MEETING VILNIUS 11-12 SEPTEMBER 2003 MINISTRY OF FINANCE, LITHUANIA
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Ministry MeetingData Clean-upCommunication to
Parents/GraduatesNext Steps for GraduatePromotion in FellowshipOnePromotion Sunday
AGENDA
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Organizing is what you do before you do something, so that when you do it, it is not all mixed up.
A. A. Milne
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PROMOTION
Ministry Meeting
Decide on a datePlan the logistics Data clean-upVolunteers’ roles
PresenterPresentation NotesDecide on a Promotion Date - Try to be consistent across ministries and activitiesBrainstorm ways to make the transition easy and the experience funDecide how and when to communicate with parents and graduatesPlan to clean up data.Understand number of volunteers needed and the volunteer roles.
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Something to Think About…
• Although planning should be months in advance, the “work needed” is a completed in a small window (less than a week).
• How will you handle those graduating into “Adulthood”?• Invite them to the next membership class?• Create a new household for them?• Change their status?• Give them an assignment to the young adult
ministry activities?
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Data Clean-up
PROMOTION
Run M1211 for each activity for the last 365 daysReturn People attending and assignedReturn People NOT attending and assignedDisplay full name, age, and last attendance date
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Data Clean-up
PROMOTION
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Data Clean-up
PROMOTION
Name the report with a meaning name for future
reference
Select: Last 365 days
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Data Clean-up
PROMOTION
Select: Activity Participants
Select: Appropriate MinistryExample: Children, Jr. High, Sr. High, etc.
Select: Appropriate ActivitiesExample: Elementary, Jr. High, Sr. High, etc.
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Data Clean-up
PROMOTION
Select: Attendees Full Name
AgeLast Attendance
Optional Select: ACT – Activity Schedule & RosterSelect: Attendance by Activity/Group and DateAttendance Totals & Percentages
Save to My ReportsRun Report
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Data Clean-up
PROMOTION
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Data Clean-up
PROMOTION
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Data Clean-up
PROMOTION
Delete INACTIVE AssignmentsDelete INELIGIBLE AssignmentsDelete MULTIPLE AssignmentsDelete DUPLICATE Assignments
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Data Clean-up
PROMOTION
Ministry Assignments Mass Change
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Data Clean-up
PROMOTION
Name the report with a meaning name for future
reference
Select: Just Participants
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Data Clean-up
PROMOTION
Select: Appropriate MinistryExample: Children, Jr. High, Sr. High, etc.
Select: Appropriate ActivitiesExample: Elementary, Jr. High, Sr. High, etc.
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Data Clean-up
PROMOTION
Select: Individual Full Name (assigned person)
Select: Age
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Data Clean-up
PROMOTION
Select: Roster
Select: Household Head/Spouse(parents of assigned)
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Something to Think About…
• Assign each roster to a person to scrub the data. Look for duplicates, inactive, and ineligible assignments.
• Perform this task the week before as to give those who may be inactive an opportunity to attend before removing their assignment
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Communication/Next Steps
PROMOTION
Children & YouthAny special instructions or information such as: Arrive 30 minutes early Location of check-in stations Volunteer names for the new
classrooms SeniorsAny special instructions or information such as: Arrive 30 minutes early Attire for service Next steps for New
Members or Young Adult Ministry
PresenterPresentation Notes
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Data Clean-up
PROMOTION
PresenterPresentation NotesRun M1211 report for each activity for the last 365 days. Return People attending and assigned Return people NOT attending and assigned Display full name, age and last attendance date Delete Inactive Assignments Delete Ineligible AssignmentsDelete Multiple AssignmentsDelete Duplicate Assignments
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Promotions in FellowshipOne
PROMOTION
PresenterPresentation Notes
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Promotion Sunday
PROMOTION
Volunteers should plan to arrive early Have volunteers available to direct kids to
new rooms Have additional volunteers in place for
key classrooms, such as Kindergarten or any other classrooms where it is a big change for newly promoted kids
Make sure parents and kids feel safe, secure and special!
PresenterPresentation Notes
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PROMOTION
Teacher & CoordinatorTeacherCheck people in and out of classrooms
CoordinatorManage room size and availability
PresenterPresentation NotesMost people who visit a church wasn’t invited by their neighbor or family member, but rather Google. Yes, people now go online and search for a place to visit. The first impression doesn’t start in the parking lot but rather the church’s website. Make sure your website is easy to navigate and clearly identifies a place for new people to learn more about your church.
However, we still encourage people to invite others to church so create a special invite card for your congregation to pass out to family members, neighbors, colleagues and even strangers.
Incorporate a special event such as a dramatic presentation or a special service and post on Social media. Sponsored ads will help you meet someone who
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Something to Think About…
• Do you want everyone to meet in a larger room and then move later to their classrooms?
• Will you be using Teacher/Coordinator to enhance the check-in experience with your students and parents?
• Will you need additional volunteers for Promotion Sunday? All hands on deck.
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Q & A
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Want updates on new products/features?
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Is there anywhere I can see all upcoming classes?
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f1academy.fellowshipone.comGetting Started with FellowshipOne
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Tuesday, May 22 & Thursday, May 2410:00 AM – 12:30 PM CDT
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Thursday, May 17th11:00AM – 12:00PM CDT
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