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Page 1: RFP MASTER PLAN website 29.04 · Bhopal 462016. This university is committed to produce best scholars, academicians, philosophers, researchers, practitioners of international repute

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RFP DOCUMENT

FOR

APPOINTMENTS OF CONSULTANT FOR THE WORK OF ARCHITECTURAL CONSULTANCY

SERVICES TO PREPARE MASTER PLAN FOR CONSTRUCTION OF UNIVERSITY CAMPUS

AT SALAMATPUR DISTRICT RAISEN.

Date :- 29.04.2015 Address:- Sanchi University of Buddhist-Indic Studies

Second Floor, Mulla Ramoji Bhawan

Banganga Square, Bhopal-462003

Website:- sanchiuniv.org.in

[email protected]

Phone No.:- 0755- 2770835

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SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES

REQUEST FOR PROPOSAL

NIT No.5/ED/SUBIS/2015/ BHOPAL DATED- 29.04.2015

REGISTRAR, SUBIS invites sealed bids, in three envelope, single stage system from eligible

consultants, architects, registered in council of architect as per architect act 1973, for the

consultancy work of preparing concept plan and master plan including necessary survey work of

proposed Sanchi University of Buddhist-Indic Studies at Salamatpur near Sanchi dis. Raisen. Bidder’s

entity may be proprietorship/ partnership / company Ltd or joint venture Company. In case of Joint

Venture Company, lead partner must have at least 60% share in company. The eligibility conditions

and other detailed term and condition can be viewed on website www.sanchiuniv.org.in the brief

description of work is at follow.

No. Name of work Earnest money Cost of bid

document

Time period

1 Appointment of consultant for

preparing, master plan, lay out plan for

conceptualizing & necessary survey

work of Sanchi University of Buddhist-

Indic Studies campus, near Salamatpur

district Raisen

50,000/-

(Fifty thousand

only)

5000/-

(Five thousand

only)

4 months (Four

Months)

Note :-

1. Interested bidders can view the NIT on our website http://www.sanchiuniv.org.in,

Amendments to NIT, if any, would be published on website only, and not in newspapers.

2. The Bid Document can be downloaded only between 10.30 am on 01/05/2015 to 5.30 pm on

19/05/2015 from above mentioned website.

3. Bid documents is to be submitted in one main envelope, containing four envelopes A,B,C&D

up to 3.30pm on dated 21.05.2015 in office of University.

4. Only those interested bidder should apply, who fulfil eligibility conditions shown in bid

documents.

Registrar

Sanchi University of Buddhist-Indic Studies

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SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES

REQUEST FOR PROPOSAL

NIT No. ………../ED/SUBIS/2015/ BHOPAL DATED

REGISTRAR, SUBIS invites sealed bids, in three envelope, single stage system from eligible

consultants, architects, registered in council of architect as per architect act 1973, for the

consultancy work of preparing concept plan and master plan including necessary survey work of

proposed Sanchi University of Buddhist-Indic Studies at Salamatpur near Sanchi dis. Raisen. Bidder’s

entity may be proprietorship/ partnership / company Ltd or joint venture Company. In case of Joint

Venture Company, lead partner must have at least 60% share in company. The eligibility conditions

and other detailed term and condition can be viewed on website www.sanchiuniv.org.in the brief

description of work is at follow.

No. Name of work Earnest money Cost of bid

document

Time period

1 Appointment of consultant for

preparing, master plan, lay out

plan for conceptualizing &

necessary survey work of

Sanchi University of Buddhist-

Indic Studies campus, near

Salamatpur district Raisen

50,000/-

(Fifty thousand

only)

5000/-

(Five thousand

only)

4 months (Four

Months)

Note :-

1. Only those interested bidder should apply, who fulfil eligibility conditions shown in bid

documents.

2. Bid documents, forms and conditions can be viewed on website www.sanchiuniv.org.in

3. Bid documents can be downloaded from above mentioned web site and payment of Rs.

5000/- (Five thousand) in form at Demand draft at scheduled bank payable to Registrar SUBIS

must have to submit along with bid documents in ENEVLOPE A. Bid document can be down

loaded from01.05.2015 to 19.05.2015 in official hours and days.

4. Bid documents is to be submitted in one main envelope, containing four envelopes A,B,C&D

at address shown below up to 3.30pm on dated 21.05.2015

5. EMD of Rs. 50,000/- in form of Demand draft of scheduled bank payable to Registrar SUBIS

should be submitted in envelope ‘A’ along with other documents as per bid data sheet of bid

documents.

6. Bidder’s are advised to Studies whole documents regarding, terms and conditions and should

visit site before submission of bid. Any objection, dispute regarding eligibility/ technical

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qualification .Competent authority of University reserves the right to reject any or all bids and

bidding procedure at any time without assigning any reason, and no compensation will be

paid in such case.

7. At first only envelope ‘A’ will be opened to ascertain the eligibility of bidder. Envelope ‘B’ will

be opened of only those bidders who will found eligible as per terms and conditions shown in

bid documents. Technical qualification of bidder will be worked out by documents produced

& submitted by bidder in envelope ‘B’ .Those bidders will be treated as qualified who scores

minimum 70% (seventy percent) score in technical evaluation of bid. Processes and necessary

documents for Technical bid is shown in bid documents. Bidders are advised to submit the

necessary document as per format shown in annexure list. Documents not found as per

format may be treated as non responsive or null and void. Such condition may lead the

failure of Technical bid and any objection in this regard will not be admissible.

8. The financial bid will be opened of only those bidders who quality the technical bid. Financial

offer (bid) will be decided on least financial offer. If any least financial bid is not found

appropriate or higher side by competent authority then least financial bid will not be

accepted any objection in this regard will not be admissible.

9. Pre bid meeting is proposed to organised on dated 12.05.2015 at 4:00 pm. any documents/

modifications in terms and conditions decided in pre bid meeting will be applicable and same

amendments/ modification will be shown on website www.sanchiuniv.org.in

10. Once bid is submitted, then any modification or amendment or addition is not allowed in

submitted bid.

11. Affidavit showing all submittals are true, in prescribed format shown in bid document is

necessary to submit in envelope “A”.

12. EMD of non eligible bidder and non qualified bidder in technical evaluation will be returned

after technical evaluation. However EMD of second lowest bidder will be kept with University

until the agreement of awarded bid.

13. Address of Communication.

Registrar

Sanchi University of Buddhist-Indic Studies

Second Floor, Mulla Ramoji Bhawan

Banganga Square, Bhopal-462003

Website:- sanchiuniv.org.in

[email protected]

Phone No.:- 0755- 2770835

14. The rates quoted by bidder will be inclusive of all applicable taxes by state govt./central

govt./ULB. But excluding of service tax.

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15. Interested bidders are advised to have regular visit on SUBIS website, till dead line of bid

submission, so that any update/ amendment if made in document can be known to

interested bidders. Failure to do so shall not absolve the applicant of his liabilities to submit

the RFP document complete in all respect including updates thereof if any. An incomplete

application may be liable for rejection.

16. SUBIS reserves the reject to verify the particulars furnished by the application independently.

If any information furnished by the applicant is incorrect at a later stage, he shall be debarred

from tendering and taking up any new work of SUBIS.

17. Those desirous of submitting the application by post may do so, subject to condition that

SUBIS shall not be responsible for postal delay, and postal submission is allowed one day

before up to 20.05.2015 in office time. Any bid received by post after 20.05.2015 will be

treated as delayed and will not be entertained. Envelope A & D of all received bids will be

opened on same day, at 4.30 pm Technical bid will be opened after Eligibility checking of

bidders. Similarly financial bid will be opened of qualified technical bidders later on. The date

for opening of technical bid envelope” B “and financial bid envelope “C” will be displayed on

web site www.sanchiuniv.org.in only

18. Detailed description, of work is available in bid documents. So please go through bid

document for all information’s related with work. For any query or information, please

Contact with G.S. Saluja Executive Engineer SUBIS. Address: - Sanchi University of Buddhist-

Indic Studies Mullah Ramuji Banganga Square second floor Bhopal Pin- 462 016 Mon. No.-

9424499933.

Registrar

Sanchi University of Buddhist-Indic Studies

Second Floor, Mulla Ramuji Bhawan

Banganga Square, Bhopal- 462 003

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LIST OF CONTENTS

Section Particular Page No. From Page No. to

1.0 Background and disclaimer

6 8

2.0 Project and site location

9 9

3.0 Selection and evaluation process

10 16

4.0 Requirements of proposed work

17 28

5.0 Instructions to bidder

29 32

6.0 Bid data sheet

32 34

7.0 General & Special condition of Contract

35 51

8.0 Scope of work

52 54

9.0 Deliverables and time line

55 55

10.0 Schedule of Payment

56 57

11.0 Details of Annexure

58 77

12.0 Drawings

78 80

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1.0 BACKGROUND

Sanchi University of Buddhist-Indic Studies, Bhopal was established by Go MP, in the year 2012 by a

special act of the state assembly as an institution of International importance and at present is

functioning from Directorate of Culture (Second Floor), Mulla Ramoji Bhawan, Banganga Chouraha,

Bhopal 462016.

This university is committed to produce best scholars, academicians, philosophers,

researchers, practitioners of international repute in each & every aspect of Buddhist & Indic systems

of knowledge & learning to take up the challenges of conceptual, ethical & socio-cultural

development of the world. It shall invite knowledge & wisdom from all ten directions; shall realize,

redeem, research, refine and refurbish it further to disseminate in all spheres of life and contribute

to the efforts in making ‘Mother Earth’ a better place to live in. The university is committed to work

on the known & unknown dimensions of knowledge, academics, art, literature, culture, skills related

to ‘Dhamma-Dharma’ which has descended under the guidance of great masters. Sanchi University

shall endeavour in synthesizing the ancient systems with the current needs; re-establish the

knowledge catering to present day issues. Contemporary in its disciplinary formations, system,

methods and infra-structure shall strive to re-create the ambience & the excellence & revive the old

glory of classical universities of India – Taxila, Vallabhi, Nalanda and Vikramshila & move forward in

current paradigm adding value to all aspects of knowledge, practice & wisdom for the benefit of

everyone.

The University shall comprehend the paradigm shift in the history of human knowledge &

civilisation brought about by the revolution started by Gautama Buddha that evolved into an

extraordinary system of ideas over a period of almost 1200 years, a thought revolution that

permeated the entire Asian subcontinent and percolated down practically to the last ordinary man

and to correlate that revolution with continuous & cumulative intellectual history and knowledge

traditions of India. It shall also interest the neighbouring Buddhist countries to cooperate in setting

up a major centre collaborative centre for Buddhist and Indic teaching and research, & in the process

create a partnership amongst scholars of Asia & the world. The university shall begin to foreground

the geo-political significance of Indic and Buddhist studies as facilitating bonds between India and

Asia. In the rapidly de-territorializing world, the need to set up an international university that

negotiates synchronically across the world and diachronically between past and present is of great

significance.

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The basic objectives of the SUBIS Bhopal are to promote Studies and research in Buddhist

and Indic Studies including the principles of Dhamma, a foundational tenet of Indian culture and to

facilitate the cross-pollination of ideas and foster harmony amongst different civilizations of the

world to foreground the idea that India has been the source and inspiration for both the Buddhist

and the Indic Studies, two of the important ‘drivers’ in the programming of the Asian mind.

For achieving this vision the University shall:

• Impart education in Buddhist teachings, contemporary philosophy, traditions and practice.

• Promote interaction amongst countries of Asia bound by strong historical commonalities of

knowledge in areas such as religion, philosophy and culture;

• Contribute to the promotion of world peace and harmony by bringing together cultures and

civilizations of Asia;

• Contribute to the improvement of the educational system in India by providing new

perspectives on alternative systems of education;

• Provide education and training in relevant arts, crafts and skills of Asia;

• And to achieve the above, create a partnership amongst the scholars and academics of Asia

and the world.

SUBIS Bhopal has prepared the 40 Ha Campus Master Plan at village Dhakna-Chapna near

Salamatpur, Raisen. The Master Plan is to be planned on integrated basis comprising of academic,

administrative, research and training, consultancy, library, workshop, canteen, residential, guest

houses, sports, buildings, gardens, forest, meditation areas, activity & practice areas along with the

required infrastructure like water supply, sanitation, electricity, solid & liquid waste management,

fire fighting, etc., to provide a high quality environment for students, academicians, administrators

and other staff.

DISCLAIMER The information contained in this Request for Proposal (RFP) provides the term & condition set out

for the bidders. Subsequently if required further information or clarification shall be provided to the

Consultants, whether verbally or in documentary or any other form which may be communicated in

due course. This RFP document is not an agreement and is neither an offer nor invitation by the SUBIS Bhopal to

the prospective consultants or any other bidder. The purpose of this RFP document is to provide

information that may be useful to them in the formulation of their Conceptual Design Proposals

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pursuant to this RFP document. This RFP document includes statements, which reflect various

assumptions and assessments arrived at by the SUBIS Bhopal in relation to the work. Such

assumptions, assessments and statements do not purport to contain all the information that each

consultants may require. This RFP document may not be appropriate for all persons, and it is not possible for SUBIS Bhopal, to

consider the objectives, technical expertise and particular needs of each party who reads or uses this

RFP document. The assumptions, assessments, statements and information contained in this RFP

document, may not be complete, accurate, adequate or correct. Each Consultant/bidder should,

therefore, conduct their own investigations and analysis and should check the accuracy, adequacy,

correctness, reliability and completeness of the assumptions, assessments and information

contained in this RFP document and obtain independent advice from appropriate sources. Information provided is on a wide range of matters, some of which depend on interpretation of law.

The information given is not an exhaustive account of statutory requirements and should not be

regarded as a complete or authoritative statement of law. SUBIS Bhopal does not accept responsibility for the accuracy or otherwise of any interpretation or

opinion on the law expressed herein. SUBIS Bhopal makes no representation or warranty and shall have no liability to any person including

any consultants under any law, statute, rules or regulations or tort, principles of restitution or unjust

enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred

or suffered on account of anything contained in this RFP document or otherwise. This includes the

accuracy, adequacy, correctness, reliability or completeness of the RFP and any assessment,

assumption, statement or information contained therein or deemed to form part of this RFP

document or arising in any way in the selection procedure. The issue of this RFP document does not

imply that SUBIS Bhopal is bound to select a consultant or appoint one, as the case may be, for the

consultancy. SUBIS Bhopal reserves the right to reject any or all the proposals without assigning any

reason whatsoever.

Sanchi University of Buddhist-Indic Studies, (SUBIS)

Bhopal, M.P.

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2.0 PROJECT AND LOCATION OF SITE.

2.1 The Project

SUBIS Bhopal is inviting bid from eligible consultants, architects, registered in council of architect as

per architect act 1973, for preparation of Master plan proposal i/c necessary survey work (as shown

in scope of work, section 8.00), for its Integrated Campus on the area measuring 40 hectares at

village Salamatpur, Tehsil Huzur, District Raisen. SUBIS Bhopal being a premier institution of

Buddhist-Indic Studies wants to develop its 'State of the Art' Campus using present day concepts of

energy efficiency and Green Architecture. The buildings &infrastructure proposed in the campus

must be barrier free accessible for all, earthquake resistant and should strive to use alternate energy

sources. The existing landscapes & silhouettes should be respected & magnified. The entire campus

should aesthetically incorporate various features of architecture & sculpture of various Buddhist &

Indic societies & civilizations from across the world.2

2.2 The Location of Proposed Site

The site is located at village Dhakna-Chapna near Salamatpur, Patwari Halka No.34, Khasara No.13/1,

Tehsil Huzur, at Salamatpur tri-junction, District Raisen 45 km from Bhopal at Bhopal Sanchi road.

The proposed site is a low height twin hillock with a saddle in between (site plan & site aerial

photographs can be seen in our brochure and on our website).

2.3 Present status of development

Following works has been carried out on the site:

1. The proposed land for the SUBIS Bhopal was allotted in September 2012; the process of

demarcation of physical boundaries have been completed by revenue officers & Fixing of

boundary stone is progress.

2. Physical survey of proposed land boundary including topographical survey is been conducted

to verify the allotted site boundaries and area.

3. The work for Construction of Boundary wall to secure allotted land area is to be carried out.

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3.0 Selection Process

(A) Evaluation of Eligible Firms: SUBIS Bhopal will evaluate the eligibility and technical

qualification as per information of envelope “A”, ”B”, and ”D” submitted by the interested

applicant to establish eligibility and technical qualification of the firms. Bids should be

submitted along with prescribed format for technical evaluation. All those Bidders will be

treated as eligible who score Minimum 70% marks in technical evaluation as mentioned in

document. These bidders will be intimated and called for opening of financial bid in

envelope “C”.

Note: The ineligible bidders will be intimated to receive their EMD .Any objection in this

regard will not be admitted. Cost of tender form will not be returned.

(B) Financial opening: All qualified firms/entity will be intimated to participate in financial

opening of bids. Financial offers in envelope “C” will be opened in presence of bidders or

their representative. Bids shall be opened at scheduled time and date even If all qualified

bidders or any of qualified bidders are not present at time of opening.

(C) Selection of successful bidder: Selection of successful bidder will be decided on least

financial offer. However if least bid amount seems to be higher side as per opinion of

university officials/competent authority, then least financial proposal may be rejected and

any objection in this regard will not be admitted.EMD of second lowest bidder will be kept

with university until agreement by successful bidder, and same will be released after

agreement by successful bidder. If successful bidder could not entered into agreement

within prescribed time then second lowest bidder will be called for agreement, and earnest

money of first lowest bidder will be forfeited. Successful bidder will be intimated to make

an agreement within prescribed time.

(D) Evaluation process: - Evaluation of technical bid will be made on marks basis. Minimum

70% of marks are required for selection of technical bid. Total marks and distribution of

marks are as follow.

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MARKS IDENTIED FOR TECHNICAL QUALIFICATION

S. No. PARTICULAR MARKS

1 BIDDERS EXPERIENCE FOR TOTAL WORK EXECUTED RELATING

WITH ARCHITECTURAL SERVICES IN LAST 5 YEARS.

200

2 BIDDERS EXPERIENCE FOR SAME NATURE OF WORK IN LAST 3

YEARS.

200

3 CONSULTANTS ANNUAL TURNOVER IN LAST 3 YEARS. 100

4 DESCRI DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR

PERFORMING THE ASSIGNMENT (PRESENTATION TO BE MADE

BY BIDDERS ON CALLING SEPERATELY.)

200

5 BROAD QUALIFICATION AND EXPERIENCE REQUIREMENTS OF

PROFESSIONAL STAFF

150

6 NATIONAL/INTERNATIONAL AWARDS WINNING PROJETS. 50

7 EXPERIENCES IN HERITAGE BUILDINGS, BUDDHIST

ARCHITECTES, LANDSCAPE, OLD INDIAN ARCHITECT AND

GREEN DESIGN BUILDING/CAMPUS PLAN

100

It is advised that annexure of technical bid should be filled carefully as per format with

supporting documents so that distribution of marks may be made as per provisions. Any

Missing part, improper, incomplete information may lead to non responsiveness or

allocation of marks will be made accordingly which may lead to failure of technical bid.

Final evaluation will be completed after presentation of work methodology before Client

and marks obtained by bidder in presentation. Final Marks after evaluation of total technical

Bid will decide the status of qualification of bidder. Only those financial bids will be opened

who has qualified in technical bid evaluation Process. Any dispute or objection regarding,

technical evaluation or result or method or process will not be admissible.

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(E) ELIGIBILITY CRITERIA

3.0 ELIGIBILITY CRITERIA Remark

3a Registration in council of architectural, at least

before 5 years

Attested copy

should be attached

3b Registration either proprietor ship, partnership,

pvt. limited, public limited company, or joint

venture with lead partnership of at least 60% share

Attested copy

should be attached

3c Turnover of fees in last 3 year should be at least 75

lakhs

In format 3c of

annexure list

3d Net worth positive Certified by CA

3e Architect/consultant himself or employee or

expertise of firm/company must have designed in

heritage building/Buddhist architects/landscapes

and old Indian architectural structures [details of

such key personnel must have to be furnished ]

(at learnt one of above category project)

Attach detail of

work and detail of

personnel

An eligibility criterion to take part in this bidding procedure is shown below. Every bidder

must be sore that he fulfils necessary eligibility criteria.

All locating documents shown below is to be kept in envelope “A” as per bid data sheet. So

that Eligibility to bidder can be worked out. If Document of envelope does not satisfied, the

condition of Eligibility, then bid will be treated as non responsive and further technical bid

will not be opened .any objection in this regard will not be entertained.

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MINIMUM QUALIFICATION AND MINIMUM EXPERIENCE OF TEAM MEMBERS

Sn. Particulars No. of

Persons

Minimum Qualification Minimum

Experience

Duration

Requirement

20% 60% 20%

1 Principal Architect

Cum Team Leader

01 Bachelors in Architecture

and Membership in Council

of Architecture or Indian

Institute of Architects

15 years

Full duration

2 Heritage Expert 01 Bachelors in Architecture

and Membership in Council

of Architecture or Indian

Institute of Architects

10

years

minimum 2

years with

Bidders

3 Assistant Engineer

(Civil)

01 Bachelors Degree in Civil 10 years

( 5 yrs in

Building

Projects)

minimum 2

years with

Bidders

4 Architect 01 Bachelors Degree in

Architecture

10 years

minimum 2

years with

Bidders

5 HVAC Design Expert 01 B.E. Mechanical 10- years

minimum 2

years with

Bidders

6 Heritage Expert 01 Bachelors Degree in

Architecture

10 years

minimum 2

years with

Bidders

7 Green Designer

Expert

01 Bachelors Degree in

Architecture

10 years

minimum 2

years with

Bidders

Note: - If Architect shown in number 4 has experience for serial number 6&7 than same may

be consider for serial no. 6&7

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DISTRIBUTION OF MARKS

S. No. Particular Marks

1 BIDDERS EXPERIENCE FOR TOTAL WORK EXECUTED RELATING

WITH ARCHITECTURAL SERVICES IN LAST 5 YEARS.

200

Name of Bidder Total experience

of years

Score 200 for

maximum no of

Architectural,

consultancy,

services,

executed during

last 5 years.

Score 140 for

minimum no. of

Architectural,

consultancy,

services,

executed during

last 5 years.

Bidder score

2 BIDDERS EXPERIENCE FOR SAME NATURE OF WORK IN LAST 3

YEARS.

200

Name of Bidder Total experience

of years

Score 200 for

maximum no. For

same nature of

Architectural,

consultancy,

services,

executed during

last 5 years.

Score 140 for

minimum no. For

same nature of

Architectural,

consultancy,

services,

executed during

last 5 years.

Bidder score

3 CONSULTANTS ANNUAL TURNOVER IN LAST 3 YEARS. 100

Name of Bidder Total turnover of

last 3 years

Score 200 for

maximum

amount of fees of

Architectural,

consultancy,

services,

executed during

last 3 years.

Score 140 for

minimum

amount of fees of

Architectural,

consultancy,

services,

executed during

last 3 years.

Bidder score

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4 DESCRI DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR

PERFORMING THE ASSIGNMENT (PRESENTATION TO BE MADE

BY BIDDERS ON CALLING SEPERATELY.)

200

5 BROAD QUALIFICATION AND EXPERIENCE REQUIREMENTS OF

PROFESSIONAL STAFF

150

MARKS OF PROFESSIONAL STAFF

S.

No.

Name of Post Marks Qualific

ation

20%

Experience

60%

Score Duration with

Bidder Form 20%

Score Total

Score

Score For Maxi.

Year of

experien

ce 60%

For Mini.

Year of

experienc

e 42%

marks

For Maxi.

Year with

bidder

20%

For Mini.

Year of

with

bidder 14%

4+7+10

1 2 3 4 5 6 7 8 9 10 11

1 Principal Architect

Cum Team Leader

30

2 Heritage Expert 20

3 Assistant Engineer

(Civil)

20

4 Architect 20

5 HVAC Design Expert 20

6 Landscape Expert 20

7 Green design expert 20

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6 NATIONAL/INTERNATIONAL AWARDS WINNING PROJETS. 50

Name of

Bidder

Total

national/International

awards winning

projects

Score 50 for

maximum

national/International

awards winning

projects

Score 35 for minimum

national/International

awards winning

projects

Bidder

score

7 EXPERIENCES IN HERITAGE BUILDINGS, BUDDHIST

ARCHITECTES, LANDSCAPE, OLD INDIAN ARCHITECT AND

GREEN DESIGN BUILDING/CAMPUS PLAN

100

Name of Bidder Total No. Of

heritage

buildings,

Buddhist

architects,

landscape, old

Indian architect

and green design

building/campus

plan

Score 100 for

maximum No. of

heritage

buildings,

Buddhist

architects,

landscape, old

Indian architect

and green design

building/campus

plan

Score 70 for

minimum No. of

heritage

buildings,

Buddhist

architects,

landscape, old

Indian architect

and green design

building/campus

plan

Bidder score

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4.0 REQUIREMENTS OF PROPOSED WORK

(4.01) Academic centres: The proposed SUBIS, Bhopal will be centre of excellence for

imparting quality undergraduate (UG), postgraduate (PG), doctoral and postdoctoral (PDF)

education in Planning and Architecture. The academic centre will include all the class

rooms, studios, faculty rooms, office of the head for various departments, common rooms

for students, seminar & conference rooms, utility spaces and laboratories i.e., computer

labs, audio-visual lab, etc.

There shall be separate premises for every school designed in such a manner that building

for each centre should is separate. All the departments in a centre shall be housed in the

same building or the premises of the centre. The standard requirement of a department,

centre & school are given below. All the schools shall have well scattered premises. The

size & the layout shall depend upon the specific needs of the school. Total five [5]. Nos. Of

schools are to be planned in this master plan. Space for 4 additional schools in near future

is to be keep reserve ad joining these schools as per standard requirement shown below.

(i) Standard requirement of one School, Centre & Department

S.N. Description Nos. Remarks

Academic areas of School

1 Dean Office 1 with PA office and toilet

2 Meeting Room 1 For capacity of 50 student each with pantry

3 Visitor room 1 with toilet

4 Seminar & Conference Area 1 With supporting areas

Academic areas of Centre

1 Director Office 1 with PA office and toilet

2 Meeting Room 1 For capacity of 20 student each with pantry

3 Visitor room 1 with toilet

4 Computer centre & Lab 1 1 Hall for 20 student with office area & store area

5 Exhibition Area 1 To exhibit works of students

6 Audio Visual 1 1 Halls for 100 student sitting and equipment store

Academic areas of

Department

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1 Class Rooms

a

Short term courses (per dept) 1 For capacity of 20 student each

b Long term courses (per dept) 2 For capacity of 35 student each

2 Faculty Rooms (per dept) 1 1:10 (faculty : student) (distribution 1:2:4) a Professor (per dept) 1 Individual rooms with attached toilet

b Associate/Reader (per dept) 2 Individual rooms c Assistant Professor (per dept) 6 Individual rooms/cabins

d Visiting faculty (per dept) 1 Individual rooms with attached toilet

3 HOD Office (per dept) 1 with PA office and toilet 4 Research Scholars working

area

5 Individual working stations

5 Common Room For Students 2 Separate for M & F with toilet

6 Common Room For Teachers 1 For Guest faculty with toilet

7 Meeting Room 1 With supporting areas

8 Pantry for department 1

9 Common Toilets for students 2 Separate for M & F

10 Common Toilets for Staff 2 Separate for M & F

11 Drinking water area 1

Labs & workshops 12 Audio Visual cum exhibition

area 1 1 Halls for 50 student sitting and equipment

store 13 Dept. Library 1 1 Halls for 20 student with office area &

store area 14 Laboratories as per

requirement To be included after discussion

Note: This complex should have following areas to support spontaneous activities like:

• Theory classes with white boards and projection facilities • Formal and informal discussion area among student and with faculty • Small store and students’ property lockers • The studio complex may be connected to semi-open and open areas

• Each studio should be well equipped to support e-studio/virtual studio • The tentative area programme given here are just indicative provided to achieve

minimum expectations for general considerations. Although, consultant should

decide provision of covered area and utility of the spaces as per their conceptual

design • Many facilities should be shared between masters and doctoral candidates. • Overlapping of spaces should be avoided and left out spaces should be included

(4.02) Administrative centres: SUBIS Bhopal is expected to get status of Institute of

International importance in near future thus, will require a well functional

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administrative centre along with departments that will support various related

activities i.e. Dean Examinations, Dean Academics.

ADMIN BUILDINGS:

S.N. Description Nos Remarks

I Chancellor's office

VC/Director's Office 1 With toilet and rest room

PA room 1 With pantry, storage

Meeting Room 1 For 20 persons with allied services

II VC/ Director's Secretariat

1 Board office 1 With pantry, toilet and rest room

2 Board room 1 For 20 persons with allied services

3 VC/Director's Office 1 With toilet and rest room 4 PA room 1 With pantry, storage

5 Visitor's room + attached Toilet 1 Waiting area for 20 person

6

Directorate/ Office for AC/EC

Senate 1 04 persons working SUBIS

7

Meeting Room/Executive

Council/ 1 For 40 persons with allied services

II Dean Secretariat

1 Dean Examination office 1 with PA, storage & Toilet

2 Dean Academics office 1 with PA, storage & Toilet

3

Dean Students Welfare,

placement 1 with PA, storage & Toilet 4 Dean Establishment, R & D office 1 with PA, storage & Toilet

5 Dean development with PA, storage & Toilet

02 Multi-skill assistants work stations under

6 Office Staff for 5 Deans 10 each Dean

Staff Toilet 2 Separate for Ladies & Gents

III CEO/Registrar's Secretariat

1 VC/Director's Office 1 With toilet and rest room

2 PA room 1 With pantry, storage

3 Visitor's room + attached Toilet 1 Waiting area for 20 person

4 Meeting Room 1 For 40 persons with allied services

5 Registrar office 1 with PA, storage & Toilet

6 Deputy registrar 1 with PA, storage & Toilet

7

Asst registrar

(establishment/admin) 1 Separate cabins

8 Staff for all registrars 2 02 Multi-skill assistants work stations

9 Legal Cell and RTI 2 02 Multi-skill assistants work stations

10 P.R.O Room 1 with PA, storage & Toilet

Programme cell 2 02 Multi-skill assistants work stations

Publication cell 2 02 Multi-skill assistants work stations

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11 Record rooms 1 Establishment records

IV Finance Secretariat

1 Finance Officer 1 with PA, storage & Toilet

2 Dy.FO-Finance 1 with PA, storage & Toilet

3 Asst registrar (Finance) 1 Separate cabins

4 Asst registrar (Accounts) 1 Separate cabins

5 Asst registrar (Purchase) 1 Separate cabins

6 Accountants & other Staff 6 06 Multi-skill assistants work stations

7 Strong room 1 Confidential records/cash

V Common SUBIS

1 Main Reception and Lobby 1 Welcome to SUBIS Bhopal

2 Purchase store room 1 Consumable Goods storage

1 Non-Consumable Goods storage

3 Staff Meeting room 1 For 30 persons with allied services

4 Staff dining and Pantry 1 For 30 persons with allied services

5 Staff Toilet 2 Separate for Ladies & Gents

VI Admission & Examination cell

1 Dean (Admission & Exam) 1 with PA, storage & Toilet

2 Asst registrar (Admission) 1 Separate cabins

3 Counselling help centre 1 30 computer terminals

4 Orientation room 1 100 person with allied services

5 Admission staff 4 04 Multi-skill assistants work stations

6 Record room 1 Students file, forms, etc.

7 Controller of Examination 1 with PA, storage & Toilet

8 Dy. Controller of Examination 1 storage & Toilet

9 Asst Controller Exam 2

10 Exam management Staff 6 06 Multi-skill assistants work stations

11 Central evaluation room 1 30 persons for evaluation

12 Distribution & collection lobby 1 exam material

13 Store room answer copies 2 Used & unused exam material

14 Strong room 1 exam papers

15 Staff Toilets-Ladies & Gents 2 Separate for Ladies & Gents

(4.03) Central Library: University will require a central library with various sections for UG,

PG & Reference with adequate stacking areas and reading spaces. This will have 50,000 print

volumes, e-resources and other advanced methods of communication.

S.N. Description Nos Remarks

01 Entrance lobby and waiting area 01

With info desk & property

counter

02 Magazine display & reading 01 With 50 person sitting

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03 Stacking area stream wise 03 UG, PG, Research etc.

04 Reference sections 01

Research Journals & reference

books

Manuscript section 01

Micro film stacking area 01

05 Reading area 03 With 250 person sitting

06 Digital library e-resources /AV Lab 01 Reading terminals 100 nos.

07 Librarian room 01 with toilet

08 Dy. Librarian room 01 with toilet

09 Asst. Librarian 01 Separate cabins

10 Librarian staff 06

06 Multi-skill assistants work

stations

11 Exhibition area 01 display of books to purchase

12

SUBISNDREL Printing &

distribution 01 SUBIS Journal

13 Storage and reprographic section 02 Xerox, downloading

14 Common Toilet 02 for M & F

(4.04) Central computer lab: The University intends to develop a central computer lab of

200 terminals in three sections of (100, 50 & 50 each). This resource centre will be equipped

with all related latest software and e-resources with inter and intra-net connectivity. This

facility will be available to all the SUBIS Students till late night. This lab will be including

following:

(4.05) Research Training & Consultancy Cell: IWD The University intends to develop a

canter that facilitates young graduate towards research oriented work that includes

providing training programmes to various target groups of the society. This will also

S.N. Description Nos Remarks

01 Computer labs 03 with 100, 50 & 50 terminals

02 Main server room 01 with allied services

03 Control room 01 with allied services

04 Linguistic/language lab 01 20 terminals

05 Power backup room 01 Generator room

06 CC lab in-charge room 01 System administrator (with toilet)

07 CC lab staff 06 T.A. (Computer Sc.)

08 Pantry and Store 01

09 Data Storage section 01 Digital records, Website management

10 Toilet for M & F 02

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house consultancy cell to provide expert services to various projects.

(4.06) Convention centre: There should be provision of auditorium, open air theatre,

seminar halls to facilitate gathering i.e. convocation, socio-cultural activities, annual

function, etc.

• Auditorium with allied facilities for 800 capacities.

• Auditorium with allied facilities for 300 capacities.

• Seminar hall for 150 Capacity two nos.

• Conference room for a capacity of 50 each - 2 no.

• OAT I & II with allied facilities for capacity of 500 & 200 respectively.

(4.07) Amenities and facilities: Considering location of the site and available off campus

facilities, there should be provision of various amenities and facilities within the campus, for

the entire student, faculty, staff and their families.

• International guest house with 20 single & 20 double occupancy rooms

• University guest house with 20 single & 20 double occupancy rooms

• Canteen, kiosks, restaurant (near hostels, academic areas, shopping area) • Bank with ATM, (May be an extension counter) • Post office • Small shopping arcade, at least 10-12 shops • Medical facilities with 10 Bed IPD • Gymnasium for 100 person at once

• School till middle level

• Exhibition hall with outdoor display too

(4.08) Student activity canter: The University will require spaces for performing various co-

S.N. Description Nos Remarks

01 Dean Development 01 With toilet

02 Institute architect 01 With toilet

03 Asst. architect/Engineer 01 With toilet

04 Engineering section 01 04 person working stations

05

Drafting areas/support

staff 01 04 person working stations

06 Model making 01 workshop

07 Meeting room 01 25 Person with supporting areas

08 Pantry and Store 01

09

Storage and

reprographic section 02 Record keeping

10 Toilet 02 for M & F

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curricular activities that may take place throughout the year. There should be adequate

space to support various types of activities including preparation for NASA & NOSPLAN.

(4.09) Sports facilities: The University will require adequate built and open spaces to

conduct various sports activities at university level competition. This will include. Standard

size play grounds for football, hockey and cricket Courts for volley ball, badminton, and

basket ball etc. Indoor sports hall for table tennis, tennis, squash, carom etc. Standard size

swimming pool with allied facilities i.e. Officers Club spaces for gymnastics, track & field and

group events

(4.10) Services & Maintenance: The University will require adequate infrastructure facilities

like water supply, sanitation, electricity, solid waste management, fire fighting, rain water

harvesting, etc. to provide a high quality environment for student, academician officers and

other staff members.

S.N. Maintenance and management cell Nos Remarks

1 Transportation cell 1 Institute vehicle yard

2

General store maintenance materials &

equipments 2 waste & useful materials

3 Central mess management 1 Dry & cold Goods store,

4 Landscape/Horticulture Cell 1 Tool and plants store

5 Cleaning & Sanitation Cell 1 Sanitary items store

6 Estate Officer + Staff + Store 1 Store keeper

7 Security Officer + 4 staff + Lockers 1 Security arrangements

8

Engineering services Maintenance (Water

works) 1

with material store &

toilets

9

Engineering services Maintenance (Electrical

works) 1

with material store &

toilets

10

Engineering services Maintenance (Sewer &

waste ) 1

with material store &

toilets

11 Pantry 1

12 Maintenance staff Change room 2 lockers, Dining, etc.

13 Common Toilet 2 M & F

(4.11) Residential facilities: The University will require on campus accommodation for

students, administrators, academicians and staff. This will include:

• Separate Hostels for boys & girls • Hostels for PG & PhD scholars (Bachelors & Married)

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• Guest house for Visitors • Accommodation for officers, faculty & staff

S.N. No’

s Remarks

A Top Administrative officials

1 Chancellor Bungalow 1 Independent type 4BHK, with office,

servant quarters, lawn, garage and

security post

2 VC Bungalow 1

Independent type 4BHK, with office,

servant

3 CEO Bungalow 1 quarters, lawn, garage and security post

4 Registrar and Deans 6 Independent type 3BHK, with lawn, and

garage

B Non-teaching officers/staff

1 Class-1 4 Independent Semi-detached 3BHK

2 Class-2 15 G+1, Semi-detached 2BHK

3 Class-3 30 G+2, 2BHK with common lawn & parking

4 Class-4 36 G+3 2BHK with common lawn & parking

C Teaching /Faculty housing

1 Professor/Heads 12 Independent detached 3BHK with Studies

/visitors room

2 Associate Professors 24 Independent Semi-detached 3BHK with

Studies/ visitors room

3 Assistant Professor 48 G+1, Semi-detached 2BHK with Studies

/visitors room or Duplex type row houses

D Guest house (AC)

1 Suits 08 With pantry, dress & toilet

2 Double bed room 12 With dress & toilet

3 04 beds Rooms 02 With toilet

4 Common facilities

Reception, waiting Lounge, TV room,

Dining areas, Party lawn, Indore Game,

etc.

5 Other Parking, Care takers room, Records room,

Kitchen & store, furniture store, linen

store, etc.

E Student hostels

1 Short term hostel (cert, dip,

adv. dip)

01 Single & Twin-shared rooms with /without

balcony for 100 male students, 50 each.

2 Short term hostel (cert, dip,

adv. dip)

01 Single &Twin-shared rooms with /without

balcony for 100 female students, 50 each.

3 U.G. Boys hostel (I-III Yr.) 01 Twin-shared rooms with /without balcony

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for accommodating 200 male students.

4 U.G. Girls hostel (I-III Yr.) 01 Twin-shared rooms with /without balcony

for accommodating 120 female student.

5

P.G. Boys hostel 01 Single seated rooms with /without

balcony for accommodating 150 male

students.

6 P.G. Girls hostel 01 Single seated rooms with /without

balcony for accommodating 100 female

students.

7 Doctoral & Married (50PhD +

50 PG)

01 Two room with kitchenette and toilet

facilities with balcony for accommodating

100 Doctoral &

Married student.

F Common facilities

1 Common facilities to be

provided in each hostel or in

case of central mess /two mess

as per design scope

Reception, waiting Lounge, TV room,

Dining areas, toilets, Play lawn, Indore

Game, etc. Parking, Care takers room,

Records room, Kitchen & store, furniture

store, linen store, etc.

Note: Suitable & contiguous areas should be left for construction of more residential

accommodations in future according to 4 more schools both for students and staffs.

(4.12) Instructional area: The University will require instructional areas like workshops,

construction yard, farms, exhibition areas, museums, laboratories, etc. to perform

various academic activities within the campus. These areas will be equipped with

advanced machines & tools.

(4.13) Open air theatre/Amphitheatre: The University will require two amphitheatres for

various outdoor & semi- covered activities in natural setting - one big & another

small. There should be adequate space to support various types of activities

including Yoga, Vipasyana, Dhyana & various process centric activities.

(4.14) Guest houses (International & Normal): The University will require two guest

houses, one international & another normal to house guests & visiting dignitaries,

guests & faculties throughout the year. The guest houses shall have star facilities.

(4.15) Dispensary: The University shall have a dispensary with OPD & IPD facilities for both

male & female patients with the facilities for allopathic, Ayurvedic/naturopathic

treatment including Panchkarma.

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(4.16) Landscaping: Well-planned landscaped courts and ample space for provision of

trees, plants along with landscaping elements should be provided. It will improve

micro climatic environment and provide pleasant spaces within and all around the

built environment.

(4.17) Gardens, theme parks, meditation forests, herbal garden, organic farming areas

etc: Based on the Buddhist & Indic traditions of various countries the university shall

have these facilities suitably located in the campus to provide utility & aesthetics to

the campus.

(4.18) Use of natural resources: The entire campus should be designed on the concept of

green buildings with water conservation & complete recycling of solid & liquid waste.

(4.19) Laying of service ducts: Service ducts to carry various underground services like

electricity, broadband cables, gas pipe line etc in campus as per requirement of

various activities

(4.20)Development of solar/alternative energy production units: Total energy

requirement of the university is proposed to meet by solar/ alternative energy

production units.

(4.21) Installation of wi- fi zone: total campus is proposed to have facility of wi –fi access

(4.22) Provision of display units: Different type of display units to exhibit university

theme and aims is be installed at appropriated places.

(4.23) Provisions of sculptures and murals, folk art,: Different type of sculptures, murals,

folk art showing heritage of ancient India and Asia is be displayed in campus.

(4.24) Security infrastructure: Smart Security infrastructure for campus.

(4.25) Parking and pick up stations: For comfortable transport system in campus and

outside campus necessary parking lots, pickup stations and bicycle stations are

proposed at suitable points.

(4.26)Walking and running tracks: Walking and running track inside campus for

residents, guests and for security purposes.

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(4.27)Mini theatre: Construction of mini theatre for different type of movie and

documentary.

(4.28)Skill development workshop: Construction of work place meant for skill

development courses specially designed by university (for 50 trainees at a time)

(4.29)Documentary film production studio: Various documentary films as per research

work and on theme of university are proposed to produce at a small studio meant

for above proposal.

(4.33)Water screen and laser/multimedia show: Different type of music specially

classical and Asian music/ multimedia documentary by laser show and

multimedia show open air auditorium in campus.

(4.31) Development of recreational open spaces: Development of recreational activities

based space provided with fountains and ponds etc.

(4.32) Construction of GOSHALA: Construction of Goshala (Cow Shalter) to meet

requirement of milk and organic manure of campus.

(4.33) Music system in campus: Music and sound system in morning and evening in side

campus.[classical music and announcement system]

(4.34) Herbal processing units: Herbal garden is proposed in campus. For processing of

herbal plants a processing unit is to be constructed.

(4.35) Installation of radio station: Radio station is to be installed at appropriate place.

(4.36) Development of open space: Remaining land after above proposed activities will

have to be developed.

The detailed Space requirement for above activities will be finalised after discussion

with consultant before preparing concept plan. SUBIS Bhopal reserves the right to

modify any condition or scope of work while signing the agreement with the selected

consultant or at later stages in line with the requirements of the project.

4.37 Design Criteria

SUBIS, Bhopal being a premier institution of Architecture & Planning wishes to develop

its state of the Art Campus using present day concepts of energy efficiency and Green

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Architecture. The buildings proposed in the campus must be barrier free accessible for

all, earthquake resistant and should strive to use alternate energy sources. The

competitors may consider among other things, the following criteria:

• Creative & innovative use of various features of Buddhist & Indic

architecture, sculpture & gardens of India & other Buddhist countries.

• Creation of an inspiring environment conducive to architecture.

• Innovative use of filled up soil of the site.

• Responsiveness to environment and local climate.

• Effective use of contours & natural landscape & view of surroundings.

• Effective use of scarce resources.

• Effective segregation of internal and external movement systems.

• State of Art technology for speedy implementation of the facility.

• Effective movement to create sufficient green pedestrian spaces.

• Effectiveness of overall circulation network and linkages.

• Innovative solutions for parking.

• Conservation and enhancement of on-site landscape elements.

• Quality of spaces with references to the type of users.

• Extent of innovations incorporated to minimize use of conventional sources

of energy.

• Flexibility for additions, expansions and alternative use required to

accommodate growth and wide institutional horizons in the decades ahead.

• Sustainable development & symbolic value of the total design concept.

• Energy-efficient, eco-friendly, green design & a barrier – free environment.

• Rain water /grey water harvesting systems

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5.0 GENERAL INSTRUCTION TO BIDDERS

5.1 Compensation

No compensation shall be paid to any of the applicant for, submissions / short listing at

Stage

5.2 Clarification regarding this RFP

All clarifications regarding this RFP may be had from at the address given in this

document.

5.3 Declaration of the Bidder

Even though the bidders may meet the above qualifying criteria, they are subject to be

disqualified if they have

a) Made misleading or false representation in the forms, statements and attachments

in proof of the qualification requirements.

b) Records of poor performance such as abandoning the work, not properly completing

the contract, inordinate delays in completion, litigation history or financial failures

etc.

c) Their business banned by any Central/State Government Department/ Public

Undertakings or Enterprises of Central/State Government.

d) Not submitted all the supporting documents or not furnished the relevant details as

per the prescribed format.

Bidder will have to submit an affidavit indicating that all information’s given by him

are true in the prescribed format as shown in document.

5.4 Bid data sheet: All bidders should go through bid data sheet, and furnish required

information accordingly at prescribed schedule of time.

5.5 General condition of contract and special condition of contract: general condition of

contract and special condition of contract along with NIT, and other details as per

documents will be a part of contract Agreement. Bidders are advice to go through

tender document.

5.6 Required information in envelope A, B, C, D should be furnished in prescribed

annexure as shown in document, to make easier evaluation. Information wanted in

prescribed format if not found as per format, then the proposal may be treated as

non responsive. Any objection in this regard will not be entertained.

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5.7 SUBMITTALS FOR THE RFP AT PRESENT STAGE.

5.7.1 Contents of document envelopes: The RFP registration application shall be submitted

as per following details:

1. Envelope-A: Sealed envelope super scribed (Envelope-A) ‘Application Fee’ shall consist of

Demand Draft of Rs. 5000/- (Rs. Five thousand only) and EMD f rs.50, 000/[Rs. Fifty

thousand] in favour of “Registrar”, SUBIS Bhopal’ payable at Bhopal, And an affidavit as

per mentioned in document with other Eligibility documents shown in Bid data sheet.

2. Envelope-B: Sealed envelope super scribed (Envelope-B) “Technical Details” shall consist

of all documents shown in Bid data sheets.

3. Envelope-C: Sealed envelope super scribed (Envelope-C) containing financial offer as

shown in Bid data sheet.

4. Envelope-D: Sealed envelope containing copy of uploaded tender document with seal

and signature on every page.

Note- all above sealed envelope will be kept in single envelope, with detail of all envelopes

inside the main envelope. All envelopes marked “A”,”B”,”C,”D” will indicate the name of

sender and contents of envelope.

5.7.2 Date and Location of submission

The submittals for the RFP in prescribed format must be received at the location

specified below latest by the 3:30 pm on 21 May 2015. Any submittals delivered after

above mentioned date will not be accepted by SUBIS Bhopal. The documents submitted

once will not be returned to the participants.

ADDRESS FOR THE SUBMISSION OF RFP:

The Registrar,

Sanchi University of Buddhist-Indic Studies, Bhopal

Directorate of Culture (Second Floor),

Mulla Ramoji Bhawan, Banganga Square, Bhopal 462003.

PH: 0755-2770835, Email: [email protected]

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6.0 Disqualification

University authorities have the right to disqualify entries on account of the following:

Reasons

• If received after the last date and time of submission.

• If the Bidder disregards any of the terms & conditions of the competition.

• If the Bidder attempts to influence any member of the university.

7.0 Copyright and rights of ownership

The SUBIS Bhopal retains all rights of ownership of the drawings/designs including the

reports, models etc., of the selected designs as its property. Copy right of all designs

including the designs winning the first place will be that of the respective authors.

8.0 Settlement of Disputes

Settlement of dispute shall be worked out as per arbitration clause of GCC.

9.0 Design Criteria

SUBIS, Bhopal being a premier institution of Architecture & Planning wishes to

develop its state of the Art Campus using present day concepts of energy efficiency

and Green Architecture. The buildings proposed in the campus must be barrier free

accessible for all, earthquake resistant and should strive to use alternate energy

sources. The bidders may consider among other things, the following criteria:

• Creative & innovative use of various features of Buddhist & Indic

architecture, sculpture & gardens of India & other Buddhist countries.

• Creation of an inspiring environment conducive to architecture.

• Innovative use of filled up soil of the site.

• Responsiveness to environment and local climate.

• Effective use of contours & natural landscape & view of surroundings.

• Effective use of scarce resources.

• Effective segregation of internal and external movement systems.

• State of Art technology for speedy implementation of the facility.

• Effective movement to create sufficient green pedestrian spaces.

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• Effectiveness of overall circulation network and linkages.

• Innovative solutions for parking.

• Conservation and enhancement of on-site landscape elements.

• Quality of spaces with references to the type of users.

• Extent of innovations incorporated to minimize use of conventional sources

of energy.

• Flexibility for additions, expansions and alternative use required to

accommodate growth and wide institutional horizons in the decades ahead.

• Sustainable development & symbolic value of the total design concept.

• Energy-efficient, eco-friendly, green design & a barrier – free environment.

10.0 Limitations:

The proposed site is a twin low height hillock with a saddle in between. It has very

hard rocky natural ground with red clinkered soil (Murom) at higher levels & black

cotton soil in the lower reaches. SUBIS Bhopal is keen to have some innovative

design ideas specially to deal with this natural strength of the site.

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6.0 BID DATA SHEET

6.00

6a Name of work Appointment of consultant for master

planning, lay outing for conceptualizing

& Designing of Sanchi University of

Buddhist-Indic Studies campus near

Salamatpur district Raisen

6b Time period 4 Months

6c Probable amount of fees Twenty five Lacks

6d Cost of tender form Rs. 5000/-

6e EMD Rs. 50,000/-

6f Last date of download of tender documents 19.05.2015 up to 5:30 pm

6g Pre bid meeting date 12.05 2015 on 4:00 pm

6h Last date of submission 21.05.2015 up to 3:30 pm

6i Date of opening of envelope A 21.05.2015 on 4:30 pm

6j Date of opening envelope and B and D Will be intimated on website

www.sanchiuniv.org.in

6k Date of opening envelope C Will be intimated on website

www.sanchiuniv.org.in

6l ENVELOPE A

1. check list, (as per format shown)

2. EMD,

3. Cost of tender form

4. Affidavit(as per format)

5. Copy of Registration of architect

6. copy of Registration form

7. Copy of Positive net worth by CA(as

per format)

8. Experiences in heritages building,

Buddhist architects, landscape, old

Indian architect and green design

building/campus plan

6m ENVELOPE B 1. Technical proposal Containing

following documents Technical

proposal for Architectural consultancy

Services for Preparing of master plan

for construction of Sanchi University

of Buddhist-Indic Studies at

salamatpur as per Annexure 3A.

2.Bidders Experience for Total work

executed relating with architectural

services as per Annexure 3 B-1/S and

3B-1/D

3.Bidders experience for same nature of

work as per annexure 3B-2/S and 3B-

2/D

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4.Consultants annual turnover certified

by CA as per annexure 3C

5.Description of the methodology and

work plan for performing the

assignment as per annexure 3E

6.Broad qualification and experience

requirements of professional staff as

per annexure 3F+3H+3G

7. National/ International Awards

winning details as per annexure 3I

8. Experiences in heritages building,

Buddhist architects, landscape, old

Indian architect and green design

building/campus plan

6n ENVELOPE c

financial offer Annexure 3J

6o ENVELOPE D containing signed copy of tender

document uploaded on website

6p Address of submission of bid Sanchi University of Buddhist-Indic

Studies Mulla Ramoji Banganga Square

Second floor Bhopal Pin code- 462 003

6q Language of Bid English

6r Tender download details www.sanchiuniv.org.in

6s E-mail [email protected]

6t Performance security format annexure (see annexure section of

document)

6u Affidavit format annexure (see annexure section of

document)

6v SUBMISSION ENVELOPE submit all envelope A,B,C,D in one main

envelope indicate, Name of work name

of bidder, Address, Date, and

telephone/Mobile No. Of applicant.

6w Bid validity period 120 days

6x Contact person name and mobile no G. S. Saluja Executive Engineer Mob.

No.- 9424499933

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Section: 7, DRAFT FORM OF CONTRACT

CONTRACT FOR CONSULTANT’S SERVICES

Between

Sanchi Universitry of Buddhist –Indic Studies

___________________________________

(Name of Client)

And

___________________________

(Name of Consultant)

Dated:

This is a draft Contract for Consultancy Services. In case of any ambiguity, the provisions of

TOR / RFP will prevail while framing the Contract Agreement.1

Section-7 Draft Form of Contract

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SUBIS-37

1. FORM OF CONTRACT

This CONTRACT (hereinafter called the “Contract”) is made the _____day of the Month of

_________, 2015 ____, between, on the one hand _______________(hereinafter Called the

“Client) and, on the other hand, ______________(hereinafter called the “Consultants”).

[Note* : If the Consultants consist of more than one entity, the above should be partially

amended to read as follows: “…(hereinafter called the “Client”) and, on the other hand, a

joint venture consisting of the following entities, each of which will be jointly severally

liable to the Client for all the Consultants’ obligations under this Contract, namely,

_____________________and ________________________(hereinafter called

“Consultants”)]

WHEREAS

a. the Client has requested the Consultants to provide Architectural Consultancy as

defined in the General Conditions of Contract attached to this Contract (hereinafter

called the “Services”);

b. the Consultants, having represented to the Client that they have the required

professional skills, personnel and technical resources, have agreed to provide the

Services on the terms and conditions set forth in this Contract;

NOW THEREFORE THE PARTIES HERETO HEREBY AGREE AS FOLLOWS:

1. The following documents attached hereto shall be deemed to form an integral part

of this Contract:

a. Letter of acceptance (LOA);

b. Addendum/Corrigendum;

c. RFP Document;

d. Technical Submissions.

e. Financial Submissions.

f. Copy of Performance Bank Guarantee.

2. The mutual rights and obligations of the Client and the Consultants shall be as set forth

in the Contract; in particular.

a. The Consultants shall carry out the Services in accordance with the provisions

of the Contract; and

b. The Client shall make payments to the Consultants in accordance with the

Provisions of the Contract.

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IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their

respective names as of the day and year first above written.

Authorized Signatory

For and on behalf of the

Sanchi University of Buddhist –Indic Studies

(……………................)

seal

Authorized Signatory

For and on behalf of

M/s ……………………………….

(……………………)

Authorized Signatory

Witness

1. Signature

Name

2. Signature

Name 2

Section-7 Draft Form of Contract

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SECTION 7

GENERAL CONDITIONS OF CONTRACT

ARTICLE - 1: DEFINITIONS & INTERPRETATIONS

In this Document, as hereunder defined, the following terms and expressions shall

have the meaning hereby assigned to them except where the context otherwise requires:

1.1. "AGREEMENT" means the 'Agreement' concluded on 'non-judicial stamp paper' of

'Madhya Pradesh State', between “SUBIS” and the 'Consultant' for services as per

this RFP Document.

1.2. " SUBIS” shall mean ‘SANCHI UNIVERSITY OF BUDHHIST-INDIC STUDIES ’

1.3. " SUBIS’S REPRESENTATIVE" means the person appointed or authorized from time

to time by “REGISTRAR SUBIS” for execution of the Contract.

1.4. "CONSULTANT'S REPRESENTATIVE" means the person appointed from time to time

by CONSULTANT for execution of the Contract.

1.5. "ENGINEER-IN-CHARGE" shall mean the person designated from time to time by

SUBIS and shall include those who are expressly authorized by him to act for and

on his behalf for operation of the Contract.

1.6. "SIGN-OFF" means a recorded statement for completion of a milestone / major

activity by Consultant as envisaged in this document and accepted by SUBIS.

1.7. "CONTRACT" shall mean the "Agreement" and all attached exhibits and documents

referred to therein and all terms and conditions thereof, together with any

subsequent modifications thereto.

1.8. "SERVICES" mean the duties to be performed and the services to be rendered by the

Consultant according to the terms and conditions of the Contract.

1.9. "HEADINGS" the headings appearing herein are for convenience only and shall

not be taken in consideration in the interpretation or construction of the

Contract.

10. "SINGULAR & PLURAL WORDS" importing the 'singular' only also include the 'plural'

and vice-versa, wherever the context so requires.

2. ARTICLE - 2: PERFORMANCE OF DUTIES & SERVICES BY CONSULTANT

2.1. Consultant shall perform its services in full accordance with the terms and conditions

of the Contract and any applicable local laws and regulations, and shall exercise all

reasonable professional skills, care and diligence in discharge of said work.

Consultant shall in all professional matters act as a faithful advisor to SUBIS, and

will provide all the expert commercial / technical advice and skills which are

normally required for the class of services for which it is engaged. Consultant, its

staffs, employees shall carry out all its responsibilities in accordance with the best

professional standards. Consultant shall prepare and submit the documents /

reports, etc. in due time and in accordance with the Tender conditions.

2.2. Consultant will maintain for the performance of the Contract, personnel as

determined to be responsible for carrying out this job and such persons shall not

be replaced or substituted without written approval of SUBIS.

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3. ARTICLE - 3: SUBIS 'S REPRESENTATIVE

3.1 SUBIS shall nominate its representative(s) who shall be entitled to act on behalf of

SUBIS with respect to any decision it is empowered to make. The bill / invoice of

Consultant will be certified for payment by such representatives.3

4. ARTICLE - 4: CONSULTANT'S REPRESENTATIVE

4.1. Consultant shall nominate a qualified and experienced person as its representative

who will be the contact person between EMPLOYER and Consultant for the

performance of the Contract. This nomination shall be done within ‘SEWEN [07]

days' after the coming into force of the Contract. Consultant shall notify EMPLOYER

in writing prior to the appointment of a new representative. Consultant's

representative may be replaced only with EMPLOYER’s consent after getting

approved his CV's from EMPLOYER. EMPLOYER shall be at liberty to object to any

nomination and to require the Consultant to remove any Consultant’s

representative for good causes. Consultant shall replace immediately such person

by a competent substitute at no extra cost to EMPLOYER.

4.2. Consultant's representative shall be entitled to act on behalf of the Consultant with

respect to any decisions to be made under the Contract.

5. ARTICLE - 5: PAYMENT TERMS

5.1. EMPLOYER shall pay only for the services rendered as per stipulation in the Tender

through. All bank-charges of the Consultant's Bankers shall be to Consultant's

account.

5.2. Consultant will invoice EMPLOYER according to the terms and conditions provided

in the Tender.

5.3. Payment terms shall be as detailed in Special condition of contract.

5.4. In case of disputes concerning Invoice(s), EMPLOYER shall return said invoice(s) to

the Consultant within 'fifteen [15] days' from its/their receipt specifying, in writing,

the reasons for its / their rejection.

(i) EMPLOYER shall pay the undisputed amount of the invoice(s) according to

Article-5.3 hereof.

(ii) The disputed amount, if any, shall be paid after mutual settlement between

EMPLOYER and Consultant.

(iii) Total or partial rejection of the invoice(s) shall not release the Consultant

from any of its obligations under the Contract.

6. ARTICLE - 6: PERFORMANCE GUARANTEE:

Consultant shall be required to submit acceptable Bank Guarantee for an amount

equal to 5.00% of the consultancy cost towards Performance Security before signing

the agreement. The validity of the Bank Guarantee (s) shall cover entire duration of

consultancy period. The format of the Bank Guarantee (s) shall be got approved by

the consultant from Employer. The Bank Guarantee (s) shall be released after

satisfactory completion of the assignment and defect liability period.

7 ARTICLE - 7: CONFIDENTIALITY:

Section-7 General Condition of Contract

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SUBIS-41

1. Consultant shall treat all matters in connection with the Contract as strictly

confidential and undertakes not to disclose, in any way, information, documents,

technical data, experience and know-how given to him by SUBIS / Consultant without

the prior written consent of the later.

2. Consultant further undertakes to limit the access to confidential information to

those of its employees, implementation-partners who reasonably require the same

for the proper performance of the Contract provided however that Consultant shall

ensure that each of them has been informed of the confidential nature of the c

onfidentiality and non-disclosure provided for hereof.

8. ARTICLE - 8: TAXES & DUTIES

8.1. Consultant shall pay any and all taxes, duties, levies, etc. which are payable in relation

to the performance of the Contract. The quoted price shall be inclusive of all such

taxes and duties [except Service Tax]. Service Tax shall be reimbursed by SUBIS as

per actual.4

8.2. Statutory variation in taxes [C.S.T., L.S.T., W.C.T., Withholding Tax, Service Tax,

etc.] And duties, if any, within the contractual 'Completion Period' shall be borne by

SUBIS . No variation in taxes, duties or levies, other than statutory taxes and duties,

shall be payable.

8.3. SUBIS shall deduct 'Income Tax' at source at applicable rates.

8.4. SERVICE TAX

Quoted prices should be inclusive of all taxes and duties, except Service Tax.

Please note that the responsibility of payment of Service Tax lies with the Service

Provider only. In case Service Tax is applicable for the Tendered Work, Consultant

shall claim the Service Tax indicating rate of abatement/deduction allowed as per

"Service Tax Act" in the 1st Invoice itself. Consultant providing taxable service

shall issue an Invoice, a Bill or as the case may be, a Challan which is signed,

serially numbered, and shall contain the following:

(a) Name, Address & Registration No. of such Person/Consultant

(b) Name & Address of the Person/Consultant receiving Taxable Service

(c) Description, Classification & Value of Taxable Service provided

(d) Service Tax Amount

Payments to Service Provider for claiming Service Tax amount will be made

provided the above formalities are fulfilled. In case of statutory variation in Service

Tax during currency of the Contract, the Consultant shall submit a copy of the

'Government Notification' to evidence the rate as applicable on the date of

submission of Bid and on the date of revision. Claim for payment of Service Tax /

statutory variation in Service Tax, should be raised within two

[02] months from the date of issue of 'Government Notification' for paymen

t of differential Service Tax, otherwise claim in respect of above shall not be

entertained for payment of arrears.

9. ARTICLE - 9: RESOLUTION OF DISPUTES/ARBITRATION

Section-7 General Condition of Contract

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SUBIS-42

9.1. SUBIS and Consultant shall make every effort to resolve amicably by

direct informal negotiations any disagreement or dispute arising between them

under or in connection with the Contract.

9.2. All disputes, controversies, or claims between the parties [except in matters

where the decision of the " Engineer-in-Charge [EIC]" is deemed to be final and

binding] which cannot be mutually resolved within a reasonable time shall

be referred to Arbitration. Disputes shall be settled by arbitration in accordance

with the provisions of Madhya Pradesh Madhyastham Adhikaran Adhiniyam, 1983

and as amended up to date

10. ARTICLE - 10: LEGAL CONSTRUCTION

10. Subject to the provisions of this Article, the Contract shall be, in all respects,

constructed and operated as an Indian Contract and in accordance with Indian Laws

as in force for the time being and is subject to and referred to the Court of Law

situated at Bhopal (M.P.), India.

11. ARTICLE - 11: SUSPENSION OF THE PERFORMANCE OF DUTIES AND SERVICES

11.1. SUBIS may suspend, in whole or in part, the performance of services of Consultant

any time upon giving not less than a fifteen [15] days' notice.

11.2. Upon notice of suspension, Consultant shall suspend immediately the services and

reduce expenditure to a minimum to be agreed upon by both the parties.

11.3. Upon suspension of the performance of services, Consultant shall be entitled to

reimbursement of the costs which shall have been actually incurred prior to the

date of such suspension. However, the total reimbursement shall be restricted to

the Contract Price.5

11.4. By fifteen [15] days' prior notice, SUBIS may request Consultant to resume the

performance of the services, without any additional cost to SUBIS.

11.5. If the suspension of the duties and services exceeds 'six [06] months', either party

shall be entitled to terminate Contract according to Article-16, hereafter.

12. ARTICLE - 12: PRICE REDUCTION SCHEDULE [PRS]

12.1. In case, the Consultant fails to complete the services within the stipulated period,

then unless such failure is due to force Majeure, as defined in Article-19

hereinafter, or due to SUBIS default, there will be a reduction in the Contract Price

@1/2% for each week of delay or part thereof, subject to a maximum of 10% of the

Contract Price.

2. SUBIS may, without prejudice to any methods of recovery, deduct the amount of

such 'PRS' from any money due or which may at any time become due to Consultant

from its obligations and liabilities under the Contract or by recovery against the

'Performance Guarantee'. Both Consultant and SUBIS agree that the above

percentage of price reduction are genuine pre- estimates of the loss / damage

which SUBIS would have suffered on account of delay / breach on the part of

Consultant and the said amount will be payable on demand without there being

Section-7 General Condition of Contract

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SUBIS-43

any proof of the actual loss or damage caused by such breach / delay. A decision of

SUBIS in the matter of applicability of price reduction shall be final and binding.

13. ARTICLE - 13: ASSIGNMENT

13.1. Consultant shall not have the right to assign or transfer the benefit and obligations

of the Contract or any part thereof to a third party without the prior expressed

approval in writing of SUBIS, which it shall do at its discretion. However, in event of

that, all legal / contractual obligations shall be binding on Consultant only.

14. ARTICLE - 14: INDUSTRIAL & INTELLECTUAL PROPERTY

14.1. In order to perform the services, Consultant must obtain at its sole account,

the necessary assignments, permits and authorizations from the titleholder of the

corresponding patents, models, trademarks, names or other protected rights and

shall keep SUBIS harmless and indemnified from and against claims, proceedings,

damages, costs and expenses [including but not limited to legal costs] for and/or on

account of infringements of said patents, models, trademarks, names or other

protected rights.

14.2. All documents, report, information, data, etc. collected and prepared by

Consultant in connection with the scope of work submitted to SUBIS, will be the

property of SUBIS.

14.3. Consultant shall not be entitled either directly or indirectly to make use of the

documents, reports given by SUBIS for carrying out of any services with any third

party.

14.4. Consultant shall not, without the prior written consent of SUBIS, be entitled to

publish studies or descriptive article with or without illustrations or data in respect

of or in connection with the performance of services.

15. ARTICLE - 15: LIABILITIES

15.1. Without prejudice to any express provision in the Contract, Consultant shall be solely

responsible for any delay, lack of performance, breach of agreement and/or any

default under this Contract.

15.2. Consultant shall remain liable for any damages due to its gross negligence within the

next ‘twelve [12] months’ after the issuance of the provisional acceptance

certificate of the Contract.

15.3. The amount of liability will be limited to 10% of the Contract value.

16. ARTICLE - 16: TERMINATION OF CONTRACT6

16.1. Termination for Default:

SUBIS reserves its right to terminate / short close the Contract, without prejudice to

any other remedy for breach of Contract, by giving one [01] month's notice if

Consultant fails to perform any obligation(s) under the Contract, and if Consultant,

does not cure his failure within a period of 'thirty [30] days’ [or such longer period

as SUBIS may authorize in writing] after receipt of the default notice from SUBIS.

16.2. Termination for Insolvency:

Section-7 General Condition of Contract

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SUBIS may at any time terminate the Contract by giving written notice without

compensation to Consultant, if Consultant becomes bankrupt or otherwise

insolvent, provided that such termination will not prejudice or affect any right of

action or remedy which has accrued or will accrue thereafter to SUBIS.

16.3. Termination for Convenience:

SUBIS may by written notice sent to Consultant, terminate the Contract, in w

hole or part, at any time for its convenience. However, the payment shall be

released to the extent to which performance of work executed as determined by

SUBIS till the date upon which such termination becomes effective.

17. ARTICLE - 17: MODIFICATION

17.1 Any modification of or addition to the Contract shall not be binding unless made in

writing and agreed by both the parties

18. ARTICLE - 18: CONTRACT AGREEMENT

18.1 The notification of award along with 'Agreement' on non-judicial stamp paper [of

Madhya Pradesh State, only] of appropriate value as per Performa, within 'SEWEN

[07] days' from the date of receipt of "LOA", the cost of stamp-paper is to be borne

by Consultant, and its enclosures shall constitute the Contract between the parties

and supersedes all other prior agreements, arrangements and communications,

whether oral or written, between the parties relating to the subject matter hereof.

19. ARTICLE - 19: FORCE MAJEURE: Shall mean and be limited to the following:

(a) War / hostilities

(b) Riots or Civil commotion

(c) Earthquake, flood, tempest, lightening or other natural physical disasters

(d) Restrictions imposed by the Government or other statutory bodies, which

prevents or delays the execution of the Contract by Consultant.

19.1 Consultant shall advise SUBIS by a registered letter, duly certified by the local

Chamber of Commerce or statutory authorities, the beginning and end of the above

causes of delay within 'seven [07] days' of the occurrence and cessation of such

Force Majeure conditions. In the event of delay lasting over 'one [01] month', if

arising out of causes of Force Majeure, SUBIS reserves the right to cancel the

Contract and the provisions governing termination stated under Article-16 shall

apply.

19.2 For delays arising out of Force Majeure, Consultant shall not claim extension in

completion date for a period exceeding the period of delay attributable to the

causes of Force Majeure and neither SUBIS nor shall Consultant be liable to pay

extra costs provided it is mutually established that Force Majeure conditions did

actually exist.7

19.3 Consultant shall categorically specify the extent of Force Majeure conditions pr

evalent in their works at the time of submitting their Bid and whether the same

Section-7 General Condition of Contract

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SUBIS-45

have been taken into consideration or not in their quotations. In the event of any

force majeure cause, Consultant or the SUBIS shall not be liable for delays in

performing their obligations under this order and the completion dates will be

extended to Consultant without being subject to price reduction for delayed

completion, as stated elsewhere.

20 ARTICLE - 20: RECTIFICATION PERIOD

20.1 All services shall be rendered strictly in accordance with the terms and conditions

stated in the Contract. No deviation from such conditions shall be made without

SUBIS's agreement in writing which must be obtained before any work against the

order is commenced. All services rendered by Consultant pursuant to the

Contract [irrespective of whether engineering, design data or other information

has been furnished, reviewed or approved by SUBIS] are guaranteed to be of the

best quality of their respective kinds. Consultant shall rectify at his own cost any

mistake in assumption of any data in the Studies or use of wrong data or faulty

Studies observed within 'twelve [12] months' of the acceptance of his report and

will submit the rectified report incorporating the changes wherever applicable

within 'thirty [30] days' of observance of mistake.

21 ARTICLE - 21: SUB-CONTRACT

21.1 Any sub-Contract to be made by the Consultant relating to the services shall be

made only to such extent and with such duly qualified specialists and entities as

shall be approved in writing in advance by SUBBE. Upon the request of SUBIS, the

consultant shall submit for SUBIS's prior approval, the terms of reference or any

amendment thereof for such sub-Consultant's services. Notwithstanding such

approval, the Consultant shall remain fully responsible or the performance of

services under the Contract.

22 ARTICLE - 22: NOTICES

22.1 Any notice given by one party to the other pursuant to the Contract shall be sent in

writing or by telegram or fax, email, telex/ cable confirmed in writing.

22.2 A notice shall be effective when delivered or on the notice's effective date, whichever

is later.

23 ARTICLE - 23: ACQUISITION OF DATA

1. If required, Consultant shall be responsible for carrying out any surveys and

acquisition of all data from necessary sources. SUBIS, if requested in writing by

Consultant, may assist the consultant in the said acquisition by way of

issue of recommendatory letters only. All requisite clearances, coordination,

fees, charges, etc. & compliance to the local laws required for completion of the

job shall be the responsibility of the Consultant.8

Section-7 General Condition of Contract

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SECTION: 7 A

SPECIAL CONDITIONS OF CONTRACT

1. GENERAL INFORMATION

The "Scope of Work and Special Conditions of Contract [SCC]" shall be read in

conjunction with the "General Conditions of Contract [GCC]", "Financial Proposals" and

any other document forming part of the Contract, wherever the context so

requires. Notwithstanding the sub-divisions of the documents into separate sections,

each part shall be deemed to be supplementary of every other part, and shall be read

with and into the Contract so far as it may be practicable to do so. Where any portion

of the GCC is repugnant to or at variance with any provisions of the SCC, unless a

different intention appears the provisions of the SCC shall be deemed to override the

provisions of GCC, and shall to the extent of such repugnancy or variations, prevail. In

case of any contradiction, the decision of the "Employer/Engineer-in-Charge [EIC]" will

be final and binding on the Contractor.

2.0 ORDER OF PRECEDENCE

In the case of ambiguity in Financial Proposal, Special terms, General Conditions of

Contract, Scope of work etc., the following order of precedence will prevail:

a) Fax of Intent / detailed Letter of Award along with statement of agreed

variations and its enclosures and any corrigendum / addendum.

b) Special terms in conjunction with Scope of Work.

c) General Conditions of Contract.

3.0 LOCATION

The proposed location of “SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES” is at

…SALAMATPUR DISTRICT RAISEN……….. The bidders are requested to visit the site

and accustom themselves with the actual site conditions.

4.0 FEES OF CONSULTANCY SERVICES OF THE WORKS

This shall mean the amount(s) of tender(s) that may be accepted by the employer for

award of consultancy services. The quoted fees shall be inclusive of charges for visit

to site, local transportation and other expenses & all types of taxes, etc. excluding

Service Tax.

5.0 TIME SCHEDULE

The following time schedule will be applicable for the tender package.

5a Submission of Drawings of total station survey and bench mark

locations in A1 sheets and A3 sheets in 2 copies along with 2

sets copies in CD’S as per section 8B of Scope of work.

Within 15 days from

date of appointment

5b Submission of final drawings of total station survey and bench

mark location on A1 Sheets and A3 sheets in 6 copies along

with 3 sets of CD'D as per direction given by University in

Within 25 days from

date of appointment

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Compliance of 9A.

5c Submission of soil report, resistivity survey report and drawings

of bench mark location on A1 Sheet and required area

calculation report as per 8e, 8f, 8g, 8h in 3 copies and CD'S 3

copies.

Within 35 days from

date of appointment

5d Submission of final area calculation reports and CD'S 3 copies. Within 45 days from

date of appointment

5e Submission of concept plan on A1 sheets and CD'S in 2 copies

and presentation o concept plan.

Within 60 days from

date of appointment

5f Final submission of concept plan on A1 and A3 sheets in 6

copies along with CD'S in 3 copies.

Within 75 days from

date of appointment

5g Submission of draft master plan drawings on A1 Sheets in 3

copies along with CD'S and presentation of above plan before

Client.

Within 90 days from

date of appointment

5h Submission of Final Master plan drawing on A-O, A2 and A-3

sheets and CD'S in 6 copies each along with stage on estimates

of total master plan components.

Within 105 days

from date of

appointment

NOTE:

The above time schedule will be strictly adhered. However, the same may deviate on

account of authentic valid reasons to be recorded and approved by EMPLOYER/

SUBIS. In case of delay in any of the above stage, the Price Reduction Schedule shall

be applicable on the corresponding stage payment to be paid as per clause 9.0

6.0 FINANCIAL PROPOSAL

6.1 The "Financial Proposal" shall be read in conjunction with "Scope of Work and SCC",

GCC and any other document forming a part of this Contract.

6.2 EMPLOYER agrees that fees quoted by Consultant and accepted by EMPLOYER shall be

paid to them. In case, any activity, though specifically not covered in the Financial

Proposal, but the same is covered under "Scope of Work and SCC", etc., no extra

claim on this account shall be entertained [as Financial Proposal is to be read in

conjunction with other documents forming part of the Contract].

7.0 VALIDITY OF QUOTED RATES

The 'quoted / accepted rates' shall remain valid for the entire duration of the

Contract, and no escalation, for whatsoever reason, shall be permissible after award

of Contract.

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8.0 TAXES AND DUTIES

8.1 The rates quoted in the Financial Proposal shall include all taxes [except Service Tax],

duties, W.C.T., cess, other levies, etc., Employer's share of Provident Fund, insurance

charges, all other levies, etc., as applicable. Employer/ SUBIS shall not entertain any

such claim, whatsoever, on this account [except Service Tax] at a later date.

8.2 The rates quoted in the Financial Proposal shall be inclusive of all equipments [if any],

supervision, transportation, overheads, profits, etc.

9.0 TERMS OF PAYMENT

9.1 The Consultant’s quoted professional fee for “Architectural Consultancy Services” will

be paid based on the awarded cost of the work as accepted by SUBIS for award of

work.

The following are the mode of payment for various stages of work for different

sections of work. The stage-wise percentage (%) payment will be applicable as and

when the stage-wise service is completed in all respect.9

Schedule of Payments

As per section 10 of this Document

10 Schedule of payments Task

10a Submission of Drawings of total station

survey and bench mark locations in A1

and A3 sheets in 10 copies along with

soft copies in CD’S of 4 sets

10% 8a, 8b, 8c,

8d,

10b Submission of 8c,8,8efinal reports in 6

copies along with soft copies in CD’S

4sets

10% 8e, 8f, 8g,

8h

10c Presentation interaction and submission

of master plan in 3 copies on a1 and a2

sheets along with soft copies of CD’S

20% 8i, 8j, 8k

10d Submission of final drawings of master

plan layouts of total campus and layouts

of different zones of campus as directed

in 10 sets on A1,A2 AND A3 sheets as per

presentation of 9d

40% 8l, 8m, 8n,

8o, 8p

10e Environment impact assessment

approval from competent authority

10% 8q

10f Interaction with consultant appointed to

prepare detailed project report and

Client and make such changes in master

plan as required

As mentioned

in documents

10 Final payment[rest of amount] after 10% 8r

Section-7 Special Condition of Contract

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finalization of DPR

Note:-

1. %age of fees initially release on the basis of amount of contract.

2. Payment against at Sr. No. 10(e) shall be released after approval of statuary

approvals as required and directed.

3. Final payment of 10% will be released only after completion and approval of final

DPR of campus, by Client.

9.2 Necessary recoveries and all statutory deductions shall be made as per the

relevant rates [as per rules & regulations of Government] from the payments to the

Contractor.

9.3 PAYMENT TO STATUTORY AUTHORITIES: Any payment / fee required to be deposit /

paid to the Statutory Authority in connection with any statutory permission /

approval, the same shall be borne by SUBIS. In case the fee / deposit was made by

the architects, the same shall be reimbursed to Architects on production of

documentary evidence having paid/ deposit the fee to statutory authorities in

connection with work.

9.4 Payments for modification and amendments in master plan during DPR formulation

stage shall be made separately as per mentioned in bid document.

10.0 TAX LIABILITIES

10.1 The prices quoted in the Financial Proposal should be inclusive of all expenses of

transportation, overheads, profits, etc. The same should also be inclusive of all

taxes [except Service Tax, and cess thereon], duties, levies, statutory payments,

license fees, etc., imposed by the Government of MP Works Contracts, etc. While

quoting the prices, the Bidder shall take into account all these aspects and no

separate payment on any account shall be payable to the Consultant at a later date.

10.2 Consultant shall be liable for timely payment of all taxes, duties & levies impos

ed by any Government / Government Department / Agency / Body including local

autonomous bodies from time to time without any extra claim from EMPLOYER/

SUBIS. However, Service Tax payable by the Consultant, if any, shall be reimbursed on

production of receipt thereof. EMPLOYER/ SUBIS shall have no liability on these

accounts if Consultant informs EMPLOYER / SUBIS for such liability after closing of the

agreement.10

10.3 Income Tax deductions shall be made from all payments to the Consultant as per rules

and regulations in force in accordance with the "Income Tax Act" prevailing from

time to time. However, Consultant shall be entitled to get the "TDS Certificate" for

the amount so deducted in the format prescribed by the 'Income Tax Department'.

11.0 DEVIATION

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Tender must be submitted without making any additions /alterations. The bidders

shall submit quotation based strictly on terms and conditions and specifications

contained in the Tender Document and not to stipulate any deviations. Deviations in

any manner against any clauses of this tender document are not

allowed and any such deviation if indicated any where will render the offer no

n- responsive and shall liable to be rejected .

NOTE: The right to accept the offer will rest with the EMPLOYER. EMPLOYER /SUBIS.

SUBIS, however, does not bind himself to accept the lowest offer and reserves to

itself the Authority to reject any / all the offers received without assigning any reason

whatsoever.

12.0 LIABILITIES

The Consultant shall be responsible for any discrepancies, errors or omissions in the

drawings, prepared and supplied by them whether the same

shall have been approved by Employer or not. Upon employer’s request, Consultant

shall promptly rectify the deficiency by amending/ replacing/ supplementing the

deficient drawings/ documents as appropriate at their own expense.

13.0 AGREEMENT:

The Architect / Consultant shall enter into an Agreement with EMPLOYER/ SUBIS. The

Performa for Agreement is enclosed. This will be on a non-judicial stamp paper of

appropriate value the cost of which will be borne by Architect / Consultant.

14.0 lay out plan and master plan should be as per related prevailing rules applicable for

said work. it is responsibility of consultant to rectify on his own cost if found any

deviation with respect to prevailing rules.

15.0 ENGINEER-IN-CHARGE [EIC]

15.1 Executive engineer of SBUIS shall be “the "Engineer-in-Charge [EIC]" for the work

under the Contract.

15.2 The EIC shall look after general supervision and directions of the consultancy work. He

will be authorized to stop the work with due permission of EMPLOYER/ SUBIS,

whenever such stoppage may be necessary to ensure proper execution of the

Contract.

15.3 The Engineer-in-Charge EIC, with due permission of EMPLOYER/ SUBIS, reserves the

right to suspend the work or part thereof at any time and no claim whatsoever on

this account shall be entertained. In case of any dispute, the consultant may appeal

to EMPLOYER/ SUBIS, whose decision shall be final and binding on the

Consultant/Contractor.

16.0 LODGING, BOARDING & TRANSPORTATION: Lodging, Boarding & Transportation

shall be arranged by the Consultant at his own cost.

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17.0 IDENTITY CARDS

The Consultant shall issue 'Identity Cards' of their personnel to be deployed inside

premises, which shall be required to display prominently during the period of their

stay within the premises and the 'Identity-Cards' shall have the information as

demanded by EMPLOYER/ SUBIS authorities.

18.0 VISIT OF IMPORTANT CAMPUS

The client may ask to visit some important/excellent developed campus in India .in

such cases, the consultant will make arrangement to visit these places for two

university officials including engineer in charge at their own expenses. But these visits

shall not be more than two under this contract. If further visit is required then, client

shall bear the expenditure for visit of such places. In all visits main architect of client

shall be a part of visit team.

19.0 TERMINATION OF AGREEMENT

The Agreement with Architect / Consultant may be terminated at any time on one

month’s notice by EMPLOYER/ SUBIS without assigning any reason, therefore, such

termination notwithstanding, the Consultant shall be entitled to remuneration in

accordance with Clause No.5 for works actually done by them prior to such

termination and shall be liable to pay to the EMPLOYER/ SUBIS all damages which,

EMPLOYER/ SUBIS may have become entitled to for omission or commission on their

part upon termination of the Agreement subject to maximum of 10% of the total fee

payable.

20.0 OTHER SERVICES & CONDITIONS

20.1 If due to any reason on the part of the Employer, the work is abandoned/ extended

the Architect/Consultant shall be paid for such a period for which services are

rendered/are to be rendered by them as per the Clause-9.1work done as per Terms

of Special Conditions of Contract. Payment stages specified in Clause 9.0. For any

incomplete stage, suitable payment based on pro-rata efforts put in by the

consultant shall be payable. The decision of the Employer Engineer-in-Charge in this

matter shall be final and binding.

20.2 The Architect/ Consultant shall be fully responsible to the Employer with regard

to the designs, specifications as per plans.

20.3 If at any time during the currency of this Contract, the performance in whole or part

by the Architect, or any obligation under this Contract is prevented or delayed by

reasons of any destructive acts of country’s enemy, Civil commotion, sabotage, fire,

floods, explosion, epidemic or acts of God and provided notices of the happening or

any such event are given to the Employer by the Architects Within 21 days from the

date of occurrence thereof, the Architects shall not be held responsible for delay

occurring due to the above mentioned events and shall be paid as per 22.1 above.

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20.4 If the Employer deviates substantially from the approved scheme which involves for

its proper execution then extra services, expenses and extra labour/efforts on the

part of the Architects for making changes and additions to the

drawings, specifications of other documents, the Architects shall be reasonably

compensated on the basis of man-hour or man-days spent by the Architects. The

decision of the Engineer-In-Charge in finalizing such payments shall be final and

binding.

21.0 ALL OTHER TERMS & CONDITIONS OF THE CONTRACT SHALL BE AS PER "GENERAL

CONDITIONS OF CONTRACT (GCC)11

Section-7 A Special Condition of Contract

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8.0 SCOPE OF WORK:

The scope of work for this call of RFP is the Appointment of consultant for master planning,

lay outing and conceptualizing plan of Sanchi university of Buddhist-Indic studies campus

near Salamatpur district Raisen. The consultant has to carry out total station survey with

G.I.S. and to construct cement concrete permanent bench mark so as to verify the result of

total station survey. This survey report is to be submitted in hard copies and soft copies to

concerned engineering department of University. This report will be examined by

engineering department of University and may ask for modification in report if needed. in

such case, consultant will submit the modified report as per direction for final submission

.on approval this report consultant will proceed for soil testing at 10 points and SBC at 4

points, Resistivity survey at 4 points as directed by Engineer in charge. Then consultant has

to calculate area requirement of every activity unit as shown in section 4.00 (Requirement

of proposed work). the area requirement will be work out as per University requirement

and standard area designated of every activity as per prevailing rules for developments of

university and regulatory authorities such as U.G.C. norms. Etc.

Consultant has to submit above reports for approval. if any modification needed than

consultant will incorporate and amend the report as per directions. After approved of this

report consultant will proceed for concept plan and presentation.

Concept plan will be prepared as per requirements of works (section 4.00) and discussion

with University authorities .A discussion session will be held in University for preparation of

concept plan and accordingly, consultant prepare the primary concept plan, and

demonstrate in form of ppt and hard copies before University authorities. Detailed

discussion on each proposed activity will be made along justifications of proposal and area

requirement. Any suggestion, modification directed in this meeting will have to be

incorporated in concept details by consultant. Further consultant will to be submitted

primary master plan of campus prepared according to University authorities. Master plan so

prepared will be discussed with University authorities by interaction and presentation mode

for final shape of master plan.

After presentation and discussion, the modification suggested is to be incorporated in final

master plan and to be presented and submitted to University authorities, along with 3 D

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MODELS with all necessary drawings, soft copies, images, photographs etc. As shown in

deliverables

Detailed project report will be prepared as per this master plan by selected consultant

through a separate bid process. Any Change in Master plan if suggested by DPR consultant

and University authorities during DPR preparation stage, than desirable changes shall be

made by consultant in master plan documents. ten present fees will be with held for this

procedure during DPR stages and will be released after finalisation of D.P.R. if consultant

does not amended the master plan document during this stage than necessary changes will

be incorporated by University through other agency and with held ten present amount fees

will be for forfeited.

Consultant is also responsible to get necessary legal statuary approvals for SEIA, other local

authorities and T&CP if needed necessary. Ten percent amount of fees will also be released

after fulfilment of above procedure

Above scope of work in tabular form is shown below.

8.0 SCOPE OF WORK

Part A 8a Total station survey of allotted land and adjoining area up to 200 m using GIS

method with detail survey of all physical features including small and large

plantation with exact location and contour survey of said area at 10m

intervals grid.

8 b Submission of Total Station survey plan along with arranges report.

8c Modification any suggested by Client.

8d Submission of Final Total station survey plan along with report and drawings.

Part B

8e Fixation of bench mark up to 10 numbers as directed by engineer in charge

(10 cum of m 20 C.C. with excavation, surface dressing and form work etc.)

8f Testing of surface soil strata and providing test results with comments at 10

points as and SBC at 4 points directed by engineer in charge.

8g Resistivity survey of said area at 4 points as directed by engineer in charge

with results and opinion [to ascertain water source and identification of

storage point in master plan).

8h Calculation of built up area, semi built up area and open area for proposed

various buildings, Annexure, activities and area/quantity of all relate

infrastructural and amenities as per prevailing rules and calculation of energy

requirement, water supply requirement, waste generation[liquid and solid

both. Of campus (detail calculation sheet is required to be furnished). And

submission of reports for 8e, 8f, 8g as per scope of work.

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Part C

8i Preparation & Presentation of concept plan

8j Validation of concept plan by University.

8k Preparation of master plan layout for all requirements of campus mentioned

in document. Other works amenities may be added if directed by university

officials as per prevailing guidelines and rules and submission of reports with

drawings.

Part D

8l Presentation and interaction of above master plan before university

authorities

8m Preparation of modified plan if directed[as per suggestions and

recommendation received in presentation]

8n Presentation and interaction of modified master plan before university

authorities

8o Submission of final master plan[there may be more modification must have

to be incorporated before final submission if required and directed]

8p Preparation and submission of stage one estimates of all components

included in master plan

Part E

8q To get approval from statuary authority (any modification suggested in

above process is to be incorporated in plan).

Part F

8r Interaction with consultant appointed to prepare detailed project report and

university authorities and make such changes in master plan as required[this

process may be adopted more than one time for finalisation of DPR

(separate fees and charges will be paid for this process as mentioned in

document)

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9.0 DELIVERABLES AND TIME LINE

Delivery of various drawings/reports in hard copies and soft copies at various stages along

time line will be as follow. Time schedule is to be followed strictly and any delay without

justified reason will lead to penalty as per provisions G.C.C& S.C.C. Decision of penalty will

be taken by registrar SUBIS which will be final& binding.

9.0 DELIVERABLES AND TIME LINE

9a Submission of Drawings of total station survey and bench

mark locations in A1 sheets and A3 sheets in 2 copies along

with 2 sets copies in CD’S as per section 8B of Scope of

work.

Within 15 days

from date of

appointment

9b Submission of final drawings of total station survey and

bench mark location on A1 Sheets and A3 sheets in 6 copies

along with 3 sets of CD'D as per direction given by

University in Compliance of 9A.

Within 25 days

from date of

appointment

9c Submission of soil report, resistivity survey report and

drawings of bench mark location on A1 Sheet and required

area calculation report as per 8e, 8f, 8g, 8h in 3 copies and

CD'S 3 copies.

Within 35 days

from date of

appointment

9d Submission of final area calculation reports and CD'S 3

copies.

Within 45 days

from date of

appointment

9e Submission of concept plan on A1 sheets and CD'S in 2

copies and presentation o concept plan.

Within 60 days

from date of

appointment

9f Final submission of concept plan on A1 and A3 sheets in 6

copies along with CD'S in 3 copies, Google images, 3D

images of plan and site photographs.

Within 75 days

from date of

appointment

9g Submission of draft master plan drawings on A1 Sheets in 3

copies along with CD'S and presentation of above plan

before University authorities.

Within 90 days

from date of

appointment

9h Submission of Final Master plan drawing on A-O, A2 and A-3

sheets and CD'S in 6 copies each along with stage on

estimates of total master plan components. Google images,

3D images of plan and site photographs and 3D MODEL of

final master plan as per direction of engineer in charge.

Within 105

days from date

of appointment

9i To get approval from T&CP and local Building permission

authorities if required.

Within 120

days from date

of appointment

9j Submission of approved/modified drawing whenever

required during DPR period.

During DPR

formulation

period

Note: - Soft copy of all drawing should be in DWG & GIS Format.

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10.0 Schedule of Payments

Schedule of payments for services rendered by consultant will be as follow. At every stage

before producing bill, consultant has to fill full the task shown in table.

10 Schedule of payments Task

10a Submission of Drawings of total station

survey and bench mark locations in A1

and A3 sheets in copies along with

soft copies in CD’S of sets as per

provision of section 9.00

10% 8a, 8b, 8c,

8d,

10b Submission of 8c,8,8efinal reports in

copies along with soft copies in CD’S

sets as per provision of section 9.00

10% 8e, 8f, 8g, 8h

10c Presentation interaction and

submission of master plan in copies on

A1 and A2 sheets along with soft

copies of CD’S as per provision of

section 9.00

20% 8i, 8j, 8k

10d Submission of final drawings of master

plan layouts of total campus and

layouts of different zones of campus as

per provision of section 9.00

40% 8l, 8m, 8n,

8o, 8p

10e Approval of Master Plan from

competent authority

10% 8q

10f Interaction with consultant appointed

to prepare detailed project report and

university authorities and make such

changes in master plan as required

As mentioned in

documents

10 Final payment[rest of amount] after

finalisation of DPR

10% 8r

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Section 11.0

Annexure List

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11.0 Annexure List

Check list for

Envelope A

S.

No.

Particulars Attached Document Page No. Mark Tick

1 Cost of Tender form in form

of demand draft

2 E.M.D. inform of demand

draft/fixed deposited receipt

3 Affidavit

4 Registration of Architect

5 Registration of form

6 Net worth positive report by

charted accounted

7 Experiences in heritages

building, Buddhist architects,

landscape, old Indian

architect and green design

building/campus plan

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Annexure List

Check list for

Technical Qualification

S.

No.

ANNEXURE

No.

Particular Mark Tick

1 3A TECHNICAL PROPOSAL FOR ARCHITECTURAL

CONSULTANCY SERVICES FOR PREPARING OF MASTER

PLAN FOR CONSTRUCTION OF SANCHI UNIVERSITY OF

BUDDHIST-INDIC STUDIES AT SALAMATPUR.

2 3B-1/S&

3B-1/D

BIDDERS EXPERIENCE FOR TOTAL WORK EXECUTED

RELATING WITH ARCHITECTURAL SERVICES

3 3B-2/S&

3B-2/D

BIDDERS EXPERIENCE FOR SAME NATURE OF WORK

4 3C CONSULTANTS ANNUAL TURNOVER

5 3E DESCRI DESCRIPTION OF THE METHODOLOGY AND WORK PLAN

FOR PERFORMING THE ASSIGNMENT

6 3H+3F+3G BROAD QUALIFICATION AND EXPERIENCE

REQUIREMENTS OF PROFESSIONAL STAFF

7 3I NATIONAL/INTERNATIONAL AWARDS WINNING

DETAILS

8 No Format EXPERIENCES IN HARITAGES BUILDING, BUDDHIST

ARCHITACTES, LANDSCAPE, OLD INDIAN ARCHITACTE

AND GREEN DESIGN BUILDING/CAMPUS PLAN

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Annexure 3A

3A TECHNICAL PROPOSAL SUBMISSION FORM (on letter head of the firm)

To,

The Registrar,

SUBIS,

Mulla Ramoji Bhawan Banganga Square

Bhopal M.P.

Subject:- Technical proposal for Architectural Consultancy Services for Preparing of

master plan for construction of Sanchi University of Buddhist-Indic Studies

at Salamatpur.

Sir/ Madam,

We, the undersigned, offer to provide the consulting services for Architectural,

Consultancy Services for preparing master plan of construction/ of Sanchi University of

Buddhist-Indic Studies at Salamatpur. In accordance with your Request for Proposal dated

29.04.2015. We are hereby submitting our Proposal, which includes Technical Proposal and

a Financial Proposal sealed under a separate envelope. All documents enclosed are duly

page numbered and indexed also.

If negotiations are held during the period of validity of the Proposal, we undertake to

negotiate on the basis of the proposed staff. Our Proposal is binding upon us and subject to

the modifications resulting from contract negotiations.

We understand you are not bound to accept any Proposal you receive.

We remain,

Encl. :- Technical Proposal.

Yours sincerely,

Authorized Signatory

Name and Title of Signatory:

Name of Firm:

Address:12

Section-3 Technical Proposal Standard Forms

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Annexure 3B-1/S

3B-(1/S) BIDDERS EXPERIENCE FOR TOTAL WORK EXECUTED RELATING WITH

ARCHITECTURAL SERVICES

Relevant Services carried out in the Last Five Years

S.

No

.

Year Name of Work Name of

Employer

Cost

of

work

Cost

of

fees

DPR

Preparatio

n year

Executio

n year

1 2009-10

2 2010-11

3 2011-12

4 2012-13

5 2013-14

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Annexure 3B-1/D

3B-(1/D) BIDDERS EXPERIENCE FOR TOTAL WORK EXECUTED RELATING WITH

ARCHITECTURAL SERVICES

Relevant Services carried out in the Last Five Years

Using the format below, provide information on each reference assignment for which your

firm/entity, either individually as a corporate entity or as one of the major companies within

an association/JV, was legally contracted.

Assignment Name: Country with location:

Assignment Period : Cost of Project (Construction) in

INR:

Name of Employer : Address with Telephone No. & Fax

No.:

Actual Start (Date /

Month / Year)

Value of Consultancy Services

Received (In INR):

Actual Completion

(Date/ Month / Year)

Approx. Value of Services given by

the Associated Firm (In INR) :

Approx. Value

of Services given by

the Consultant (In

INR) :

Name of Senior Staff (Project

Director / Coordinator, Team

Leader, etc.) of the consultant

involved and functions performed:

Address with

Telephone No. & Fax

No of the

Association Firm.:

Work order/Assignment No/Date

Note :- Furnish every assignment executed in last 5 years on separated sheets as per

above Performa supported by work order of concerned work.

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Annexure 3B-2/S

3B-(2/S) BIDDERS EXPERIENCE FOR SAME NATURE OF WORK

Relevant Services carried out in the Last Five Years

S.

No

.

Year Name of Work Name of

Employer

Cost

of

work

Cost

of

fees

DPR

Preparatio

n year

Executio

n year

1 2009-10

2 2010-11

3 2011-12

4 2012-13

5 2013-14

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Annexure 3B-2/D

3B-(2/D) BIDDERS EXPERIENCE FOR SAME NATURE OF WORK

Relevant Services carried out in the Last Five Years

Using the format below, provide information on each reference assignment for which your

firm/entity, either individually as a corporate entity or as one of the major companies within

an association/JV, was legally contracted.

Assignment Name: Country with location:

Assignment Period : Cost of Project (Construction) in

INR:

Name of Employer : Address with Telephone No. &

Fax No.:

Actual Start (Date /

Month / Year)

Value of Consultancy Services

Received (In INR):

Actual Completion

(Date/ Month / Year)

Approx. Value of Services given

by the Associated Firm (In INR) :

Approx. Value

of Services given by

the Consultant (In

INR) :

Name of Senior Staff (Project

Director / Coordinator, Team

Leader, etc.) of the consultant

involved and functions

performed:

Address with

Telephone No. & Fax

No of the

Association Firm.

Work order/Assignment

No/Date

Note: - Furnish every assignment executed in last 5 years on separated sheets as per

above Performa supported by work order of concerned work.

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Annexure 3C

3C. CONSULTANTS ANNUAL TURNOVER

ANNUAL TURNOVER DATA FOR THE LAST 3 FINANCIAL YEARS

Year Amount (in INR)

2011-2012

2012-2013

2013-2014

Average

Note: - Certificate from Principal Employer Certified by CA regarding experience should be

furnished.

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Annexure 3E

3E. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR PERFORMING THE

ASSIGNMENT

S. No. Description of presentation Page No.

from

Page No.

to

A Understanding of objective

B Comments on terms of References

C Work program(Annexure 3H)

D Presentation of Executed /prepared Project in PPT

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Annexure 3F

3F. TEAM COMPOSITION AND TASK ASSIGNMENTS

1. Personnel:

S. No. Name Position Task

1. To be

assigned later

Principal Architect Cum Team Leader

2 Heritage Expert

3 Assistant Engineer (Civil)

4 Assistant Architect

5 HVAC Design Expert

6 Landscape Expert

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Annexure 3G

3G. FORMAT OF CURRICULUM VITAE (CV)* FOR PROPOSED PROFESSIONAL STAFF

Proposed Position:__________________________________________________

Name of Firm: ______________________________________________________

Name of Staff;______________________________________________________

Professional Qualification:_____________________________________________

Date of Birth________________________________________________________

Nationality_______________________

Years with Current Firm/Entity _________________________

Membership in Professional Societies _____________________________________

Detailed Tasks Assigned _______________________________________________-13

Key Qualifications:

Assignment

Describe degree of responsibility held by staff member on relevant previous assignments and give

dates and locations. Use about half a page). (Give an outline of staff member’s experience and

training most pertinent to tasks an

Education

(Summarize college/university and other specialized education of staff member, giving names of

schools, dates attended, proof of degrees obtained and documentary evidence of age proof)

Employment Record

(Starting with present position, list in reverse order every employment held). List all positions held

by staff member since graduation, giving dates, names of employing organizations, titles of positions

held, source of funding (World Bank, ADB, JBIC, UN etc.) for the projects handled, types of activities

performed and client reference, where appropriate.)

Languages:

(For each language indicate proficiency – excellent, good fair or poor, in speaking reading and

writing)

Summary of the CV

(Furnish a summary of the above CV. The information in the summary shall be precise and accurate.

The information in the summary will have bearing on the evaluation of the CV).

Section-3 Technical Proposal Standard Forms

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Annexure 3G

A) Education:

i. Field of Diploma/Graduation and year

ii. Field of Graduation/Post graduation and year

iii. Any other specific qualification

B) Experience

Total experience in Building Project: ____________ Yrs.

Responsibilities held:

S. No. Position Held Period

Assignment period

From To

Undertaking:

I, the undersigned certify that to the best of my knowledge and belief, these data correctly

describe me, my qualifications, and my experience. Further I certify that I am available for

the assignment and shall be willing to work for the client for the entire duration of the

position. I have also not left any ongoing project of the client without its approval and have

not been debarred by the client in past.

Date (Day/Month/Year) :________14

Signature of staff member

Signature of Authorized representative of the Firm

Full name of staff member Full name of authorized representative

Note:- CVs should be originally signed in blue ink on each page by both the proposed

professional staff and the authorized representative of the firm along with the proof of age

and qualification. Key information should include number of years working for the

firm/entity, and degree of responsibility held in various assignments. Photocopy or unsigned

CV shall not be considered.

Annexure 3

Section-3 Technical Proposal Standard Forms

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3H. ACTIVITY (WORK) SCHEDULE WORK PROGRAME AS PER SCOPE OF WORK

S. No. Item of

Activity (work)

Month wise Program (in form

of Bar Chart)

[1st

, 2nd

, etc. are fort night

from the start of assignment]

1 2 3 4 5 6 7

8

Annexure-3H

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BROAD QUALIFICATION AND EXPERIENCE REQUIREMENTS

OF PROFESSIONAL STAFF

Broad qualifications and experience of the professionals given below are clients' perception

in respect of the specific requirement of the project. Consultants are advised to prepare the

CVs of their proposed personnel specifically highlighting the qualification and experience in

the related area of expertise as per requirements. The CVs should also highlight higher

education, training and publication of technical papers etc., by the personnel in the related

field as well as their experience in providing training in the related fields. The CVs of the

proposed personnel should reflect size of the project handled in terms of costs, duration for

which services were provided, type of contract document used etc. Broadly speaking,

qualification and experience higher than the minimum requirement will be given higher

weight age.

TABLE – 1

S. No. Name of Post Name of

Persons

Qualification Experience Duration

with

Bidder

Form

1 Principal Architect

Cum Team Leader

2 Heritage Expert

3 Assistant Engineer

(Civil)

4 Architect

5 HVAC Design Expert

6 Landscape Expert

7 Green design expert

Annexure 3I

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3I. National/International Awards winning details

S.

No.

Name of

Work

Name of

Employer

Cost of

work

DPR

Year

Award type

National/

International

Name of

Awards

Award

Sponsored

by

Annexure 3J

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FOR ENEVLOPE-C

FINANCIAL PROPOSAL STANDARD FORM

(On letter head of the firm)

(Location, Date)

To,

The Registrar,

SUBIS,

Mulla Ramoji Bhawan Banganga Square

Bhopal M.P.

Subject: Financial proposal for Architectural Consultancy Services for Preparing of master plan

for construction of Sanchi University of Buddhist-Indic Studies at Salamatpur.

Sir/Madam,

We, the undersigned offer to provide the services for Architectural, Consultancy Services for

Preparing of master plan for construction of Sanchi University of Buddhist-Indic Studies at

Salamatpur in accordance with your Request for Proposal date …….(Date)……..

Our Total financial quote for this job is as under:

Particular Amount

(INR) in

figure

Amount

(INR) in

words

Total Cost for Architectural Consultancy Services for Preparing of master plan

for construction Sanchi University of Buddhist-Indic Studies at

Salamatpur including all taxes, duties, cess, etc. but excluding service

tax

Our financial proposal shall be binding upon us subject to the modifications resulting from

contract negotiations, up to expiration of the validity period of the Proposal i.e. [Date].

We undertake that in competing for (and, if the award is made to us, in executing) the above

contract, we will strictly observe the laws against fraud and corruption in force in India namely

“Prevention of Corruption Act 1988”. No commission or gratuity of any kind is included in the

proposal as it is not allowed.

We understand that you are not bound to accept any Proposal you receive.

Yours sincerely,

Signature Authorized Person

Name and Title of Signatory:

Name & address of Firm:15

Annexure – k

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|| AFFIDAVIT ||

(To be contained in Envelope A)

(On Non Judicial Stamp of Rs. 100)

I/we _______________________________________________________ who is/ are

_______________________ (status in the firm/ company) and competent for submission of the affidavit on behalf of M/S ______________________ (bidder) do solemnly affirm an oath and state that:

I/we am/are fully satisfied for the correctness of the certificates/records submitted in support of the following information in bid documents which are being submitted in response to notice inviting tender No. 5/ED/SUBIS/15 dated 29.04.2015 issued by the

Sanchi University of Buddhist-Indic Studies (name of the department).

I/we am/ are fully responsible for the correctness of following self-certified information/ documents and certificates: 1. That the self-certified information given in the bid document is fully true and

authentic.

2. That:

a. Term deposit receipt/demand draft deposited as earnest money, demand draft for cost of bid document and other relevant documents provided by the Bank are authentic.

b. Information regarding financial qualification and annual turnover is correct. c. Information regarding various technical qualifications is correct.

d. Applicant/applicant’s never declared as black listed by central govt./state

govt./ULB/or their PSU 3. No close relative of the undersigned and our firm/company is working in the

university. OR

Following close relatives are working in the university:

Name _______________ Post ____________________ Present Posting _______

Signature with Seal of the Deponent (bidder)

I/ We, _____________________ above deponent do hereby certify that the facts

mentioned in above Para’s 1 to 3 are correct to the best of my knowledge and belief. Verified today _____________ (dated) at ______________ (place).

Signature with Seal of the Deponent (bidder) Note: Affidavit duly notarized in original shall be submitted in envelope A.

Annexure ''L"

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Standard Template (format) for Name Plate in the Drawing

SPACE FOR DRAWING

(VARIABLE SPACE)

JOB NO (ALLOTTED

BY( SUBIS):

DRAWING NO. :

DATE:

PROJECT NAME:

SHEET TITLE:

NORTH SCALE :

SPACE (Variable) FOR SPECIFICATIONS/SCHEDULE.

NAME OF ARCHITECT/FIRM/COMPANY/LLP

CONTACT NUMBER:

REG. NO. OF KEY PERSON IN

COUNCIL OF ARCHITECTURE:

EMPANELMENT NO:

SIGNATURE, NAME AND SEAL OF KEY PERSON:

APPROVAL /NOTES

Note- standard template may be changed by engineer in charge as per requirement of task.

Annexure ''M''

FORM OF PERFORMANCE SECURITY

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(PERFORMAMANCE BANK GUARANTEE)

Bank Guarantee no. ………………. Date …………………

Name of Beneficiary: Registrar, Sanchi University of Budhhist-Indic studies

WHEREAS ___________________ [Name and address of Consultants]1 (hereinafter

called “the consultants”) has undertaken, in pursuance of Contract No._________________

dated _________ to provide the services on terms and conditions set forth in this Contract

___________________ [Name of contract and brief description of works) (hereinafter called

the “the Contract”).

AND WHEREAS it has been stipulated by you in the said Contract that the

Consultants shall furnish you with a Bank Guarantee by a recognized bank for the sum

specified therein as security for compliance with his obligations in accordance with the

Contract;

AND WHEREAS we have agreed to give the Consultants such a Bank Guarantee;

NOW THEREOF we hereby affirm that we are the Guarantor and responsible to you, on

behalf of the Consultants up to a total of ___________ [amount of

Guarantee] ____________________[in words], such sum being payable in the types and

proportions of currencies in which the Contract Price is payable, and we undertake to pay

you, upon your first written demand and without cavil or argument, any sum or sums within

the limits of __________________[amount of Guarantee] as aforesaid without your needing

to prove or to show grounds or reasons for your demand for the sum specified therein. We

hereby waive the necessity of your demanding the said debt from the Consultants before

presenting us with the demand. We further agree that no change or addition to or other

modification of the terms of the Contract or of the services to be performed there under

or of any of the Contract documents which may be made between you and the

Consultants shall in any way release us from any liability under this guarantee, and we

hereby waive notice of any such change, addition or modification. The liability of the Bank

under this Guarantee shall not be affected by any change in the constitution of the

consultants or of the Bank. Notwithstanding anything contained herein before, our

liability under this guarantee is restricted to Rs.__________ (Rs.__________________) and

the guarantee shall remain valid till ________. Unless a claim or a demand in writing is

made upon us on or before ____________ all our liability under this guarantee shall cease.

This guarantee shall be valid until 365 days after the date of issue of the Defects Liability

Certificate.

Signature and Seal of the Guarantor ____________

In presence of

Name and Designation 1._____________________ 2. __________________

Signature

Name, address, seal, Phone & Fax no. of the Bank _________________________

Date ______________________________________ 1 Give names of all partners if the Consultants is a Joint Venture.

16

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Section 12.0

Drawings

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KHASARA MAP

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LOCATION PLAN OF PROPOSED LAND

Not to the Scale (Only for reference)