Seoul ADEX 2021 Exhibitor Manual

Seoul ADEX 2021Exhibitor Manual

Office

1. About Seoul ADEX 20211_1. Overview ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 01

1_2. Venue ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 02

1_3. How to get there ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 03

2_1. Application procedures ∙∙∙∙∙∙∙∙∙∙ 06

2_2. Payment ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 06

2_3. Cancellation ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 06

2. How to Apply

4_1. Important notice ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12

4_2. Access to the exhibition site 12

4_3. Badge and Parking pass ∙∙∙∙∙ 14

4_4. Exhibit handling and Rental return 16

5_1. General rules ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 17

5_2. Shell Scheme ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 20

5_3. Raw Space ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 22

5_4. Indoor exhibition hall tent ∙∙∙∙ 26

5_5. Outdoor Space ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 27

5_6. Chalet ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 29

3_1. Exhibitors' responsibilitiesand liabilities ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 07

3_2. The roles and responsibilitiesof Organizer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 09

3_3. Official contractors ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10

3_4. Miscellaneous ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11

3. General Regulations

4. Exhibition Site Entry

5. Exhibit Space

CONTENTS

Seoul International Aerospace and Defense Exhibition Regulatory Compliance

1. Exhibitor participating in Seoul ADEX 2021 shall comply with the Seoul ADEX 2021 Exhibitor Manual.

2. The Seoul ADEX Office reserves the right to change any rules and regulations in order to run the exhibition smoothly. Exhibitors will be notified of any changes on the official website. (www.seouladex.com)

3. Exhibitor shall be liable for not only the violations of the guidelines, rules and regulations from the Seoul ADEX Office including Exhibitor Manual but also any damages or personal injury caused by any willful or negligent act of its employees, contractors, or agents.

4. In the event of a dispute, exhibitors must follow the decision of the Seoul ADEX Office under the Korean Exhibitor Manual and Korean law.

5. Any dispute during the build-up and dismantling period or any matter not set forth in this Exhibitor Manual that occurs during the exhibition shall be resolved as determined by the Seoul ADEX Office.

Seoul International Aerospace and Defense Exhibition 2021 Regulatory Compliance

1. About Seoul ADEX 20211_1. Overview ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 01

1_2. Venue ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 02

1_3. How to get there ∙∙∙∙∙∙∙∙∙∙∙∙ 03

Seoul ADEX 2021 Exhibitor Manual 01

Overview Official NameSeoul International Aerospace and Defense Exhibition 2021 (Seoul ADEX 2021)

VenueSeoul Airport (Seongnam-si, Gyeonggi-do)

Show Dates2021/10/19(Tue) ~ 10/24(Sun), 6 days

■ Business Day : 2021/10/19(Tue) ~ 22(Fri), 4 days■ Public Day : 2021/10/23(Sat) ~ 24(Sun), 2 days

OrganizerSeoul ADEX Office (KAIA, KDIA, KOTRA)

■ Address : 4th Floor., 26 Daeheung-ro, Mapo-gu, Seoul, 04162, South Korea■ Phone : +82 2 761 1105■ Fax : +82 2 761 1544■ E-mail : [email protected]■ Website: www.seouladex.com

Build-up & Display Oct. 11(Mon) ~ 17(Sun) 08:00 ~ 17:00

ExhibitionOct. 19(Tue) ~ 24(Sun)

※Oct. 18(Mon) : Press Day

Exhibitor : 08:00 ~ 17:00

Visitor : 09:30 ~ 17:00

Dismantling Oct. 25(Mon) ~ 27(Wed) 08:00 ~ 17:00

Key Dates

1. About Seoul ADEX 2021


217, Dunjeon-dong, Sujeong-gu, Seongnam-si, Gyeonggi-do, South Korea※ The address is located in the bridge between the venue and the road.

Venue


Address (Main Entrance)

Seolleung Sta.

Suseo Sta.

Taepyeong Sta.

Incheon Int'l Airport

Gimpo Int'l Airport

Seoul Station

Seoul AirportSeoul AirportExhibition SiteExhibition Site



On Foot(15-min)

Taxi(5-min)

Taxi(10-min)

동대문역사문화공원역서울역

Line number 8(23-min)

SeoulADEX

Bus#9300(60-min)

Bus#N5300(80-min)

MoranStation

SeolleungStation

GangnamStation

YatapStation

Dongdaemun HistoryStation

SeoulStation

WangsimniStation

JamsilStation

Express BusTerminal Station

Incheon Int'lAirport

Gimpo Int'lAirport

SeonjeongneungStation




Suin.Bundang Line(40-min)




Airport Railroad(45-min)

How to get thereTransportation (Subway ∙ Bus)



Bus#331(3-min)

Incheon Int'lAirport

Gimpo Int'lAirport


MoranStation

YatapStation

YatapStation

Bus#N5300(80-min)

Bus#57(13-min)

Bus#331(4-min)

On Foot(15-min)

On Foot(5-min)

On Foot(10-min)

SeoulADEX

Airport Railroad(45-min)



Dongdaemun HistoryStation

SeoulStation




WangsimniStation

MoranStation

YatapStation

Bus#9300(60-min)

Bus#57(13-min)

Bus#331(4-min)

On Foot(15-min)

On Foot(5-min)

On Foot(10-min)

SeoulADEX

Seongnam-dongParking Lot

Yeosu-daegyoBus Stop

Yeosu-daegyoBus Stop


Incheon International Airport ▶ Exhibition Site (Seoul Airport)

Seoul Station ▶ Exhibition Site (Seoul Airport)




Period Dates Address(navigation)

Build-up and Dismantling

2021/10/11 ~ 182021/10/25 ~ 27

217, Dunjeon-dong, Sujeong-gu,Seongnam-si, Gyeonggi-do, South Korea

Exhibition 2021/10/19 ~ 24336, Godeung-dong, Sujeong-gu,

Seongnam-si, Gyeonggi-do, South Korea

※ Display your parking pass on car dashboard to be clearly visible from outside the vehicle※ Check a detailed route how people enter the exhibition site through the website※※ Access is not available for taxis.

By only the authorized cars


Express BusTerminal Station

GangnamStation


SeolleungStation

JamsilStation

SuseoStation

MoranStation






Bus#331(4-min)

On Foot(15-min)

On Foot(5-min)

SeoulADEX


Gangnam (Seoul) area ▶ Exhibition Site (Seoul Airport)


2_1. Application procedures ∙∙∙∙∙∙ 06

2_2. Payment ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 06

2_3. Cancellation ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 06

2. How to Apply


2. How to Apply

Applicationprocedures

Exhibitor Seoul ADEXOffice

※ Online application : www.seouladex.com/eng/exhibitor/step1.php

Payment Timeline

Date1st Payment 2nd Payment

NoteAmount Deadline Amount Deadline

Before 2021/03/31

50% ofparticipation

fee2021/03/31

outstanding balance

(It may be 50% of participation fee.)

2021/06/30EarlyBirdRate

2021/04/01 ~ 06/16

1. 50% of participation fee: it must be paid within two weeks after the invoice issued by the organizer; and2. outstanding balance: it must be paid by June 30th Regular

RateAfter

2021/06/16100% of participation fee : Full payment should be required within two weeks of the application submission date.

※ If Bank ID Document is required, send a request by email([email protected]).

Bank Information

International

Bank Name

Account Number Beneficiary Note

Woori Bank, Mapo Banking

Center1081 300 076354

Korea Aerospace Industries

Association (KAIA)

All remittance charges must be paid by the

exhibitors.

Cancellation

※ Standard time zone : GMT +9 (South Korea / Republic of Korea)※ If the exhibitor does not pay the participation fee within the designated period, the organizer shall send a notice demanding that the exhibitor pay the fee within a certain period (15 days) and if the exhibitor fails to do so, the organizer may cancel the exhibitor’s participation.

Before 2021/06/30 In July After July

Exhibitor(Penalty)

10% of participation fee 50% of participation fee 100% of participation fee

Organizer(Refund)

The organizer may cancel the exhibition or postpone or shorten the exhibition period in the event of any Force Majeure event such as natural disaster, state of national emergency, administrative order

to ban gatherings or pandemic occurs. In case the exhibition in cancelled due to reasons prescribed in the preceding sentence, the organizer shall refund the participating fee based on the Article 10,

Paragraph 2 on the ‘Exhibitor Agreement for Seoul ADEX 2021’.

① Submit an application

② Invoice

③ Payment

3_1. Exhibitors' responsibilitiesand liabilities ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 07

3_2. The roles and responsibilities of Organizer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 093_3. Official contractors ∙∙∙∙∙∙∙∙∙∙ 103_4. Miscellaneous ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11




Exhibitors’responsibilitiesandliabilities

Compensation liability■ Exhibitor shall be liable for any damages caused by any willful or negligent act of its employees, contractors, or agents. Exhibitor shall be liable for any damages caused by its willful or negligent misconduct with respect to the facilities (floor, wall, or pillars, etc.) on the exhibition site. If an exhibitor causes damage, the exhibitor will be responsible for compensation.

■ Exhibitor shall be liable for any damages caused by its willful or negligent misconduct with respect to shell scheme booths installed within the exhibition hall, items leased by organizer or any possessions or property of other exhibitors. Exhibitor who uses a shell scheme booth must take caution not to damage the critical facilities, including, but not limited to the octanium system, floor, electric devices, and rented furniture. If an exhibitor causes damage, the exhibitor will be responsible for compensation.

Theft■ The organizer is not responsible or liable for exhibitors’ loss or damage.

■ Exhibitors must have a plan in place to prevent accidents and theft, day and night, during build-up, dismantling, and exhibition.

Damage (Third party)■ As between a third party and the exhibitor, the organizer is not responsible or liable for physical damage, any direct and indirect loss. Exhibitors must take every security precaution and coverage to prevent loss.

Fire precaution and safety■ For safety reasons, - No electric heating appliances in the exhibition halls - No gas or flammable liquids in the exhibition site - No cooking of any kind in the exhibition halls and chalets

■ Smoking is strictly prohibited to prevent fire during the entire build-up, dismantling and exhibition periods except in the designated areas.

■ If a certain type of extinguisher is needed, the exhibitor must prepare the extinguisher at its own expense and place it around the exhibit.

■ The exhibitors who book raw space must build their booths with non- inflammable flooring materials. Fire extinguishers should be placed in the booth under the construction regulation of raw space and chalet.



Insurance■ Exhibitors are liable for payment.

■ Accident insurance: For the physical loss or damage during build-up, dismantling, and exhibition

■ Property insurance (including fire insurance): To prevent theft or loss of exhibits

Noise standard■ The noise from a sound system must not disturb other exhibitors and shall have an output of less than 85dB(A) when measured one meter apart from a speaker.

■ Speakers should face the inside of the booth and must not cross over the boundaries of the booth.

Removal of waste material■ All wastes such as debris, wrappers, packing and structures generated due to construction and dismantling must be taken care of exhibitors. Exhibitors are liable for payment and they should discuss with the official cleaning service contractor about how to handle all types of wastes.

■ Materials stated above should not disturb people in the aisle.

■ Dumping food waste is prohibited in the exhibition site.

Sales within the exhibition hall■ Sales activities are strictly prohibited in the exhibition halls.

Censorship and copyright of audio-visual materials■ Exhibitors will be fully responsible for any infringement of copyrights occurring from use of the materials.

Prohibition of wreaths and flowerpot■ No wreaths or flowerpot may be brought into the exhibition hall, chalet, or the outdoor exhibition area, as they interfere with visitor traffic flow.



The roles and responsibilities of Organizer

The role of organizer■ Organizer shall perform tasks such as the invitation of overseas buyers, planning schedule of G to B / B to B meetings, making Exhibitor Directory, and issuing badges in order to ensure that exhibitors prepare for the exhibition smoothly.

■ Organizer shall perform detailed designs (in July) and construction (from August to October) of the exhibition site infrastructure such as exhibition halls, chalets, electricity and telecommunication facilities, water supply and drainage systems, toilets and restaurants, etc.

Organizer’s authority■ Should there is any matter not provided for in the ‘Exhibitor Agreement’ or the ‘Exhibitor Manual’ or any dispute arises, the organizer may mediate such matter or dispute after hearing the opinions of the parties concerned for the smooth running of the Exhibition. All exhibitors shall respect any decision or conduct of the organizer.

Fire precaution and safety■ Fire extinguishers will be placed at the designated area for use.

■ Daily time period patrol system for fire prevention activities during the build- up/dismantling and exhibition period

Damage■ The organizer may bring a compensation claim for any damage caused by exhibitors.

■ If the organizer must restore anything after failing an inspection, the exhibitor must pay a penalty for delaying dismantling and restoration.

The exhibitor may take strong action for breaches of the regulations at the exhibition site.■ Noise - The organizer may frequently measure sound. - The organizer can ask exhibitors to lower the volume less than 85dB. - If an exhibitor does not comply with alterations requested by the organizer, the organizer may impose sanctions, such as electricity suspension to the booth. - If an exhibitor receives three or more warnings for violating the noise provision, the exhibitor may be penalized, such as by the participation scale or booth allocation during a subsequent exhibition.



Officialcontractors

Catering■ For safety reasons, cooking and using of gas or inflammable liquid are not allowed on site.

■ Beverage and cooked food using the official catering service contractors designated by the organizer can be served.

■ Organizer will issue the permit to access the exhibition site for the vehicles for catering and only official contractors can have the permit.

Freight■ The venue of Seoul ADEX is designated as the bonded area.

■ Only the official contractor that is designated by the organizer is available to handle the cases regarding to freight in the exhibition site. - Loading and unloading in the area that the exhibitor does not book the space - Storage such as the box for exhibit shipping in the area that the exhibitor does not book the space

■ Exhibitors can ask the detailed information about tariff and work manuals to the official contractor.

Shell scheme■ The organizer rent all shell scheme booths. Therefore, it is not available for exhibitors to be constructed arbitrarily.

■ Only the official shell scheme contractor is available to handle all shell scheme booths including construction and interior in the exhibition hall.

■ Sales - The organizer will enforce the prohibition on selling activities. - Violation of this provision may result in a complete shut-down of the exhibitor’s booth, even during the exhibition.

■ Exhibitors have no right to ask for compensation for any damages or a refund of their participation fee if the organizer takes a strong action against exhibitors.



Miscellaneous Visa and Invitation Letter■ Invitation letter - International exhibitors who are required to obtain a visa for entry in South Korea may get an invitation letter from the organizer. - An invitation letter will be issued only once on behalf of the Chief of Seoul ADEX Office for exhibitors to apply for Korean Visa. - Before the exhibitor ask the invitation letter,※ . Check your Order Form #8 submission for exhibitor badges. Person who has his/her own exhibitor badge can be on the list of invitation letter. . ※Collect the personal information for invitation letter : Name, job title, gender, nationality, passport number, date of birth - Ask for invitation letter by email([email protected]).

■ While you are staying in South Korea, work will not be permitted, and there will be restrictions on commercial activities.

Preventive Measures to be followed due to COVID-19■ Complying with the COVID-19 guideline from government - Following the latest guidelines for cleaning and disinfection from government

※ The Seoul ADEX Office will distribute it afterward.

■ Managing venue sanitization and hygiene by the Seoul ADEX Office - Main entrance and exit, the aisles and entrances/exits of indoor exhibition halls, seminar halls, toilets, smoking areas, etc.

■ Public space hygiene protocol - Check facemask wearing for visitors including exhibitors and guide to COVID-19 response - Distribution of guidance for exhibitors

■ Key things to know for exhibitors - Each booth and chalet including exhibit is regularly sanitized by exhibitors. - Prompt action must be required if an employee has COVID-19 symptoms such as having a high temperature, cough or sore throat at the venue.

※ Necessary to let the Seoul ADEX Office know immediately※ The employee must visit a health enter or consult with the KCDC Call Center right away and stop going to work at the venue.

4_1. Important notice ∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12

4_2. Access to the exhibition site 12

4_3. Badge and Parking pass ∙∙∙∙ 14

4_4. Exhibit handling andRental return ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 16




Important notice

Exhibitor site entry is strictly controlled by the organizer because the venue is a military base. Exhibitors must follow the organizer’s guidelines. No visitors will be allowed to enter the restricted zones for any reason.Upon any violation, penalty and punishment will be applied under Korean law.

Access to the exhibition site

Category Build-up (2021/10/11 ~ 18) & Dismantling (2021/10/25 ~ 27) Exhibition (2021/10/19 ~ 24)

People

■ Available to enter through the main entrance (Tancheon Gate) ■ Available for entry: 2 types of badge (Exhibitor, Contractor) ※ On Oct. 18(Mon), Exhibitor and Press

are ONLY AVAILABLE. It is NOT available for people who keep contractor badges to enter the exhibition site.

■ Available to enter through the main entrance (Tancheon Gate) ※ Available for entry: All badges

except Contractor

Car

■ Available to enter through the main entrance (Tancheon Gate) ※ On Oct. 18(Mon), ONLY AVAILABLE

to enter the authorized cars with parking pass (Exhibitor, Chalet, etc.)

※ Overnight parking is not permitted.

■ Available to enter through the Golf Course Gate ■ Exhibitors use each parking lot separated by the types of parking pass

- Exhibition/Temp : Exhibitor Parking Lot - Chalet : Chalet Parking Lot - VIP: VIP Parking Lot

※ Overnight parking is not permitted.

■ Bus (more than 25-seat) are not available to be parked in the Exhibitor Parking Lot. Please use the BaeMoe Mountain Parking Lot near the exhibition site.

Time

■ 08:00 ~ 17:00 ※ For night work (after 17:00), exhibitor

or contractor must write the ‘Overtime Work Application’ form and submit it at the Exhibition Service Center in person before 15:00 the same day

■ 08:00 ~ 17:00

1. All contractors who enter the exhibition site must carry their badges issued by the Seoul ADEX Office. To get the contractor badge, it is necessary to submit the Contractor Badge Form and exchange it to ID card on site.

※ The type of ID card : Passport, Certificate of alien registration, Driver license, Social security card (Others are not allowed.)

2. It is available to enter the exhibition site from 08:00 to 17:00. Except the people who get the approval for night work, all contractors must be off the exhibition site by 17:00.

※ For night work, exhibitor or contractor must write the ‘Overtime Work Application’ form and submit it at the Exhibition Service Center in person before 15:00 the same day. Night work will be available until 20:00.

3. Exhibitors should assign the ‘Construction Manager (CM)’ who is responsible for planning, organizing, and managing the in-house details of their space. In addition, CM is responsible for training all contractors/workers before they start to work on site. Construction Manager must stay on site during work hours.

4. Contractors should comply with all fire safety regulations such as placing fire extinguishers on site and should take full responsibility for safety of their space.

5. All wastes from the construction must be collected by exhibitors. It is prohibited to throw them away or neglect them without an approval.

6. Alcohol consumption is prohibited within the exhibition site. Smoking is allowed only at designated areas.

※ Designated area for smoking : smoking area near the restroom

※ If such rule is not followed, he or she may be removed from the site immediately.

7. All contractors/workers should wear safety equipment such as safety shoes, helmets, and high visibility safety vests. Any persons without proper safety equipment on would be denied entry to the site.

※ All persons on the premise will be subject to be asked of whether having safety equipment. Those who do not have safety equipment will be denied entry to the site.

※ After several warnings, any persons with improper safety equipment will be subject to being removed from the site.

8. All vehicles must comply with the site speed limit(30 km/h). ※ Actions in violation of speed limit : being removed from the exhibition site immediately and retrieval of

parking pass (Vehicle will no longer be able to access the premise.)

※ Electronic mobility (electronic bicycle, kickboard) is not allowed.

Seoul ADEX Contractor Compliance


Badge and Parking pass


Contractor Badge- The amount of contractor badges : No limit- The cost of contractor badges : Free- AVAILABLE ENTRY DATES : 2021/10/11 ~ 17 for build-up and 2021/10/25 ~ 27 for dismantling ONLY ※ To access the exhibition site from 2021/10/18(Mon) ~ 2021/10/24(Sun), it is essential to have the Exhibitor Badge.

- Contractor Badge Form : TBA

- Submission deadline : 2021/09/24

Exhibitor Badge

- Exhibition site entry during exhibition, build-up and dismantling

- Submit the Order Form #8 via EOSS(Exhibitor Online Service System)

by 2021/09/14

Indoor & Outdoor Area (sqm)

Static Display (Item)

Chalet(Unit)

# of Complimentary Exhibitor Badges

9 ~ 18 1 ~ 2 - 10

19 ~ 36 3 ~ 4 - 15

37 ~ 63 - - 20

64 ~ 90 - - 25

91 ~ 135 - - 30

136 ~ 171 - - 35

over 172 - - 40

- - N-unit n X 30

Until 2021/09/14 After 2021/09/14

USD 75 per badge USD 85 per badge

If exhibitor needs more exhibitor badges, it is available to buy additional ones.

It is possible to change the information on your exhibitor badges.

It is NOT AVAILABLE to ask any modifications. Exhibitors need to order

new additional exhibitor badges.



Collect badge and parking pass

CategoryBadge Parking pass

Exhibitor Contractor Exhibitor Chalet

Location TBD

Period 10/11 ~ 17 10/11 ~ 1710/25 ~ 27 10/11 ~ 17

※ Contractor badges should be collected by the exhibitors.※ A person who is in charge of collecting badges and parking pass(es) should write the document as the designated person to take them over. Please bring your photo ID such as passport, social security card, driver license or certificate of alien registration.

- 2 passes per 1 unit ※ Not available to issue an additional chalet parking pass due to the lack of Chalet Parking Lot

※ All vehicles must be parked in front of the designated parking area located in front of your assigned chalet.

Chalet Parking Pass

Exhibitor Parking Pass

- Location : Exhibitor Parking Lot - The cost of exhibitor parking pass : USD 125- Additional submit the Order Form #10 via EOSS (Exhibitor Online Service System) by 2021/08/20 ※ The deadline for the order of additional exhibitor parking pass (Order Form #10) may be closed because the parking space will be very limited.

Indoor & Outdoor Area (sqm) Static Display (Item) # of Complimentary

Exhibitor Parking Passes

9 ~ 20 1 ~ 2 1

21 ~ 50 3 ~ 4 2

51 ~ 100 - 3

101 ~ 200 - 4

201 ~ 300 - 5

over 300 - 6※1 pass per 100sqm



Exhibit handling and Rental return

Carry-in & Carry-out

※ No vehicles allowed to carry out exhibits or dismantle the booth after the exhibition ends on October 24th.

※ The exhibitor who does not open booth during Public Day should return the rental equipment after 2021/10/22 17:00.

Category Time Detailed Information

Carry-inBefore

2021/10/17 17:00

■ Before Oct. 17(Sun) 17:00, all exhibits should be finished to be carried in.■ After Oct. 17(Sun) 17:00, all exhibits are not available to be carried in.※In case of hand-carry items, exhibitors can carry in by 17:00 on October 18th.

Carry-out (Public Day

Booth Close)

2021/10/22 (16:00 ~ 17:00)

■ The allowable limit - The sum of three dimensions (width, depth, length) should not exceed 158cm. - Less than total 10kg■ After writing the “Exhibit Hand-carry Items Form”, exhibitors must get the approval/stamp from the organizer at the Exhibitor Service Center in order to pass the inspection.■ Ban on carrying out anything without the allowed items■ No vehicles allowed to enter the exhibition site■ Booth dismantling is not available.■ Plan for any loss or breakage of your exhibits■ Any vehicle including forklift is not available to enter the exhibition site until October 24th. It is available to move large exhibits after October 25th.

Carry-out (Public Day

Booth Open)

2021/10/24 (16:00 ~ 17:00)

■ The allowable limit - The sum of three dimensions (width, depth, length) should not exceed 158cm. - Less than total 10kg■ After writing the “Exhibit Hand-carry Items Form”, exhibitors must get the approval/stamp from the organizer at the Exhibitor Service Center in order to pass the inspection.■ ONLY PACKING is available except hand-carry items■ Ban on carrying out anything without the allowed items■ No vehicles allowed to enter the exhibition site

2021/10/25 ~ 27 (08:30 ~ 17:00)

■ After writing the “Exhibit Carry-out Items Form”, exhibitors must get the approval/stamp from the organizer at the Exhibitor Service Center in order to pass the inspection.

Rental return

Rental companyWhen you are

available to return Note

Official contractors After 17:00 on Oct. 24(Sun)Rental OA equipment and

furniture for displayUnofficial contractors After Oct. 25(Mon)

5_1. General rules ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 17

5_2. Shell Scheme ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 20

5_3. Raw Space ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 22

5_4. Indoor exhibition hall tent 26

5_5. Outdoor Space ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 27

5_6. Chalet ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 29

5. Exhibit Space


Structure installation and display exhibits■ Follow all rules about structure installation and display exhibits in the designated area ※ Exhibits include symbol, logo, light bulb, floral decoration, furniture, etc.

■ If the exhibits or structures weigh over 2 tons in the exhibition site, it is necessary to discuss the installation with the organizer or the official freight forwarder before work.■ Exhibitors are liable for any damages. Therefore, exhibitors have to pay attention to the damage when you use the flooring materials (carpet, platform, etc.)■ No painting on material surface on site■ After build up the booth, materials and tools used for construction have to be removed out of the exhibition hall.■ Limit to install structure and display exhibits

5. Exhibit Space

General rules

In the exhibition hall Structure installation Display exhibits

Never use any type of glue

Column No No

Ceiling No No

Flooring Not available to install no other things to fix it

Dismantling■ Do restore the space and facilities to keep the condition before the exhibitors use■ For the exhibitor who books raw space and chalet, it is necessary to fill out the form about dismantling contractor via EOSS(Exhibitor Online Service System) Order Form #3.■ Refrain from using claw truck to prevent runway

■ After the space will be clear, exhibitors have to be inspected by the organizer. ※ If the organizer should restore anything after an inspection, the exhibitor have to pay penalty for delaying dismantling and restoration.


Electricity supply■ To use electricity, exhibitors should submit the Order Form #5 via EOSS (Exhibitor Online Service System) by 2021/08/31.

■ Exhibitor should pay extra charges for reasons below : a) Change your order such as electricity type b) Need to install extra an electric transformer or a distribution box

■ Electricity supply time

Section A Electricity during exhibition period 2021/10/17 ~ 24

Section B Electricity during build-up and dismantling2021/10/11 ~ 16(build-up)

2021/10/25 ~ 27(dismantling)

5. Exhibit Space

Removal of waste disposal■ All wastes such as debris, wrappers, packing and structures generated due to construction and dismantling of booth or chalet must be taken care of exhibitors. Exhibitors are liable for payment and they should discuss with the official cleaning service contractor about how to handle all types of wastes. ※ If the exhibitor does not handle waste, the organizer claims the compensation after cleaning it.

■ It is available to order the cleaning service during the exhibition period. Exhibitors can submit the Order Form #11 via EOSS(Exhibitor Online Service System) by 2021/09/10. ※ Except exhibitors who book shell scheme booth

Fire precaution■ To prevent fire, use of flammable materials in the exhibition site is banned.■ All materials to build booths must be fire retardant and nonflammable. ※ Exhibitors must submit the flame retardant document issued from the fire station by 2021/10/08 via EOSS(Exhibitor Online Service System) Order Form #4 and get an approval from the organizer. The certificate from individual fire inspection company is not acceptable.

■ Saw (electric/hand) usage not allowed in the exhibition site■ Put at least one (1) fire extinguisher per 10sqm ※ Reference : National Fire Agency – ACT ON FIRE PREVENTION AND INSTALLATION, MAINTENANCE, AND SAFETY CONTROL OF FIREFIGHTING SYSTEMS – Article 9 (1) NFSC 101

■ No smoking in the exhibition site! Smoking permitted in designated areas only!


5. Exhibit Space

Visitor Data Management System■ To offer the barcode/QR code scanner to collect visitor information and get the accurate visitor statistics

■ Scanner rental : Submit Order Form #5 via EOSS(Exhibitor Online Service System) by 2021/08/31 ※ Database is provided based on people who visit each booth only.

Temperature in the exhibition halls■ Turn on the air conditioner for exhibitors to keep the best temperature-controlled conditions in the exhibition hall ※ If the average temperature is under 20℃(68℉), air conditioning system is available to be stop.

Things to know for contractors and constructionworkers on site■ Exhibitors must comply with the deadline such as the submission date of order forms and work schedule(exhibit carry-in & carry-out, access time, build-up and dismantling period, etc.).

■ Worker compliance - Keep your contractor badge during build-up and dismantling period - NOT AVAILABLE TO ACCESS the exhibition site without identification ※ Must bring your photo ID such as passport, social security card, driver license or certificate of alien registration for identification

- Necessary to wear high visibility safety vest, safety helmet and safety shoes during work


5. Exhibit Space

Shell Scheme

[ Upper View ] [ Front View ]

The brief image of Shell Scheme indoor booth

[ Booth image ]

[ Front View ] [ Side View ]

[ Inner Booth Graphic Size ]

1 Electricity Outlet with2 holes (220V) : 1EA

Fluorescent Lamp(40W) : 2EA

Wastepaper Basket : 1EA

▲ TOP VIEW

3000

10001000

500500

기본부스 제작도

Main Fabric Bannerwith sewing finished edge3m X 0.75m : 1EA

Side Fabric Banner0.45m X 2.98m :2EA

▲ FRONT VIEW

▲ 정 면

부스 內 그래픽 위치 및 사이즈

2930

2380

950 950 950Ø40

Graphic970x2390

Graphic2930x2480

▲ 측 면

2435

2380

950 950 455Ø40

Graphic970x2390

Graphic2435x2480

Information SET:Info Desk 1EA, Folding Chair 2EA




▲ TOP VIEW

3000

10001000

500500




▲ FRONT VIEW

▲ 정 면


2930

2380

950 950 950Ø40

Graphic970x2390

Graphic2930x2480

▲ 측 면

2435

2380

950 950 455Ø40

Graphic970x2390

Graphic2435x2480





▲ TOP VIEW

3000

10001000

500500




▲ FRONT VIEW

▲ 정 면


2930

2380

950 950 950Ø40

Graphic970x2390

Graphic2930x2480

▲ 측 면

2435

2380

950 950 455Ø40

Graphic970x2390

Graphic2435x2480





▲ TOP VIEW

3000

10001000

500500




▲ FRONT VIEW

▲ 정 면


2930

2380

950 950 950Ø40

Graphic970x2390

Graphic2930x2480

▲ 측 면

2435

2380

950 950 455Ø40

Graphic970x2390

Graphic2435x2480



■ Wall : Height 2.4m(8ft), 3mm thick white panel■ Fascia : Fascia board with your company name

Fascia Signage Top Font Type

Size of boards 1,500mm(width) x 180mm (length)Nanum Gothic

Number of boards 1

■ Complimentary electrical service : during exhibition period, 1 single phase, 1KW (220V 2-way 1 electrical outlet / Oct. 17 ~ 24) ※ The placement of electrical outlet : Back wall of the booth ※ For the electric work, it must be handled by the official contractor.

■ Lighting : 2 fluorescent lamps (40W)■ Furniture : 1 information desk, 2 folding chairs, 1 wastebasket (20L) ■ Cleaning : Daily waste removal

Construction timetable for shell scheme

10/15 10/16 ~ 17 10/19 ~ 24

Complete Install/Display exhibits and extra constructions Exhibition Period

※ It is subject to change or cancel without notice because of inevitable reasons. If our plan is changed, the organizer tries to do the best to let exhibitors know about the updated information.

Additional orders and constructions■ Electricity : Check the extra charge and submit the Order Form #5 via EOSS (Exhibitor Online Service System) by 2021/08/31■ Change or extra orders for fascia/signs/light/furniture/construction : Please ask the detailed information including the price to the official shell scheme contractor, Zero D&C.

- Web : www.adexbooth.com- Email : [email protected]

Cautions■ Exhibit height limit : 2.5m (including 60~80mm platform, company fascia, logo)■ Holes may not be drilled, cored or punched in any part of panels.■ Compensation claims resulting from the damage after removing glue.■ If the exhibitor who books the shell scheme booth, but does not use it during the exhibition, it is not available to get a refund.

5. Exhibit Space

Detailed information


5. Exhibit Space

Raw Space Need to submit the Order Form via EOSS(Exhibitor Online Service System)■ Order Form #3 - Construction Contractor Registration - Deadline : 2021/08/20■ Order Form #4 - Drawing Approval - Deadline : 2021/08/31 - Required documents ※ Need to write down dimensions on the drawings

a) 3D perspectiveb) Front elevation and side elevationc) Ground pland) Layout of electricitye) Structure design and analysis (for the exhibitor who builds the double- storey booth)

■ Order Form #5 - Electricity & Additional Technical Service - Deadline : 2021/08/31 - If the exhibitor who misses the deadline, it may be limited to use the electricity and internet on site.■ Flame retardant document issued from the fire station - Deadline : 2021/10/08 - Submit the document via Order Form #4■ Action when the exhibitors miss the deadline and do not follow the plan for construction based on the submission : Stop construction and/or stop supplying electricity ※ The organizer is not liable for refunds on electrical service.

Construction timetable for indoor raw space

Date Contents

10/11 ~ 17 Build-up and display

10/25 ~ 27 Dismantling

※ On Oct. 18(Mon), indoor exhibition hall will be opened to journalists and reporters.※ It is subject to change or cancel without notice because of inevitable reasons. If our plan is

changed, the organizer tries to do the best to let exhibitors know about the updated information.

Construction regulations■ Building materials

- All materials to build booths must be fire retardant and nonflammable.- Necessary to submit the flame retardant document issued from the fire station by 2021/10/08 and get an approval from the organizer.

※ The certificate from individual fire inspection company is not acceptable.

■ Install platform- To prevent runway, install over 80mm platform before construction


5. Exhibit Space

■ Booth height limitation

Category Height Note

Single-storey Less than 4m Including any structures, exhibits, graphics, signs, platform and flooringDouble-storey Less than 4.5m

※ The walls adjacent to the tent structure may be limited to 3.5m.

■ Floor construction and exhibit attachment- Must use the fire retardant and nonflammable materials to install carpet and pytex- Never use any type of glue including double sided tape

■ Things to know before ceiling construction- Allow within 50% of space- Install at least 1 automatic fire extinguisher per 10sqm

■ Hallway - Need to have a clear view of the booth because it is easy to access escape routes- Open booth at least 1/3 for hallway (In case of double-storey, it needs to open over the half of the booth.)- Ban on additional structures except display exhibits

※ If the exhibitor requires the other booth format to secure special exhibits, please discuss it with the organizer in advance.

■ Install distribution box- For electricity supply, exhibitors bring their own distribution boxes and must install by themselves for each booth.

■ UNABLE to install air conditioner■ Finishing

- Booths located near the tent structure : After the booth construction, it is necessary to be blocked between the booth wall and tent wall. It is not available to pass through the way.- The floor where it meets the hallway around the booth : Need to mold finishing or finishing materials are applied

■ Available to use the hallway - If the same exhibitor uses the booths on both sides of hallway, it is available to put promotional materials on the hallway.

Category Main hallways (5m) Other hallways

FloorIf you have two booths on both sides of the hallway, it is available to change the same color of your booth floor for the hallway. Exhibitor needs to pay for it.

Bridge Not available

Available to install the bridge lower than the height of the booth※ When the exhibitor submits the documents for drawing approval, the placement of bridge must be marked on the drawing.


5. Exhibit Space

Double-storey raw space■ Eligibility : Exhibitors who use over 100sqm

■ Available space for the 2nd floor : up to 50% of the 1st floor ※ An additional charge for the 2nd floor space/area (Price : same as raw space)

■ Construction condition

- The side of booth facing aisles should be open over the half and any structures cannot be installed except exhibits.- The width of stairs : over 1.2m

Fire safety and safety regulations■ Fire extinguisher

- Put at least one (1) fire extinguisher per 100sqm ※ Reference : National Fire Agency – ACT ON FIRE PREVENTION AND INSTALLATION, MAINTENANCE, AND SAFETY CONTROL OF FIREFIGHTING SYSTEMS – Article 9 (1) NFSC 101

- If the exhibitor who has a ceiling in the booth, at least 1 automatic fire extinguisher per 10sqm should be installed.

■ Double-storey booth

Category Regulations

Interior (2nd floor) ■ Put 1 fire extinguisher per 10m walk distance

Ceiling (1st floor) ■ Install at least 1 automatic fire extinguisher per 10sqm

Ceiling (2nd floor) ■ Fully open

Entrance to the 2nd floor

■ Width : over 0.9m■ Direction : open to the escape way■ Install chargeable emergency light : top of the wall

Additional documents to be submitted

■ Submit ‘Structural Design and Analysis’ ※ Upload the file through EOSS(Exhibitor Online Service System) Order Form #5 by 08/31

※ Staffs and/or securities must stay to keep an eye on entry.

■ Booth dismantling- Do restore the space and facilities to keep the condition before the exhibitors use- For the exhibitor who books raw space and chalet, it is necessary to fill out the form about dismantling contractor via EOSS(Exhibitor Online Service System) Order Form #3.- Refrain from using claw truck to prevent runway- Exhibitors have to get the inspection from the organizer after they finish the work for booth dismantling and restoration.- If the organizer should restore anything after an inspection, the exhibitor have to pay penalty for delaying dismantling and restoration.


5. Exhibit Space

Prevent the dispute about adjacent to another booth■ The height of the wall : do not exceed 2.5m including flooring/platform

■ Exhibitors adjacent to another booth are not permitted to use the reverse of the neighbor’s wall or attach any materials. The exhibitor who builds the wall higher than the adjacent booth has the responsibility to make the backside white paint finishing. The organizer reserves the right to give an order to change the wall structure if the back or side of the wall is considered to be interrupted by the organizer.

■ Security manager - The person who is in charge of safety of the booth should be designated as the security manager and he or she needs to stay in his or her own booth. - Security managers must know the detailed information below :

a) The placement of fire alarm and fire extinguishers in boothb) How to use fire extinguishersc) The location of emergency exit and escape routesd) Evacuation instructions for ageing and disability


5. Exhibit Space

Indoor exhibition hall tent

Top view

Height measurement (Hypsographic)

A, B Hall C, D Hall

A Hall

40m 30mB Hall D Hall

C Hall


5. Exhibit Space

Outdoor Space

Allocation outdoor raw space■ Since electricity supply is restricted outside, the space allocation will be decided

by the organizer. Please discuss details of space usage with the organizer

beforehand. An approval may be required depending on the type of use.

Need to submit the Order Form via EOSS(Exhibitor Online Service System)■ Order Form #3 - Construction Contractor Registration - Deadline : 2021/08/20

■ Order Form #4 - Drawing Approval - Deadline : 2021/08/31 - Required documents ※ Need to write down dimensions on the drawings

a) 3D perspectiveb) Front elevation and side elevationc) Ground pland) Layout of electricity

■ Order Form #5 - Electricity & Additional Technical Service - Deadline : 2021/08/31 - If the exhibitor who misses the deadline, it may be limited to use the electricity and internet on site.

■ Flame retardant document issued from the fire station - Deadline : 2021/10/08 - Submit the document via Order Form #4

■ Action when the exhibitors miss the deadline and do not follow the plan for construction based on the submission : Stop construction and/or stop supplying electricity ※ The organizer is not liable for refunds on electrical service.


5. Exhibit Space

Construction timetable for outdoor space

Date Contents10/11 ~ 17 Build-up and display


※ On Oct. 18(Mon), the exhibition site will be opened to journalists and reporters※ It is subject to change or cancel without notice because of inevitable reasons. If our plan is changed, the organizer tries to do the best to let exhibitors know about the updated information.

Construction regulations■ Building materials - All materials to build booths must be fire retardant and nonflammable. - Necessary to submit the flame retardant document issued from the fire station by

2021/10/08 and get an approval from the organizer. ※ The certificate from individual fire inspection company is not acceptable.

■ Install platform - To prevent runway, install over 80mm platform before construction

■ Booth height limitation

Height NoteLess than 4m Including any structures, exhibits, graphics, signs, platform and flooring

■ Floor construction and exhibit attachment - Must use the fire retardant and nonflammable materials to install carpet and pytex - Never use any type of glue including double sided tape

■ Things to know before ceiling construction - Allow within 50% of space - Install at least 1 automatic fire extinguisher per 10sqm

■ Hallway - Need to have a clear view of the booth because it is easy to access escape routes - Open booth at least 1/3 for hallway (In case of double-storey, it needs to open over the half of the booth.) - Ban on additional structures except display exhibits ※ If the exhibitor requires the other booth format to secure special exhibits, please discuss it with the organizer in advance. ■ Install distribution box - For electricity supply, exhibitors bring their own distribution boxes and must install by themselves for each booth.■ Install air conditioner (optional) - Before the exhibitors plan to install optional air conditioners, they must discuss the details such as the placement of AC outdoor unit and drain in advance.


5. Exhibit Space

■ In case of installation on temporary building or tent - To secure safety of the visitors - To keep the waterproofing systems to prepare rain and fire extinguishers for fire safety■ Flood Action Plan - Exhibitors need to make a plan to prevent floods and discuss it with the organizer in advance.■ Booth dismantling - Do restore the space and facilities to keep the condition before the exhibitors use - For the exhibitor who books raw space and chalet, it is necessary to fill out the form about dismantling contractor via EOSS(Exhibitor Online Service System) Order Form #3. - Refrain from using claw truck to prevent runway - Exhibitors have to get the inspection from the organizer after they finish the work for booth dismantling and restoration. - If the organizer should restore anything after an inspection, the exhibitor have to pay penalty for delaying dismantling and restoration.

Seoul ADEX 2021 Chalet Structure■ Double-storey tent structures■ Available to expand chalets based on 1 unit

Chalet


Single_1F

Single_1F

Single_2F

Single_2F

5. Exhibit Space

[ 1 - Unit_1F, 2F ]


Double_1F

Double_1F

5. Exhibit Space

[ 2 - Unit_1F ]


Double_2F

Double_2F

5. Exhibit Space

[ 2 - Unit_2F ]


Triple_1F

Triple_1F

5. Exhibit Space

[ 3 - Unit_1F ]


Triple_2F

Triple_2F

5. Exhibit Space

[ 3 - Unit_2F ]


5. Exhibit Space

Chalet specifications

Chalet Module Description Note

Size n - unit1F (6×n)m x 12m Including wall

thickness2F (6×n)m x 9m

Internal height and allowable

load

1F 2.4m, 400kg/sqm

2F 2.5m, 150kg/sqm

Roof White / PVDF Membrane Structures

Flooring1F 1m(height)x6m(width)x15m(depth)

Steel truss + plywood2F 0.4m(height)x6m(width)x9m(depth)

Stairs Stairs with railing Iron metal finishing,width 1.2m

Railing Steel railing / painting Minimum height : 1.1m

Wall Sandwich-panels

Front glass 8mm tempered glass / 1 glass door

Entrance/ Exit door

1 - unit 12mm tempered glass (single door)

Over 2-unit 12mm tempered glass (double door)

Terrace size

n - unit1F : (6×n)m × 3m

2F : (6×n)m × 3m

Pillar 175mm × 175mmOver 2-unit, all

exposed parts: white paint finishing

Flagpole 1.2m 1 flagpole percompany

Flag 80cm × 130cmExhibitors prepare

their flag by themselves.

Fascia

Category Height Width Word color : BlueWord size : 250mmWord count : 24Logo : Optional (extra charge)

1 - unit

1,800mm

5,800mm

2 - unit 11,800mm

3 - unit 17,800mm

Inside the chalet (facilities)

Category ToiletMeeting Room

Pantry StoragePlease check the exclusive and

additional chalet options on the

"EUMM Chalet Order Form" and submit it to the official chalet

contractor, The EUMM.

1 - unit 1 0 1 0

2 - unit 2 4 1 1

3 - unit 2 6 1 1


5. Exhibit Space

Need to submit the Order Form via EOSS(Exhibitor Online Service System)■ Order Form #3 - Construction Contractor Registration - Deadline : 2021/08/20

■ Order Form #4 - Drawing Approval - Deadline : 2021/08/31 - Required documents ※ Need to write down dimensions on the drawings

a) 3D perspectiveb) Front elevation and side elevationc) Ground pland) Layout of electricity

■ Order Form #5 - Electricity & Additional Technical Service - Deadline : 2021/08/31 - If the exhibitor who misses the deadline, it may be limited to use the electricity and internet on site. Exhibitor should pay extra charges or reasons below :

a) Change your order such as electricity typeb) Need to install extra an electric transformer or a distribution box

- Electricity supply time

Section A Electricity during exhibition period 2021/10/17 ~ 24

Section BElectricity during build-up and

dismantling2021/10/11 ~ 16(build-up)

2021/10/25 ~ 27(dismantling)

- 5kw of single phase 220V(60Hz) 24-hr electricity for section A and section B per 1 unit are provided for free.

■ Flame retardant document issued from the fire station - Deadline : 2021/10/08 - Submit the document via Order Form #4

■ Additional document is required to be submitted at the Exhibitor Service Center in person by 2021/10/15. - Hard copy of ground plan with the information

a) The placement : Fire extinguishers, emergency exits and the signsb) The information of security manager who is in charge of chalet : Name and contact number


5. Exhibit Space

Construction timetable for chalet

Date Contents

10/11 Take the chalet and write down takeover/handover form

10/11 ~ 17 Interior construction


※ It is subject to change or cancel without notice because of inevitable reasons. If our plan is changed, the organizer tries to do the best to let exhibitors know about the updated information.

Chalet takeover/handover■ Exhibitors can takeover/handover the standard chalet based on the specifications. (Exterior wall: white oil-based paint)

■ Sign the takeover/handover form after the inspection of chalet module■ After signing the document, exhibitors are liable for damage. Furthermore, there will be an additional charge for repairing or reconstruction.

Fault and action■ If there is any technical fault with the basic chalet structure, contact the official chalet contractor.

■ Write down takeover/handover form after the inspection of chalet module

Construction regulations■ Building materials - Easily flammable materials that produce burning droplets or toxic gases and/

or smoke, such as PVC, styrofoam or similar items, as well as various acrylic glass products may not be used.

- All materials must be fire retardant and nonflammable. - Necessary to submit the flame retardant document issued from the fire station

by 2021/10/08 and get an approval from the organizer. ※ The certificate from individual fire inspection company is not acceptable.

- Ceiling finishing materials : Must be nonflammable - Glass materials ·Safety glass : tempered glass, laminated glass (synthetic resin cover, wire glass, etc.) ·If the edge of glass is damaged, it is not available to use it. ·Finishing of the edge of glass : steel format or other finishing materials ·If exhibitors make a glass door for interior separations, they need to put each name tag at eye level.

■ Height limitation - Internal height from flooring to the finishing materials on the ceiling is at least 2.3m.


5. Exhibit Space

- When exhibitors install structures and display their exhibits inside, it is not available to be exceed the internal height.

■ Interior, construction, and displaying exhibits - Exhibitors need to consider loading condition of their chalet. If the maximum load is exceeded, exhibitors are responsible or liable for damage.

Not To Do for the interior of chalet structure■ The construction of the basic structure cannot be carried out except the construction of the official chalet contractor. In addition, if the construction is done without prior consultation, exhibitors have to compensate for the cost of basic structure.

- Change the basic structure, do construction directly without the official chalet contractor

- Make a hole, change or install ceiling structure - Rigging on the chalet ※ Ask for detailed information about modifications of basic structure to the official chalet contractor

■ Wall - If exhibitors do not install truss and membrane structures by themselves, it is available to put interior partitions.

- Must be restored after the exhibition ends

■ Stairs - U-shaped

- The position of internal stairs between the first floor and the second floor is available to be changed.

- If exhibitors who discuss the drawings of their chalet from the official chalet contractor can change their stair type to left or right, forward or side. In this case, exhibitors MUST discuss the drawings with stairs before 2021/07/30.

- NOT AVAILABLE to install L-shaped and Straight stairs ※ Please contact the official chalet contractor for detail.

■ Flooring - Available to use another finishing materials such as carpeting or wooden flooring on the basic structure

- After the exhibition ends, exhibitors must handle the disposal of waste materials produced in construction work by themselves.

■ Terrace and landscaping - If exhibitors plan to use any other materials such as sand, sawdust, soil that are not easy to be collected, they need to build the polyethylene sheets on the floor in advance.

- Especially, timber decking on the second floor terrace should be done by the official chalet contractor due to water leak.


5. Exhibit Space

Available to install the structure such as signboard or arch at the entrance of terrace area on the 1st floor after expansion■ Maximum expanded depth : within 0.6m (The hallway of terrace should be at least 2.4m.) ■ Maximum expanded height : 3.8m※ Please contact the official chalet contractor beforehand, if exhibitor considers the special expansion that is not based on the size in the regulation. ■ If exhibitor plans to do expansion work, it needs to get the approval from the official chalet contractor. Please submit the following documents by 2021/07/30. - 3D artwork, CAD format elevation, ground plan, detailed drawing, the layout of electricity rendering image※ Please ask the detailed information about the chalet expansion to the official chalet contractor in advance.

Electricity, water supply and plumbing installation■ Electric wiring work - For safety reasons, electric wiring work must be handled by only the official chalet contractor. However, after electric wiring construction, exhibitors can do minor work such as installation of light bulb or electric lighting. - Ask the detailed information to the official chalet contractor by 2021/07/30■ Plumbing work - Available to do the construction for water supplying, drainage and sanitary system by only the official chalet contractor - If there is any additional work or modification, please submit the drawing with the detailed information to the official chalet contractor by 2021/07/30. - Start water supply from Oct. 19(Tue) ※ Not available to use the toilet before Oct. 19(Tue)

Fire precaution■ Fire extinguishers - At least one extinguisher in each room and hall in the chalet - The Korean and English signs about the placement of fire extinguishers, emergency exits and escape routes must be attached on each level. - Need to submit the layout marked the placement of the fire extinguishers■ Fire alarm system and smoke alarm system - Fire alarm system and smoke alarm system have to be installed in each interior space division of chalet module. (In case of hall, install them at interval of 6~7m.) - After installation, exhibitor needs to get a test run with the organizer.■ Curtains and sunshade must not touch the floor.■ Shrubs and plants may only be used for landscape design. Flower pots/tubs are necessary to be used.■ No smoking inside the chalet! Smoking permitted in designated areas only!


5. Exhibit Space

Safety regulations■ When exhibitors display exhibits and structures inside, it has to be considered by the emergency situation with safety.■ Emergency exits and escape routes - At least one entrance and one emergency exit door in one unit of chalet - The Korean and English signs about the placement of emergency exits and escape routs must be attached on each level. - The width of escape routes : at least 1.2m■ Security manager - The person who is in charge of safety of the chalet should be designated as the security manager and he or she needs to stay in his or her own chalet. - Security managers must know the detailed information below :

a) The placement of fire alarm and fire extinguishers in boothb) The number of fire extinguishers inside the chaletc) How to use fire extinguishersd) The location of emergency exit and escape routese) Evacuation instructions for ageing and disability

Regulations of chalet dismantling and return■ Dismantling - After the exhibition, it is available to do dismantling work. (10/25 ~ 27) - To remove the exhibits and other things except the basic structure - Refrain from using claw truck to prevent runway - Need to do perfect restore and make a clean condition

■ Return - After the restore process will be finished, the exhibitor signs the chalet takeover/handover form. - Compensation claims resulting from any damage after the exhibitors return their chalets.

Removal of waste disposal■ All wastes such as debris, wrappers, packing and structures generated due to construction and dismantling of chalet must be taken care of exhibitors. Exhibitors are liable for payment and they should discuss with the official cleaning service contractor about how to handle all types of wastes.

■ Need to follow the recycle policy

■ Not available to keep the empty box including exhibits and the packing materials inside and outside of the chalet


5. Exhibit Space

Complimentary fascia board

Type Double-faced A Board

Contents Company name, logo, wordsResponsibilities for payment to put image : Exhibitors

Size 6m(width) × 1.2m(height)

Amount 1 per 1 unit

Colour 4 colour

■ Artwork submission - File format : *.ai file - Due date : 2021/08/31 - Please submit it by email([email protected]).

www.seouladex.com

Seoul ADEX 2021 Exhibitor Manual

Documents

Transcript of Seoul ADEX 2021 Exhibitor Manual