SharePoint 2013 - What's Different

SHAREPOINT 2013WHAT’S DIFFERENT?

Sharon RichardsonJoining Dots

@joiningdots#JBoye13

Directions for Intranets

ReadMe1st.txtThis presentation was delivered at the J.Boye conference in Aarhus on 6th November 2013. It was a 45-minute session summarising what’s different in SharePoint 2013 to help guide evaluations, project scoping and deployment decisions.Formatting has been adjusted to fit Slideshare meaning no animations and some content from the original presentation has been altered or removed. Short notes have been added to highlight sound bites from the talk. More details can be found in the related blog post:http://joiningdots.com/blog/2013/11/sharepoint-and-intranet-directions

All product names, logos and trademarks are the property of their respective owners. Information is provided without warranty or guarantees etc. Use at your own riskAnd with the disclaimers out of the way…

Notes look like this…

http://joiningdots.com/blog/2013/11/sharepoint-and-intranet-directions



Target Audience

The presentation was intended for those responsible for managing internal content spanning intranets, web and social media

channels, and traditional document management. It does not cover portal frameworks, process automation or application integration trends that are also very relevant to the direction SharePoint (and

the market in general) is taking

The presentation was delivered within the EU and is focused on European requirements for compliance and data protection

…and did I mention it was only 45 minutes long, including time for questions? This is looking at changes from a business value

perspective – not a technical features discussion

SharePoint’s Journey

SharePoint’s priorities have changed since it was first launched in 2001, as different market trends have emerged, grown and shrunk. The product will keep adapting…

The landscape has changed

Source: http://www.go-gulf.com/60seconds.jpg

Many of the popular channels in use today didn’t exist 10 years ago

Intranets are evolving

Publishing Fulfillment

Network Individual

Flexibility

Consistency

Conversation Search

An effective intranet is no longer just about publishing web sites



Network Individual

Flexibility

Consistency

Conversation Search

All requirements can be grouped in 4 archetypes with different needs

and forms of interaction



Network Individual

Flexibility

Consistency

Conversation Search

If ownership resides in one area, the project will struggle to be resourced

effectively



Network Individual

Flexibility

Consistency

Conversation Search

“I believe it is only a matter of time before enterprise software consists of only 4 types of application: publishing, search, fulfillment and conversation – JP Rangaswami , Chief Scientist at Salesforce

The new reality. All enterprise software is heading in this direction. Either the intranet and platforms like SharePoint will

drive the change. Or they will be replaced by it.

What’s really different?

Content

Conversations

Location


Based on these key trends, Three focus areas

CONTENT

Web Design Shift

DESKTOP MOBILE

Same ContentSame Page URLs

Same Site CollectionDifferent layouts

WEB BROWSER

Design Manager Snippets SharePoint Designer

Clearer divide between in-browser adjustments and professional

design/development tools

Web Design Shift

DESKTOP MOBILE

Same ContentSame Page URLs

Same Site CollectionDifferent layouts

WEB BROWSER

Design Manager Snippets SharePoint Designer

Clearer divide between in-browser adjustments and professional

design/development tools

Removing the design view from SharePoint Designer was controversial but sent a clear signal. Non-experts should stick to configurations that

are possible within the browser. The days of hacking solutions are over. If you take web design seriously, involve professionals

Information Architecture Shift

Contentsearch

web part

Metadata-based

navigationIncreasing automation to display navigation and published content

through classification and search filters

Changes to managed metadata and the introduction of the Content Search web part enables far more automation in

navigation and the generation of published content.

Content Editing Shift

Increasing cross-browser support for simple tasks and content updates + (slow) introduction of mobile apps

Simple improvements, such as datasheet editing and Office web apps working across most browsers. But do beware,

not always full fidelity. And finally seeing the arrival of mobile apps for Office and SharePoint…

Document Management Shift

File ‘Sync and Share’ market is growing faster than traditional

Enterprise Content Management

At a technology-agnostic level, there is a coming storm between the convenience of file sync/share and enterprise content

management needs. SharePoint is straddling both worlds. This may present some challenges…

CONVERSATIONS

Communities

ActivityOverview

ContentPivot

Members andReputations

Pivoting content around the conversation, adding context

Improved features and new capabilities focused around web-based topics and discussions rather than documents, with

options for including game dynamics to encourage participation. Facilitating faster collaborative outcomes

Newsfeeds

Ask colleagues for expertise

Follow relevant content and subject

matter experts

Preview content inline

Hashtags tied to taxonomy

Pivoting content and activities around the individual

The often unspoken benefit of enterprise social tools – improving individual productivity. What does this

mean for the Intranet home page?

https://spc12ecm-my.sharepoint.com/default.aspx?source=https://spc12ecm.sharepoint.com/sites/contoso/search/pages/results.aspx?k=hci%20research

Social Search

ResultsFilters

PreviewResults

Connecting and filtering across broader content categories

Bringing context to search results by including recent discussions helps make skills and expertise more

visible (and re-usable) within the organisation

Yammer…

“In my customer meetings over the last few months, people have often asked, "What should I use for social? Yammer or the SharePoint newsfeed?"

My answer has been clear: Go Yammer!”

- Jared Spataro, Microsoft (March 2013)…the big but. The acquisition of Yammer puts a question mark over SharePoint’s built-in

social features. The decision is not always as clear as Microsoft would suggest. Yammer is online only and currently US focused. Doesn’t comply with any EU requirements for cloud

computing and data protection. And is not yet as integrated with features like search

LOCATION

On-premise vs Online

Quarterly Updates

Cloud Aligned

Prescriptive Cost Effective

Product Line Architecture (PLA)

ServiceSubscription


Two paths to choose from. On-premise is targeting large deployments. Expert skills required to architect a SharePoint 2013 farm. The days of a server under the desk to grow adoption

bottom-up are long gone. Smaller deployments are being pushed online…

SLAs

Choosing to upgrade versus being told when it will happen

Cloud vs Hybrid


The decision may not be as straightforward as on-premise vs online but a combination of both

Native vs Bespoke


…and may involve other platforms and custom development

On-premise vs Online


“Users are going to be somewhere and datacenters are going to be somewhere else. And they’re all

going to be distributed at multiple locations. It’s a fundamentally different architecture”

Not just about SharePoint maturing, it’s becoming the new reality for many

organisations

PLANNING

Vendor Priorities

Team-basedActivities

SocialNetwork

StandardProcesses

FormalContent

Consistency / Efficiency

Managed

Expertise / Innovation

Adaptable


Vendors will continue updating and adapting their solutions to meet

changing market demands

Vendor Priorities

Team-basedActivities

SocialNetwork

StandardProcesses

FormalContent

Consistency / Efficiency

Managed

Expertise / Innovation

Adaptable


…may not be aligned with your priorities. Focus on what the organisation needs

and desired pace of change

The decision process is a lot more involved than before. Not just about deciding between technology platforms. Need to have a good understanding of what features

and capabilities are right to deploy now versus wait for later

Emerging trends won’t be ignored

10x increase every five years

85% from new data types

Data Devices

4.3 connected devices per adult

100%always online

Social

38% personal devicesat work

82%engaging in social media

Cloud

50% customers are on the road

19%market growth in 2012

“My staff will not be using email”

- Most CIOs, 2011tablets



- Alan Sugar, 1993

Never say never. The decision was sound in 1993, when fax and telex were still dominant. Different industries benefit

from new trends at different stages of maturity

Emerging trends won’t be ignored

10x increase every five years

85% from new data types

Data Devices

4.3 connected devices per adult

100%always online

Social

38% personal devicesat work

82%engaging in social media

Cloud

50% customers are on the road

19%market growth in 2012


- Most CIOs, 2011tablets


But. Mobile working and cloud computing offer fundamental shifts in productivity and decision making. Change is coming to every workplace


Content

Conversations

Location


Enterprise Scale & Web Design Standards

Enterprise Social &Individual Productivity

On-premise vs Online Planning & Requirements


Content

Conversations

Location


Enterprise Scale & Web Design Standards

Enterprise Social &Individual Productivity

On-premise vs Online Planning & Requirements

Maturing to an enterprise-grade platform but…

Emerging capabilities being embraced by platforms

Disruptive change in architecting solutions

Sharon [email protected]

@joiningdotswww.joiningdots.com

SharePoint 2013 - What's Different

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Transcript of SharePoint 2013 - What's Different