Section 7 - Training and Communications for New Employee

7/28/2019 Section 7 - Training and Communications for New Employee

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TRAINING AND

COMMUNICATIONS


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SECTION 7

TRAINING AND COMMUNICATIONS

TRAINING AND COMMUNICATIONS POLICYTraining and Communications Policy - Sample ............................................................................3

ORIENTATION FORM

Orientation Form - Sample ............................................................................................................5

TOOL BOX MEETING RECORDSTool Box Meeting Record Form - Sample.....................................................................................7Record Books Available at NSCSA...............................................................................................8

EMPLOYEE TRAINING RECORD

Employee Training Record Form - Sample.................................................................................10

PERFORMANCE EVALUATIONSSupervisor Performance Evaluation - Sample 1 .................................................................... 12-13Supervisor Performance Evaluation - Sample 2 ..........................................................................14


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Training and Communications Policy

Purpose

The purpose of this policy is to ensure that all employees receive adequate safety training.

Policy

The company will provide and ensure that all employees participate in all safety training that is

necessary to minimize loss of human and physical resources.

This training will include, but not be limited to:

Safety orientations. Job-specific training as required. Appropriate safety training for supervisors and management. Task and trade-specific training and certification. Applicable specialized safety training.In addition, safety meetings involving all employees will be held on a ( weekly, by-weekly,

monthly) basis.

Signed: Date:


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ORIENTATION


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Orientation Form

Employee Name: Trainer:

Hire Date: Orientation Date:

IntroductionCompany History

Company Safety Policy

Company Rules/EnforcementRules

Enforcement Procedures

Occupational Health & Safety Act*Rights, responsibilities & how to exercise them

RegulationsOccupational Safety General Regulations

WHMIS RegulationsFirst Aid Regulations

Fall Protection & Scaffolding Regulations

Responsibility for SafetyManager

Supervisor

Worker

Emergency ProceduresFire

First Aid

CommunicationIncident Reporting

Safe Work Practices

Job Procedures

Employee's Signature:

MeetingsSafety Committee

Tool Box

Personal Protective EquipmentHard Hat

Safety Glasses

Steel Toe BootsHearing ProtectionReflective Vest

Fall Protection Harness

Respirator

Safety Representative/JOHS CommitteeIntroduction

Hazard AssessmentsFrequency

Employee Involvement

InspectionsFrequencyEmployee Involvement

Preventative MaintenanceDefective EquipmentMaintenance Schedules

Trainer's Signature:


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TOOL BOXMEETING

RECORDS


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Tool Box Meeting Record

Company Name

Date:

Project:

Number in Crew: # Attending:

Trade: Foreman:

Review Last Meeting:

Topics Discussed:

Suggestion Offered:

Action(s) to be Taken:

Injuries/Incidents Reviewed:

Foremans Signature:

Supervisors Remarks:

Signature: Date:

Note: Record Names and signature of Attendees on Reverse of Page


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EMPLOYEETRAINING

RECORDS


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EMPLOYEE TRAINING RECORD

Employee Name Date of Hire:

Trade/Occupation:

Name of Course: Course Provider: Date Completed: Expiry Date:


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PERFORMANCE

EVALUATIONS


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SUPERVISOR PERFORMANCE EVALUATION

Employees Name: Evaluation Date:

Evaluators Name:

This section must be completed for all supervisors and should reflect their overall performance. It willbe completed by the manager in consultation with all direct reports. It shall serve as a standard for all

discussions and may be added to as need be. Each of the skills listed below are to be rated as follows:

E =EXCEEDS EXPECTATIONS; M =MEETS EXPECTATIONS; I =NEEDS IMPROVEMENT; N =NOT APPLICABLE

LEADERSHIP SKILLS E M I N SUPERVISORY SKILLS E M I NAwareness: Is alert to needs /

problems of company and its

employees.

Conflict Management: Identifies causes and

resolves issues resulting in unproductive

organizational and employee disputes.Innovation and Creativity:Generates new ideas and finds novel

applications; encourages others to doso

Delegation: Capitalizes on full potential ofsubordinates.

Judgement: Implements sound

decisions or timely actions based on

available data.

Employee Appraisal: Evaluates employee

performance fairly and objectively in

accordance with company procedure.

Motivation: Stimulates employeesto achieve desired results through

positive attitude and methods.

Employee Development: Plans for andfollows through on employee development

activities; encourages career growth in

subordinates.

Team Building: Builds andmaintains productive working

relationships with superiors, peers

and subordinates.

Employee & Pay Equity Support:Knowledge of and adherence to the

companys EE and PE policies and

procedures.

Safety Culture: Leads by example

to ensure corporate culture reflects

the commitment of senior

management

Financial Management: Understands

budgeting and has ability to satisfactorily

analyze financial data.

Human Resources Planning: Identifies bestpossible staff for current and future needs

and ensures the proper utilization of assigned

staff.

Leadership: Inspires productive

achievement in subordinates; provides

environment for self-motivation; has abilityto coach and develop others.

E =EXCEEDS EXPECTATIONS; M =MEETS EXPECTATIONS; I =NEEDS IMPROVEMENT; N =NOT APPLICABLE


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SUPERVISORY SKILLS

(Contd.)

E M I N COMMUNICATION

SKILLS

E M I N

Organization: Arranges and relateswork for effective accomplishment of

results.

Team Commitment: Cooperates inworking with others to achieve

common objective. Activelycontributes to team goals. Sincerity

on working with others.

Planning: Predetermines results to be

achieved and the course of action

required to achieve them.

Communication Channels: Keeps

manager / associates apprized of

important matters in timely fashion,maintains confidentiality.

Reviewing: Monitors and modifies

work to ensure progress toward desired

results.

Interdepartmental Coordination:

Interacts with other department / units

so as to achieve company goals.

Team Management: Efficiently plans

and prioritizes time and resources toimprove productivity.

Interpersonal: Interacts productively

within and across function, workswith others and wins cooperation,

maintains enthusiasm and sense ofhumour.

Hazard Identification - Leads theHazard identification process for area

of responsibility and identifies potential

problems before loss occurs

Oral Communications: Verballyexpresses clear ideas, facts, problems

and solutions.

Inspection: Inspects informally and

formally to ensure worker compliance

with established rules, policies

procedures and OH&S legislation

Incident Investigation: Providestimely reports to senior management of

workplace incidents and encouragesworker reporting of non loss related

incidents.

Close Out Meeting Notes:

Employees Signature: Date:

Evaluators Signature: Date:


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SEMI-ANNUAL EVALUATION

Employee Name: Reporting Date: Jan-June Year:

July-Dec

Evaluators Name: Date:

Any Area of Evaluation assessed below or exceeds the standard must be substantiated withcomments. For additional space use the back of this page.

Area of Evaluation StandardBelow Meets Exceeds

Job Knowledge

Supervisory Responsibilities:

Communication Skills:

OH&S:

Inspection Completed

Toolbox talks held?Hazard assessment completed?

Incident investigations conducted

New Hire Orientations completed?

Other responsibilities to OH&S achieved

Note & close out comments:

Employee Acknowledgement Sign: Date:

Management Approval Sign: Date:

Follow up: Required? Yes by (date): No:

Section 7 - Training and Communications for New Employee

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Transcript of Section 7 - Training and Communications for New Employee