RFP MASTER PLAN website 29.04 · Bhopal 462016. This university is committed to produce best...

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SUBIS-1 RFP DOCUMENT FOR APPOINTMENTS OF CONSULTANT FOR THE WORK OF ARCHITECTURAL CONSULTANCY SERVICES TO PREPARE MASTER PLAN FOR CONSTRUCTION OF UNIVERSITY CAMPUS AT SALAMATPUR DISTRICT RAISEN. Date :- 29.04.2015 Address:- Sanchi University of Buddhist-Indic Studies Second Floor, Mulla Ramoji Bhawan Banganga Square, Bhopal-462003 Website:- sanchiuniv.org.in [email protected] Phone No.:- 0755- 2770835

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Transcript of RFP MASTER PLAN website 29.04 · Bhopal 462016. This university is committed to produce best...

  • SUBIS-1

    RFP DOCUMENT

    FOR

    APPOINTMENTS OF CONSULTANT FOR THE WORK OF ARCHITECTURAL CONSULTANCY

    SERVICES TO PREPARE MASTER PLAN FOR CONSTRUCTION OF UNIVERSITY CAMPUS

    AT SALAMATPUR DISTRICT RAISEN.

    Date :- 29.04.2015 Address:- Sanchi University of Buddhist-Indic Studies Second Floor, Mulla Ramoji Bhawan

    Banganga Square, Bhopal-462003

    Website:- sanchiuniv.org.in

    [email protected]

    Phone No.:- 0755- 2770835

  • SUBIS-2

    SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES

    REQUEST FOR PROPOSAL

    NIT No.5/ED/SUBIS/2015/ BHOPAL DATED- 29.04.2015

    REGISTRAR, SUBIS invites sealed bids, in three envelope, single stage system from eligible

    consultants, architects, registered in council of architect as per architect act 1973, for the

    consultancy work of preparing concept plan and master plan including necessary survey work of

    proposed Sanchi University of Buddhist-Indic Studies at Salamatpur near Sanchi dis. Raisen. Bidder’s

    entity may be proprietorship/ partnership / company Ltd or joint venture Company. In case of Joint

    Venture Company, lead partner must have at least 60% share in company. The eligibility conditions

    and other detailed term and condition can be viewed on website www.sanchiuniv.org.in the brief

    description of work is at follow.

    No. Name of work Earnest money Cost of bid

    document

    Time period

    1 Appointment of consultant for

    preparing, master plan, lay out plan for

    conceptualizing & necessary survey

    work of Sanchi University of Buddhist-

    Indic Studies campus, near Salamatpur

    district Raisen

    50,000/-

    (Fifty thousand

    only)

    5000/-

    (Five thousand

    only)

    4 months (Four

    Months)

    Note :-

    1. Interested bidders can view the NIT on our website http://www.sanchiuniv.org.in,

    Amendments to NIT, if any, would be published on website only, and not in newspapers.

    2. The Bid Document can be downloaded only between 10.30 am on 01/05/2015 to 5.30 pm on

    19/05/2015 from above mentioned website.

    3. Bid documents is to be submitted in one main envelope, containing four envelopes A,B,C&D

    up to 3.30pm on dated 21.05.2015 in office of University.

    4. Only those interested bidder should apply, who fulfil eligibility conditions shown in bid documents.

    Registrar

    Sanchi University of Buddhist-Indic Studies

  • SUBIS-3

    SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES

    REQUEST FOR PROPOSAL

    NIT No. ………../ED/SUBIS/2015/ BHOPAL DATED

    REGISTRAR, SUBIS invites sealed bids, in three envelope, single stage system from eligible

    consultants, architects, registered in council of architect as per architect act 1973, for the

    consultancy work of preparing concept plan and master plan including necessary survey work of

    proposed Sanchi University of Buddhist-Indic Studies at Salamatpur near Sanchi dis. Raisen. Bidder’s

    entity may be proprietorship/ partnership / company Ltd or joint venture Company. In case of Joint

    Venture Company, lead partner must have at least 60% share in company. The eligibility conditions

    and other detailed term and condition can be viewed on website www.sanchiuniv.org.in the brief

    description of work is at follow.

    No. Name of work Earnest money Cost of bid

    document

    Time period

    1 Appointment of consultant for

    preparing, master plan, lay out

    plan for conceptualizing &

    necessary survey work of

    Sanchi University of Buddhist-

    Indic Studies campus, near

    Salamatpur district Raisen

    50,000/-

    (Fifty thousand

    only)

    5000/-

    (Five thousand

    only)

    4 months (Four

    Months)

    Note :-

    1. Only those interested bidder should apply, who fulfil eligibility conditions shown in bid documents.

    2. Bid documents, forms and conditions can be viewed on website www.sanchiuniv.org.in

    3. Bid documents can be downloaded from above mentioned web site and payment of Rs. 5000/- (Five thousand) in form at Demand draft at scheduled bank payable to Registrar SUBIS

    must have to submit along with bid documents in ENEVLOPE A. Bid document can be down

    loaded from01.05.2015 to 19.05.2015 in official hours and days.

    4. Bid documents is to be submitted in one main envelope, containing four envelopes A,B,C&D at address shown below up to 3.30pm on dated 21.05.2015

    5. EMD of Rs. 50,000/- in form of Demand draft of scheduled bank payable to Registrar SUBIS should be submitted in envelope ‘A’ along with other documents as per bid data sheet of bid

    documents.

    6. Bidder’s are advised to Studies whole documents regarding, terms and conditions and should visit site before submission of bid. Any objection, dispute regarding eligibility/ technical

  • SUBIS-4

    qualification .Competent authority of University reserves the right to reject any or all bids and

    bidding procedure at any time without assigning any reason, and no compensation will be

    paid in such case.

    7. At first only envelope ‘A’ will be opened to ascertain the eligibility of bidder. Envelope ‘B’ will be opened of only those bidders who will found eligible as per terms and conditions shown in

    bid documents. Technical qualification of bidder will be worked out by documents produced

    & submitted by bidder in envelope ‘B’ .Those bidders will be treated as qualified who scores

    minimum 70% (seventy percent) score in technical evaluation of bid. Processes and necessary

    documents for Technical bid is shown in bid documents. Bidders are advised to submit the

    necessary document as per format shown in annexure list. Documents not found as per

    format may be treated as non responsive or null and void. Such condition may lead the

    failure of Technical bid and any objection in this regard will not be admissible.

    8. The financial bid will be opened of only those bidders who quality the technical bid. Financial offer (bid) will be decided on least financial offer. If any least financial bid is not found

    appropriate or higher side by competent authority then least financial bid will not be

    accepted any objection in this regard will not be admissible.

    9. Pre bid meeting is proposed to organised on dated 12.05.2015 at 4:00 pm. any documents/ modifications in terms and conditions decided in pre bid meeting will be applicable and same

    amendments/ modification will be shown on website www.sanchiuniv.org.in

    10. Once bid is submitted, then any modification or amendment or addition is not allowed in submitted bid.

    11. Affidavit showing all submittals are true, in prescribed format shown in bid document is necessary to submit in envelope “A”.

    12. EMD of non eligible bidder and non qualified bidder in technical evaluation will be returned after technical evaluation. However EMD of second lowest bidder will be kept with University

    until the agreement of awarded bid.

    13. Address of Communication.

    Registrar

    Sanchi University of Buddhist-Indic Studies

    Second Floor, Mulla Ramoji Bhawan

    Banganga Square, Bhopal-462003

    Website:- sanchiuniv.org.in

    [email protected]

    Phone No.:- 0755- 2770835

    14. The rates quoted by bidder will be inclusive of all applicable taxes by state govt./central govt./ULB. But excluding of service tax.

  • SUBIS-5

    15. Interested bidders are advised to have regular visit on SUBIS website, till dead line of bid submission, so that any update/ amendment if made in document can be known to

    interested bidders. Failure to do so shall not absolve the applicant of his liabilities to submit

    the RFP document complete in all respect including updates thereof if any. An incomplete

    application may be liable for rejection.

    16. SUBIS reserves the reject to verify the particulars furnished by the application independently. If any information furnished by the applicant is incorrect at a later stage, he shall be debarred

    from tendering and taking up any new work of SUBIS.

    17. Those desirous of submitting the application by post may do so, subject to condition that SUBIS shall not be responsible for postal delay, and postal submission is allowed one day

    before up to 20.05.2015 in office time. Any bid received by post after 20.05.2015 will be

    treated as delayed and will not be entertained. Envelope A & D of all received bids will be

    opened on same day, at 4.30 pm Technical bid will be opened after Eligibility checking of

    bidders. Similarly financial bid will be opened of qualified technical bidders later on. The date

    for opening of technical bid envelope” B “and financial bid envelope “C” will be displayed on

    web site www.sanchiuniv.org.in only

    18. Detailed description, of work is available in bid documents. So please go through bid document for all information’s related with work. For any query or information, please

    Contact with G.S. Saluja Executive Engineer SUBIS. Address: - Sanchi University of Buddhist-

    Indic Studies Mullah Ramuji Banganga Square second floor Bhopal Pin- 462 016 Mon. No.-

    9424499933.

    Registrar

    Sanchi University of Buddhist-Indic Studies

    Second Floor, Mulla Ramuji Bhawan

    Banganga Square, Bhopal- 462 003

  • SUBIS-6

    LIST OF CONTENTS

    Section Particular Page No. From Page No. to

    1.0 Background and disclaimer

    6 8

    2.0 Project and site location

    9 9

    3.0 Selection and evaluation process

    10 16

    4.0 Requirements of proposed work

    17 28

    5.0 Instructions to bidder

    29 32

    6.0 Bid data sheet

    32 34

    7.0 General & Special condition of Contract

    35 51

    8.0 Scope of work

    52 54

    9.0 Deliverables and time line

    55 55

    10.0 Schedule of Payment

    56 57

    11.0 Details of Annexure

    58 77

    12.0 Drawings

    78 80

  • SUBIS-7

    1.0 BACKGROUND

    Sanchi University of Buddhist-Indic Studies, Bhopal was established by Go MP, in the year 2012 by a

    special act of the state assembly as an institution of International importance and at present is

    functioning from Directorate of Culture (Second Floor), Mulla Ramoji Bhawan, Banganga Chouraha,

    Bhopal 462016.

    This university is committed to produce best scholars, academicians, philosophers,

    researchers, practitioners of international repute in each & every aspect of Buddhist & Indic systems

    of knowledge & learning to take up the challenges of conceptual, ethical & socio-cultural

    development of the world. It shall invite knowledge & wisdom from all ten directions; shall realize,

    redeem, research, refine and refurbish it further to disseminate in all spheres of life and contribute

    to the efforts in making ‘Mother Earth’ a better place to live in. The university is committed to work

    on the known & unknown dimensions of knowledge, academics, art, literature, culture, skills related

    to ‘Dhamma-Dharma’ which has descended under the guidance of great masters. Sanchi University

    shall endeavour in synthesizing the ancient systems with the current needs; re-establish the

    knowledge catering to present day issues. Contemporary in its disciplinary formations, system,

    methods and infra-structure shall strive to re-create the ambience & the excellence & revive the old

    glory of classical universities of India – Taxila, Vallabhi, Nalanda and Vikramshila & move forward in

    current paradigm adding value to all aspects of knowledge, practice & wisdom for the benefit of

    everyone.

    The University shall comprehend the paradigm shift in the history of human knowledge &

    civilisation brought about by the revolution started by Gautama Buddha that evolved into an

    extraordinary system of ideas over a period of almost 1200 years, a thought revolution that

    permeated the entire Asian subcontinent and percolated down practically to the last ordinary man

    and to correlate that revolution with continuous & cumulative intellectual history and knowledge

    traditions of India. It shall also interest the neighbouring Buddhist countries to cooperate in setting

    up a major centre collaborative centre for Buddhist and Indic teaching and research, & in the process

    create a partnership amongst scholars of Asia & the world. The university shall begin to foreground

    the geo-political significance of Indic and Buddhist studies as facilitating bonds between India and

    Asia. In the rapidly de-territorializing world, the need to set up an international university that

    negotiates synchronically across the world and diachronically between past and present is of great

    significance.

  • SUBIS-8

    The basic objectives of the SUBIS Bhopal are to promote Studies and research in Buddhist

    and Indic Studies including the principles of Dhamma, a foundational tenet of Indian culture and to

    facilitate the cross-pollination of ideas and foster harmony amongst different civilizations of the

    world to foreground the idea that India has been the source and inspiration for both the Buddhist

    and the Indic Studies, two of the important ‘drivers’ in the programming of the Asian mind.

    For achieving this vision the University shall:

    • Impart education in Buddhist teachings, contemporary philosophy, traditions and practice.

    • Promote interaction amongst countries of Asia bound by strong historical commonalities of

    knowledge in areas such as religion, philosophy and culture;

    • Contribute to the promotion of world peace and harmony by bringing together cultures and

    civilizations of Asia;

    • Contribute to the improvement of the educational system in India by providing new

    perspectives on alternative systems of education;

    • Provide education and training in relevant arts, crafts and skills of Asia;

    • And to achieve the above, create a partnership amongst the scholars and academics of Asia

    and the world.

    SUBIS Bhopal has prepared the 40 Ha Campus Master Plan at village Dhakna-Chapna near

    Salamatpur, Raisen. The Master Plan is to be planned on integrated basis comprising of academic,

    administrative, research and training, consultancy, library, workshop, canteen, residential, guest

    houses, sports, buildings, gardens, forest, meditation areas, activity & practice areas along with the

    required infrastructure like water supply, sanitation, electricity, solid & liquid waste management,

    fire fighting, etc., to provide a high quality environment for students, academicians, administrators

    and other staff.

    DISCLAIMER The information contained in this Request for Proposal (RFP) provides the term & condition set out

    for the bidders. Subsequently if required further information or clarification shall be provided to the

    Consultants, whether verbally or in documentary or any other form which may be communicated in

    due course. This RFP document is not an agreement and is neither an offer nor invitation by the SUBIS Bhopal to

    the prospective consultants or any other bidder. The purpose of this RFP document is to provide

    information that may be useful to them in the formulation of their Conceptual Design Proposals

  • SUBIS-9

    pursuant to this RFP document. This RFP document includes statements, which reflect various

    assumptions and assessments arrived at by the SUBIS Bhopal in relation to the work. Such

    assumptions, assessments and statements do not purport to contain all the information that each

    consultants may require. This RFP document may not be appropriate for all persons, and it is not possible for SUBIS Bhopal, to

    consider the objectives, technical expertise and particular needs of each party who reads or uses this

    RFP document. The assumptions, assessments, statements and information contained in this RFP

    document, may not be complete, accurate, adequate or correct. Each Consultant/bidder should,

    therefore, conduct their own investigations and analysis and should check the accuracy, adequacy,

    correctness, reliability and completeness of the assumptions, assessments and information

    contained in this RFP document and obtain independent advice from appropriate sources. Information provided is on a wide range of matters, some of which depend on interpretation of law.

    The information given is not an exhaustive account of statutory requirements and should not be

    regarded as a complete or authoritative statement of law. SUBIS Bhopal does not accept responsibility for the accuracy or otherwise of any interpretation or

    opinion on the law expressed herein. SUBIS Bhopal makes no representation or warranty and shall have no liability to any person including

    any consultants under any law, statute, rules or regulations or tort, principles of restitution or unjust

    enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred

    or suffered on account of anything contained in this RFP document or otherwise. This includes the

    accuracy, adequacy, correctness, reliability or completeness of the RFP and any assessment,

    assumption, statement or information contained therein or deemed to form part of this RFP

    document or arising in any way in the selection procedure. The issue of this RFP document does not

    imply that SUBIS Bhopal is bound to select a consultant or appoint one, as the case may be, for the

    consultancy. SUBIS Bhopal reserves the right to reject any or all the proposals without assigning any

    reason whatsoever.

    Sanchi University of Buddhist-Indic Studies, (SUBIS)

    Bhopal, M.P.

  • SUBIS-10

    2.0 PROJECT AND LOCATION OF SITE.

    2.1 The Project

    SUBIS Bhopal is inviting bid from eligible consultants, architects, registered in council of architect as

    per architect act 1973, for preparation of Master plan proposal i/c necessary survey work (as shown

    in scope of work, section 8.00), for its Integrated Campus on the area measuring 40 hectares at

    village Salamatpur, Tehsil Huzur, District Raisen. SUBIS Bhopal being a premier institution of

    Buddhist-Indic Studies wants to develop its 'State of the Art' Campus using present day concepts of

    energy efficiency and Green Architecture. The buildings &infrastructure proposed in the campus

    must be barrier free accessible for all, earthquake resistant and should strive to use alternate energy

    sources. The existing landscapes & silhouettes should be respected & magnified. The entire campus

    should aesthetically incorporate various features of architecture & sculpture of various Buddhist &

    Indic societies & civilizations from across the world.2

    2.2 The Location of Proposed Site

    The site is located at village Dhakna-Chapna near Salamatpur, Patwari Halka No.34, Khasara No.13/1,

    Tehsil Huzur, at Salamatpur tri-junction, District Raisen 45 km from Bhopal at Bhopal Sanchi road.

    The proposed site is a low height twin hillock with a saddle in between (site plan & site aerial

    photographs can be seen in our brochure and on our website).

    2.3 Present status of development

    Following works has been carried out on the site:

    1. The proposed land for the SUBIS Bhopal was allotted in September 2012; the process of

    demarcation of physical boundaries have been completed by revenue officers & Fixing of

    boundary stone is progress.

    2. Physical survey of proposed land boundary including topographical survey is been conducted

    to verify the allotted site boundaries and area.

    3. The work for Construction of Boundary wall to secure allotted land area is to be carried out.

  • SUBIS-11

    3.0 Selection Process

    (A) Evaluation of Eligible Firms: SUBIS Bhopal will evaluate the eligibility and technical

    qualification as per information of envelope “A”, ”B”, and ”D” submitted by the interested

    applicant to establish eligibility and technical qualification of the firms. Bids should be

    submitted along with prescribed format for technical evaluation. All those Bidders will be

    treated as eligible who score Minimum 70% marks in technical evaluation as mentioned in

    document. These bidders will be intimated and called for opening of financial bid in

    envelope “C”.

    Note: The ineligible bidders will be intimated to receive their EMD .Any objection in this

    regard will not be admitted. Cost of tender form will not be returned.

    (B) Financial opening: All qualified firms/entity will be intimated to participate in financial

    opening of bids. Financial offers in envelope “C” will be opened in presence of bidders or

    their representative. Bids shall be opened at scheduled time and date even If all qualified

    bidders or any of qualified bidders are not present at time of opening.

    (C) Selection of successful bidder: Selection of successful bidder will be decided on least

    financial offer. However if least bid amount seems to be higher side as per opinion of

    university officials/competent authority, then least financial proposal may be rejected and

    any objection in this regard will not be admitted.EMD of second lowest bidder will be kept

    with university until agreement by successful bidder, and same will be released after

    agreement by successful bidder. If successful bidder could not entered into agreement

    within prescribed time then second lowest bidder will be called for agreement, and earnest

    money of first lowest bidder will be forfeited. Successful bidder will be intimated to make

    an agreement within prescribed time.

    (D) Evaluation process: - Evaluation of technical bid will be made on marks basis. Minimum

    70% of marks are required for selection of technical bid. Total marks and distribution of

    marks are as follow.

  • SUBIS-12

    MARKS IDENTIED FOR TECHNICAL QUALIFICATION

    S. No. PARTICULAR MARKS

    1 BIDDERS EXPERIENCE FOR TOTAL WORK EXECUTED RELATING

    WITH ARCHITECTURAL SERVICES IN LAST 5 YEARS.

    200

    2 BIDDERS EXPERIENCE FOR SAME NATURE OF WORK IN LAST 3

    YEARS.

    200

    3 CONSULTANTS ANNUAL TURNOVER IN LAST 3 YEARS. 100

    4 DESCRI DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR

    PERFORMING THE ASSIGNMENT (PRESENTATION TO BE MADE

    BY BIDDERS ON CALLING SEPERATELY.)

    200

    5 BROAD QUALIFICATION AND EXPERIENCE REQUIREMENTS OF

    PROFESSIONAL STAFF

    150

    6 NATIONAL/INTERNATIONAL AWARDS WINNING PROJETS. 50

    7 EXPERIENCES IN HERITAGE BUILDINGS, BUDDHIST

    ARCHITECTES, LANDSCAPE, OLD INDIAN ARCHITECT AND

    GREEN DESIGN BUILDING/CAMPUS PLAN

    100

    It is advised that annexure of technical bid should be filled carefully as per format with

    supporting documents so that distribution of marks may be made as per provisions. Any

    Missing part, improper, incomplete information may lead to non responsiveness or

    allocation of marks will be made accordingly which may lead to failure of technical bid.

    Final evaluation will be completed after presentation of work methodology before Client

    and marks obtained by bidder in presentation. Final Marks after evaluation of total technical

    Bid will decide the status of qualification of bidder. Only those financial bids will be opened

    who has qualified in technical bid evaluation Process. Any dispute or objection regarding,

    technical evaluation or result or method or process will not be admissible.

  • SUBIS-13

    (E) ELIGIBILITY CRITERIA

    3.0 ELIGIBILITY CRITERIA Remark

    3a Registration in council of architectural, at least

    before 5 years

    Attested copy

    should be attached

    3b Registration either proprietor ship, partnership,

    pvt. limited, public limited company, or joint

    venture with lead partnership of at least 60% share

    Attested copy

    should be attached

    3c Turnover of fees in last 3 year should be at least 75

    lakhs

    In format 3c of

    annexure list

    3d Net worth positive Certified by CA

    3e Architect/consultant himself or employee or

    expertise of firm/company must have designed in

    heritage building/Buddhist architects/landscapes

    and old Indian architectural structures [details of

    such key personnel must have to be furnished ]

    (at learnt one of above category project)

    Attach detail of

    work and detail of

    personnel

    An eligibility criterion to take part in this bidding procedure is shown below. Every bidder

    must be sore that he fulfils necessary eligibility criteria.

    All locating documents shown below is to be kept in envelope “A” as per bid data sheet. So

    that Eligibility to bidder can be worked out. If Document of envelope does not satisfied, the

    condition of Eligibility, then bid will be treated as non responsive and further technical bid

    will not be opened .any objection in this regard will not be entertained.

  • SUBIS-14

    MINIMUM QUALIFICATION AND MINIMUM EXPERIENCE OF TEAM MEMBERS

    Sn. Particulars No. of

    Persons

    Minimum Qualification Minimum

    Experience

    Duration

    Requirement

    20% 60% 20%

    1 Principal Architect

    Cum Team Leader

    01 Bachelors in Architecture

    and Membership in Council

    of Architecture or Indian

    Institute of Architects

    15 years

    Full duration

    2 Heritage Expert 01 Bachelors in Architecture

    and Membership in Council

    of Architecture or Indian

    Institute of Architects

    10

    years

    minimum 2

    years with

    Bidders

    3 Assistant Engineer

    (Civil)

    01 Bachelors Degree in Civil 10 years

    ( 5 yrs in

    Building

    Projects)

    minimum 2

    years with

    Bidders

    4 Architect 01 Bachelors Degree in

    Architecture

    10 years

    minimum 2

    years with

    Bidders

    5 HVAC Design Expert 01 B.E. Mechanical 10- years

    minimum 2

    years with

    Bidders

    6 Heritage Expert 01 Bachelors Degree in

    Architecture

    10 years

    minimum 2

    years with

    Bidders

    7 Green Designer

    Expert

    01 Bachelors Degree in

    Architecture

    10 years

    minimum 2

    years with

    Bidders

    Note: - If Architect shown in number 4 has experience for serial number 6&7 than same may

    be consider for serial no. 6&7

  • SUBIS-15

    DISTRIBUTION OF MARKS

    S. No. Particular Marks

    1 BIDDERS EXPERIENCE FOR TOTAL WORK EXECUTED RELATING

    WITH ARCHITECTURAL SERVICES IN LAST 5 YEARS.

    200

    Name of Bidder Total experience

    of years

    Score 200 for

    maximum no of

    Architectural,

    consultancy,

    services,

    executed during

    last 5 years.

    Score 140 for

    minimum no. of

    Architectural,

    consultancy,

    services,

    executed during

    last 5 years.

    Bidder score

    2 BIDDERS EXPERIENCE FOR SAME NATURE OF WORK IN LAST 3

    YEARS.

    200

    Name of Bidder Total experience

    of years

    Score 200 for

    maximum no. For

    same nature of

    Architectural,

    consultancy,

    services,

    executed during

    last 5 years.

    Score 140 for

    minimum no. For

    same nature of

    Architectural,

    consultancy,

    services,

    executed during

    last 5 years.

    Bidder score

    3 CONSULTANTS ANNUAL TURNOVER IN LAST 3 YEARS. 100

    Name of Bidder Total turnover of

    last 3 years

    Score 200 for

    maximum

    amount of fees of

    Architectural,

    consultancy,

    services,

    executed during

    last 3 years.

    Score 140 for

    minimum

    amount of fees of

    Architectural,

    consultancy,

    services,

    executed during

    last 3 years.

    Bidder score

  • SUBIS-16

    4 DESCRI DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR

    PERFORMING THE ASSIGNMENT (PRESENTATION TO BE MADE

    BY BIDDERS ON CALLING SEPERATELY.)

    200

    5 BROAD QUALIFICATION AND EXPERIENCE REQUIREMENTS OF

    PROFESSIONAL STAFF

    150

    MARKS OF PROFESSIONAL STAFF

    S.

    No.

    Name of Post Marks Qualific

    ation

    20%

    Experience

    60%

    Score Duration with

    Bidder Form 20%

    Score Total

    Score

    Score For Maxi. Year of

    experien

    ce 60%

    For Mini.

    Year of

    experienc

    e 42%

    marks

    For Maxi.

    Year with

    bidder

    20%

    For Mini.

    Year of

    with

    bidder 14%

    4+7+10

    1 2 3 4 5 6 7 8 9 10 11

    1 Principal Architect

    Cum Team Leader

    30

    2 Heritage Expert 20

    3 Assistant Engineer

    (Civil)

    20

    4 Architect 20

    5 HVAC Design Expert 20

    6 Landscape Expert 20

    7 Green design expert 20

  • SUBIS-17

    6 NATIONAL/INTERNATIONAL AWARDS WINNING PROJETS. 50

    Name of

    Bidder

    Total

    national/International

    awards winning

    projects

    Score 50 for

    maximum

    national/International

    awards winning

    projects

    Score 35 for minimum

    national/International

    awards winning

    projects

    Bidder

    score

    7 EXPERIENCES IN HERITAGE BUILDINGS, BUDDHIST

    ARCHITECTES, LANDSCAPE, OLD INDIAN ARCHITECT AND

    GREEN DESIGN BUILDING/CAMPUS PLAN

    100

    Name of Bidder Total No. Of

    heritage

    buildings,

    Buddhist

    architects,

    landscape, old

    Indian architect

    and green design

    building/campus

    plan

    Score 100 for

    maximum No. of

    heritage

    buildings,

    Buddhist

    architects,

    landscape, old

    Indian architect

    and green design

    building/campus

    plan

    Score 70 for

    minimum No. of

    heritage

    buildings,

    Buddhist

    architects,

    landscape, old

    Indian architect

    and green design

    building/campus

    plan

    Bidder score

  • SUBIS-18

    4.0 REQUIREMENTS OF PROPOSED WORK

    (4.01) Academic centres: The proposed SUBIS, Bhopal will be centre of excellence for

    imparting quality undergraduate (UG), postgraduate (PG), doctoral and postdoctoral (PDF)

    education in Planning and Architecture. The academic centre will include all the class

    rooms, studios, faculty rooms, office of the head for various departments, common rooms

    for students, seminar & conference rooms, utility spaces and laboratories i.e., computer

    labs, audio-visual lab, etc.

    There shall be separate premises for every school designed in such a manner that building

    for each centre should is separate. All the departments in a centre shall be housed in the

    same building or the premises of the centre. The standard requirement of a department,

    centre & school are given below. All the schools shall have well scattered premises. The

    size & the layout shall depend upon the specific needs of the school. Total five [5]. Nos. Of

    schools are to be planned in this master plan. Space for 4 additional schools in near future

    is to be keep reserve ad joining these schools as per standard requirement shown below.

    (i) Standard requirement of one School, Centre & Department

    S.N. Description Nos. Remarks

    Academic areas of School

    1 Dean Office 1 with PA office and toilet

    2 Meeting Room 1 For capacity of 50 student each with pantry

    3 Visitor room 1 with toilet

    4 Seminar & Conference Area 1 With supporting areas

    Academic areas of Centre

    1 Director Office 1 with PA office and toilet

    2 Meeting Room 1 For capacity of 20 student each with pantry

    3 Visitor room 1 with toilet

    4 Computer centre & Lab 1 1 Hall for 20 student with office area & store area

    5 Exhibition Area 1 To exhibit works of students

    6 Audio Visual 1 1 Halls for 100 student sitting and equipment store

    Academic areas of

    Department

  • SUBIS-19

    1 Class Rooms

    a

    Short term courses (per dept) 1 For capacity of 20 student each

    b Long term courses (per dept) 2 For capacity of 35 student each

    2 Faculty Rooms (per dept) 1 1:10 (faculty : student) (distribution 1:2:4) a Professor (per dept) 1 Individual rooms with attached toilet

    b Associate/Reader (per dept) 2 Individual rooms c Assistant Professor (per dept) 6 Individual rooms/cabins

    d Visiting faculty (per dept) 1 Individual rooms with attached toilet

    3 HOD Office (per dept) 1 with PA office and toilet 4 Research Scholars working

    area

    5 Individual working stations

    5 Common Room For Students 2 Separate for M & F with toilet

    6 Common Room For Teachers 1 For Guest faculty with toilet

    7 Meeting Room 1 With supporting areas

    8 Pantry for department 1

    9 Common Toilets for students 2 Separate for M & F

    10 Common Toilets for Staff 2 Separate for M & F

    11 Drinking water area 1

    Labs & workshops 12 Audio Visual cum exhibition

    area 1 1 Halls for 50 student sitting and equipment

    store 13 Dept. Library 1 1 Halls for 20 student with office area &

    store area 14 Laboratories as per

    requirement To be included after discussion

    Note: This complex should have following areas to support spontaneous activities like:

    • Theory classes with white boards and projection facilities • Formal and informal discussion area among student and with faculty • Small store and students’ property lockers • The studio complex may be connected to semi-open and open areas • Each studio should be well equipped to support e-studio/virtual studio • The tentative area programme given here are just indicative provided to achieve

    minimum expectations for general considerations. Although, consultant should

    decide provision of covered area and utility of the spaces as per their conceptual

    design • Many facilities should be shared between masters and doctoral candidates. • Overlapping of spaces should be avoided and left out spaces should be included

    (4.02) Administrative centres: SUBIS Bhopal is expected to get status of Institute of

    International importance in near future thus, will require a well functional

  • SUBIS-20

    administrative centre along with departments that will support various related

    activities i.e. Dean Examinations, Dean Academics.

    ADMIN BUILDINGS:

    S.N. Description Nos Remarks

    I Chancellor's office

    VC/Director's Office 1 With toilet and rest room

    PA room 1 With pantry, storage

    Meeting Room 1 For 20 persons with allied services

    II VC/ Director's Secretariat

    1 Board office 1 With pantry, toilet and rest room

    2 Board room 1 For 20 persons with allied services

    3 VC/Director's Office 1 With toilet and rest room 4 PA room 1 With pantry, storage

    5 Visitor's room + attached Toilet 1 Waiting area for 20 person

    6

    Directorate/ Office for AC/EC

    Senate 1 04 persons working SUBIS

    7

    Meeting Room/Executive

    Council/ 1 For 40 persons with allied services

    II Dean Secretariat

    1 Dean Examination office 1 with PA, storage & Toilet

    2 Dean Academics office 1 with PA, storage & Toilet

    3

    Dean Students Welfare,

    placement 1 with PA, storage & Toilet 4 Dean Establishment, R & D office 1 with PA, storage & Toilet

    5 Dean development with PA, storage & Toilet

    02 Multi-skill assistants work stations under

    6 Office Staff for 5 Deans 10 each Dean

    Staff Toilet 2 Separate for Ladies & Gents

    III CEO/Registrar's Secretariat

    1 VC/Director's Office 1 With toilet and rest room

    2 PA room 1 With pantry, storage

    3 Visitor's room + attached Toilet 1 Waiting area for 20 person

    4 Meeting Room 1 For 40 persons with allied services

    5 Registrar office 1 with PA, storage & Toilet

    6 Deputy registrar 1 with PA, storage & Toilet

    7

    Asst registrar

    (establishment/admin) 1 Separate cabins

    8 Staff for all registrars 2 02 Multi-skill assistants work stations

    9 Legal Cell and RTI 2 02 Multi-skill assistants work stations

    10 P.R.O Room 1 with PA, storage & Toilet

    Programme cell 2 02 Multi-skill assistants work stations

    Publication cell 2 02 Multi-skill assistants work stations

  • SUBIS-21

    11 Record rooms 1 Establishment records

    IV Finance Secretariat

    1 Finance Officer 1 with PA, storage & Toilet

    2 Dy.FO-Finance 1 with PA, storage & Toilet

    3 Asst registrar (Finance) 1 Separate cabins

    4 Asst registrar (Accounts) 1 Separate cabins

    5 Asst registrar (Purchase) 1 Separate cabins

    6 Accountants & other Staff 6 06 Multi-skill assistants work stations

    7 Strong room 1 Confidential records/cash

    V Common SUBIS

    1 Main Reception and Lobby 1 Welcome to SUBIS Bhopal

    2 Purchase store room 1 Consumable Goods storage

    1 Non-Consumable Goods storage

    3 Staff Meeting room 1 For 30 persons with allied services

    4 Staff dining and Pantry 1 For 30 persons with allied services

    5 Staff Toilet 2 Separate for Ladies & Gents

    VI Admission & Examination cell

    1 Dean (Admission & Exam) 1 with PA, storage & Toilet

    2 Asst registrar (Admission) 1 Separate cabins

    3 Counselling help centre 1 30 computer terminals

    4 Orientation room 1 100 person with allied services

    5 Admission staff 4 04 Multi-skill assistants work stations

    6 Record room 1 Students file, forms, etc.

    7 Controller of Examination 1 with PA, storage & Toilet

    8 Dy. Controller of Examination 1 storage & Toilet

    9 Asst Controller Exam 2

    10 Exam management Staff 6 06 Multi-skill assistants work stations

    11 Central evaluation room 1 30 persons for evaluation

    12 Distribution & collection lobby 1 exam material

    13 Store room answer copies 2 Used & unused exam material

    14 Strong room 1 exam papers

    15 Staff Toilets-Ladies & Gents 2 Separate for Ladies & Gents

    (4.03) Central Library: University will require a central library with various sections for UG,

    PG & Reference with adequate stacking areas and reading spaces. This will have 50,000 print

    volumes, e-resources and other advanced methods of communication.

    S.N. Description Nos Remarks

    01 Entrance lobby and waiting area 01

    With info desk & property

    counter

    02 Magazine display & reading 01 With 50 person sitting

  • SUBIS-22

    03 Stacking area stream wise 03 UG, PG, Research etc.

    04 Reference sections 01

    Research Journals & reference

    books

    Manuscript section 01

    Micro film stacking area 01

    05 Reading area 03 With 250 person sitting

    06 Digital library e-resources /AV Lab 01 Reading terminals 100 nos.

    07 Librarian room 01 with toilet

    08 Dy. Librarian room 01 with toilet

    09 Asst. Librarian 01 Separate cabins

    10 Librarian staff 06

    06 Multi-skill assistants work

    stations

    11 Exhibition area 01 display of books to purchase

    12

    SUBISNDREL Printing &

    distribution 01 SUBIS Journal

    13 Storage and reprographic section 02 Xerox, downloading

    14 Common Toilet 02 for M & F

    (4.04) Central computer lab: The University intends to develop a central computer lab of

    200 terminals in three sections of (100, 50 & 50 each). This resource centre will be equipped

    with all related latest software and e-resources with inter and intra-net connectivity. This

    facility will be available to all the SUBIS Students till late night. This lab will be including

    following:

    (4.05) Research Training & Consultancy Cell: IWD The University intends to develop a

    canter that facilitates young graduate towards research oriented work that includes

    providing training programmes to various target groups of the society. This will also

    S.N. Description Nos Remarks

    01 Computer labs 03 with 100, 50 & 50 terminals

    02 Main server room 01 with allied services

    03 Control room 01 with allied services

    04 Linguistic/language lab 01 20 terminals

    05 Power backup room 01 Generator room

    06 CC lab in-charge room 01 System administrator (with toilet)

    07 CC lab staff 06 T.A. (Computer Sc.)

    08 Pantry and Store 01

    09 Data Storage section 01 Digital records, Website management

    10 Toilet for M & F 02

  • SUBIS-23

    house consultancy cell to provide expert services to various projects.

    (4.06) Convention centre: There should be provision of auditorium, open air theatre,

    seminar halls to facilitate gathering i.e. convocation, socio-cultural activities, annual

    function, etc.

    • Auditorium with allied facilities for 800 capacities. • Auditorium with allied facilities for 300 capacities. • Seminar hall for 150 Capacity two nos. • Conference room for a capacity of 50 each - 2 no. • OAT I & II with allied facilities for capacity of 500 & 200 respectively.

    (4.07) Amenities and facilities: Considering location of the site and available off campus

    facilities, there should be provision of various amenities and facilities within the campus, for

    the entire student, faculty, staff and their families.

    • International guest house with 20 single & 20 double occupancy rooms • University guest house with 20 single & 20 double occupancy rooms • Canteen, kiosks, restaurant (near hostels, academic areas, shopping area) • Bank with ATM, (May be an extension counter) • Post office • Small shopping arcade, at least 10-12 shops • Medical facilities with 10 Bed IPD • Gymnasium for 100 person at once • School till middle level • Exhibition hall with outdoor display too

    (4.08) Student activity canter: The University will require spaces for performing various co-

    S.N. Description Nos Remarks

    01 Dean Development 01 With toilet

    02 Institute architect 01 With toilet

    03 Asst. architect/Engineer 01 With toilet

    04 Engineering section 01 04 person working stations

    05

    Drafting areas/support

    staff 01 04 person working stations

    06 Model making 01 workshop

    07 Meeting room 01 25 Person with supporting areas

    08 Pantry and Store 01

    09

    Storage and

    reprographic section 02 Record keeping

    10 Toilet 02 for M & F

  • SUBIS-24

    curricular activities that may take place throughout the year. There should be adequate

    space to support various types of activities including preparation for NASA & NOSPLAN.

    (4.09) Sports facilities: The University will require adequate built and open spaces to

    conduct various sports activities at university level competition. This will include. Standard

    size play grounds for football, hockey and cricket Courts for volley ball, badminton, and

    basket ball etc. Indoor sports hall for table tennis, tennis, squash, carom etc. Standard size

    swimming pool with allied facilities i.e. Officers Club spaces for gymnastics, track & field and

    group events

    (4.10) Services & Maintenance: The University will require adequate infrastructure facilities

    like water supply, sanitation, electricity, solid waste management, fire fighting, rain water

    harvesting, etc. to provide a high quality environment for student, academician officers and

    other staff members.

    S.N. Maintenance and management cell Nos Remarks

    1 Transportation cell 1 Institute vehicle yard

    2

    General store maintenance materials &

    equipments 2 waste & useful materials

    3 Central mess management 1 Dry & cold Goods store,

    4 Landscape/Horticulture Cell 1 Tool and plants store

    5 Cleaning & Sanitation Cell 1 Sanitary items store

    6 Estate Officer + Staff + Store 1 Store keeper

    7 Security Officer + 4 staff + Lockers 1 Security arrangements

    8

    Engineering services Maintenance (Water

    works) 1

    with material store &

    toilets

    9

    Engineering services Maintenance (Electrical

    works) 1

    with material store &

    toilets

    10

    Engineering services Maintenance (Sewer &

    waste ) 1

    with material store &

    toilets

    11 Pantry 1

    12 Maintenance staff Change room 2 lockers, Dining, etc.

    13 Common Toilet 2 M & F

    (4.11) Residential facilities: The University will require on campus accommodation for

    students, administrators, academicians and staff. This will include:

    • Separate Hostels for boys & girls • Hostels for PG & PhD scholars (Bachelors & Married)

  • SUBIS-25

    • Guest house for Visitors • Accommodation for officers, faculty & staff

    S.N. No’

    s Remarks

    A Top Administrative officials

    1 Chancellor Bungalow 1 Independent type 4BHK, with office,

    servant quarters, lawn, garage and

    security post

    2 VC Bungalow 1

    Independent type 4BHK, with office,

    servant

    3 CEO Bungalow 1 quarters, lawn, garage and security post

    4 Registrar and Deans 6 Independent type 3BHK, with lawn, and

    garage

    B Non-teaching officers/staff

    1 Class-1 4 Independent Semi-detached 3BHK

    2 Class-2 15 G+1, Semi-detached 2BHK

    3 Class-3 30 G+2, 2BHK with common lawn & parking

    4 Class-4 36 G+3 2BHK with common lawn & parking

    C Teaching /Faculty housing

    1 Professor/Heads 12 Independent detached 3BHK with Studies

    /visitors room

    2 Associate Professors 24 Independent Semi-detached 3BHK with

    Studies/ visitors room

    3 Assistant Professor 48 G+1, Semi-detached 2BHK with Studies

    /visitors room or Duplex type row houses

    D Guest house (AC)

    1 Suits 08 With pantry, dress & toilet

    2 Double bed room 12 With dress & toilet

    3 04 beds Rooms 02 With toilet

    4 Common facilities

    Reception, waiting Lounge, TV room,

    Dining areas, Party lawn, Indore Game,

    etc.

    5 Other Parking, Care takers room, Records room,

    Kitchen & store, furniture store, linen

    store, etc.

    E Student hostels

    1 Short term hostel (cert, dip,

    adv. dip)

    01 Single & Twin-shared rooms with /without

    balcony for 100 male students, 50 each.

    2 Short term hostel (cert, dip,

    adv. dip)

    01 Single &Twin-shared rooms with /without

    balcony for 100 female students, 50 each.

    3 U.G. Boys hostel (I-III Yr.) 01 Twin-shared rooms with /without balcony

  • SUBIS-26

    for accommodating 200 male students.

    4 U.G. Girls hostel (I-III Yr.) 01 Twin-shared rooms with /without balcony

    for accommodating 120 female student.

    5

    P.G. Boys hostel 01 Single seated rooms with /without

    balcony for accommodating 150 male

    students.

    6 P.G. Girls hostel 01 Single seated rooms with /without

    balcony for accommodating 100 female

    students.

    7 Doctoral & Married (50PhD +

    50 PG)

    01 Two room with kitchenette and toilet

    facilities with balcony for accommodating

    100 Doctoral &

    Married student.

    F Common facilities

    1 Common facilities to be

    provided in each hostel or in

    case of central mess /two mess

    as per design scope

    Reception, waiting Lounge, TV room,

    Dining areas, toilets, Play lawn, Indore

    Game, etc. Parking, Care takers room,

    Records room, Kitchen & store, furniture

    store, linen store, etc.

    Note: Suitable & contiguous areas should be left for construction of more residential

    accommodations in future according to 4 more schools both for students and staffs.

    (4.12) Instructional area: The University will require instructional areas like workshops,

    construction yard, farms, exhibition areas, museums, laboratories, etc. to perform

    various academic activities within the campus. These areas will be equipped with

    advanced machines & tools.

    (4.13) Open air theatre/Amphitheatre: The University will require two amphitheatres for

    various outdoor & semi- covered activities in natural setting - one big & another

    small. There should be adequate space to support various types of activities

    including Yoga, Vipasyana, Dhyana & various process centric activities.

    (4.14) Guest houses (International & Normal): The University will require two guest

    houses, one international & another normal to house guests & visiting dignitaries,

    guests & faculties throughout the year. The guest houses shall have star facilities.

    (4.15) Dispensary: The University shall have a dispensary with OPD & IPD facilities for both

    male & female patients with the facilities for allopathic, Ayurvedic/naturopathic

    treatment including Panchkarma.

  • SUBIS-27

    (4.16) Landscaping: Well-planned landscaped courts and ample space for provision of

    trees, plants along with landscaping elements should be provided. It will improve

    micro climatic environment and provide pleasant spaces within and all around the

    built environment.

    (4.17) Gardens, theme parks, meditation forests, herbal garden, organic farming areas

    etc: Based on the Buddhist & Indic traditions of various countries the university shall

    have these facilities suitably located in the campus to provide utility & aesthetics to

    the campus.

    (4.18) Use of natural resources: The entire campus should be designed on the concept of

    green buildings with water conservation & complete recycling of solid & liquid waste.

    (4.19) Laying of service ducts: Service ducts to carry various underground services like

    electricity, broadband cables, gas pipe line etc in campus as per requirement of

    various activities

    (4.20)Development of solar/alternative energy production units: Total energy

    requirement of the university is proposed to meet by solar/ alternative energy

    production units.

    (4.21) Installation of wi- fi zone: total campus is proposed to have facility of wi –fi access

    (4.22) Provision of display units: Different type of display units to exhibit university

    theme and aims is be installed at appropriated places.

    (4.23) Provisions of sculptures and murals, folk art,: Different type of sculptures, murals,

    folk art showing heritage of ancient India and Asia is be displayed in campus.

    (4.24) Security infrastructure: Smart Security infrastructure for campus.

    (4.25) Parking and pick up stations: For comfortable transport system in campus and

    outside campus necessary parking lots, pickup stations and bicycle stations are

    proposed at suitable points.

    (4.26)Walking and running tracks: Walking and running track inside campus for

    residents, guests and for security purposes.

  • SUBIS-28

    (4.27)Mini theatre: Construction of mini theatre for different type of movie and

    documentary.

    (4.28)Skill development workshop: Construction of work place meant for skill

    development courses specially designed by university (for 50 trainees at a time)

    (4.29)Documentary film production studio: Various documentary films as per research

    work and on theme of university are proposed to produce at a small studio meant

    for above proposal.

    (4.33)Water screen and laser/multimedia show: Different type of music specially

    classical and Asian music/ multimedia documentary by laser show and

    multimedia show open air auditorium in campus.

    (4.31) Development of recreational open spaces: Development of recreational activities

    based space provided with fountains and ponds etc.

    (4.32) Construction of GOSHALA: Construction of Goshala (Cow Shalter) to meet

    requirement of milk and organic manure of campus.

    (4.33) Music system in campus: Music and sound system in morning and evening in side

    campus.[classical music and announcement system]

    (4.34) Herbal processing units: Herbal garden is proposed in campus. For processing of

    herbal plants a processing unit is to be constructed.

    (4.35) Installation of radio station: Radio station is to be installed at appropriate place.

    (4.36) Development of open space: Remaining land after above proposed activities will

    have to be developed.

    The detailed Space requirement for above activities will be finalised after discussion

    with consultant before preparing concept plan. SUBIS Bhopal reserves the right to

    modify any condition or scope of work while signing the agreement with the selected

    consultant or at later stages in line with the requirements of the project.

    4.37 Design Criteria

    SUBIS, Bhopal being a premier institution of Architecture & Planning wishes to develop

    its state of the Art Campus using present day concepts of energy efficiency and Green

  • SUBIS-29

    Architecture. The buildings proposed in the campus must be barrier free accessible for

    all, earthquake resistant and should strive to use alternate energy sources. The

    competitors may consider among other things, the following criteria:

    • Creative & innovative use of various features of Buddhist & Indic

    architecture, sculpture & gardens of India & other Buddhist countries.

    • Creation of an inspiring environment conducive to architecture.

    • Innovative use of filled up soil of the site.

    • Responsiveness to environment and local climate.

    • Effective use of contours & natural landscape & view of surroundings.

    • Effective use of scarce resources.

    • Effective segregation of internal and external movement systems.

    • State of Art technology for speedy implementation of the facility.

    • Effective movement to create sufficient green pedestrian spaces.

    • Effectiveness of overall circulation network and linkages.

    • Innovative solutions for parking.

    • Conservation and enhancement of on-site landscape elements.

    • Quality of spaces with references to the type of users.

    • Extent of innovations incorporated to minimize use of conventional sources

    of energy.

    • Flexibility for additions, expansions and alternative use required to

    accommodate growth and wide institutional horizons in the decades ahead.

    • Sustainable development & symbolic value of the total design concept.

    • Energy-efficient, eco-friendly, green design & a barrier – free environment.

    • Rain water /grey water harvesting systems

  • SUBIS-30

    5.0 GENERAL INSTRUCTION TO BIDDERS

    5.1 Compensation

    No compensation shall be paid to any of the applicant for, submissions / short listing at

    Stage

    5.2 Clarification regarding this RFP

    All clarifications regarding this RFP may be had from at the address given in this

    document.

    5.3 Declaration of the Bidder

    Even though the bidders may meet the above qualifying criteria, they are subject to be

    disqualified if they have

    a) Made misleading or false representation in the forms, statements and attachments

    in proof of the qualification requirements.

    b) Records of poor performance such as abandoning the work, not properly completing

    the contract, inordinate delays in completion, litigation history or financial failures

    etc.

    c) Their business banned by any Central/State Government Department/ Public

    Undertakings or Enterprises of Central/State Government.

    d) Not submitted all the supporting documents or not furnished the relevant details as

    per the prescribed format.

    Bidder will have to submit an affidavit indicating that all information’s given by him

    are true in the prescribed format as shown in document.

    5.4 Bid data sheet: All bidders should go through bid data sheet, and furnish required

    information accordingly at prescribed schedule of time.

    5.5 General condition of contract and special condition of contract: general condition of

    contract and special condition of contract along with NIT, and other details as per

    documents will be a part of contract Agreement. Bidders are advice to go through

    tender document.

    5.6 Required information in envelope A, B, C, D should be furnished in prescribed

    annexure as shown in document, to make easier evaluation. Information wanted in

    prescribed format if not found as per format, then the proposal may be treated as

    non responsive. Any objection in this regard will not be entertained.

  • SUBIS-31

    5.7 SUBMITTALS FOR THE RFP AT PRESENT STAGE.

    5.7.1 Contents of document envelopes: The RFP registration application shall be submitted

    as per following details:

    1. Envelope-A: Sealed envelope super scribed (Envelope-A) ‘Application Fee’ shall consist of

    Demand Draft of Rs. 5000/- (Rs. Five thousand only) and EMD f rs.50, 000/[Rs. Fifty

    thousand] in favour of “Registrar”, SUBIS Bhopal’ payable at Bhopal, And an affidavit as

    per mentioned in document with other Eligibility documents shown in Bid data sheet.

    2. Envelope-B: Sealed envelope super scribed (Envelope-B) “Technical Details” shall consist

    of all documents shown in Bid data sheets.

    3. Envelope-C: Sealed envelope super scribed (Envelope-C) containing financial offer as

    shown in Bid data sheet.

    4. Envelope-D: Sealed envelope containing copy of uploaded tender document with seal

    and signature on every page.

    Note- all above sealed envelope will be kept in single envelope, with detail of all envelopes

    inside the main envelope. All envelopes marked “A”,”B”,”C,”D” will indicate the name of

    sender and contents of envelope.

    5.7.2 Date and Location of submission

    The submittals for the RFP in prescribed format must be received at the location

    specified below latest by the 3:30 pm on 21 May 2015. Any submittals delivered after

    above mentioned date will not be accepted by SUBIS Bhopal. The documents submitted

    once will not be returned to the participants.

    ADDRESS FOR THE SUBMISSION OF RFP:

    The Registrar,

    Sanchi University of Buddhist-Indic Studies, Bhopal

    Directorate of Culture (Second Floor),

    Mulla Ramoji Bhawan, Banganga Square, Bhopal 462003.

    PH: 0755-2770835, Email: [email protected]

  • SUBIS-32

    6.0 Disqualification

    University authorities have the right to disqualify entries on account of the following:

    Reasons

    • If received after the last date and time of submission.

    • If the Bidder disregards any of the terms & conditions of the competition.

    • If the Bidder attempts to influence any member of the university.

    7.0 Copyright and rights of ownership

    The SUBIS Bhopal retains all rights of ownership of the drawings/designs including the

    reports, models etc., of the selected designs as its property. Copy right of all designs

    including the designs winning the first place will be that of the respective authors.

    8.0 Settlement of Disputes

    Settlement of dispute shall be worked out as per arbitration clause of GCC.

    9.0 Design Criteria

    SUBIS, Bhopal being a premier institution of Architecture & Planning wishes to

    develop its state of the Art Campus using present day concepts of energy efficiency

    and Green Architecture. The buildings proposed in the campus must be barrier free

    accessible for all, earthquake resistant and should strive to use alternate energy

    sources. The bidders may consider among other things, the following criteria:

    • Creative & innovative use of various features of Buddhist & Indic

    architecture, sculpture & gardens of India & other Buddhist countries.

    • Creation of an inspiring environment conducive to architecture.

    • Innovative use of filled up soil of the site.

    • Responsiveness to environment and local climate.

    • Effective use of contours & natural landscape & view of surroundings.

    • Effective use of scarce resources.

    • Effective segregation of internal and external movement systems.

    • State of Art technology for speedy implementation of the facility.

    • Effective movement to create sufficient green pedestrian spaces.

  • SUBIS-33

    • Effectiveness of overall circulation network and linkages.

    • Innovative solutions for parking.

    • Conservation and enhancement of on-site landscape elements.

    • Quality of spaces with references to the type of users.

    • Extent of innovations incorporated to minimize use of conventional sources

    of energy.

    • Flexibility for additions, expansions and alternative use required to

    accommodate growth and wide institutional horizons in the decades ahead.

    • Sustainable development & symbolic value of the total design concept.

    • Energy-efficient, eco-friendly, green design & a barrier – free environment.

    10.0 Limitations:

    The proposed site is a twin low height hillock with a saddle in between. It has very

    hard rocky natural ground with red clinkered soil (Murom) at higher levels & black

    cotton soil in the lower reaches. SUBIS Bhopal is keen to have some innovative

    design ideas specially to deal with this natural strength of the site.

  • SUBIS-34

    6.0 BID DATA SHEET

    6.00

    6a Name of work Appointment of consultant for master

    planning, lay outing for conceptualizing

    & Designing of Sanchi University of

    Buddhist-Indic Studies campus near

    Salamatpur district Raisen

    6b Time period 4 Months

    6c Probable amount of fees Twenty five Lacks

    6d Cost of tender form Rs. 5000/-

    6e EMD Rs. 50,000/-

    6f Last date of download of tender documents 19.05.2015 up to 5:30 pm

    6g Pre bid meeting date 12.05 2015 on 4:00 pm

    6h Last date of submission 21.05.2015 up to 3:30 pm

    6i Date of opening of envelope A 21.05.2015 on 4:30 pm

    6j Date of opening envelope and B and D Will be intimated on website

    www.sanchiuniv.org.in

    6k Date of opening envelope C Will be intimated on website

    www.sanchiuniv.org.in

    6l ENVELOPE A

    1. check list, (as per format shown)

    2. EMD,

    3. Cost of tender form

    4. Affidavit(as per format)

    5. Copy of Registration of architect

    6. copy of Registration form

    7. Copy of Positive net worth by CA(as

    per format)

    8. Experiences in heritages building,

    Buddhist architects, landscape, old

    Indian architect and green design

    building/campus plan

    6m ENVELOPE B 1. Technical proposal Containing following documents Technical

    proposal for Architectural consultancy

    Services for Preparing of master plan

    for construction of Sanchi University

    of Buddhist-Indic Studies at

    salamatpur as per Annexure 3A.

    2.Bidders Experience for Total work

    executed relating with architectural

    services as per Annexure 3 B-1/S and

    3B-1/D

    3.Bidders experience for same nature of

    work as per annexure 3B-2/S and 3B-

    2/D

  • SUBIS-35

    4.Consultants annual turnover certified

    by CA as per annexure 3C

    5.Description of the methodology and

    work plan for performing the

    assignment as per annexure 3E

    6.Broad qualification and experience

    requirements of professional staff as

    per annexure 3F+3H+3G

    7. National/ International Awards

    winning details as per annexure 3I

    8. Experiences in heritages building,

    Buddhist architects, landscape, old

    Indian architect and green design

    building/campus plan

    6n ENVELOPE c financial offer Annexure 3J

    6o ENVELOPE D containing signed copy of tender document uploaded on website

    6p Address of submission of bid Sanchi University of Buddhist-Indic

    Studies Mulla Ramoji Banganga Square

    Second floor Bhopal Pin code- 462 003

    6q Language of Bid English 6r Tender download details www.sanchiuniv.org.in

    6s E-mail [email protected]

    6t Performance security format annexure (see annexure section of

    document)

    6u Affidavit format annexure (see annexure section of

    document)

    6v SUBMISSION ENVELOPE submit all envelope A,B,C,D in one main envelope indicate, Name of work name

    of bidder, Address, Date, and

    telephone/Mobile No. Of applicant.

    6w Bid validity period 120 days

    6x Contact person name and mobile no G. S. Saluja Executive Engineer Mob.

    No.- 9424499933

  • SUBIS-36

    Section: 7, DRAFT FORM OF CONTRACT

    CONTRACT FOR CONSULTANT’S SERVICES

    Between

    Sanchi Universitry of Buddhist –Indic Studies

    ___________________________________

    (Name of Client)

    And

    ___________________________

    (Name of Consultant)

    Dated:

    This is a draft Contract for Consultancy Services. In case of any ambiguity, the provisions of

    TOR / RFP will prevail while framing the Contract Agreement.1

    Section-7 Draft Form of Contract

  • SUBIS-37

    1. FORM OF CONTRACT

    This CONTRACT (hereinafter called the “Contract”) is made the _____day of the Month of

    _________, 2015 ____, between, on the one hand _______________(hereinafter Called the

    “Client) and, on the other hand, ______________(hereinafter called the “Consultants”).

    [Note* : If the Consultants consist of more than one entity, the above should be partially

    amended to read as follows: “…(hereinafter called the “Client”) and, on the other hand, a

    joint venture consisting of the following entities, each of which will be jointly severally

    liable to the Client for all the Consultants’ obligations under this Contract, namely,

    _____________________and ________________________(hereinafter called

    “Consultants”)]

    WHEREAS

    a. the Client has requested the Consultants to provide Architectural Consultancy as defined in the General Conditions of Contract attached to this Contract (hereinafter

    called the “Services”);

    b. the Consultants, having represented to the Client that they have the required professional skills, personnel and technical resources, have agreed to provide the

    Services on the terms and conditions set forth in this Contract;

    NOW THEREFORE THE PARTIES HERETO HEREBY AGREE AS FOLLOWS:

    1. The following documents attached hereto shall be deemed to form an integral part of this Contract:

    a. Letter of acceptance (LOA);

    b. Addendum/Corrigendum;

    c. RFP Document;

    d. Technical Submissions.

    e. Financial Submissions.

    f. Copy of Performance Bank Guarantee.

    2. The mutual rights and obligations of the Client and the Consultants shall be as set forth

    in the Contract; in particular.

    a. The Consultants shall carry out the Services in accordance with the provisions of the Contract; and

    b. The Client shall make payments to the Consultants in accordance with the Provisions of the Contract.

  • SUBIS-38

    IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their

    respective names as of the day and year first above written.

    Authorized Signatory

    For and on behalf of the

    Sanchi University of Buddhist –Indic Studies

    (……………................)

    seal

    Authorized Signatory

    For and on behalf of

    M/s ……………………………….

    (……………………)

    Authorized Signatory

    Witness

    1. Signature

    Name

    2. Signature

    Name 2

    Section-7 Draft Form of Contract

  • SUBIS-39

    SECTION 7

    GENERAL CONDITIONS OF CONTRACT

    ARTICLE - 1: DEFINITIONS & INTERPRETATIONS

    In this Document, as hereunder defined, the following terms and expressions shall

    have the meaning hereby assigned to them except where the context otherwise requires:

    1.1. "AGREEMENT" means the 'Agreement' concluded on 'non-judicial stamp paper' of

    'Madhya Pradesh State', between “SUBIS” and the 'Consultant' for services as per

    this RFP Document.

    1.2. " SUBIS” shall mean ‘SANCHI UNIVERSITY OF BUDHHIST-INDIC STUDIES ’

    1.3. " SUBIS’S REPRESENTATIVE" means the person appointed or authorized from time

    to time by “REGISTRAR SUBIS” for execution of the Contract.

    1.4. "CONSULTANT'S REPRESENTATIVE" means the person appointed from time to time

    by CONSULTANT for execution of the Contract.

    1.5. "ENGINEER-IN-CHARGE" shall mean the person designated from time to time by

    SUBIS and shall include those who are expressly authorized by him to act for and

    on his behalf for operation of the Contract.

    1.6. "SIGN-OFF" means a recorded statement for completion of a milestone / major

    activity by Consultant as envisaged in this document and accepted by SUBIS.

    1.7. "CONTRACT" shall mean the "Agreement" and all attached exhibits and documents

    referred to therein and all terms and conditions thereof, together with any

    subsequent modifications thereto.

    1.8. "SERVICES" mean the duties to be performed and the services to be rendered by the

    Consultant according to the terms and conditions of the Contract.

    1.9. "HEADINGS" the headings appearing herein are for convenience only and shall

    not be taken in consideration in the interpretation or construction of the

    Contract.

    10. "SINGULAR & PLURAL WORDS" importing the 'singular' only also include the 'plural' and vice-versa, wherever the context so requires.

    2. ARTICLE - 2: PERFORMANCE OF DUTIES & SERVICES BY CONSULTANT

    2.1. Consultant shall perform its services in full accordance with the terms and conditions

    of the Contract and any applicable local laws and regulations, and shall exercise all

    reasonable professional skills, care and diligence in discharge of said work.

    Consultant shall in all professional matters act as a faithful advisor to SUBIS, and

    will provide all the expert commercial / technical advice and skills which are

    normally required for the class of services for which it is engaged. Consultant, its

    staffs, employees shall carry out all its responsibilities in accordance with the best

    professional standards. Consultant shall prepare and submit the documents /

    reports, etc. in due time and in accordance with the Tender conditions.

    2.2. Consultant will maintain for the performance of the Contract, personnel as

    determined to be responsible for carrying out this job and such persons shall not

    be replaced or substituted without written approval of SUBIS.

  • SUBIS-40

    3. ARTICLE - 3: SUBIS 'S REPRESENTATIVE

    3.1 SUBIS shall nominate its representative(s) who shall be entitled to act on behalf of

    SUBIS with respect to any decision it is empowered to make. The bill / invoice of

    Consultant will be certified for payment by such representatives.3

    4. ARTICLE - 4: CONSULTANT'S REPRESENTATIVE

    4.1. Consultant shall nominate a qualified and experienced person as its representative

    who will be the contact person between EMPLOYER and Consultant for the

    performance of the Contract. This nomination shall be done within ‘SEWEN [07]

    days' after the coming into force of the Contract. Consultant shall notify EMPLOYER

    in writing prior to the appointment of a new representative. Consultant's

    representative may be replaced only with EMPLOYER’s consent after getting

    approved his CV's from EMPLOYER. EMPLOYER shall be at liberty to object to any

    nomination and to require the Consultant to remove any Consultant’s

    representative for good causes. Consultant shall replace immediately such person

    by a competent substitute at no extra cost to EMPLOYER.

    4.2. Consultant's representative shall be entitled to act on behalf of the Consultant with

    respect to any decisions to be made under the Contract.

    5. ARTICLE - 5: PAYMENT TERMS

    5.1. EMPLOYER shall pay only for the services rendered as per stipulation in the Tender

    through. All bank-charges of the Consultant's Bankers shall be to Consultant's

    account.

    5.2. Consultant will invoice EMPLOYER according to the terms and conditions provided

    in the Tender.

    5.3. Payment terms shall be as detailed in Special condition of contract.

    5.4. In case of disputes concerning Invoice(s), EMPLOYER shall return said invoice(s) to

    the Consultant within 'fifteen [15] days' from its/their receipt specifying, in writing,

    the reasons for its / their rejection.

    (i) EMPLOYER shall pay the undisputed amount of the invoice(s) according to

    Article-5.3 hereof.

    (ii) The disputed amount, if any, shall be paid after mutual settlement between

    EMPLOYER and Consultant.

    (iii) Total or partial rejection of the invoice(s) shall not release the Consultant

    from any of its obligations under the Contract.

    6. ARTICLE - 6: PERFORMANCE GUARANTEE:

    Consultant shall be required to submit acceptable Bank Guarantee for an amount

    equal to 5.00% of the consultancy cost towards Performance Security before signing

    the agreement. The validity of the Bank Guarantee (s) shall cover entire duration of

    consultancy period. The format of the Bank Guarantee (s) shall be got approved by

    the consultant from Employer. The Bank Guarantee (s) shall be released after

    satisfactory completion of the assignment and defect liability period.

    7 ARTICLE - 7: CONFIDENTIALITY:

    Section-7 General Condition of Contract

  • SUBIS-41

    1. Consultant shall treat all matters in connection with the Contract as strictly confidential and undertakes not to disclose, in any way, information, documents,

    technical data, experience and know-how given to him by SUBIS / Consultant without

    the prior written consent of the later.

    2. Consultant further undertakes to limit the access to confidential information to those of its employees, implementation-partners who reasonably require the same

    for the proper performance of the Contract provided however that Consultant shall

    ensure that each of them has been informed of the confidential nature of the c

    onfidentiality and non-disclosure provided for hereof.

    8. ARTICLE - 8: TAXES & DUTIES

    8.1. Consultant shall pay any and all taxes, duties, levies, etc. which are payable in relation

    to the performance of the Contract. The quoted price shall be inclusive of all such

    taxes and duties [except Service Tax]. Service Tax shall be reimbursed by SUBIS as

    per actual.4

    8.2. Statutory variation in taxes [C.S.T., L.S.T., W.C.T., Withholding Tax, Service Tax,

    etc.] And duties, if any, within the contractual 'Completion Period' shall be borne by

    SUBIS . No variation in taxes, duties or levies, other than statutory taxes and duties,

    shall be payable.

    8.3. SUBIS shall deduct 'Income Tax' at source at applicable rates.

    8.4. SERVICE TAX

    Quoted prices should be inclusive of all taxes and duties, except Service Tax.

    Please note that the responsibility of payment of Service Tax lies with the Service

    Provider only. In case Service Tax is applicable for the Tendered Work, Consultant

    shall claim the Service Tax indicating rate of abatement/deduction allowed as per

    "Service Tax Act" in the 1st Invoice itself. Consultant providing taxable service

    shall issue an Invoice, a Bill or as the case may be, a Challan which is signed,

    serially numbered, and shall contain the following:

    (a) Name, Address & Registration No. of such Person/Consultant

    (b) Name & Address of the Person/Consultant receiving Taxable Service

    (c) Description, Classification & Value of Taxable Service provided

    (d) Service Tax Amount

    Payments to Service Provider for claiming Service Tax amount will be made

    provided the above formalities are fulfilled. In case of statutory variation in Service

    Tax during currency of the Contract, the Consultant shall submit a copy of the

    'Government Notification' to evidence the rate as applicable on the date of

    submission of Bid and on the date of revision. Claim for payment of Service Tax /

    statutory variation in Service Tax, should be raised within two

    [02] months from the date of issue of 'Government Notification' for paymen

    t of differential Service Tax, otherwise claim in respect of above shall not be

    entertained for payment of arrears.

    9. ARTICLE - 9: RESOLUTION OF DISPUTES/ARBITRATION

    Section-7 General Condition of Contract

  • SUBIS-42

    9.1. SUBIS and Consultant shall make every effort to resolve amicably by

    direct informal negotiations any disagreement or dispute arising between them

    under or in connection with the Contract.

    9.2. All disputes, controversies, or claims between the parties [except in matters

    where the decision of the " Engineer-in-Charge [EIC]" is deemed to be final and

    binding] which cannot be mutually resolved within a reasonable time shall

    be referred to Arbitration. Disputes shall be settled by arbitration in accordance

    with the provisions of Madhya Pradesh Madhyastham Adhikaran Adhiniyam, 1983

    and as amended up to date

    10. ARTICLE - 10: LEGAL CONSTRUCTION

    10. Subject to the provisions of this Article, the Contract shall be, in all respects,

    constructed and operated as an Indian Contract and in accordance with Indian Laws

    as in force for the time being and is subject to and referred to the Court of Law

    situated at Bhopal (M.P.), India.

    11. ARTICLE - 11: SUSPENSION OF THE PERFORMANCE OF DUTIES AND SERVICES

    11.1. SUBIS may suspend, in whole or in part, the performance of services of Consultant

    any time upon giving not less than a fifteen [15] days' notice.

    11.2. Upon notice of suspension, Consultant shall suspend immediately the services and

    reduce expenditure to a minimum to be agreed upon by both the parties.

    11.3. Upon suspension of the performance of services, Consultant shall be entitled to

    reimbursement of the costs which shall have been actually incurred prior to the

    date of such suspension. However, the total reimbursement shall be restricted to

    the Contract Price.5

    11.4. By fifteen [15] days' prior notice, SUBIS may request Consultant to resume the

    performance of the services, without any additional cost to SUBIS.

    11.5. If the suspension of the duties and services exceeds 'six [06] months', either party

    shall be entitled to terminate Contract according to Article-16, hereafter.

    12. ARTICLE - 12: PRICE REDUCTION SCHEDULE [PRS]

    12.1. In case, the Consultant fails to complete the services within the stipulated period,

    then unless such failure is due to force Majeure, as defined in Article-19

    hereinafter, or due to SUBIS default, there will be a reduction in the Contract Price

    @1/2% for each week of delay or part thereof, subject to a maximum of 10% of the

    Contract Price.

    2. SUBIS may, without prejudice to any methods of recovery, deduct the amount of such 'PRS' from any money due or which may at any time become due to Consultant

    from its obligations and liabilities under the Contract or by recovery against the

    'Performance Guarantee'. Both Consultant and SUBIS agree that the above

    percentage of price reduction are genuine pre- estimates of the loss / damage

    which SUBIS would have suffered on account of delay / breach on the part of

    Consultant and the said amount will be payable on demand without there being

    Section-7 General Condition of Contract

  • SUBIS-43

    any proof of the actual loss or damage caused by such breach / delay. A decision of

    SUBIS in the matter of applicability of price reduction shall be final and binding.

    13. ARTICLE - 13: ASSIGNMENT

    13.1. Consultant shall not have the right to assign or transfer the benefit and obligations

    of the Contract or any part thereof to a third party without the prior expressed

    approval in writing of SUBIS, which it shall do at its discretion. However, in event of

    that, all legal / contractual obligations shall be binding on Consultant only.

    14. ARTICLE - 14: INDUSTRIAL & INTELLECTUAL PROPERTY

    14.1. In order to perform the services, Consultant must obtain at its sole account,

    the necessary assignments, permits and authorizations from the titleholder of the

    corresponding patents, models, trademarks, names or other protected rights and

    shall keep SUBIS harmless and indemnified from and against claims, proceedings,

    damages, costs and expenses [including but not limited to legal costs] for and/or on

    account of infringements of said patents, models, trademarks, names or other

    protected rights.

    14.2. All documents, report, information, data, etc. collected and prepared by

    Consultant in connection with the scope of work submitted to SUBIS, will be the

    property of SUBIS.

    14.3. Consultant shall not be entitled either directly or indirectly to make use of the

    documents, reports given by SUBIS for carrying out of any services with any third

    party.

    14.4. Consultant shall not, without the prior written consent of SUBIS, be entitled to

    publish studies or descriptive article with or without illustrations or data in respect

    of or in connection with the performance of services.

    15. ARTICLE - 15: LIABILITIES

    15.1. Without prejudice to any express provision in the Contract, Consultant shall be solely

    responsible for any delay, lack of performance, breach of agreement and/or any

    default under this Contract.

    15.2. Consultant shall remain liable for any damages due to its gross negligence within the

    next ‘twelve [12] months’ after the issuance of the provisional acceptance

    certificate of the Contract.

    15.3. The amount of liability will be limited to 10% of the Contract value.

    16. ARTICLE - 16: TERMINATION OF CONTRACT6

    16.1. Termination for Default:

    SUBIS reserves its right to terminate / short close the Contract, without prejudice to

    any other remedy for breach of Contract, by giving one [01] month's notice if

    Consultant fails to perform any obligation(s) under the Contract, and if Consultant,

    does not cure his failure within a period of 'thirty [30] days’ [or such longer period

    as SUBIS may authorize in writing] after receipt of the default notice from SUBIS.

    16.2. Termination for Insolvency:

    Section-7 General Condition of Contract

  • SUBIS-44

    SUBIS may at any time terminate the Contract by giving written notice without

    compensation to Consultant, if Consultant becomes bankrupt or otherwise

    insolvent, provided that such termination will not prejudice or affect any right of

    action or remedy which has accrued or will accrue thereafter to SUBIS.

    16.3. Termination for Convenience:

    SUBIS may by written notice sent to Consultant, terminate the Contract, in w

    hole or part, at any time for its convenience. However, the payment shall be

    released to the extent to which performance of work executed as determined by

    SUBIS till the date upon which such termination becomes effective.

    17. ARTICLE - 17: MODIFICATION

    17.1 Any modification of or addition to the Contract shall not be binding unless made in

    writing and agreed by both the parties

    18. ARTICLE - 18: CONTRACT AGREEMENT

    18.1 The notification of award along with 'Agreement' on non-judicial stamp paper [of

    Madhya Pradesh State, only] of appropriate value as per Performa, within 'SE