2. The Baltimore County Public School Systems Purchase of Modular Classrooms Contract #MBU-

508-14 was competitively bid and awarded to EMH Environmental, Inc. on May 30, 2014 and will

expire on May 31, 2019.

3. It is recommended that the Board of Education approve staff to utilize the Baltimore County Public

Schools Contract #MBU-508-14 for the purchase of seventeen modular classrooms for the total

amount of $1,141,023.00. This does not include additional costs such as carpentry, demolition,

painting, skirting, ADA ramps, etc. that are part of the EMH contract as a unit price and will be

added as needed per unit. Electrical and data connections will be provided by others under separate

on-call contracts. The typical cost for carpentry, electrical and data is $65,000.00 per unit.

4. By utilizing this contract, the administrative cost of bidding and time will be saved in order to fulfill

the approved School Planning Office’s 2018-2019 portable classroom placement recommendation

prior to the start of the next school year.

5. Funding is located in the FY19 Capital Budget, Relocatable Classrooms, Project #1045.