SAP FI Advance Payment With Reference to PO User Manual Guide

PROJECT A-SURE

User Training Manual

Financial Accounting ACCOUNTS PAYABLE

ADVANCE PAYMENT WITH REFERENCE TO PO

CUSTOMER: PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company LTD

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FI‐AP‐007.01.doc/001 Version 001

Document Number

Document Number Document Date

FI-AP-007.01.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 17 November 2007 NA NA

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TABLE OF CONTENTS

1. SAP EASY ACCESS ................................................................................................. 6

1.1. REQUIRED USER INPUT ......................................................................................................... 6 1.2. SAP SCREEN SNAP .............................................................................................................. 6 1.3. DESCRIPTION ....................................................................................................................... 6

2. DOCUMENT DATE .................................................................................................... 7


3. DOCUMENT TYPE..................................................................................................... 8


4. COMPANY CODE ...................................................................................................... 9


5. POSTING DATE ....................................................................................................... 10

5.1. REQUIRED USER INPUT ....................................................................................................... 10 5.2. SAP SCREEN SNAP ............................................................................................................ 10 5.3. DESCRIPTION ..................................................................................................................... 10

6. CURRENCY/RATE................................................................................................... 11


7. VENDOR ACCOUNT NUMBER .............................................................................. 12

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8. SPECIAL G/L INDICATOR ...................................................................................... 13


9. GL ACCOUNT OF BANK ........................................................................................ 14


10. AMOUNT ................................................................................................................ 15

10.1. REQUIRED USER INPUT ..................................................................................................... 15 10.2. SAP SCREEN SNAP .......................................................................................................... 15 10.3. DESCRIPTION.................................................................................................................... 15

11. PROFIT CENTER ................................................................................................... 16


12. AMOUNT ................................................................................................................ 17


13. PURCHASING DOCUMENT .................................................................................. 18


14. SAVE ...................................................................................................................... 19

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15. DOCUMENT NUMBER .......................................................................................... 20


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1. SAP Easy Access

1.1. Required User Input Double click on "Down Payment".

1.2. SAP Screen Snap

1.3. Description Either follow the Sap menu path or enter F-48 in the Command field to access the Down Payment screen.

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2. Document Date

2.1. Required User Input Enter date, press Tab.


2.3. Description Enter the date on which the original document is issued.

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3. Document Type

3.1. Required User Input Enter document type 'KZ' then press Tab.


3.3. Description The document type classifies the accounting documents. It is stored in the document header.

Attributes that control the entry of the document, or which are themselves noted in the document, are defined for each document type.

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4. Company Code

4.1. Required User Input Enter the company code, "1100" for PTCL and "1300" for PAKNET.


4.3. Description The company code is an organizational unit within financial accounting.

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5. Posting Date

5.1. Required User Input Enter posting date then press Tab.


5.3. Description Date which is used when entering the document in Financial Accounting or Controlling.

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6. Currency/Rate

6.1. Required User Input Enter "pkr", press Tab.


6.3. Description This is the "Currency key" for amounts entered into the system.

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7. Vendor Account Number

7.1. Required User Input Enter the Vendor account number.


7.3. Description Number of the Vendor account for which the down payment is made.

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8. Special G/L Indicator

8.1. Required User Input Enter the Special G/L idicator 'A' for down payment.


8.3. Description For all line items in customer or vendor accounts which are updated to an alternative reconciliation account in the general ledger, the special G/L indicator determines which account is to be selected.

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9. GL Account of Bank

9.1. Required User Input Enter account number, press enter.


9.3. Description Account number for the account to be posted (GL account no. of bank use for outgoing payments).

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10. Amount

10.1. Required User Input Enter the amount.


10.3. Description The amount to be posted is entered here. Amounts are subject to change due to Tax Adjustments or Cash account adjustments.

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11. Profit Center

11.1. Required User Input Enter the Profit center & press Enter.


11.3. Description A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company".

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12. Amount

12.1. Required User Input Enter the amount


12.3. Description Here an amount (net) is entered or you may enter "*" so that the value is defaulted by the system.

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13. Purchasing Document

13.1. Required User Input Enter Purchase Order number.


13.3. Description Enter Purchase order number against which the advance has been given to Vendor. As per PTCL / PTML policy no advance has been given to any Vendor without PO (approved) so this field is mandatory.

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14. Save

14.1. Required User Input Click the Save button.


14.3. Description Save button to store accounting entries.

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15. Document Number

15.1. Required User Input Note the document number.


15.3. Description Note down the document number for future reference.

SAP FI Advance Payment With Reference to PO User Manual Guide

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