Highland Lakes Herald - October 2010

8/7/2019 Highland Lakes Herald - October 2010

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HigHland lakes CondominiumassoCiation

20301 Silver Spring Drive Northville, MI 48167Phone: (248) 349-4006 Fax: (248) 349-8821

Website: www.HLCA.us

October 2010

Clubhouse beginsWinter Hours Oct. 1

DONT FORgET

TO VOTE!Confused aboutthe Bylaws VotingProcess?See articleon page 29.

Are you a winner?Find your unitnumber in thisissue and you willbe! Contact theClubhouse to claimyour prize

Q&A withRTA RoofngConsultants fromSeptember 20thBoard Meeting

- See page 8.SHRUB REMOVALDeadline is October20th. Dont Forgetto submit yourrequest form to theclubhouse.(see insert)

BOOFEST!This year: PumpkinContest & Magician!October 23rd at6:00p.m. - 8:00 p.m.- See page 31.

Womens ClubLuncheon Schedulefor October throughDecember.- See page 41.

Womens ClubBOOK SALE -November 13thBring Your Book

Donations to the

CluBhouse.

- See page 41.


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I .S.E .Garbage Disposal

Installed for $185

SPECIAL40 Gallon Gas

Water Heater

Installed for $595


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EditorShannon Crowley

Herald Committee

Beverly Dudley, ChairmanLiette Paiement, SecretaryRobert ArmstrongFrank EisenhauerWilma Leonard

Herald StaffEsther AllisonMary BaughmanLorna DeGalanTom DeGalanGloria JanksBetty ParzychRay ParzychSally RigoJoel Lutz

Herald PrintingWhitlock Business SystemsChristopher Jason275 E. Twelve Mile Rd.Madison Heights, MI 48071(248) 548-1040

Highland LakesHerald

The Highland Lakes Herald is the ofcial news medium of

the Highland Lakes Condominium Association, serving allresidents, groups and organizations.

The Association and its Board of Directors control and areresponsible for the contents of the Herald.

The staff of the Highland Lakes Herald serves on a voluntarybasis. Editorials reect the opinions of the staff and are not

construed as representative of the general membership of theAssociation.

The Herald welcomes comments, suggestions and articles

from its readers. All material submitted for publication in theHerald must be true, factual, and newsworthy. The editorreserves the right to withhold items from publication pendingverication of facts. In some cases where items are of a critical

or controversial nature, the editor reserves the right to solicitcomments from those with opposing viewpoints.

Materials submitted for publication are to be given to thereceptionist in Highland House. All materials submitted mustbe signed, but signatures will be withheld upon request.Communications to the Heraldshould be in writing. No materialwill be accepted for publication in the upcoming issue after the20th of the month.


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HIGHLAND LAKES CONDOMINIUM ASSOCIATION DIRECTORY

20301 Silver Spring Drive, Northville, MI 48167Clubhouse Phone: 248-349-4006 Clubhouse Fax: 248-349-8821

After Hours Emergency Maintenance Phone: 248-349-4043

COMMITTEE INFORMATION

COMMITTEE CHAIRPERSON PHONE BOARD LIAISON

Clubhouse ----- ------ Tom Byrne & Judy Nakdimen

Court Captain Robert Armstrong 248-912-0266 Clem Tulley & Sandy Nolan

Engineering Tom Werner 248-349-4459 Kathy Baldwin & Kathleen Connor

Family Social Brad Todorov 248-380-1611 Kathy Baldwin & Michelle Todorov

Finance Joyce Elvy 248-349-1747 Tom Byrne & Sandy Nolan

Grounds Ray Parzych 248-349-9370 Kathy Baldwin & Judy Nakdimen

Brad Todorov 248-380-1611

Herald Beverly Dudley 248-349-4139 Kathleen Connor & Sandy Nolan

Insurance ----- ------ Kathleen Connor & Kathy Baldwin

Lakes Ecology ----- ------ Tom Byrne & Michelle Todorov

Pool Joy Gaskin 248-735-2623 Kathy Baldwin & Kathleen Connor

RV Hugh Battley 248-349-4841 Clem Tulley & Michelle Todorov

Sprinkler ----- ------ Kathleen Connor & Kathy Baldwin

Tennis Carol Shields 248-305-7123 Michelle Todorov & Judy Nakdimen

Vision Rob Berlin 248-374-3986 Clem Tulley & Judy Nakdimen

ADDITIONAL INFORMATION

Northville Township Police-Non-Emergency...... ............................ 248-349-9400

Northville Township Fire Department. .......................................... 248-348-5807Northville Township Police and Fire Emergency............................ 911

After Hours Maintenance Emergency ........................................... 248-349-4043

Assessment/Billing Inquiries ...................................................... 248-349-4006

Consumers Power Company ........................................................ 800-477-5050

DTE-Electric Company................................................................. 800-477-4747

Hazardous Waste Information ...................................................... 734-326-3936

E-mail ......................................................................................... [email protected]

Web site ....................................................................................... www.HLCA.us

BOARD OF DIRECTORSKathy Baldwin, President ........... 248-380-6429

Michelle Todorov, Vice President....248-380-1611

Tom Byrne, Treasurer ................. 248-349-6924

Sandy Nolan, Secretary .............. 248-349-3587

Clem Tulley, Director .................. 248-349-3125

Kathleen Connor, Director .......... 248-349-8264

Judy Nakdimen, Director ............ 248-344-0336

PERSONNEL

Joe Poma......................................Property Manager

Shannon Crowley....................Administrative Asst.

Sharon Englund....................................Bookkeeper

Guin Eatmon.........................................Receptionist

Pam Cohen............................................Receptionist

Ken Wiewiora............Maintenance Superintendent

Mike Francis.....................Maintenance Supervisor


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AIRPORT TRANSPORTATION

1-2-3 Taxi Travel........................................................42

ARTS & CRAFTS SHOW

Holiday Arts & Craft Ensemble..............................47

BATHROOM REMODELING

One Day Baths...........................................................36

BEAUTY CONSULTANT / SKIN CARE

Avon...........................................................................41Mary Kay Cosmetics................................................41

CARPET & UPHOLSTERY CLEANING

Klean Rite (coupons)..................................................34

CIDER MILLParmenters / Northville Cider Mill......................38

COFFEE & COCOA (coupons)Biggby Coffee............................................................28

CHIMNEY CLEANING

Alpha & Omega.........................................................42

COMPUTER REPAIR

Computer Repair / Mike Brenner..........................34

DENTAL CARE

Jeffrey Burstein, DDS...............................................36

ELECTRICIANS

Rosol Electric, LLC...................................................38

FINANCIAL PLANNING

Thrivent Financial, Jay Kempf................................36

FUNERAL ARRANGEMENTS

Northrop-Sassaman..................................................34OBrien Sullivan........................................................36

HEALTH & FITNESS

Northville Family Foot.............................................36Northville Physical Rehabilitation.........................36Rick Brabant, Certifed Personal Trainer...............38

Savon Drugs Novi (coupons)....................................40

HEATING & COOLING

D&G Heating & Cooling..........................................32

HOME REPAIR/HANDYMAN SERVICES

Andy Wright.............................................................42Dennis Hill Renovation Services............................32Garys Home Repair................................................42One Day Baths...........................................................36R&H Window Glazing.............................................38Roger the Handyman...............................................38Rosol Electric, LLC...................................................38

LIMO SERVICE

1-2-3 Taxi Travel........................................................42

PAINTING/WALLPAPERING

Dennis Hill Painting & Renovation........................32

PARTY STORE / ICE CREAM

Good Time Party Store.............................................32

PERSONAL ASSISTANCE

Lynne Ponder.............................................................34

PET CARE / PET SITTING

The Animal Whisperer.............................................41

PHYSICAL TRAINING

Rick Brabant, Certifed Personal Trainer...............38

PIZZA

Aubrees Pizzeria & Tavern.....................................28

PLUMBING

Evans Plumbing..........................................................2Horton Plumbing......................................................46

PODIATRY

Northville Family Foot.............................................36

PRESCRIPTIONS (coupons)

Savon Drugs Novi....................................................40

REAL ESTATE TAX CONSULTANT

Tom Goebel................................................................40

TUTORING - CHEMISTRY

Chemistry Tutoring / Mike Brenner......................34

WINDOWS/WINDOW REPAIR

R&H Glazing..............................................................38

DIRECTORY OF SERVICES


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Highland LakesManagement Section

Highland Lakes Board of Directors

Kathy Baldwin, President

Michelle Todorov, Vice PresidentTom Byrne, TreasurerSandy Nolan, SecretaryClem Tulley, DirectorKathleen Connor, Director

Judy Nakdimen, Director

This section of the Herald contains minutes of the Board of Directors meetingsand management information. This section is the ofcial medium of communica-tions of the Association as prescribed by Board Resolution R-6, March 22, 1976.

We recommend that you not only read but save this section of the Herald for futurereference. Resolutions and Regulations approved by the Board become part ofyour Association By-Laws.


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BOARD COMMENTS

Just as a reminder the clubhouse is now on winter hours. (as of October 1st).

Please note the changes:Monday-Wednesday: 9:00 a.m. - 5:00 p.m. Thursday-Friday: 9:00 a.m. - 9:00 p.m.Saturday: 12:00 p.m. - 9:00 p.m. Sunday: 12:00 p.m. - 5:00 p.m.

Ron Kinney and Mike Mathers of Roong Technologies Associates, Ltd., (RTA), made apresentation at our September board meeting which we found very informative. Along thoselines, the board is continuing to move forward with the roong project to begin in spring 2011.A contract has been signed with RTA to begin assisting us in drafting the bid packages. Also,mechanical engineers, DiClemente Siegel, will continue to work on our chimney and replaceissues.

In RTAs report, they highlighted some units where they found bird nesting materials in thechimney boxes, which is a potential re hazard. Please be reminded that Highland LakesCondominium Association, in the interest of reducing the likelihood of res resulting fromimproperly maintained replaces and chimneys, requires that all replaces and chimneys beinspected and cleaned by a qualied, licensed and properly insured contractor on an annualbasis. This policy is mandatory for all units containing a replace. A full-copy of the Fireplaceand Chimney Cleaning Policy is available free of charge, at the clubhouse, to any co-owner oroccupant. A letter will be forthcoming from the Property Manager regarding this matter.

We are working very hard to keep Highland Lakes attractive, making it a pleasant place for all

of us to live. Therefore, we are requesting that all residents be reminded of their obligations toHighland Lakes Condominium Association and to the other 690 co-owners. These obligationsinclude the care and maintenance of the unit, the porch, the patio, the common grounds, therecreational facilities and the behavior of any visitors to your unit.

Your patio is your private backyard, but must be kept clean and in generally goodrepair, and present an attractive view.

It is your responsibility to keep the front porch and walkways clean, good-looking,and free of clutter.

Also, the common elements are for the use and enjoyment of all co-owners and residents.They may not be used for storage of supplies, materials or personal property. Eachco-owner and resident must use care to avoid damaging any of the common elements.

Again, We ask that you notify the ofce of anyone who deliberately dumps any trashor litter on common areas or anything into the storm sewers.

The Highland Lakes community is a reection of its residents, and only you can make itbetter.

Kathy Baldwin, Board President


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HIGHLAND LAKES CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES - September 20, 2010

The monthly meeting of the Board of Directors of Highland Lakes Condominium Association was on the 20th day of September,

2010, in accordance with the By-Laws of the Association. Prior to the regular meeting, the Board of Directors met in closedsession to discuss the nancials.

President Kathy Baldwin called the September 20, 2010 regular meeting of the Board of Directors to order at 7:30 p.m.

AttendanceThe following Directors were present: Kathy Baldwin, Michelle Todorov, Sandy Nolan, Tom Byrne, Kathleen Connor, ClemTulley, and Judy Nakdimen. Also present were Joe Poma, Property Manager, Shannon Crowley, Administrative Assistant, andKen Wiewiora, Maintenance Superintendent. Approximately 35 Co-Owners were also present.

Guest Speakers Present:Mary Ellen King (resident), chair of the Committee to Support the Northville Library Millage, Julie Herrin, Director of theNorthville District Library, and Ron Kinney and Mike Mathers from Roong Technology Associates, Ltd. (RTA).

Northville Library MillageMary Ellen King spoke briey to encourage Highland Lakes

residents to become active in the efforts to pass the LibraryMillage in the election on November 2, 2010. Volunteersand contributions are needed.

Julie Herrins presentation explained the current state of theNorthville District Library and the need for the millage. Shesaid that, The Library nds itself in a budget crisis. Thelibrary is losing 20% of their funding over the next fouryears. (approx $500K). The library has begun to take stepsto balance the budget, (salaries frozen, book budget cut,

etc.), but it isnt enough to meet. If there is no additionalincome, the library will have to close one day per week,

and further cut staff and budgets for books, DVDs, andCDs. In order to continue serving the community at our present levelof service, the board of trusties has placed a .2 (two-tenths) millageincrease for ve years on the November ballot. Were asking everyone

to come out and vote YES to the library millage because your libraryis worth it.

At the end of their presentation, a resident commented thosemaking contributions to the library could receive a 50%write off from the Michigan state taxes.

Roofng Technology Associates, LTD (RTA)Kathy Baldwin introduced Ron Kinney and Mike Mathers

from RTA to discuss the condition of our roofs. Sheexplained that their company has been inspecting our roofs,siding and attics since the latter part of June.

Ron Kinney began his presentation by introducing himselfand Mike Mathers to the co-owners, and giving a briefhistory of RTA. RTA has served Southeast Michigan since1991. They are a professional roof consulting rm only,meaning they deal exclusively with roofs, and mainly incondominium complexes. Ron has worked for RTA for thepast 18 years, and also worked with Mike Mathers previousto their employment with RTA. Mike Mathers has beenan expert roof consultant for over 38 years. RTA is part

of RCI (Roof Consulting Institute), which is a worldwideassociation that offers roof consulting accreditation forregistered roof observers and registered roof consultants.

Ron explained that RTA has no afliation with contractorsor manufacturers. They work directly for co-owners. RTA was hired by Highland Lakes to do a roof, siding, andattic conditions survey. RTA inspected the roofs on all 92residential building in Highland Lakes, as well as 44 atticsand 16 buildings (for siding).

All of their discoveries have been submitted in one reportto the board of directors. His presentation proceeded todiscuss the highlights and photos from their report.

Some of the features addressed included: Missing ashing components and siding

Bad caulking between brick facing and aluminum siding. Damaged / dented siding Shingle splitting Wind damaged shingles Open valleys at valley center line Rusted aprons on chimney stacks Painted-over perforated soft vents and (in attic),

insulation blocking the soft airow, causing thechimney to overheat due to lack of ventilation.

Facia trim installed over wood on a reverse lap allowingwater to catch at the joint and enter the building.

Backed out gutter spikes.

Gutter downspouts discharging onto sidewalks, upperroof levels andnext to building foundations.

Black algae stain on roofs Severely rusted chimney ues and boxes; some with

holes large enough for birds to get through and nest. Bird nesting materials under chimney stack and hanging

from the chimney boxes. Pipe ashing at plumbing vent pipe damaged and pipes

cracked. Pot stacks rusted. No insulation at stairwells. Bathroom vent venting into the attic (hot moist air).


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At the end of his slide presentation, Ron discussed RTAsrecommended 6 year plan to re-roof the units, starting inspring 2011.

2011: 10 buildings (rating of 5 = immediate repair needed) 2012: 16 buildings (rating of 4 = roof-life of 1-2 yrs left) 2013: 16 buildings (rating of 4 + 3 = roof-life of 3-5 yrs left) 2014: 15 buildings: (rating of 3) 2015: 17 buildings: (rating of 3)

2016: 17 buildings: (rating of 3)

Q & AFromTheAudience:

Does the bird nesting around the chimney create a fire hazard? Yes. With the amount of nesting material we saw inour investigation, you will be seeing a letter from theassociation.

What if the fireplace is being fed with natural gas instead ofa wood burning fireplace? Is there still an immediate firehazard?

Ron said that although he wasnt sure, he estimated that a

gas replace doesnt get as hot as a wood burning replace,but until its checked out, he doesnt recommend using it.

What if we have our fireplace inspected and cleaned, andthey say its okay?

Kathy said the association has a policy and specicationsconcerning chimney cleaning. Many of the co-ownershave contracted with Alpha and Omega, who arefamiliar with our specication. Theyll provide you witha paper and you turn it into the ofce so that we knowthat the company has done the work the we expected.Our policy states that if you have a gas replace, youneed to have your chimney inspected every two years.

With wood-burning its every year.

As we approach winter, what can we expect from what wesaw as far as future deterioration (i.e. the flashing aroundthe plumbing vent pipes - can any of this be repaired?)

Ron said, What weve recommended to the board is thatapproximately $100K be spent on repairs this fall. Thoserepairs are going to include replacing the pipe ashings that aredeteriorating, replacing the open valleys on the roofs, and its

going to include replacing missing shingle caps. This is just to bringthe roofs up to a maintainable level to get us through until nextspring.

How should the bathroom vents be vented? They need to be vented directly outside (through theroofs). We recommend that they be ventilated throughan insulated duct.

Will they be doing the furnace vents and the chimneys at thesame time they do the roofing?

Ron answered, Something needs to be done. Thats going torequire some more investigation and research. That is beyond ourscope (expertise) and were recommending to the board that theyhire a mechanical engineer to come in and design a x for that.

What do you estimate the total cost of this project will be?

Kathy Baldwin answered that we dont have the nalnumbers on that yet, but we are budgeting for it. Tomadded, Were budgeting for the roof and the soft and faciato go with it, (not the siding - were treating that as two separate

projects); and including whatever we have to do about the replacechimneys, about $4.2M. Thats how much were budgeting.

That would be over the next 6 years? And you would breakit up based on whatever the re-roofing plan is?

Tom afrmed, That is correct. We currently have a reserve fund(today) of in excess of $1M. We would have to modestly increaseassessments every year in order to make sure that we remain intactin our duciary covenants. We have a plan to that end that theboard has adoptedand will review periodically as they are requiredto do. But right now we do have a plan that would avoid a specialassessment and allow us to proceed with this project. This reportkeeps us in scope of our rough budget.

Last year you did a presentation of how you wanted torefurbish the whole community, and some of the units hada little bit of an architectural detail that would involveroofing changes. Does this [report] mean that were not

going to proceed with that plan, or will the new roofingfit into the plan presented last year?

Kathy responded, that the bid pack has not been puttogether, but were having a bid pack put together thatwill give us basic re-roong, soft, facia and chimneys Then well ask the contractor to add optional detailto go along with the plan presented last year so we candetermine whether we can do any or all of the designplan. At this point we dont have the details of the costsof that.

(To Ron) How does what you saw compare to other condocomplexes that are the same age as ours?

Ron said that was a difcult question to answer. Oneof the things in our favor is that we dont have organicshingles. (Had we had organic shingles, the deteriorationwould have been farther along.) However, he said thatthe conditions and workmanship that he saw were fairlytypical.

Is the black algae stain a concern from a health standpoint?No. Ive never heard of anyone getting sick from that.

The architectural plans that were referred to earlier wouldadd peaks and dormers to our roofs, which are mostlyflat now. How would that affect maintenance? In your

experience, do you have more problems with flat roofs, orwith peaks and valleys?

The simpler the better. I think what is included in theplan are appliqu type dormers; If theyre built on top ofthe main roof and the main roof is properly ventilated,the attic ventilation would be okay.

What are you recommending for soffits (ventilation)?Ron answered, My recommendation is 100% vented soft

panels everywhere with a continuous shingle-over ridge venteliminating the roof louvers and eliminating the solid panels andthe painted-shut panels, putting in perforated aluminum softs.


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Would all the roofs be torn to the wood? Yes. By code you have to tear them off. Kathy addedthat we have two layers of shingles on most buildingsnow, so we can go down to the wood.

Would the insulation have to be removed and re-done?I wouldnt recommend tearing out the insulation inplace, but I would recommend adding to whats there.(R19 Blown-in berglass insulation).

Can you explain about the fireplace boxes? Will we have toremove the chimney boxes altogether?

That remains to be seen. The chimney boxes areobviously leaking, and its time to replace them or getrid of them altogether. Ron said he envisions [to replacethe current chimney boxes] two stacks coming up throughthe roof; one for the replace and one for the furnaceinstead of two coming up one chimney box.

Can you recommend contractors that will do the workproperly?

RTA has an extremely short list of contractors that they

use; RTA has no afliation with them, but has examinedtheir work and are condent that they will do the workproperly. The always provide us with good pricing andquality workmanship. Ultimately, that decision is up tothe board.

Do the contractors offer any guarantees on the materials orthe workmanship?

Typically, RTA asks that the contractor warrantiestheir work for ve years. Above and beyond that, themanufacturers typically offer 15-20 year warranties.

What kind of roof (material) do you recommend?

My recommendation is a 30 year laminated shingle. [Likethe display on the patio.]

How do the laminated shingles compare to metal roofing? Theyre cheaper. Metal shingles are about 4-times thecost of an asphalt shingle, but I believe they dont provide4-times the life of an asphalt shingle. Tom added thatthe $4.2M budget is for asphalt shingles.

Can you provide the timeline for this project?Kathy answered that she expects the bid will be writtenby January, 2011; the interview process for contractors will happen some time in February-March, and wellbe ready to get started by April or May 2011. That isthe goal, although some of the details have yet to beaddressed by the board.

Will each year (of the 6 year project) be treated as a separatebid, or will it be offered as a complete project?

Kathy said that the plan is to send it out to one contractorfor the duration of the project.

Is RTA available to oversee the project and the work of thecontractors?

Kathy explained that the board received paperworkon September 20th (tonight) from RTA detailing their

services, one of which is to oversee the project to ensure

that the contractors we choose do the work properly.

The board hasnt looked over all the details yet, bu

RTA is available to make sure that this project that were

spending $4.2M is done correctly, and that well get the

biggest bang for our buck. Kathy also reiterated that

RTA doesnt prot from which contractor is chosen by

the board. They only help oversee the workmanship.

Concerning the $100K in repairs that need to be done thisfall - who will be doing those and how soon will thatbegin?

Kathy said that although the board doesnt have an

answer to that yet, she hopes to have an answer by the

next board meeting.

Does this project allow for the total elimination of thefireplace?

Certainly. If thats what the resident chooses to have

the replace removed from their unit, that is their

prerogative. But we wouldnt mandate that all residents

have their replaces removed.

How does that play into the fact that (from my understanding),the whole fireplace from the bottom up has to be replaced?

Kathy answered that we have contracted with a

mechanical engineering company thats going to give

us some solid information about the chimneys and the

replaces and what has to be done, but were not there

yet. Joe added that the removal of the entire system was based

on a letter, which youre going to see in the October Herald [pg. 15].

Mechanical engineers state that the UL rating will be broken, so we

cant really mix and match parts to put together a whole freplacesystem, based on what these people are telling us.He explained

that we are pursuing every single option available, and

there may be one out there; but we just havent found it

yet. The letter from DiClemente Siegel will explain that

they cannot certify a system that is mixed and matched

with parts, so they recommend if we are going to do

anything to the current system, that we rip it out, top to

bottom.

Kathy stated that as we move forward in the bid process,

she is appointing fve residents to be involved in the

interview process with the contractors:

Rob Berlin

Ilio Alessandri

Brad Todorov

Joyce Elvy

Robert Armstrong

Kathy thanked RTA for their presentation. The meeting then

proceeded to the committee reports.


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Pool Committee Report: See report on page 20-21Joy Gaskin reported to the Board.

Board Discussion: Joe explained that the 18 or older isnot a rule, but rather a practice lately because typically thoseyounger than 18 get out of school later and have to returnearlier than when the pool closes. Tom asked Joy aboutitem 3 on the report being in adjustment to the pool rules,which is typically done in the spring. Joy explained that it

was discussed because the lifeguards had a question aboutit, which is why its in the minutes. Tom recommended it bereiterated (carried over), in the spring when the pool rulesare decided. Joy also stated that the time of the next meetingwould be 7:00 p.m., not 2:00 p.m. as originally printed.

Board Action: Motion by Kathleen Connor, support bySandy Nolan, to accept the Pool Committee Report datedSeptember 16, 2010 with the time change amendment.All in favor. Motion passed.

Finance Committee Report: Verbal recommendationJoyce Elvy reported to the Board. There was no written report

submitted from the nance committee as these meetingswere mainly discussing the budget. However, there was thefollowing recommendation made to the board: All committeesshould submit an accounting of all monies taken in (donations, etc.) andmonies dispersed for each event at least twice a year to the HighlandLakes Bookkeeper. This would enable the Finance Committee andBoard of Directors to more accurately disperse appropriate funds foreach committee during the annual budget meetings.

Board Discussion: Tom stated that hes taken thisrecommendation into consideration, but he believes thereshould be more conversation about how this should be done.He questioned the effectiveness of the recommendation as

is, and believes it needs to be re-worded to be more specic.Board Action: Motion by Sandy Nolan, support by JudyNakdimen to table the recommendation for furtherdiscussion on Thursday, September 23rd. All in favor.Motion passed.

Vision Committee Report: See report on page 17-19Rob Berlin reported to the Board.

Board Discussion: Kathleen asked about the color choicesin the recommendation, whether the plan would includeall three color selections, or just one out of the three. Robexplained that it would include utilizing all three color choices

throughout the complex. Tom asked whether the soft andfacia choices listed on the recommendation were compatible with RTAs recommendation. Kathy conrmed that theyare. Clem asked about the adherence of dirt for matte nishvs. glossy nish for the softs and the trim. Rob explainedthat Mastic gave input on each color and nish, and statedthat the gloss attracts dirt more readily than the mattes.

Board Action: Motion by Tom Byrne, support by Michelle Todorov, to accept the Vision Committee Report andrecommendation dated September 7, 2010. All in favor.Motion passed.

Question from the Audience: A co-owner asked how

these decisions concerning the softs and the facia could

be chosen when we havent yet chosen the contractor.

Kathy responded, Because were looking at the Certainteed roong

materials, and were looking at the Mastic components (soft, facia, and

gutters), were really looking at a system using those components, which

will afford us a better (longer) warranty. (25 year warranty on material

and labor).

Grounds Committee Report: See report on page 22Ray Parzych reported to the Board.

Board Discussion: None

Board Action: Motion by Michelle Todorov, support by Judy

Nakdimen, to accept the recommendation to the board to

purchase two picnic tables totalling $1400, and the Grounds

Committee Report dated September 8, 2010. All in favor.

Motion passed.

Clubhouse Committee Report: See report on page 23Judy Nakdimen reported to the Board.


Board Action: Motion by Kathleen Connor, support byMichelle Todorov, to accept the Clubhouse Committee

Report dated September 13, 2010, and accept the

recommendation to allow the clubhouse rental hours to be

extended to 5pm on October 16th for the additional $35 fee.

All in favor. Motion passed.

Herald Committee Report: See report on page 24Kathleen Connor reported to the Board.


Board Action: Motion by Sandy Nolan, support by Michelle

Todorov, to accept Herald Committee Report dated

September 13, 2010.All in favor. Motion passed.

Court Captain Committee Report: See report on page 25Robert Armstrong reported to the Board.


Board Action: Motion by Tom Byrne, support by Judy

Nakdimen, to accept Court Captain Committee Report

dated September 14, 2010.All in favor. Motion passed.

Engineering Committee Report: See report on page 26Tom Werner reported to the Board.


Board Action: Motion by Michelle Todorov, support by

Kathleen Connor, to accept Engineering Committee Report

dated September 15, 2010.All in favor. Motion passed.

Family Social Committee Report: See report on page 27Michelle Todorov reported to the Board.


Board Action: Motion by Sandy Nolan, support by Tom

Byrne, to accept Family Social Committee Report dated

August 24, 2010 and their recommendations.All in favor.

Motion passed.


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Maintenance Superintendents Report:See report on page 16


Board Action: Motion by Kathleen Connor, support by JudyNakdimen, to accept Maintenance Superintendents Reportdated September 20, 2010.All in favor. Motion passed.

Property Managers Report:See report on page 14-15


Board Action: Motion by Kathleen Connor, support bySandy Nolan, to accept Property Managers Report datedSeptember 20, 2010.All in favor. Motion passed.

Co-Owner Forum

John Dietz (Unit 47, co-owner since 2002) came

forward to express his concern about the bylaws

voting package, particularly the language on the leasing

amendment. He believes that capping the number

of leases at 13%, when we are already very close to

that cap (12.4%) is unfair considering the current

economic climate, and is discriminatory (in that due to

an issue of timing alone a co-owner is either eligible or

ineligible to lease their property). He also states that

he believes this eliminates a viable opportunity for a

co-owner to save their property if they nd themselves

in an economic hardship. He further expressed his

regret that by rejecting this one part of the bylaws

amendment, he would have to reject all of proposed

the amendments.

Michelle Todorov responded rst by thanking the

co-owner for expressing his opinion in this forum.

She added that the amendment in question does

give provision for the board to override the 13% cap

for co-owners that appeal to the board in a case of

economic hardship. Tom Byrne added that although

the amendment states specic examples of cases wherean appeal can be made, it does not limit it to these

situations, but it leaves it open ended so that each co-

owner who appeals to the board would be dealt with

on a case-by-case basis.

He continued, To protect the value of the property for

the vast number of co-owners, our intention is to try to limit

the number of rental units in Highland Lakes. We were not

casual or cavalier in our intention. Our intention is to limit the

number of rentals for a couple of reasons. (1) The continued

insurability of the entire complex along with the insurance rate

you would pay individually. If we exceed a certain percentage

of lease units, our insurance rates and yours would go up because

we would no longer be insured as a condominium association.

(2) We are also concerned with the declining property value

[caused by] people who have no intention of living here, but

just to come in and swoop up a number of units to rent them

out. So there are provisions limiting certainly the number that

anybody could lease. We, as a board, considered this over several

meetings with the advice of counsel. We have made provision

for individual homeowners to get relief when it is necessary for a

specic reason. But we are condent that we are attempting to dothe right thing (by limiting the number of leases, rental units in

Highland Lakes), that will protect the protect the property value

for the vast majority of homeowners. If the percentage of units

continue to grow as rental, then the desirability of living here

will be less. Our experience is that renters dont take the same

care of the community that actual owners do. So if we get too

high a percentage of rental units, we believe it will deteriorate the

property value. Over and above that, the insurance rates will go

up because we will not be able to be insured as a condominium

association, nor will you. You will have to insure yourself as

if you are a renter. Also, when you want to sell your unit,the ability for a potential buyer for your unit to get standard

nancing in order to buy your unit will be signicantly impacted

by a high number of rental units. We had to draw the line some

place. We drew it at 13%. We knew it was close to the number

that we currently have. We did make provision for unusual

exceptions to be made by appealing to the board.

Mr. Dietz stated that although he can appreciate

the position that the board has stated concerning the

amendment; he believes that, in light of the current

economic climate, and property depreciation, the

conclusions drawn by the board are no longer factual.

He proceeded to question why this limitation is

being added now, and not when he purchased his unit.

I moved in in 2002, at which point there was no requirement

other than notifying the board if I wanted to lease my unit.

Now, eight years later, theres this retroactive position that says,

Now, youre capped.

Tom responded to his question by reminding him

that in order for this provision to pass, it requires

an afrmative vote of two-thirds of the co-owners.

(not two-thirds of the co-owners that vote, but two-

thirds of the co-owners have to vote in favor of the

amended bylaws in order for the changes to be put in

place.) I want to make sure that your characterization of

it being somewhat capricious on our part is not so because the

ability to even get two-thirds of the co-owners to vote, let alone

to vote all in one particular direction has never been done in the

history of Highland Lakes. Secondly, the decisions were made

actually this past winter, in the exact housing market that you

are talking about. So we did consider this housing market, and


13/4813

that is why the very specic opportunities to appeal to the board

to allow for relief of an individual co-owner were put in place.

Another co-owner asked if the number of rental

units had increased over the past few years. Tom

answered that the percentage has been holding stable,

but we felt at risk. He also added that the type of

cap proposed in the amended bylaws is typical for

developments that were built more recently thanHighland Lakes.

When Mr. Dietz asked why this item wasnt separated

out to be voted on separately from the other items

in the bylaws, Joe answered, The (rental) issue that is

important to you varies from resident to resident. There are

other issues in the bylaws that you could just as easily split up

and have voted on separately. (Theres probably about 6-8 things

that people have approached me about and asked me questions

about.) But the bottom line is, every single time a bank is ready

to approve nancing for a home at Highland Lakes, the two

questions they always ask me are, How many renters do you

have? and How many foreclosures do you have? followed by

What levels of insurance coverage do you have? Everybody

has their own opinion as to what the rental percentage cap should

be, but universally speaking (in the industry), most (if not all)

condominium communities that are amending their bylaws agree

that there needs to be a cap on rentals. Banks vary from bank

to bank as to what level of renters you need to be at before

youre cut off from the secondary mortgage market. Insurance

companies vary between companies as to what rental percentage

you need to be at before your insurance rates either go up or

(more often than not) they refuse to insure you at all. Theres

nothing written in stone as to what specic percentage has put

you in that danger zone. But I can certainly tell you that those

two questions are very prevalent in the loan approval process at

Highland Lakes, and so much as one wrong answer on that

questionnaire, when they ask how many rentals you have, and

you say youve got too many... Like I said at the Township Hall

meeting, [I was asked] What level of insurance do you have

for your delity bond? I answered $600,000. Flagstar would

not approve the loan. I had to call the insurance company in

Detroit and tell them to increase it to $1M immediately, or elsethe co-owners sale was going to fall through.

We are doing it as a protective measure for the co-owners at

large. That is why there are also exceptions worked into that

for varying degrees of hardship, and also a catch-all provision

(No. 6 or 7), that says a unanimous vote of the board of

directors can make an exception. Theres also a grandfather

clause in place where if people start to lease like crazy in the

course of the next couple months before the bylaws go into effect,

and we nd ourselves in a position a year from now where we

have 23% rentals at Highland Lakes, we cannot therefore turnto 10% of the co-owners and tell them to kick their tenants

out the door. So all of those procedural safeguards are in

place. We have also been advised that, although this seems like

a discriminatory practice, (you feel as a homeowner that your

rights as a homeowner are being infringed because you are not

permitted to make a certain disposition of your property), we

have been told by one the foremost condominium attorneys that

this is perfectly legal. We are not unilaterally acting to the harm

of our co-owners, and as an association we may limit rentals.

Mr. Dietz thanked the board for discussing the topic,

and Kathy thanked Mr. Dietz.

Approval of Minutes:Published in the September 2010 Herald, pages 10-11.

Minutes of the August 16, 2010 Meeting of the Board ofDirectors


Board Action: Motion by Michelle Todorov, support by JudyNakdimen, to approve and fle the August 16, 2010 Minutesas presented. All in favor. Motion passed.

Adjournment

Board Action: Motion by Tom Byrne, support by ClemTulley, to adjourn the August 16, 2010 public board meeting.All in favor. Motion passed.

The Board recessed at 9:50 p.m. and reconvened for closedsession at 10:00 p.m.


14/4814

MANAGEMENT REPORT

TO: Board of Directors, Co-OwnersFROM: Joe Poma, Property Manager

RE: Property Managers ReportDATE: September 20, 2010

1. I have included in this Herald a copy of a letter from a mechanical engineering company that Highland

Lakes is working with. The letter pertains to the status of our chimneys, not so much as to the condition, burather to the requirements when we go to repair or replace them. After reading the letter, you are still leftwith some questions, but all it was intended to do was to verify that the replace and chimney operates asone system, and that a separation of the rebox and the chimney pipe for repairs, or a mixing and matchingof parts is basically out of the question. In a traditional construction, the chimney is made of brick, perfectlystraight and on the outside wall of the house. The brick and mortar lasts 100 years, is fully accessible andcontains very few working parts. Our chimneys, for the most part, are in the middle of the buildings orunits, made of double-walled steel, and contain a couple of angled turns as they go up to the rooine. Theproblem of installing a rigid pipe going upward is compounded by these factors. As we delve into thechimney problem, residents are asking me whether the chimneys need to be replaced at all, assuming thatyour replace and chimney are in good working order. What you do not see is the history of repairs that

have been done throughout Highland Lakes; repairs to the extent that we have set aside long term moneyover the years to purchase chimney caps and hardware at the rate of about $6000 per year. The caps are althat we can replace at this point, and they are rusting in various locations. The pipe that extends throughthe roof sheathing is, in many cases, too short to accommodate the chimney cap, or varies in length and is nolonger code compliant. It is the underlying chimney pipe that has us concerned, because when this starts torust at the rooine, under the cap, there is no replacement part. So the answer to the question is that it wouldnot be wise to place a 30-year roof on a 5-year chimney. When we ultimately have to replace the chimneysystem, the woodwork or sheathing around the original chimney, the brand new shingles, and everythingaround the repair will have to be torn up. Shingles come in dye lots, and there are color variations betweenpallets, and if we do it that way, our roofs will look horrible in a number of years. Im no expert in the areahence the letter in the Herald; but we can now understand what some of the more pressing issues are.

2. The chemical treatments for the weeds around Swan Harbor beach and the dock are not proving to beeffective; therefore, we will be resorting to pulling them from the bottom of the lake with a boat and rakeThis should be completed soon.

3. Winter is coming, so dont forget that $1 furnace lter, or if you prefer, the really good ones that lter outmold spores, allergens and everything else that is oating around in the air of a closed house.

4. The amended bylaws packets should be in your hands by now. Please feel free to take your time in readingthem, and if you have any questions, call the ofce. Whether you are for or against the proposed changesby all means, lets hear your voice on the matter. Most of the document, as difcult as it is to read, is taken

almost verbatim from the Michigan Condominium Act and is required language.

5. Please remember to: keep your dog on a leash, pick up after your pet, place all trash in a closed garbage bagkeep the front porch and walkways free of clutter and watch for kids playing in the streets.

6. Highland Lakes will have all of your gutters cleaned by mid to late November again this year to prevent icedamming or waterfalls over your front porch.

7. Have a safe and happy Halloween.

Joe Poma, Property Manager


15/4815

DiClemente Siegel Design Inc.

Engineering and Architecture

August 25, 2010

Highland Lakes Condominium Association

20301 Silver Springs Drive

Northville, Michigan 48167

Attn: Mr. Ken Wiewiora

Maintenance Superintendent

Re: Proposal for Professional Services

Highland Lakes Condominium Association

Heatilator Firebox System Survey

DSD Project No.1 0-2421.00

Dear Mr. Wiewiora:

Based on our meeting at the Highland Lakes Condominium Complex on April 12, 2010, and review of the documentation provided, DiClementeSigel Design has the following comments in regards to the Heatilator Mark 700 wood burning firebox and chimney systems.

There are approximately SOD existing wood burning Heatilator Mark 700 firebox and chimney system installations at the Highland Lakes

Condominium Complex. The Heatilator systems were installed in the 1970s and are deteriorating and in need of replacement.

The existing Heatilator firebox system has a fire rating only as a complete assembly and any modifications made to the system will void theassembly rating. Also, the Heatilator Mark 700 firebox system is no longer manufactured and replacement parts are not available. Because ofthese facts, DSD cannot provide an engineers seal on a modified or repaired chimney system for the existing installations.

The complete assembly consists of the firebox, insulated 9 diameter chimney flue pipe, roof flashing, metal housing panel enclosure on theroof, housing top, rain cap, and flue pipe slip section located within the housing panel enclosure.

The existing firebox enclosures within the dwelling units are installed in drywall enclosures. The insulated chimney flue pipe is also concealedwithin these drywall enclosures within the dwelling unit.

A majority of the metal housing panel enclosures are 18x 38 double flue pipe enclosures that contain a smaller 6 furnace flue in addition tothe 9 diameter insulated chimney flue pipe. The single flue metal housing panel enclosures are 18x 18 and contain only the 9 diameterinsulated chimney flue pipe. The flue pipes are fitted with a single wall slip section within the metal housing enclosure. The single wall pipe flueextends up to the housing top and rain cap where it terminates to atmosphere.

The metal chimney housing enclosures are secured to the roof flashing using sheet metal screws. The openings in the roof are approximatelythe same size as the metal housing enclosure and create a free area around the flue pipe(s).

Because of the required fire rating as an assembly, the age of the system and the fact that the system is no longer manufactured andreplacement parts are not available, complete replacement is recommended.

Highland lakes Condominium Association prefers replacement options that will avoid demolition of the drywall enclosures within the dwellingunits and minimize the areas where access within drywall enclosure must be provided.

Complete replacement of the Heatilator chimney system, although recommended, may not be the most cost effective or most desirable optionto the owner. Other options include replacement the system with a natural gas burning appliance with a flue liner in the existing insulatedchimney, installation of a direct vent natural gas appliance, electric appliance inserts, elimination of the firebox system, etc., but will requirefurther investigation.

Attached is a copy of our proposal from April 26, 2010 to pursue options and engineer replacements for the existing chimney systems. Anyreplacement options that are pursued are to be verified with the Authority Having Jurisdiction.

Very truly yours,DiCLEMENTE SIEGEL DESIGN INC.

Mechanical Engineeringcc: lAT, WAG, File

/wag/km

28105 Greenfield Road, Southfield, MI 48076 VOICE 248.569.1430 FAX 248.569.0096 EMAIL [email protected]


16/4816

MAINTENANCE REPORTTO: Board of Directors, Property Manager, Co-Owners

FROM: Ken Wiewiora - Maintenance Superintendent

RE: Maintenance Report

DATE: September 20, 2010

Please review the proper disposal procedures of trash, compost, and building materials,

And Paints, located on all of the trash corrals on the property.

Waste Management our trash hauler WILL NOT PICK UP IMPROPERLY BAGGED COMPOST OR

TRASH, AND IMPROPERLY PLACED BUILDING MATERIALS.

Lets all step-up to keep our community clean, & please report trash violators to the clubhouse.

1. Unit / Building repair: At this time we have completed roong repairs on two more units this month.

Next week we will be starting another reroof project on Lake Success drive.

2. Pool: The winterization / pool closing are completed. Once again our Life Guards and B&B Pool all did

an outstanding job on the cleanup and stowing everything away for the winter.

3. Concrete and Asphalt: Concrete work on Amboy and Aqueduct courts has been completed. Seal

coating for the season has also been completed. Valiant Court concrete project is going well and will

wrap up over the next two weeks, followed by seal coating of that parking lot.

4. Grounds: Our grounds crew has been following the concrete projects and is keeping up with the

restoration in those areas. Please be patient, as we try to let the concrete set up for two weeks before

starting restoration.

5. Boat registration stickers: As stated two months ago, unregistered boats have been picked up and are

stored at the shop. The owners have 30 days to claim their boat for a fee. After the 30 day mark, the boats

will be available to co-owners for purchase. If interested in buying a boat, please call the clubhouse and

leave a message. First come, rst served. The boats went on sale on September 7th. We still have 4 boats

for sale; please contact the clubhouse if interested.

Please, if there are any ground or building concerns, contact the Club House at

1-248-349-4006 and request a work order to be submitted.

Thank You,Ken Wiewiora, HLCA Maintenance Superintendent


17/4817

HIGHLAND LAKES COMMITTEE REPORT

PRESENT:Rob Berlin, Chair

Ilio Alessandri, Vice ChairMaureen Osiecki, SecretaryBrad TodorovGyda WernerTom Werner

Stan Roberson

Hazel WhitmanMarti PetersDon RigoRalph DowneyJoel Lutz

COMMITTEE: Vision MEETING DATE: August 24, 2010

SUBJECTS DISCUSSED:

A. Rob Berlin asked Ken if the street sign bases could be checked and the foundation forms be removedon all signs and soil be placed where necessary. Ken will also check on a no parking sign that maybeneeded on Lehigh Court.

B. Rob Berlin asked Board President, Kathy Baldwin, to detail for the committee the need to pick colors

for roong, siding, shutters, softs, downspouts and gutters. She noted that after the review by theroong consultant, it was determined that our roofs must be replaced immediately. The Board isdirecting the Vision Committee to recommend to the Board by October 1st, the colors for the materialsnoted above. Siding will start after roong is complete.

C. Samples of materials were available for the committee members to review. Samples of shingles werereviewed by the committee and were narrowed down to ve samples. Ken will get samples of thecolors picked and have them displayed for the next meeting.

D. Discussion regarding architectural changes as noted in the Master Plan will be included in the bidpackage for roong. Presently, Kathy Baldwin, noted only the Glasgow upper porch will be changed.However, she stated, the bid package can include other architectural changes as an optional bid.

E. Committee members agreed to meet on September 7th at 6:00 to review the color of shingles.

F. Other items the members discussed were building numbers and shutter styles.

Meeting adjourned at 7:30 p.m.

RECOMMENDATIONS TO THE BOARD: None

NEXT MEETING: September 7th at 6:00 p.m.

Submitted by: Maureen Osiecki

Kathy Baldwin, Board MemberMichelle Todorov, Board Liaison

Judy Nakdimen, Board Liaison

GUESTS:Joe Poma, ManagerKen Wiewiora, Maintenance Superintendent


18/4818


PRESENT:

Rob Berlin, ChairIlio Alessandri, Vice ChairMaureen Osiecki, SecretaryRalph DowneyGyda WernerTom Werner

Stan RobersonMarti PetersDon RigoJoel LutzMyra Santoni

COMMITTEE: Vision MEETING DATE: September 7, 2010

SUBJECTS DISCUSSED:

A. The committee members went outdoors to review the asphalt shingle display. After discussion,motion by Tom Werner, seconded by Joel Lutz to recommend to the Board of Directors the

following asphalt shingles manufactured by Certainteed: Moire Black, Driftwood and BurntSienna. Motion passed with 2 opposed. One member stated that he was not in favor of threedifferent color shingles throughout the property.

After discussion regarding the change of roof colors, the committee agreed that colors of roongwould be according to courts and the same color would be used per building. The exact plan willbe worked out at a later date. Ken will provide a site plan for the committee to use in designatingthe use of the three roof colors.

Throughout the discussion of all materials, cost and budget constraints were taken intoconsideration.

B. Joel Boyd of Wimsatt displayed samples of soft materials. Committee members agreed that ridgedvents were preferred. Members also discussed J channels. A more rened and unobtrusiveappearance is preferred. A sample of uted or crown molding will also be displayed for review.Joel Boyd outlined the warranty and guarantees associated with the purchase of Mastic materials.

Motion by Tom Werner, seconded by Joel Lutz to recommend to the Board, Ventura soft byMastic, with a low prole, white matte nish. Motion carried.

C. David Chapp of Mastic Home Exteriors detailed materials for facia and gutters, noting that acryliccoating on gutters is the best nish for looks and longevity of color.

Motion by Tom Werner, second by Joel Lutz to recommend to the Board, Mastic trim sheet facia in

matte white. Motion carried.

Motion by Tom Werner, second by Joel Lutz to recommend to the Board, Mastic low gloss whitegutters with 3 x 4 downspouts, 6 wide. Motion carried.

D. David Chapp reviewed choices for siding stressing the necessity for correct installation. Committeemembers reviewed different size of laps for the sizing. Currently, most units in Highland Lakeshave 8 laps. The committee made no choice of materials nor colors. Sample locations whereMastic siding has been installed will be given to committee members so that they may get a betteridea of how the siding will look. This will be in lieu of the September regular meeting.

Kathy Baldwin, Board MemberJudy Nakdimen, Board Liaison

GUESTS:

Joe Poma, ManagerKen Wiewiora, Maintenance SuperintendentDavid Chapp, Mastic Home ExteriorsJoel Boyd, Wimsatt Building Materials


19/4819


E. The committee discussed the Falstaff grey siding and will discuss at a later date, what to do whenthe roong color is not a compliment to the existing grey color vertical siding presently on thisunit.

F. The committee reviewed the problems associated with the Highland units with the mansardroofs. Kathy Baldwin explained that in order for the association to change the architecture of thebuilding, a vote of the entire association with a 2/3 approval is required. There are presently unitsthat need new roong due to leaks and poor construction. The Alessandris who have a mansardroof scheduled for re-roong have agreed to allow new shingles to be used in their renovation.


RECOMMENDATIONS TO THE BOARD:Recommendations to the Board of Directors for materials and colors for the roong project:

1. Asphalt shingles manufactured by Certainteed: Moire Black, Driftwood and Burnt Sienna2. Ventura soft by Mastic, with a low prole, white matte nish.3. Mastic trim sheet facia in matte white.4. Mastic low gloss white gutters with 3 x 4 downspouts, 6 wide.

NEXT MEETING:In lieu of meeting as a group in September, each member will be asked to make site visits to viewsiding by Mastic. Locations will be provided as soon as possible.

REGULAR OCTOBER MEETING:October 26th at 6:00 p.m.

Submitted by: Robert Berlin

COMMITTEE: Vision (cont.) MEETING DATE: September 7, 2010


20/4820


MEMBERS PRESENT:Joy Gaskin, ChairmanCheryl Turovaara, Co-chairman

Bill RossonHazel WhitmanDick SchneiderJoyce Elvy

GUESTS PRESENT:Kathleen Connor, Board Liaison

COMMITTEE: Pool MEETING DATE: August 18, 2010

SUBJECTS DISCUSSED:

1. Kathleen and Joy went shopping and got all of the supplies needed for the September 5, 2010Pool Closing Party. Kathleen would like an extra hour or two for swimming that evening.

2. The next meeting will be held in October to go over details for the Christmas Party scheduledfor December 4th. (Mark your calendars!)



NEXT MEETING: September, 2010 (TBD)

Submitted by Cheryl Turovaara, Co-chairman


21/4821


MEMBERS PRESENT:Joy Gaskin, ChairmanElaine Anderson

Cheryl HuizingAnn DamronBeverly DudleyHazel Whitman

GUESTS PRESENT:Kathleen Connor, Board LiaisonSandy Nolan, Board Member

COMMITTEE: Pool MEETING DATE: September 16, 2010

SUBJECTS DISCUSSED:1. Welcomed several new members.

2. Several new tables / chairs / umbrellas were purchased for next years pool season. Thesewill be delivered in October and set up so the Committee can see them. Maintenance will laterdisassemble and store for the winter. A large canopy (same as currently installed on the terrace)will be purchased and set up in the Baby Pool area, same side as the current canopies.

3. Pool Committee will recommend that the Life Guards limit the Baby Pool for children up to36 inches in height or age 5, to help eliminate older/taller children from interfering with thetoddlers activities.

4. It was suggested that a sign be made stating that all babies/toddlers MUST wear swim diapers.Swim diapers can be purchased at the Life Guard station.

5. Age of Life Guards was discussed. Joe Poma explained that the 18 or older rule was establisheddue to the fact that many younger high school students are not available from Memorial Day toLabor Day.

6. The following dates were secured by the Pool Committee for next years (2011) activities: Pool Opening Party May 29 1st Hot Dog Daze June 18 2nd Hot Dog Daze July 16 3rd Hot Dog Daze August 13 Pool Closing Party September 4

7. The Christmas Party is scheduled for December 4, 2010, at 7:00 p.m. There will be $1.00 chargeatthedoor.Bringadishtoshare(for6-8people)sameasalways.The50/50rafewillbesplitfor up to 50% Pool and 50% for up to 5 winners, depending on the amount collected.

8. Towel racks were not purchased for this year. They will be researched and purchased for 2011.


NEXT MEETING: Thursday, October 28, 2010 at 7:00 p.m.

Submitted by Beverly Dudley


22/4822


MEMBERS PRESENT:

Ray Parzych Co-ChairmanBrad Todorov Co-ChairmanKristine Fenton

Robert ArmstrongEarl SmithTommie Sue Mullen

Betty ParzychMarty TingtadJudi Alessandri

COMMITTEE: Grounds MEETING DATE: September 8, 2010

SUBJECTS DISCUSSED:

1. Picnic Table at Silver Spring Beach Area: Committee members unanimously approved thepurchase of two additional tables for Crystal Lake and Swan Harbor areas. Purchase would bemade from 2010-2011 budget. Tables would be stored at maintenance building and installed nextspring.

2. Flower Beds to be Cleaned after rst frost: Mums may be planted at clubhouse front entrancefower beds.

3. Highland House Sign Landscaping Scheduled for Tuesday, September 21st: Old shrubs to beremoved a week prior to landscaping.

4. Co-Owner Shrub Removal Program: Dates for this project are October 25 through November 5thCo-Owners are requested to turn in their work requests (shrub removal forms) by October 20th.[This form is included as an insert in Octobers Herald or can be picked up at the clubhouse].

5. Dead Tree Issue: Committee members discussed removal of a dying tree at north end ofclubhouse island and boulevard area at 8 Mile entrance. Discussion also included removal of anovergrown shrub at west end of 8 Mile entrance. Requests for these items would be submitted tothe maintenance department.

6. Evergreen Plantings: Discussed additional planting of evergreens at south side of clubhouse frontentrance at west side of 8 Mile entrance. We will seek additional input regarding these items fromPlymouth Nursery.

NEW BUSINESS:

7. Pet Clean-Up Stations: A co-Owner requested the committee consider the installation of petclean-up stations throughout the complex. After considerable discussion the committee felt thiswould be cost prohibitive. Committee suggested that pet owners be reminded that they have aresponsibility to look after their pets.

RECOMMENDATIONS TO THE BOARD:To Purchase two picnic tables for the Crystal lake and Swan Harbor areas. Estimated cost of $1400would be obtained from the committees 2010-2011 budget

NEXT MEETING: Tuesday, October 5, 2010 at 7:00 p.m. in the Highland Room

Respectfully Submitted by: Kristine Fenton


23/4823


MEMBERS PRESENT:Thomas NeumannMyra Santoni

GUESTS PRESENT:Kathy Baldwin, Board PresidentJudy Nakdimen, Board Liaison

COMMITTEE: Clubhouse MEETING DATE: September 13, 2010

SUBJECTS DISCUSSED:

1. CLUBHOUSE RENTAL EXCEPTION: A resident renting the Clubhouse on October 16, has requestedan extension of rental hours. The resident is planning a wedding ceremony to take place outside theClubhouse near the lake and wishes to have the Clubhouse available at 5 p.m. (instead of the standardstarting time of 7 p.m.) in the event of bad weather. Present committee members felt this was an acceptablerequest but an additional $35.00 should be charged to the resident.

2. NEW CHAIRPERSON NEEDED: Judi Alessandri has resigned as chairperson of the ClubhouseCommittee. Current members are attempting to fnd new members and will select a new chairperson.

3. LIBRARY FURNITURE: The Clubhouse Committee is moving forward in obtaining the new and sorelyneeded furniture for the Library. Members are making arrangements to purchase, pick-up and deliverthe furniture from IKEA to the Clubhouse.

4. HLCA WEBSITE: Exterior and Interior photos of the Clubhouse will be sent to Ken Wiewiora to beincorporated into the web page for the Clubhouse Committee.

RECOMMENDATIONS TO THE BOARD:That the Clubhouse rental hours be extended to 5 p.m on October 16 and an additional $35.00 becharged to the resident.

NEXT MEETING: Monday, October 11, 2010 at 7:00 p.m.

Submitted by Thomas Neumann


24/4824


MEMBERS PRESENT:Wilma LeonardLiette Paiement, Secretary

Robert Armstrong

GUESTS PRESENT:Kathleen Connor, Board LiaisonSandy Nolan, Board Liaison

Shannon Crowley, Administrative Assistant

COMMITTEE: Herald MEETING DATE: September 13, 2010

SUBJECTS DISCUSSED:

1. There were some negative comments about the small size of the print of certain pages in the SeptemberHerald. The font was much too small. Shannon Crowley was present for the rst part of the meeting todiscuss this matter. It has been agreed that all text will be printed in the 11 or 12 font size. It has beenconrmed that each committee report will start on its own new page.

2. In the next issue of the Herald You are a Winner will be unit # 111.

3. For the month of November, Your Committees in Action will feature the Court Captain Committee.

Wilma Leonard will write the article and Robert Armstrong will provide the pictures.

4. The Fun Page will be a Circle the word puzzle.

5. This month, Sandy Nolan will write one article which will explain the voting process. She will also writethe article for the Have you Heard column.

6. Robert Armstrong (on behalf of Grounds) requested a form for shrub removal be put in the October issue.

7. New Business:

Kathleen Connor mentioned that in the coming issues we will have to talk about insurances.

Wilma Leonard mentioned the departure of Marianne Brandt who has been writing the Welcome tothe Neighborhood column.


NEXT MEETING: Monday, October 11, 2010 at 7:00 p.m.

Submitted by Liette Paiement


25/4825


Robert ArmstrongJoel LutzDianne PittawayDonna McNallyTom WernerPauline RaeburnBetty ParzychLiz ThussLiette Paiement

Barbara AdamsTom KopeckTerry McNallyGyda WernerPat RaeburnRay ParzychJoy GaskinJohn LaMarcaBarbara Evans

Martin TingstadStanley RobersonFrank JensenKathy Baldwin, Board PresidentSandy Nolan, Board LiaisonKathleen Connor, DirectorClem Tulley, Board Liaison

COMMITTEE: Court Captain Committee

MEMbERS PRESENT (25):

MEETING DATE: September 14, 2010

SUbJECTS DISCUSSED:

1. Robert Armstrong welcomed all to the short meeting and thanked all who offered to help. It was avery nice gesture. Robert and Joel Lutz coordinated the event and provided the meal that capped

the evenings meeting with special help from Liette Paiement, Lela Lutz and Sandy Nolan.

2. Robert brought to the attention of all who were present that Marianne Brandt, developer of theWelcome to Highland Lakes brochure is working on a contract job for the next 10 months andwill be absent from HLCA.

The Welcome To Highland Lakes program is a wonderful tool and the role of the Court captainsfor the future was discussed in her absence. Ray Parzych suggested that the Herald committeebe the source for this endeavor. Dianne Pittaway sees a real advantage to the Court Captainsinvolvement with new residents because it encourages better communication with the newresident. Suggestions for sub-committees were made and suggestions to assume the responsibilitywere offered. Court Captains will note any new residents in their courts and bring a list of them

to the next meeting.While Joel was passing out the By-Laws voting package he encountered 5 new residents out of58 units he visited and spoke with. We will explore this subject in more depth in October.

3. Kathy Baldwin THANKED THE COURT CAPTAINS FOR ASSISTING WITH THE DELIVERYOF THE VOTING PACKAGES. Kathy also reported that the attic inspection was completed in50 units (by an informal count of the Court Captains in attendance 17 at this meeting, a highpercentage of the 50 were CC) and the results of the inspections will be shared at the next openboard meeting for all residents by the company representative that did the inspection.

4. By the combined effort of some members, the By-laws voting packages got delivered by handmany dollars of cost were saved. Kathy Baldwin estimated a cost of nearly $2,000. The mailing of

the assessment coupons for the new year costs nearly $1,000 and the annual packages for electionof the board is very costly. The subject was discussed that perhaps the Court Captains could playa role in such deliveries in the future with the goal of saving HLCA money.

RECOMMENDATIONS TO THE bOARD: None

NEXT MEETING: Tuesday, October 12, 2010 at 7:00 p.m.

Sumitted y: bar Adams Secretary


26/4826


MEMBERS PRESENT:Thomas A. Werner, ChairmanTerry McNally, Co-Chairman

GUESTS PRESENT:Kathy Baldwin, Board LiaisonKathleen Connor, Board Liaison

Clem Tulley, Board Member

COMMITTEE: Engineering MEETING DATE: September 15, 2010

MODIFICATION REQUESTS REVIEWED:

1. Unit 617 Entry DoorInstallation by Home DepotMeets HLCA Requirements

2. Unit 70 Entry DoorInstallation by Jeld Wen Windows & DoorsMeets HLCA Requirements

3. Unit 42 Front Porch (repair loose fascia brick)Repair by Elite Masonry of NorthvilleMeets HLCA Requirements

RECOMMENDATIONS TO THE BOARD:Recommend approval on #1, #2, & #3

NEXT MEETING: Wednesday, October 13, 2010 at 7:00 p.m.

Submitted by Tom Werner, Chairman


27/4827


MEMBERS PRESENT:Brad Todorov, ChairpersonTom Werner

GUESTS PRESENT:Michelle Todorov, Board liaisonKathy Baldwin, Board liaison

COMMITTEE: Family Social MEETING DATE: August 24, 2010

SUBJECTS DISCUSSED:

1. The Ice Cream Extravaganza was a HUGE hit!! It was very well attended, drawing a variety of agegroups together for a night of sweet treats and musical delight. We have invited the band back for nextyears event, as well.

2. 4th Annual Boofest - October 23rd: We are planning for 80 children. New this year, we are adding aPumpkin Decorating Contest and for the entertainment we will have a magician from 7-8:00.

3. Tree Trimming Party - Saturday, November 20th: The Clubhouse Committee has asked us to co-sponsorthis event with them. The hope is to provide crafts for the children to decorate a community tree, whilethe adults help decorate the clubhouse for the holiday season.

RECOMMENDATIONS TO THE BOARD:We are asking the Board of Directors to approve the following list of dates for which the Family SocialCommittee would like to hold events at the clubhouse.

2011 Family Social events: Sunday, February 13th - Valentines Luncheon Saturday, April 16th - Easter Breakfast Saturday, June 11th - Pancakes on the Patio Saturday, July 9th - Highland Days (theme - Minute to Win It:) Saturday, August 6th - Ice Cream Extravaganza Saturday, October 22nd - Boofest

Respectfully submitted by Brad Todorov


28/4828

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29/4829

This aticl is all abt th cndminim bylaws packt which y cntly civd.Althgh it has nthing at all t d with pppy dg tails, hpflly th titl caght yattntin.

Th has bn a bit f cnfsin snding th bylaws in gnal and thvting pcss in paticla. Whn ppl s th wd pxy and a askdt nam anth psn as thi pxy, thy ftn think that th chsnpsn has smthing t d with thi vting chics. This is simplyNt T.

Whn y vt in an lctin, in this cas vt whth nt tappv th nw bylaws, it is Your VoTe that cnts. Th asna pxy psn nds t b namd is s that h sh can stand inf y at a dsignatd mting. Y may ask why d w hav td this? Accding t cndminim law, a qm pcntag fco-owners must be present to make an election ofcial. It is unreasonable toxpct 60% m c-wns t attnd th mting.

In the past, people were encouraged to name a Board of Directors member as their proxy.This casd fth cnfsin and vn sm sspicin. Th tth is that y dnt hav tchs a bad mmb as a pxy. Hwv, whn y d chs a bad mmb, y can

b asnably s that th bad mmb will b at th mting.Thats all there is to it. You ll out your ballot and cast your vote. You then name a proxy

to fulll the quorum requirement which will make the election ofcial.

Hwv y chs t vt gading th nw bylaws, th imptant thing is t VOTE!The April 8, 2011 deadline was included to accommodate the snowbirds who yawayf th wint and tn hm in th sping. Hwv, if y cast y vt nw, it mayliminat th pssibility f misplacing th packt accidntly thwing it away. Hpfllythis xplanatin has displld sm miscncptins abt th pxy iss s that y cancast your vote with condence.

Sandy Nolan, Board Secretary

Bylaws and Proxies andPuppy-Dog Tails!


30/4830


31/4831

COME, IF YOU DARETo the 4thAnnual Highland Lakes

BOOFESTSaturday,

October 23, 2010

6 p.m.- 8 p.m. at the ClubhousePUMPKIN CARVING/DECORATING CONTEST

(See flyer insert for details)

Magician from 7 p.m.-8 p.m.ALL RESIDENTS AND THEIR GUESTS WELCOME

Everyone come in costume!Costume contest for the kids

Prizes for SCARIEST, MOST ORIGINAL & CUTEST

Suggested $2.00 donation per body

~ TRICKS ~ GAMES ~ TREATS ~


32/4832

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33/4833

Four years ago, four parents in the Highland

Lakes Community - Brad and Michelle

Todorov and Tracy and Jon Sabo - organized

a project to provide a basketball hoop andhockey nets for the kids in the community.

From this rst effort was born the

FAMILY SOCIAL

COMMITTEE,which since that time has organized year-

round activities for the young and the young at

heart. The events are not age exclusive; theres

something for toddlers to teens to adults.

YOUR COMMITTEES IN ACTION

The rst event of the year is a Valentine party featuring crafts, games and food---this year a pasta lunch.Theres always something good to eat at these parties; the Easter party led off with a pancake breakfast

followed by a traditional Easter egg hunt.

Summer is a busy time for this committee. Highland Days is held in July. This year the Hoe Down

theme featured games in and out of the pool, a petting zoo, pony rides and clowns. Lunch was pulled

pork sandwiches and grilled hotdogs. The theme changes every year. There was an Olympic Games

and a carnival themed party, which featured a bouncy house. Rounding out the summer activities, the

committee planned Pancakes on the Patio in early August and an evening Ice Cream Extravaganza

later in the month. This party offered a band and a late night swim.

Fall brings the Boofest party for Halloween with games, food and prizes for the best costumes,

including a prize for the best costumed family. In late November, at the annual clubhouse Christmas

decorating and tree-trimming, young children are kept busy making take-home ornaments while the

adults pitch in to help with the creation of the holiday spirit.

Because these events always feature a party favor for the youngsters, such as the bandana at the

Hoe Down, the committee is proud to count an average of 80 kids enjoying the fun. Including the

adults, there are as many as 150 Highland Lakes residents and guests in attendance.

The Family Social Committee is greatly responsible for the building of community spirit here at

Highland Lakes. Their activities call for a great deal of planning and many volunteers. If youre

a party person, the committee would welcome your help.

COMMITTEE MEMBERS:

Brad Todorov (chairman), Steve Frankin, Erin Schefer, and Tom Werner.

Board Liaisons: Kathy Baldwin, Michelle Todorov

And thanks to the always there VOLUNTEERS: the Booher family - Lee, Janice and Jenna,

Sally and Don Rigo, Judy Nakdimen (Board Member), Rob Berlin and Ilio Allesandri.

Article submitted by Wilma Leonard. Photograph taken by Robert Armstrong.


34/4834

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35/4835

All Court Captains, Liaisons, and other members of the

committee were invited by Robert and Joel to dinner on

the patio after the scheduled meeting. The meeting, also

held on the patio, was the shortest Ive ever attended.

Dinner followed to everyones delight. Following

dinner, Robert held a surprise drawing with the

assistance of Kelly Pigeon, Supervisor of Northville

Townships Dispatch Department, who also attended.

She was initially introduced by Robert at the start

of the meeting and will join us in a future meeting

to answer any questions asked by the committee

members.

The door prize winners were: Sandy Nolan, Clem

Tulley, Pat Raeburn, Barbara Evans, Tom Werner, Marty

Tingstad, Barbara Adams, Ray Parzych

The committee also wishes to give a heartfelt ThankYou to Liette Paiement and Lela Lutz for their gracious

assistance in the kitchen. Also, thanks to Sandy Nolan

for making the delicious Pineapple Upside-Down Cake

for dessert.

I must make a motion, (and Im sure all that attended

would second it), that this event be repeated next year.

Everyone had a marvelous time visiting with other co-

owners, new court captains, and friends. You two fellows

did a tremendous job as well as run a great committee,

and it is so appreciated.

Thank You!

A tremendousThank You to Court

Captain CommitteeChairperson,

Robert Armstrong,

and Co-Chairperson,Joel Lutz, for a wonderful evening

Tuesday, September 14th.

Submitted by: Kathleen Connor, LiaisonPhotos submitted by: Robert Armstrong


36/4836

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37/4837

We were

a ROCKIN and a ROLLIN!!If you werent able to joinus this year, you will want tomark your calendar for next

August to make sure thatyou attend this event!

It was a BLAST!!Cold ice cream, warm

weather, hot music,good friends and a

great community,

What morecould youask for??


38/4838

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Highland Lakes Herald - October 2010

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Transcript of Highland Lakes Herald - October 2010