St. Philip’s Episcopal ChurchVestry Meeting

February 19, 2019Minutes

Present: Dana Richardson, Bill Carney, Jr. Warden, Jennifer Williams, Harry Singley, Maitland Barnes, Allen Feezor, Liz Halbert, Deborah Jordan, Debbie Evans, Tom Griffin, Fr. TJ Tetzlaff, Assistant Priest, Fr. Eric Mills, Rector

Absent: Bill Bittenbender, Sr. Warden, Paul Miller

Ex Officio: Bob Fuchs, Treasurer Margaret Bearden, Clerk

Opening Prayer and Devotion. Fr. Eric opened the meeting with a short Bible verse study and prayer.

Approval of January Meeting Minutes. Minutes were voted on and approved with a wording correction regarding security preparedness.

Treasurer’s Report.

Treasurer’s Report to VestryFebruary 19, 2019

Operating Budget2019 YTD

Actual2019 YTD

Budget2019 YTD Variance

2018 YTD Actual

YTD Actual vs.

2018Annual Budget

Revenues

Pledges 60,654 39,126 21,528 66,590 -5,936 528,200

Flower Revenue 225 400 -175 150 75 8,025

Identified Offerings 2,332 5,926 -3,594 7,272 -4,940 80,000

Loose Plate 380 533 -153 452 -72 7,200

Parish Hall Rental 45 95 -50 0 45 1,140

Miscellaneous Receipts 4,252 4,000 252 187 4,065 18,000

Unbudgeted Revenue 0 0 0 0 0 0

Total Revenues 67,888 50,080 17,808 74,651 -6,763 642,565

Expenses

Parish Staff 18,802 33,097 14,295 18,738 64 419,655

Administration 2,724 3,728 1,004 3,658 -934 33,734

Property 6,576 9,386 2,810 8,505 -1,929 86,273

Vestry 5,594 12,477 6,883 5,696 -102 75,024

Faith Formation 0 675 675 0 0 8,100

Outreach 1,750 1,950 200 0 1,750 9,400

Parish Life 471 400 -71 319 152 4,300

Worship 1,295 1,260 -35 2,033 -739 17,495

Unbudgeted Expenses 7,599 0 -7,599 0 7,599 0

Total Expenses 44,811 62,973 18,162 38,950 5,861 653,981

Net Total 23,077 -12,893 35,970 35,701 -12,624 -11,416

Accounts 12/31/2018 Balance End of Month Balance

Checking Account 366,505 118,348

Rector's Discretionary Account 10,593 9,789

Investment Accounts 1,065,032 1,332,956

Total 1,442,130 1,461,093

Loans 12/31/2018 Balance End of Month Balance

Mortgage Payable 192,638 191,216

Respectfully submitted,Bob FuchsTreasurer

A motion to receive the Treasurer’s report was approved. Bob also discussed the requirement for a full audit, which has been determined to be five years instead of three. The Finance & Facilities Board will be researching resources in this regard.There was also discussion regarding the role of Vestry members to the Boards that have been established. The Vestry is considered a Board of Directors legally, and Vestry members are potentially liable for legal actions against St. Philip’s. Vestry members are entitled to direct communication with the individual Boards and attendance at their meetings.

Rector. Fr. Eric presented the annual Parochial Report for review by the Vestry.After discussion, the report for 2018 was accepted as presented. In addition, individual Vestry members signed the Mandatory Declaration for Vestry Leadership documents required by the Diocese.

The housing resolution for Fr. Eric was presented. The motion to approve and was passed unanimously. Fr. Eric distributed copies of the Letter of Agreement between himself and the Bishop of East Carolina and the Wardens and Vestry St. Philip’s. He disclosed that he had selected Saturday and Monday for his two free rector days provided in the Letter of Agreement.

Strategy Plan Review. Bill Carney, for Stewardship, is beginning plans for the 2019 pledge season. Stewardship is targeting a 10% increase in pledges annually.

Harry Singley, for Newcomers, discussed the interviews his Board had conducted with the various ministry boards. He presented recommendations to consider with regard to improving each Board’s understanding of and coordination with serving newcomers to St. Philip’s. Fr. Eric asked that the recommendations be tabled for a period of six months. It was noted that publicity for St. Philip’s has been lacking and needs to be resurrected, possibly with a communicator to the news outlets and media.

Maitland Barnes, for Youth, is working on a survey, and plans to meet with Fr. Ericin the near future.

Junior Warden. Bill Carney reported the following updates on reconstruction following Hurricane Florence:

1. Shingles have been ordered and should arrive next week.2. Meeting with project manager has taken place.3. Paint colors have been revised.4. Insurance policy only provides for present value of contents, not

replacement value.5. Final reviews of Golden Leaf grant application will be made next week.

Other Business. Dana Richardson, liaison with the Parish Life Ministry Board, noted the delay experienced in implementing a security preparedness plan. He feels that this is an urgent need and must be addressed as soon as possible. He also mentioned that three questions from the November minutes that were forwarded to the Boards remain unanswered.

Fr. Eric discussed the need for one more Deanery representative from St. Philip’s.Rick Pearce is currently our only representative. Generally, this position requires a monthly meeting in Wilmington.

Ruth Smith was approved as Outreach Board chair, replacing Linda Humphries.

.Adjournment. Following an attitude check and a closing prayer by Fr. Eric, the meeting was adjourned at 7:35 p.m.

Respectfully submitted,

Margaret Bearden, Clerk