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ITEM NO.01 CONFIRMATION OF MDA’S ANNUAL BUDGET ESTIMATES (2014-15)

The Annual Budget Estimates of MDA (UD Wing) for the year 2014-15 as well as

Revised Budget 2013-14 have been discussed and the Finance Sub-Committee

recorded some observations in its meeting held on 28-6-2014. The minutes of the said

meeting are placed at ANNEX-A. All the observations of Finance Sub-Committee have

been incorporated in the Budget Estimates 2014-15.

As scrutinized by the Finance Sub-Committee, the total component of Annual Budget

Estimates 2014-15 comes to Rs.2906.829 million (ANNEX-B).

The budget is placed before the Governing Body of MDA for approval.

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ITEM NO.02 A(I) & II GRANT OF ADHOC RELIEF ALLOWANCE – 2014 @ 10% OF BASIC PAY TO THE CIVIL SERVANTS AND INCREASE IN MEDICAL ALLOWANCE OF THE CIVIL SERVANTS IN BS-1 TO BS-15 OF PUNJAB GOVERNMENT

B. REVISION IN THE RATES OF CONVEYANCE ALLOWANCE FOR CIVIL SERVANTS OF THE PUNJAB GOVERNMENT IN BS-1 TO BS-15

A (I)

MDA has adopted Pay Revision Rules 1977 and Basic Pay Scales of Government of the

Punjab applicable to Civil Servants of Government of the Punjab. The Government of

Punjab, Finance Department vide its circular No.FD.PC.2-2/2014 dated 18-7-2014

(ANNEX-C) has sanctioned Adhoc Relief Allowance 2014 @ 10% of basic pay with

effect from 1st July, 2014 and till further orders to all Civil Servants of Government of the

Punjab and contract employees against civil posts in Basic Pay Scales on standard

terms and conditions of contract appointment. The terms and conditions are laid down

therein.

A (II)

The Government of the Punjab has also sanctioned 20% increase in Medical Allowance

to the employees of BS-1 to BS-15 on the manners mentioned in the above referred

letter.

B.

The Government of the Punjab has enhanced the Conveyance Allowance @ 5% for the

employees in BS-1 to BS-15 vide Finance Department’s letter No.FD.SR.I.9-4/86(P)

(PR) dated 18-7-2014 (ANNEX-D). The Conveyance Allowance shall be admissible to

all civil servants of the Punjab Government in the pay scale BS-1 to BS-15 with effect

from 1-7-2014 wherever these are applicable as per rules.

The matter is placed before the Governing Body of MDA for approval to pay Adhoc

Relief Allowance, Medical Allowance and Conveyance Allowance to the employees of

MDA and its Agency w.e.f. 1st July, 2014 as terms and conditions laid down in the above

Government letters.

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ITEM NO.03 GRANT OF INCREASE IN PENSION TO CIVIL PENSIONERS OF PUNJAB GOVERNMENT

A. PENSIONThe Government of the Punjab, Finance Department has granted increase in pension @

10% of net pension of civil pensioners of Punjab Government through its circular

No.FD.SR-III/4-302/2014 dated 18-7-2014 (ANNEX-E) w.e.f. 01-7-2014.

MDA has adopted Punjab Civil Service Pension Rules for its retired employees including

its Agency and paying pension as per above said rule and in the light of policy issued by

Punjab Government from time to time. It is proposed that as per previous practice the

aforesaid increase as granted by the Government may be adopted for MDA retired

employees and its Agency with effect from 1-7-2014.

B. MINIMUM PENSION

The Government of the Punjab has been pleased to sanction w.e.f. 01-7-2014 the

increase in minimum pension from Rs.5000/- per month to Rs.6000/- per month to Civil

Pensioners of the Punjab Government and moreover, allowed increase from Rs.3750/-

per month to Rs.4500/- per month to the family of retired government employees vide its

notification No.FD.SR-III/4-302/2014 dated 18-07-2014 (ANNEX-F). The above policy

may be adopted for the pensioners of MDA and its Agency.

The matter is placed before the Governing Body of MDA for approval.

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ITEM NO.04 CONSTITUTION OF DEPARTMENTAL PROMOTION / SELECTION COMMITTEE

47th meeting of MDA Governing Body was held on 29-7-2006, whereby the powers of

Additional Director General MDA were approved. According to S.No.1 of the powers at

ANNEX-G, incumbent is competent to appoint employees of BS-17. The meeting of

DPC was held on 13-3-2014 under the chairmanship of Additional Director General MDA

with the members who have already been designated as member of the DPC headed by

the Director General MDA. The Audit raised objection that the constitution of committee

under the chairmanship of Additional Director General MDA should be notified with the

approval of Competent Authority. In this connection, the Audit Requisition is on record

which is to be settled and to regularize the matter, Departmental Selection/Promotion

Committee may be constituted as per provision existing in Section 4 (a) of the MDA

(Appointment and Conditions of Service) Regulations, 1980. It is proposed that following

committee may be framed:-

1. Additional Director General MDA Chairman2. Managing Director WASA Member3. Director Finance & Admn MDA Members4. Deputy Secretary (Admn), HUD&PHED member

The matter is placed before the Governing Body for approval with further declaration of

its validity held on 13-03-2014.

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ITEM NO.05 REGULARIZATION OF THE SERVICES OF CONTRACT EMPLOYEES

MDA made recruitment under the Contract Appointment Policy 2004 and under Rule 17.A as well as provisions existing in Punjab Civil Servants (Appointment & Conditions of Service) Rules, 1974 during last years. To regularize the services of such employees the Government of Punjab has issued policy notifications bearing No.DS(O&M) (S&GAD)5-3/2013 dated 1-3-2013 No.DS(O&M)(S&GAD)5-3/2013 dated 2-3-2013 and No.DS(O&M) (S&GAD)5-3/2013 dated 19-8-2013 in the light of aforesaid policy MDA constituted a scrutiny committee who recorded its minutes regarding the regularization of contract employees of BS-1 to 15. The services of said employees have been regularized whereas the matter pertaining to the employees BS-16 and above was earlier referred to Government of Punjab in the light of letter No.DS(O&M)(S&GAD)5-3/2013 dated 2-3-2013 ANNEX-H. MDA sent the case of all employees of BS-16 and above to Government who were appointed prior to 1-3-2013 through this office letter No.216/Admn/MDA dated 6-2-2014. In the light of instructions mentioned in the government letter, the matter is still pending with Government department and no response has been received so far. MDA UD Wing and WASA Wing has made recruitment of employees of BS-16 and above whose services are required to regularized. The list of such staff is as under:-

MDA UD WingS# Name with parentage Designation BPS Date of

appointment1. Mr. Mohsin Raza Assistant Director Town Planning 17 01-3-20102. Miss Anaiza Hira Assistant Director Town Planning 17 05-4-20103. Mr. Munem Saeed Sub-Divisional Officer 17 26-8-20094. Rana Waseem Khan Sub-Divisional Officer 17 30-6-20095. Mr. Muhammad Abu Bakar Sub-Divisional Officer 17 18-9-20076. Mr. Rashid Mehmood Assistant Programmer (Computer) 16 14-9-20077. Miss Moona Mumtaz Prosecutor 16 15-9-2007

WASA WingS# Name with parentage Designation BPS Date of

appointment1. Mr. Muhammad Arshad Assistant Director Finance 17 15-7-20082. Mr. Muhammad Saeed Assistant Director Finance 17 15-7-20083. Mr. Mansoor Ahmad Assistant Director Recovery 17 15-7-20084. Mr. Abdul Majeed Assistant Director Recovery 17 15-7-20085. Mr. Irfan Ali Assistant Director Engg/SDO 17 16-8-20086. Mr. Muhammad Nadeem Assistant Director Engg/SDO 17 11-7-20097. Mr. Abdus Salam Assistant Director Engg/SDO 17 11-7-20098. Mr. Arif Abbas Assistant Director Engg/SDO 17 11-7-20099. Miss Rabia Mehfooz Assistant Director Engg/SDO 17 11-7-200910. Mr. Muhammad Saleem Litigation Officer 16 15-7-200811. Syed Hasan Mehmood Bukhari Public Relations Officer 16 30-8-2008

The Lahore Development Authority prepared the working papers for regularization of such employees and placed before the governing body which was held under the chairmanship of Chief Minster Punjab during the current year. The governing Body advised that the scrutiny committee may be constituted and record its minutes for the appropriate orders of competent authority to regularize the services of contractees. MDA is sister organization of LDA and the policy adopted by LDA has been approved by the CM/Chairman of the authority, therefore, it is proposed that MDA may adopt such policy keeping in view the analogy of LDA, Lahore. It is proposed that MDA and its

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Agency may be allowed to process the case for the regularization of contract employees of BS-16 having one year service at their credit.

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ITEM NO.06 ADDITION / DELETION IN MDA (APPOINTMENT & CONDITIONS OF SERVICE) REGULATIONS, 1980 - ASSISTANT DIRECTOR FINANCE BS-17

The post of Assistant Director Finance BS-17 is existing in the approved budget of MDA

UD Wing, PHA and WASA Multan. The existing method of recruitment of the aforesaid

post in the Schedule of Service Regulations, 1980 is as under:-

“By deputation or promotion on the basis of seniority-cum-fitness from the Senior Accountants who have passed the S.A.S. examination with at least 5 years service as Senior Accountant”.

At present no incumbent of this post is available to give him promotion in any Wing of

MDA or its Agencies. Therefore, the post is urgently required to be filled in and for this

purpose the method of recruitment is required to be amended as proposed as under:-

Proposed:

BPS Appointing Authority

Minimum qualifications for initial recruitment

Method of recruitment Age for initial

recruitment17 Director

GeneralMBA with major subject of Finance / M.Com/M.Sc. Accounting & Finance from recognized University of Higher Education Commission. Preference shall, however, be given to MBA (Finance).

75% by initial recruitment.25% by promotion amongst Supdt: Finance who have degree of B.Com with at least five years service on seniority-cum-fitness basis.

24 30

The matter is placed before the Governing Body for consideration and approval.

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ITEM NO.07 ADDITION / DELETION IN MDA (APPOINTMENT & CONDITIONS OF SERVICE) REGULATIONS, 1980 - ASSISTANT DIRECTOR TRANSPORTATION ENGINEERING BS-17

The post of Assistant Director Transportation Engineering BS-17 has been created by

the Governing Body of MDA in its 60 th meeting held on 16-5-2013. The method of

recruitment of this post is required to be added in the schedule of Service Regulations of

MDA which is proposed as under:-

“B.Sc. in Transportation Engineering from any university / institute

recognized by Higher Education Commission of Pakistan and registered

with Pakistan Engineering Council”.


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ITEM NO.08 UP-GRADATION OF THE POST OF WORK SUPERVISOR, SITE INSPECTOR AND ESTATE SUPERVISOR / INVESTIGATOR

Governing Body of MDA in its 56th meeting held on 23-11-2010 directed that

up-gradation of the post of Work Supervisor and others be considered and submitted

proposals for amendment in the Service Regulations of MDA. A meeting of the

sub-committee was held and it was recommended that the post of Estate Supervisor

BS-14 may be freezed in MDA UD Wing and the incumbent of the post be transferred in

PHA as Recovery Officer. In the light of approval of the Governing Body in its 58 th

meeting held on 23-1-2012 under item No.9, the post of Estate Supervisor BS-14 has

been frozen.

The Government of Punjab, Finance Department has approved the SNE for the current

financial year of the PHA whereas the post of Estate Supervisor is not existing therein.

The incumbent Mr. Ghaffar Ahmad Shahid was posted to work as Recovery Officer in

his own pay and grade. The post of Recovery Officer falls in BS-16 and as such the

incumbent of the post cannot be adjusted in PHA. Therefore, he may be repatriated to

MDA UD Wing to work against his original post. Moreover, the post may be de-freezed

in MDA UD Wing.

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ITEM NO.09 ADDITION / DELETION IN MDA (APPOINTMENT AND CONDITIONS OF SERVICE) REGULATIONS, 1980 – COMPUTER OPERATOR/ TELEPHONE ATTENDANT

This office made appointment of four Computer Operators/Telephone Attendants in BS-5

during the year 2007 with following qualification:-

Pay scale Name of the post Appointing

Authority


Method of recruitment

Age for initial

recruitment5 Computer

Operator/Telephone Attendant

Director Admn

Matric with computer skill.

By initial recruitment

18 - 30

At that time Junior Clerks were drawing salary in BS-5 and the basic qualification of that

post is same as mentioned in case of Computer Operator/Telephone Attendant. The

Government of Punjab upgraded the posts of Junior Clerks, Senior Clerks and Office

Assistants etc. and the post of Junior Clerk in BS-5 was upgraded in BS-7 vide Finance

Department’s notification No.FD.PC-32-7/2007 dated 10-9-2007 whereas Computer

Operator/Telephone Attendant were not upgraded in the aforesaid policy of Government

of Punjab and MDA has granted BS-7 to all Junior Clerks. In the interest of justice, it is

proposed that this post may be upgraded in BS-7 from BS-5 with immediate effect and

incumbents may be allowed to draw salary in BS-7.

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ITEM NO.10 POLICY OF TREATMENT OF CHRONIC DISEASES

MDA, Multan has adopted Medical Attendance Rules, 1959 for its employees and the

medical facility is being provided to its employees as per policy of Government of the

Punjab. The Government of the Punjab, Health Department has issued notification

bearing No.SO(PH)17-1/89(V-III) dated 22-09-2012 (ANNEX-J), whereby it is decided

that all the Provincial Government Employees (both serving or retired) from BS-1 to

BS-20 and their dependent family members, suffering from chronic diseases as

mentioned therein, will be entitled for reimbursement of amount spent on account of

purchases of medicines for the medical treatment at OPDs of all the Public Sector

Hospitals functioning under the administrative control of Punjab Health Department in

addition to diseases mentioned therein. It is proposed that the above said policy of

Government of Punjab may be adopted in MDA, Multan for its employees from the date

of issuance of the policy.


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ITEM NO.11 AMENDMENT IN RULE 17 & 19 OF THE REVISED LEAVE RULES, 1981

(A)The Pay Revision Rules, 1977 and Revised Leave Rules, 1981 of Government of the

Punjab have already been adopted by MDA for its employees. The Government of the

Punjab has made amendment in Rule 17 of the Revised Leave Rules, 1981 regarding

the grant of encashment of leave in lieu of LPR equal to 365 days instead of 180 days

vide notification No.FD-SR-II/2-141/2012 dated 09-09-2013 (ANNEX-K).

(B)The Government of Punjab, Finance Department has issued notification bearing

No.FD.SR-II/2-141/2012 dated 11-4-2014 (ANNEX-L), whereby the amendment has

been made in Rule 19 of the Revised Leave Rules, 1981 with effect from 01-9-2013

about in service death of civil servants. The gist of amendment is as under:-

“In rule 19, for the words “one hundred and eighty” wherever

occurring, the words “three hundred and sixty five” shall be

substituted.”

The matter is submitted before the Governing Body of MDA for approval of above said

amendment in relevant rules to implement in MDA since its issuance.

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ITEM NO.12 GRANT OF ENTERTAINMENT EXPENSES

The post of Additional Director General MDA was created in 44 th authority meeting held

on 31-07-04 but no incumbent remained present on this post previously for long time

and now incumbent of this post is functioning regularly. Under and in accordance with

Government policy, the senior officers working on this post have been facilitated to

entertain his guests or visitors with tea etc. For this purpose, a sum of Rs.5000/- per

month may be approved in favor of Additional Director General to incur expenses on this

account.

The matter is placed before the Governing body for approval.

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ITEM NO.13 POSTING OF RESIDENT ASSISTANT DIRECTOR (AUDIT) IN MDA INSTEAD OF RESIDENT DIRECTOR AUDIT

Under clause 31 of the Punjab Development of Cities Act 1976, MDA has hired the

services from Government of the Punjab, Finance Department for pre-audit on

concurrent audit and in this connection, Government has posted Resident Director Audit

and Auditor in MDA for audit of MDA accounts. During this year this office is in receipt of

fee from the Local Fund Audit amounting to Rs.2092893/- which is very high and MDA is

not in a position to pay such fee for the above purpose. This office earlier made request

to Finance Department that the previous practice may be continued and Resident

Assistant Director (Audit) be posted instead of Resident Director Audit who is enjoying

BS-19 but no action has been taken so far.

The matter is submitted before the Governing Body with the proposal that the case may

be referred to Finance Department, Government of the Punjab to withdraw the services

of RDA in MDA and post RAD (Audit) to adopt economy measures.

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ITEM NO.14 ENHANCEMENT OF REMUNERATION OF PART-TIME LEGAL ADVISORS

MDA has established Legal Section headed by Deputy Director Legal. At present about more than 1100

cases are pending in the Civil Courts, Labour Court, High Court, and Supreme Court of Pakistan etc. MDA

has appointed six part-time Legal Advisors and paying fixed monthly remuneration to the aforesaid Legal

Advisors with following rates:-

Legal Advisors of High Court Rs.12,000/- per month

Legal Advisor of Civil Courts, Labour Court Rs.10,000/- per month

This amount is being paid since last eight years and it is necessary that the

remuneration should be increased keeping in view the increase of dearness and inflation

in country. Therefore, it is proposed that the existing remuneration may be increased

and all Legal Advisors may be paid Rs.15,000/- per month.

The matter is placed before the Governing Body for consideration / approval please.

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ITEM NO.15 COMPUTERIZATION OF RECORD OF ESTATE & LAND MANAGEMENT MDA

Governing Body of MDA in its 54th meeting held on 08-09-2009 accorded sanction for the computerization of property record of Estate & Land Management Directorate, MDA.In response to the tenders published in newspaper on 25-12-2009, out of three firms,

M/s Hawk Telecom Pvt, Lahore attained high score and qualified. But due to financial

constraints, the then Director General cancelled the bid proceedings (ANNEX-M). MDA

informed the situation to the Secretary, Govt of the Punjab HUD & PHED on receipt of

presentation of M/s Hawk Telecom Pvt Ltd made before the Chief Secretary for award of

contract. Through letter No.SO(H-II)5-17/2010 dated 16-08-2010 Secretary Government

of the Punjab HUD&PHED informed that the record may be computerized in phased

manners (ANNEX-N). Pre-qualification through press on 29-07-2011 were invited. Only

one firm qualified in prequalification and the lowest tentative cost of Rs.18.75 million was

quoted by M/s Hawk Telecom. On the basis of prequalification tender was got published

on 06-11-2012 through national newspapers. After obtaining high score, M/s Hawk

Telecom qualified and quoted 17.5 Million (ANNEX-O) by mentioning the phase-wise

following rates:-

1. Software design, development, implementation Phase Rs. 7.984 Million2. Electronic preservation system phase (Scanning, Indexing) Rs. 3.573 Million3. Data entry phase Rs. 1.143 Million4. Operational phase for 12 months Rs. 4.800 Million

The Director General, after obtaining legal opinion, deferred the matter till the finalization

of Budget 2013-14 (ANNEX-P). The firm also has given the consent through under

taking. But before the approval of Budget for the year 2013-14 from Governing Body, the

firm M/s Hawk Telecom filed writ petition No.10793/2013 in the Lahore High Court,

Multan Bench Multan. The Petitioner did not avail the three opportunities given to him by

the Director General, MDA/DCO. However, he availed the opportunity given by the

Secretary Govt of the Punjab HUD&PHED on 23-10-2013 who decided in the instant

case financial matters are involved therefore the case be placed before the Governing

Body of MDA vide letter No.SO(H-II)5-16/2013 dated 02-11-2013. CMIT also decided

the same on the presentation of the said firm. The Criminal Original No.619/2013 filed

by Hawk Telecom is pending in the Court.

The case is placed before the house for discussion and regularization of bid in the

Budget for the financial year 2014-15 and award of work order to M/s Hawk Telecom

Pvt. Ltd; subject to the decision or withdrawal of Criminal Original.

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ITEM NO.16 EXTENSION IN PERIOD OF PAYMENT OF DEVELOPMENT CHARGES IN RESPECT OF HOUSING SCHEME FATIMA JINNAH TOWN PHASE-I & II, MULTAN

The Governing Body in its 59th meeting held on 09-07-2013 enhanced the development

charges to the tune of Rs.12,059/- per marla for Fatima Jinnah Town Phase-I and

Rs.24,500/- per marla for Fatima Jinnah Town Phase-II, Multan according to PC-I of

Engineering Directorate, MDA. The Governing Body in its 61st meeting held on

24-07-2013 extended the date of recovery up to 31-12-2013. As per record against

enhanced amount of Rs.1460 million only Rs.305 million has been received up to July,

2014. Notices are being issued to the allottees for payment of said amount.

Therefore, it is requested that payment period may be extended up to 31-12-2014. In

case of non-payment, usual interest as per Government policy may be allowed to

impose on allottees from 01-01-2015 to onward.

The House is requested to approve the proposal please.

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ITEM NO.17 DEVELOPMENT OF FATIMA JINAH TOWN BLOCK-K PHASE-II (EXTENSION) ON SOUTHERN BYPASS ROAD MULTAN

MDA proposed to develop Fatima Jinnah Town Block-K Phase-II (Extension)

at Southern Bypass Road Multan comprising an area of 125.24 acres to accommodate

the affectee of Fatima Jinnah Town Phase-II. The proposal was placed before 57 th

Governing Body meeting held on 11-7-2011 which was approved. The PC-I / Rough

Cost Estimate of the scheme amounting to Rs.1569.582 million has been prepared as

per layout plan duly approved by Director General MDA.

The PC-I amounting to Rs.1569.582 million was placed in the 61st meeting of MDA’s

Governing Body held on 24-07-2013 in MDA Conference Room. The representative of

HUD & PHE Department during discussion observed that the Rough Cost Estimate/PC-I

prepared by MDA in connection with development of Block-K Fatima Jinnah Town

Phase-II seems to be higher than the PHATA rates. Thus the chair directed to compare

with rates of the PC-I with those of PHATA Department. In compliance of the directions

issued by 61st meeting of Governing Body, the PC-I of the scheme was reviewed. A

comparative study of the rates / scope of PC-I of MDA and that of PHATA was made

and is at ANNEX-Q. The following main differences were observed between the rates / scope of

work between PHATA and MDA.

S# PC-I MDA PC-I PHATA1. PC-I based on MRS Bi-Annual

(1st February, 2013 to 31st July, 2013)PC-I based on MRS 4th quarter 2011

2. Carpeted roads provided. T.S.T. roads provided.3. Sui Gas provided Sui Gas not provided4. Provision of external electrification

has made @ Rs.7.94 lacs per acre as per actual rates involved in Fatima Jinnah Town Phase-I & II.

Provision of external electrification has made amounting to Rs.60,000/- per acre which looks non workable.

5 Cost of land of MDA amounting to Rs.4.942 million per acre.

State land developed with the cost of Rs.18,000/- per acre.

However, the cost of scheme has been rationalized and reduced from Rs.1569.582

million to Rs.1490.482 million and is placed before the Governing Body of MDA for

arranging the Administrative Approval for implementation of the scheme.

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ITEM NO.18 AMENDMENT IN THE BUILDING BYELAWS FOR PROVISION OF ELECTRIC LOAD IS MADE THROUG SOLAR SYSTEM

The Government of Punjab, Local Government & Community Development Department

has informed vide letter No.SO.ESTATE(LG)2-39/2011 dated 29-11-2013 (ANNEX-R) to

make amendment in the Building Byelaws for the provision of electric load through solar

system as per schedule given below:-

i)Category Output load

1 kanal 10 KW2 kanal 20 KW3 kanal 30 KW4 kanal 40 KV

Other categories would convert their electric load to Solar System

proportionately as scheduled above:

ii) Builders shall be responsible to provide solar system as per approved plan. Completion certificate shall be issued subject to the installation of solar system in the building.

iii) Electric load of all existing commercial buildings shall be converted into solar system within six months as per schedule given above under para (i). In case of failure, legal action as envisaged under Section 141 & 146 of the Punjab Local Government Ordinance, 2001 including “sealing of premises” shall be initiated.

The Governing Body is requested to approve the working paper adding clause 3.6.5 in

Building Byelaws in commercial activities for provision of solar system as explained

above.

The matter is placed before the Governing Body for approval.

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ITEM NO.19 APPROVAL FEE / SANCTION FEE OF LAND SUB DIVISION (LSD)

It is submitted that MDA has levied land subdivision fee following rates vide notification

No.723-25/TP/MDA dated 1st August, 2012:

Plot up to 5 marla Rs.5000/- per unit

Plot above 5 marla Rs.1000/- per marla

In the light of Housing Scheme & Land Sub Division Policy 2010, the approval / sanction

fees of Housing Schemes has been revised at rate of Rs.1000/- per kanal on the whole

area of the scheme, while the policy is silent about the Land Subdivision approval /

sanction fee. The same matter has been discussed with our sister Organization LDA.

They are charging Rs.30,000/- per unit fee for LSD up to area of 100 kanal. LDA is

charging same fee from both LSD and subdivision of individual plot in approved scheme

i.e. Rs.30,000/- per unit.

Recently MDA has revised rate vide office order No.03/EM/MDA dated 20-3-2012 and

revised the Subdivision fee of individual plot in approved scheme from Rs.10,000/- to

Rs.20,000/- per unit / plot. While MDA is still charging the same fee for land subdivision

of area up to 100 kanal as notified vide above mentioned notification at rate of

Rs.1000/- per marla.

It is, therefore, recommended that MDA may please be allowed to charge subdivision fee

at rate of Rs.20,000/- per unit / plot for LSD as well as subdivision of individual plot of

approved schemes as practicing in LDA. Furthermore, this will not be applicable on

under process cases.

The working paper is accordingly submitted before the Governing Body for consideration

and decision please.

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ITEM NO.20 AMENDMENT IN BUILDING AND ZONING REGULATIONS 2007 CLAUSE 10.6

According to MDA Building & Zoning Regulations 2007, chapter No.10, where building

plan sanctioning and controlling authority has been defined, clause 10.6 where High

Level Design Committee / any other committee exist all the building plans along the

notified roads shall be scrutinized by the HLDC/any other committee before sanctioning

of the building plan. It means all the building plans including residential building plans

along the notified roads shall be sanctioned by the HLDC (Building Regulations clause

10.6 enclosed at ANNEX-S).

Whereas notification issued by Government of the Punjab, Local Government & Rural

Development Department’s No.SO.ESTATE(LG)2-64/06(A) dated 06-1-2007(ANNEX-T),

HLDC will act as rectification body and clearing house for all the building plans of the

commercial, industrial including multi storey buildings falling on notified commercial

roads or located within the notified zone. It means that residential building plans will not

the preview of HLDC, while according to the Zoning Regulations clause 10.6 as

mentioned above all building plans falling on controlled roads shall be referred to the

HLDC and will be sanctioned after clearance from the HLDC. In the writ petition

No.9166/2014 Mrs. Shami Sultan vs MDA, the Hon’ble High Court Bench Multan passed

order (ANNEX-U) that as the Building Regulations clause 10.6 is contradictory to the

government notification dated 06-1-2007, is not sustainable and directed that the matter

may be placed before the Governing Body for its deletion.

As the Building Regulations clause 10.6 is contradictory with the notification, therefore,

amendment is required as per competency given in clause 10.4.5 (ANNEX-V). It is,

therefore, proposed that all the residential buildings falling on MDA controlled roads

should be approved by MDA according to the competency explained above.

The case is placed before the Governing Body for approval.

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ITEM NO.21 COMPOUNDING OF VIOLATIONS FOR MANDATORY OPEN SPACES EXCEPT FRONT SET BACK

The building Plan of Shaukat Commercial Center, Bahawalpur Road Multan was placed

before the high level Design Committee in its meeting held on 07-10-2013 for approval

with composition charges. The committee deferred the case with the direction to place

the case before the Governing Body of MDA (minutes of the meeting attached at

(ANNEX -W ).

It has been noticed that some buildings in different localities like of Shaukat Commercial

Center under jurisdiction of MDA have been constructed without approval of building

plan and construction is also not according to building bye laws. Side passages and

rear yards have been covered. MDA has issued demolition orders as per prevailing

rules but due to the integral part of the main building, the demolition of illegal

construction is difficult.

MDA is already allowing compounding of violations in case of sanctioned building plans

after taking approval from the Governing Body in its 55 th meeting. Copy of gazette

notification attached at (ANNEX -X ). It is therefore proposed that compounding of

violations may be allowed in such cases where neither building plan is sanctioned nor

construction is according to building bylaws. However, violation in the front set back /

parking space will not be compoundable and owners have to provide structure safety

certification as per rule.

The matter is placed before the Governing body for approval.

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ITEM NO.22 TIME EXTENSION FOR THE WORK “CONSTRUCTION OF ROADS, WATER SUPPLY, SEWERAGE, OVERHEAD RESERVOIR AND BOUNDARY WALL AROUND THE SCHEME FATIMA JINAH TOWN PHASE-I VERHARI ROAD MULTAN

The work for the construction of roads, water supply, sewerage, overhead reservoir and

boundary wall was allotted to M/s Nazir & Company (Pvt) Ltd Lahore for Rs.945.72

million vide letter No.4510/DE/MDA dated 08-11-2007 with time of completion up to

07-11-2010. The time extension was later on extended up to 09-3-2014 to the firm Nazir

& Co. by the MDA Governing Body in its 62nd meeting held on 07-9-2013. The

contractor could not be able to complete the work within extended time period. At

present, the updated physical progress of the development works is 88% and remaining

12% work is still to be completed. Contractor one again has submitted his request for

extension of time limit up to 31-10-2014 mainly due to following grounds:-

i. Due to non-availability of AC pipes by the manufacturer.

ii. Not having proper supply of bitumen due to unrest in Karachi, shortage

of labour etc.

A committee was constituted by Director General MDA to consider the case of time

extension with following composition:-

i. Additional Director General MDA In chairii. Managing Director WASA Memberiii. Director Engineering MDA “iv. Director Finance & Admn MDA “v. Executive Engineer-I MDA “

The case was discussed in meeting of the committee held on 26-6-2014. After detailed

discussion in the meeting, it was decided to place the case before the Governing Body

of MDA for approval so as to avoid litigation and further delay in the completion of work

with following recommendations:

“M/s Nazir & Co. should complete the project up to 30-12-2014. If completion

is delayed further a penalty of Rs.1 lac per day will be imposed on M/s Nazir &

Co. after 30-12-2014”.

The case is placed before the Governing Body of MDA for approval please.

24

ITEM NO.23 CONSTRUCTION OF BOUNDARY WALL MULTAN MODEL TOWN HOUSING SCHEME PHASE-III AT NORTHERN BYPASS MULTAN

The Multan Model Town Housing Scheme Phase-I & II was developed by MDA with a

joint venture of Evacuee Trust Property Board (ETPB). The development work like

water supply, sewerage, roads, electrification and Sui Gas was completed by MDA

except the boundary wall. The allottees of the scheme demanded construction of

Boundary Wall around the scheme for safety purposes. The matter was placed before

the Governing Body of MDA for consideration. The Chair approved the construction of

boundary wall on the expenses of the allottees. The major portion of the wall has been

got completed.

Now, the allottees of Model Town Housing Scheme Phase-III are also demanding the

construction of boundary wall with gates at appropriate places for safety purpose. A

rough cost estimate amounting to Rs.6.47 million has been prepared. It is proposed to

meet the estimated cost through collection from allottees. Per marla cost for this

purpose comes to be Rs.1815/-

The case is placed before the House for deliberation and approval so that the proposed

boundary wall may be constructed.

25

ITEM NO.24 ESTABLISHMENT OF A “STRATEGIC POLICY UNIT” IN MDA

MDA as an organization is not working satisfactorily. Instead of being an efficient and effective organization that is capable of playing a key role in the planning and development of Multan city, it barely manages to perform day-to-day functions in a routine manner. It is unable to generate sufficient revenue to undertake development works in the city for which it was particularly given a mandate; its planning practices are faulty; its services delivery is extremely unsatisfactory; it has failed consistently as a regulator of housing colonies and building control; its human resource is mostly under-utilized and its management practices are obsolete. In this scenario, there is a dire need to take immediate steps for structural reforms in MDA and for taking new initiatives to set it on the path of development and progress. However, MDA lacks in sufficient and up-to-date expertise in the matters of Planning, Finance, Business Strategy, HR Management and IT. It is, therefore, proposed that a special “Strategic Policy Unit” (SPU) be established inside MDA as a project for a period of six months (extendable up to a maximum of one year), which will be manned by specialists / experts in fields mentioned above, hired on contract basis on market-based special package. According to Section 9 of the Development of Cities Act 1976, the MDA is competent to appoint experts and consultants for the efficient performance of its functions. The proposed composition / expertise and TORs are given as follows:

COMPOSITION / EXPERTISE:a. Financial Management Expertb. Applied Economics Specialistc. Urban Plannerd. Design Specialiste. Contract Management Specialistf. HR Management Expertg. GIS Experth. IT Experti. Programmerj. Auditor

TORs

1. To undertake a complete assessment of organizational structure, management practices, human and physical resources of MDA and to propose organizational reforms.

2. To prepare a business plan for MDA to make it financially sound and vibrant with enough resources in the near future to undertake big development projects.

3. To set up a state-of-the-art operations / control room to act as command and control center and complaint redressal cell of MDA.

4. To plan and design new housing and commercial projects for MDA through different modes like PPP, joint ventures etc.

5. To plan for maximum computerization and digitization of MDA operations and systems.

6. To develop a highly useful website of MDA to provide optimal services to the citizens.

7. To propose mechanisms for efficient planning, designing, project management, procurement, contract management and research in MDA.


26

ITEM NO.25 CONFIRMATION OF ANNUAL BUDGET ESTIMATES 2014-15 AND REVISED/ACTUAL BUDGET 2013-14 OF WASA

Annual Budget Estimates of WASA for the year 2014-15 and Revised/Actual Budget

2013-14 were prepared. Accordingly, Finance Sub-Committee discussed and cleared

the budgets in its meeting held on 28-6-2014, minutes of which are attached at

ANNEX-Y, brief of the budgets are given as under:-

REVISED / ACTUAL BUDGET 2013-14

The year started with an opening balance of Rs.221.266 million. Receipts during the

year were Rs.1296.439 million (221.266+1296.439=1517.705) while the expenditure

was Rs.1130.764 million leaving a closing balance of Rs.386.941 million.

Details are as follows:

S# DESCRIPTION Rs. in millionA OPENING BALANCE (29.103+7.378+184.785 221.266B RECEIPTS

i. Non-Development (Revenue)/own resource receipts 889.596ii. Development Funds 112.941iii. Suspense Accounts 293.902TOTAL (RECEIPTS) 1296.439TOTAL (A+B) 1517.705

C EXPENDITUREi. Non-Development (Revenue)/own resource expenditure 796.074ii. Development works 114.124iii. Suspense Accounts 220.566TOTAL (EXPENDITURE) 1130.764CLOSING BALANCE (122.625+6.195+258.121) 386.941

ANNUAL BUDGET ESTIMATES 2014-15

The year will be commenced with the opening balance of Rs.386.941 million. Estimated

receipts during the year are Rs.2233.978 million (386.941+2233.978=2620.919) against

with the estimated expenditure are Rs.2620.919 million. Details are as follows:

S# DESCRIPTION Rs. in millionA OPENING BALANCE (122.625+6.195+258.121) 386.941B RECEIPTS

i. Non-Development (Revenue)/own resource receipts 1242.461ii. Development Funds 910.517iii. Suspense Accounts 81.000TOTAL (RECEIPTS) 2233.978TOTAL (A+B) 2620.919

C EXPENDITUREi. Non-Development (Revenue)/own resource expenditure 1365.086ii. Development works 916.712iii. Suspense Accounts 339.121TOTAL (EXPENDITURE) 2620.919

The WASA budget is placed before the Governing Body of MDA for approval.

27

ITEM NO.26 CHANGE OF NOMENCLATURE OF THE POST OF SYSTEM SUPERVISOR BS-14 AS SUPERVISOR COMPUTER OPERATIONS BS-15 IN WASA, MULTAN

At present one post of System Supervisor BS-14 exists in the approved budget of WASA

for the year 2013-14. In LDA Lahore, the nomenclature of the said post is Supervisor

Computer Operation BS-15 with the different method of recruitment. It is proposed that

the nomenclature of the post may be re-designated as per analogy of LDA, Lahore as

under:-

EXISTING METHOD OF RECRUITMENT

Name of the Post

Appointing Authority


Method of recruitment Age of initial

recruitment

Remarks

System SupervisorBS-14

Managing Director

B.A/B.Sc. with one year diploma computer programming with at least 6 years experience.

a) 25% by initial recruitment.

b) 75% by promotion on the basis of seniority-cum-fitness from amongst KPOs with at least 7 years service.

18 25 Amended in 53rd meeting of MDA Governing Body.

PROPOSED METHOD OF RECRUITMENT

Name of the Post




recruitmentSupervisor Computer OperationsBS-15

Managing Director

B.Sc. in Computer Science/BCS/ BIT from recognized University / Institute OR a) B.A. with Post Graduate

diploma in Computer Science from recognized University / Institute.

b) One year experience in Computer Operations/ Network Administration in reputed organization. Required degree in minimum B-grade of equivalent.

a) 50% by initial recruitment.

b) 50% by promotion on the basis of seniority- cum-fitness from amongst KPOs BS-12 who are graduate with six months Diploma in Computer Application from recognized Board/University and 5 years experience as such.

18 25

The matter is placed before the Governing Body of MDA for consideration / approval

please.

28

ITEM NO.27 AMENDMENT IN APPOINTMENT AND CONDITIONS OF SERVICE FOR RECRUITMENT AS CIRCLE INCHARGE RECOVERY BS-11 IN WASA MULTAN

In the 50th meeting of Governing Body of MDA, the method of recruitment of Circle

Incharge Recovery was approved as mentioned below. On the demand of Ghazi Union

(CBA) WASA Multan, the following method of recruitment is proposed to give promotion

to the eligible incumbents already working in recovery field staff:


Name of the Post


Minimum qualifications

for initial recruitment


recruitment

Circle Incharge Recovery BS-11

Director (A&F)

B.Com, B.A, B.Sc. BBA

a) 50% by initial recruitment.b) 50% by promotion from amongst

Recovery Inspectors & Water Rate Inspectors with at least 7 years service.

18 25


Name of the Post




Circle Incharge Recovery BS-11

Director (A&F)

B.Com, B.A, B.Sc. BBA a) 25% by initial recruitment.b) 75% by promotion on the basis of

seniority-cum-fitness from amongst Recovery Inspectors with at least 5 years service.


please.

29

ITEM NO.28 AMENDMENT IN APPOINTMENT AND CONDITIONS OF SERVICE FOR RECRUITMENT AS RECOVERY INSPECTOR BS-7 IN WASA MULTAN

In the 53rd meeting of Governing Body of MDA the method of recruitment of Recovery

Inspector BS-7 was approved as mentioned below. On the demand of Ghazi Union

(CBA) WASA Multan, the following method of recruitment is proposed to give promotion

to the eligible incumbents already working in recovery field staff:


Name of the Post


Minimum qualifications

for initial recruitment


recruitment

Recovery Inspector BS-7

Director (A&F) B.A, B.Sc. a) 75% by initial recruitment.b) 15% by promotion from amongst Recovery

Assistant on the basis of seniority-cum-fitness basis who possess Matriculation certificate with 10 years service as Recovery Assistant.

c) 10% by promotion from amongst the Sanitary Inspector on the basis of seniority-cum-fitness who have at least 5 years service.

18 25


Name of the Post




Recovery Inspector BS-7

Director A&F) B.A, B.Sc. a) 25% by initial recruitment.b) 75% by promotion on the basis of seniority-

cum-fitness from amongst Recovery Assistants who possess matriculation certificate with 10 years service as Recovery Assistant.


please.

30

ITEM NO.29 CONDONATION OF POSTING OF EX-CADRE STAFF IN RECOVERY DIRECTORATE WASA (MDA) MULTAN

WASA (MDA) Multan was created on 4/1992. No proper staff was available to recover

the sewer & water supply bills from its consumers. To meet with the requirements of

staff in Recovery Directorate, staff from other formations of WASA were posted to

recover the WASA dues. The Special Audit Party while conducting the Audit of this

Agency in March, 2011 has raised an audit para as “irregular posting and transfer of Recovery Inspectors, Vigilance Inspectors & Circle Incharges Recovery due to violation of policy”.

The posting in Recovery Directorate was ordered in the best interest of Agency to

recover the WASA sewer & water charges from the consumers due to shortage and non-

availability of proper recovery staff. Therefore, to settle the para, condonation of posting

of ex-cadre staff is requested.

The case is submitted for consideration / approval please.

31

ITEM NO.30 RE-DESIGNATION OF TWO POSTS OF DIVISIONAL ACCOUNTANT / ACCOUNTANT BS-15 AS SUPERINTENDENT FINANCE & SUPERINTENDENT ACCOUNTS BS-16

The post of Superintendent Finance is essentially required in Finance Branch, WASA for

smooth functioning of financial as well as audit related matters as per analogy of MDA

Multan. Similarly one post of Superintendent Accounts is required in Recovery

Directorate in order to supervise the recovery accounts matters in Recovery Directorate.

It is proposed that two vacant posts of Divisional Accountants / Accountants in WASA

may be re-designated as Superintendent Finance & Superintendent Accounts BS-16.

These posts shall be filed in amongst Divisional Accountants / Accountants BS-15

having five years service in their credit.


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