PACERS Change Agent Meeting October 23, 2013

PACERS Change Agent Meeting

10/23/20131Keeping Pace with ChangeWednesday, October 23, 2013110/23/20132Welcome Melissa Grimm, ERP Project AdministratorAppreciating Excellence Melissa Grimm, ERP Project AdministratorKeynote Speaker Suzanne Gaddis, Ph.D. - The Communications DoctorChange Management Update Phyllis A. King, CM & Training ConsultantProject Status Update Alison Redmond, Project ManagerBusiness Process (BC-102) Allen Wilson, HR(Cyborg) Rita McManus, PayrollWhats Next Melissa Grimm, ERP Project Administrator

Agenda

2 mins210/23/20133

Appreciating ExcellenceMelissa GrimmMore than just a Team!3 mins

Melissa will introduce Dr. Gaddis3

10/23/20134Keynote SpeakerSusanne Gaddis, Ph.D.

15 mins4

10/23/20135CommunicationCollaborationCommitmentChange Management UpdatePhyllis A. King, CM & Training ConsultantEXCELLENT!1 min

Everything is on point!

Id like to commend the efforts of all PACERS for your willingness to be a part of this process.

Raise your hand if you dont know what the Speakers Bureau is?

The ERP / easyPay Speakers Bureau is; the Change Management Teams engagement of your agencies on an individual basis where we come in to provide an introduction to the new system. If you want us to visit to speak with your staff please have your Division Director make a request by emailing speakers bureau to easyPay@broward.org.

5

10/23/20136Change Management Update continuedPhyllis A. King, CM & Training ConsultantAs you can see, the Speakers Bureau is well underway with 14 visits to date, approximately 20 more scheduled and counting

662 represents a little over 10% of Broward County employees; who have thus far been personally engaged by the Change Management Team.Organizational FAQs are captured by team5 most common FAQs include: How does the 7 minute rule work?How and when will everyone be trained on the system?What do we need to do as individual agencies to prepare?What does the system look like?When will the system go-live for my agency?

610/23/20137

Sneak Peeks for Directors, Managers & Supervisors* Enrollment as of 10/21/2013Change Management Update continuedPhyllis A. King, CM & Training Consultant

Who here has not heard of the Sneak Peeks for Directors, Managers and Supervisors?

Sneak Peeks is the beginning process of equipping Directors, Managers and Supervisors with necessary information to begin preparing you agencies for the new system: A demo of the system, and discussion topics such as what to expect and how the system will impact roles and responsibilities in their agencies

Seats are Filling up fast; there are nearly 1,000 people who will have the Supervisor role in the system; more than half 553 have registered thus far limited seats left at select locations so ask your Managers and Supervisors to login to Pathlore and register One last thing, Ive heard recently that there is a concern that Payroll Liaisons arent invited to these meetings. This is because weve already demoed the system for you and many of you have been a part of the Unit Testing. But, because weve heard this concern; we are planning on providing you with a similar presentation at our next PACERS meeting.

Now, Ill turn it over to ALISON

710/23/20138Schedule RecapTimeclocksUnit Testing in ProgressOperational Testing in PreparationExpected Phase 1 Go-Live (January 2014)

Project Status UpdateAlison Redmond5 mins8

10/23/20139Schedule Recap

Project Status Update continuedAlison Redmond910/23/201310Project Status Update continuedTimekeeping System Go-Live DatesAlison RedmondPhaseModuleNumber of EmployeesParallel Go-Live using old and new systems

Paid using old system.

Practice and validation using new system.Paid using new systemOwnerIWorkforce Timekeeper(Aviation, Port, WWS, County Adm, ETS, Accounting, HR, OMB, OPC)1,200

1/19/2014 for two pay periods(1/19 to 2/1 with check date of 2/7) and (2/2 to 2/15 with check date of 2/21)3/2/2014Kronos full supportIIWorkforce Timekeeper Transit(with Grant Tracking)1000

3/16/2014 for one pay period with check date of 4/44/13/2014Kronos full supportIIIWorkforce Timekeeper

(Parks, Libraries)1,5004/27/2014 for one pay period with a check date of 5/16/145/25/2014

Please note 5/26 is Memorial Day HolidayBroward

Kronos to provide limited supportIVWorkforce Timekeeper

1,0006/8/2014 for one pay period with a check date of 6/27/147/6/2014BrowardKronos to provide limited supportVWorkforce Timekeeper 1,3007/20/2014 for one pay period with a check date of 8/8/148/17/2014BrowardKronos to provide limited support

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10/23/201311Business ProcessAllen WilsonBC-102 and Data Management

30 mins11Business ProcessBC-102 and Data Management Allen Wilson10/23/2013

121213

10/23/20131310/23/201314MaintenanceModifications

Business Process continuedRita McManus30 mins1410/23/201315

Business Process continuedRita McManus15

1610/23/2013Business Process continuedRita McManus16

This screen is used to verify that each employee has a valid time card approver. 17Business Process continuedRita McManus17

10/23/201318Business Process continuedRita McManus18

Fields Displayed for Info Only (cannot be updated here):

User Name in Active Directory (AD User Name); and Email Address (Employee Work EmailBusiness Process continuedRita McManus1919

10/23/2013Address fields for nightly transmission to Kronos.Business Process continuedRita McManus2020Questions & Wrap Up

10/23/201321Keeping Pace with ChangeWednesday, October 23, 201330 mins21Thank You

Next Joint Holiday MeetingDecember 11, 2013

10/23/20132222