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SAP FI Down Payment Advance from Customers User Manual Guide
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PROJECT A-SURE User Training Manual Financial Accounting ACCOUNTS RECEIVABLE DOWN PAYMENT / ADVANCE FROM CUSTOMERS CUSTOMER: PTCL IMPLEMENTATION PARTNER: SIEMENS PAKISTAN Date: 17 November, 2007 Author(s): Siemens Pakistan Engineering Company Limited
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Transcript of SAP FI Down Payment Advance from Customers User Manual Guide
PROJECT A-SURE
User Training Manual
Financial Accounting ACCOUNTS RECEIVABLE
DOWN PAYMENT / ADVANCE FROM CUSTOMERS
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited
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Document Number
Document Number Document Date
FI-AR-019.05/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November 2007 NA NA
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TABLE OF CONTENTS
1. SAP EASY ACCESS ................................................................................................. 7
1.1. REQUIRED USER INPUT ......................................................................................................... 7 1.2. SAP SCREEN SNAP .............................................................................................................. 7 1.3. DESCRIPTION ........................................................................................................................ 7
2. DOCUMENT DATE .................................................................................................... 8
2.1. REQUIRED USER INPUT ......................................................................................................... 8 2.2. SAP SCREEN SNAP .............................................................................................................. 8 2.3. DESCRIPTION ........................................................................................................................ 8
3. DOCUMENT TYPE ..................................................................................................... 9
3.1. REQUIRED USER INPUT ......................................................................................................... 9 3.2. SAP SCREEN SNAP .............................................................................................................. 9 3.3. DESCRIPTION ........................................................................................................................ 9
4. COMPANY CODE .................................................................................................... 10
4.1. REQUIRED USER INPUT ....................................................................................................... 10 4.2. SAP SCREEN SNAP ............................................................................................................ 10 4.3. DESCRIPTION ...................................................................................................................... 10
5. POSTING DATE ....................................................................................................... 11
5.1. REQUIRED USER INPUT ....................................................................................................... 11 5.2. SAP SCREEN SNAP ............................................................................................................ 11 5.3. DESCRIPTION ...................................................................................................................... 11
6. CURRENCY .............................................................................................................. 12
6.1. REQUIRED USER INPUT ....................................................................................................... 12 6.2. SAP SCREEN SNAP ............................................................................................................ 12 6.3. DESCRIPTION ...................................................................................................................... 12
7. DOCUMENT HEADER REFERENCE ...................................................................... 13
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7.1. REQUIRED USER INPUT ....................................................................................................... 13 7.2. SAP SCREEN SNAP ............................................................................................................ 13 7.3. DESCRIPTION ...................................................................................................................... 13
8. DOCUMENT HEADER TEXT ................................................................................... 14
8.1. REQUIRED USER INPUT ....................................................................................................... 14 8.2. SAP SCREEN SNAP ............................................................................................................ 14 8.3. DESCRIPTION ...................................................................................................................... 14
9. CUSTOMER .............................................................................................................. 15
9.1. REQUIRED USER INPUT ....................................................................................................... 15 9.2. SAP SCREEN SNAP ............................................................................................................ 15 9.3. DESCRIPTION ...................................................................................................................... 15
10. SPECIAL GL INDICATOR ..................................................................................... 16
10.1. REQUIRED USER INPUT ..................................................................................................... 16 10.2. SAP SCREEN SNAP .......................................................................................................... 16 10.3. DESCRIPTION .................................................................................................................... 16
11. BANK ACCOUNT ................................................................................................... 17
11.1. REQUIRED USER INPUT ..................................................................................................... 17 11.2. SAP SCREEN SNAP .......................................................................................................... 17 11.3. DESCRIPTION .................................................................................................................... 17
12. AMOUNT ................................................................................................................ 18
12.1. REQUIRED USER INPUT ..................................................................................................... 18 12.2. SAP SCREEN SNAP .......................................................................................................... 18 12.3. DESCRIPTION .................................................................................................................... 18
13. PROFIT CENTER ................................................................................................... 19
13.1. REQUIRED USER INPUT ..................................................................................................... 19 13.2. SAP SCREEN SNAP .......................................................................................................... 19 13.3. DESCRIPTION .................................................................................................................... 19
14. ASSIGNMENT ........................................................................................................ 20
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14.1. REQUIRED USER INPUT ..................................................................................................... 20 14.2. SAP SCREEN SNAP .......................................................................................................... 20 14.3. DESCRIPTION .................................................................................................................... 20
15. AMOUNT ................................................................................................................ 21
15.1. REQUIRED USER INPUT ..................................................................................................... 21 15.2. SAP SCREEN SNAP .......................................................................................................... 21 15.3. DESCRIPTION .................................................................................................................... 21
16. PROFIT CENTER ................................................................................................... 22
16.1. REQUIRED USER INPUT ..................................................................................................... 22 16.2. SAP SCREEN SNAP .......................................................................................................... 22 16.3. DESCRIPTION .................................................................................................................... 22
17. LINE ITEM TEXT - F4 HELP .................................................................................. 23
17.1. REQUIRED USER INPUT ..................................................................................................... 23 17.2. SAP SCREEN SNAP .......................................................................................................... 23 17.3. DESCRIPTION .................................................................................................................... 23
18. SELECTION OF SERVICES .................................................................................. 24
18.1. REQUIRED USER INPUT ..................................................................................................... 24 18.2. SAP SCREEN SNAP .......................................................................................................... 24 18.3. DESCRIPTION .................................................................................................................... 24
19. LINE ITEM TEXT .................................................................................................... 25
19.1. REQUIRED USER INPUT ..................................................................................................... 25 19.2. SAP SCREEN SNAP .......................................................................................................... 25 19.3. DESCRIPTION .................................................................................................................... 25
20. DOCUMENT OVERVIEW ....................................................................................... 26
20.1. REQUIRED USER INPUT ..................................................................................................... 26 20.2. SAP SCREEN SNAP .......................................................................................................... 26 20.3. DESCRIPTION .................................................................................................................... 26
21. SIMULATE .............................................................................................................. 27
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21.1. REQUIRED USER INPUT ..................................................................................................... 27 21.2. SAP SCREEN SNAP .......................................................................................................... 27 21.3. DESCRIPTION .................................................................................................................... 27
22. SAVE ...................................................................................................................... 28
22.1. REQUIRED USER INPUT ..................................................................................................... 28 22.2. SAP SCREEN SNAP .......................................................................................................... 28 22.3. DESCRIPTION .................................................................................................................... 28
23. DOCUMENT NUMBER .......................................................................................... 29
23.1. REQUIRED USER INPUT ..................................................................................................... 29 23.2. SAP SCREEN SNAP .......................................................................................................... 29 23.3. DESCRIPTION .................................................................................................................... 29
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1. SAP Easy Access
1.1. Required User Input Enter transaction code "F-29" in the command line and press enter.
1.2. SAP Screen Snap
1.3. Description Follow the menu path as shown in the screen snap and double click on "F-29 - Down Payment" OR Enter transaction code "F-29" in the command line and press enter.
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2. Document Date
2.1. Required User Input Enter document date then press tab.
2.2. SAP Screen Snap
2.3. Description The document date is the date on which the original document was issued. The document date may not be the same as the posting date on which G/L account balances or customer and vendor balances are updated. The document date can be the issue date of an invoice or a payment, for example.
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3. Document type
3.1. Required User Input Enter document type then press tab.
3.2. SAP Screen Snap
3.3. Description The document type classifies the accounting documents. It is stored in the document header. Attributes that control the entry of the document, or which are themselves noted in the document, are defined for each document type.
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4. Company Code
4.1. Required User Input Enter company code then press tab.
4.2. SAP Screen Snap
4.3. Description The company code is an organizational unit within financial accounting. Enter "1100" for PTCL or "1300" for Paknet.
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5. Posting Date
5.1. Required User Input Enter posting date then press tab.
5.2. SAP Screen Snap
5.3. Description Date which is used when storing the document in Financial Accounting or Controlling.
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6. Currency
6.1. Required User Input Enter currency key then press tab.
6.2. SAP Screen Snap
6.3. Description Currency Key represents the currency for amounts in the document.
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7. Document Header Reference
7.1. Required User Input Enter document header reference then press tab.
7.2. SAP Screen Snap
7.3. Description The reference document number can contain the document number of the customer/vendor. However it may contain a different value. The reference document number is used as a search criterion when displaying or changing documents. In correspondence, the reference document number is sometimes printed in place of the document number.
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8. Document Header Text
8.1. Required User Input Enter document header text then press tab.
8.2. SAP Screen Snap
8.3. Description The document header text contains explanations or notes which apply to the document as a whole, that is, not only for certain line items.
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9. Customer
9.1. Required User Input Enter "8100001" then press tab.
9.2. SAP Screen Snap
9.3. Description Number of the customer account number from which the transactions are processed. A customer account number is a unique key used to clearly identify the customer within the SAP system.
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10. Special GL Indicator
10.1. Required User Input Enter the Special G/L idicator 'A' for down payment or Advance.
10.2. SAP Screen Snap
10.3. Description For all line items in customer or vendor accounts which are updated to an alternative reconciliation account in the general ledger, the special G/L indicator determines which account is to be selected.
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11. Bank Account
11.1. Required User Input Enter "4710063" then press tab.
11.2. SAP Screen Snap
11.3. Description Enter GL account number of the bank account in which payment is deposited. Use relevant incoming payment account to record all incoming payment transactions.
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12. Amount
12.1. Required User Input Enter 5000 then press tab.
12.2. SAP Screen Snap
12.3. Description During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered. Amounts you enter may be changed automatically by the system if automatic postings are made during postings e.g. Tax adjustments, Cash discount adjustments.
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13. Profit Center
13.1. Required User Input Enter "201" as profit center, then press Enter.
13.2. SAP Screen Snap
13.3. Description A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company".
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14. Assignment
14.1. Required User Input Enter instrument number / reference.
14.2. SAP Screen Snap
14.3. Description Enter instrument number e.g. cheque number in assignment field. This number will be used in automatic bank reconciliation.
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15. Amount
15.1. Required User Input Enter "*" then press tab.
15.2. SAP Screen Snap
15.3. Description During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered. Amounts you enter may be changed automatically by the system if automatic postings are made during postings e.g. Tax adjustments, Cash discount adjustments.
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16. Profit Center
16.1. Required User Input Enter "201" as profit center, then press Enter.
16.2. SAP Screen Snap
16.3. Description A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company".
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17. Line Item Text - F4 Help
17.1. Required User Input Click on drop down button.
17.2. SAP Screen Snap
17.3. Description Click on drop down button or press F4 to search for list of services. Line item text contains an explanatory text on the line item. Enter a text manually or transfer a standard text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign (=XXXX).
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18. Selection of Services
18.1. Required User Input Click on "Continue" icon.
18.2. SAP Screen Snap
18.3. Description Select the relevant service and click on "Continue" icon to proceed.
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19. Line Item Text
19.1. Required User Input Keep pressing Enter.
19.2. SAP Screen Snap
19.3. Description Keep pressing enter to change the code in text. Line item text contains an explanatory text on the line item. Enter a text manually or transfer a standard text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign (=XXXX).
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20. Document Overview
20.1. Required User Input Click on "Document Overview" icon.
20.2. SAP Screen Snap
20.3. Description Click on "Document Overview" icon to display the document.
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21. Simulate
21.1. Required User Input Choose "Simulate" from the document menu.
21.2. SAP Screen Snap
21.3. Description To simulate the document click on Menu bar --> Document --> Simulate. It shows overview of accounting document after execution of all Substitutions, execution of all validations and creation of automatically created line Items.
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22. Save
22.1. Required User Input Click on "Save" icon.
22.2. SAP Screen Snap
22.3. Description Click on "Save" icon to post accounting entries.
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23. Document Number
23.1. Required User Input Note the document number for future reference.
23.2. SAP Screen Snap
23.3. Description Note down the document number created. To display the posted document go to Menu Bar --> Document --> Display.
