Harnessing LGUs Capacities on

Disaster Risk Reduction and

Climate Change Adaptation

2014 LMP Luzon Island Cluster Conference

14 July 2014, Waterfront Hotel, Cebu City

Director Romeo F Fajardo

Deputy Administrator, Office of Civil Defense

“When you come out

of the storm, you won’t

be the same person

who walked in.” - Haruki Murakami

SEQUENCE

-CBDRRM

-CONTINGENCY PLANNING

-LOCAL DRRM OFFICES

-LOCAL DRRM FUNDS

-NATIONAL/DRRM FUNDS

CBDRRM

COMMUNITY BASED

DISASTER RISK REDUCTION

AND MANAGEMENT

CBDRRM

- communities identify, analyze,

treat, monitor, and evaluate

disaster risks in order to

enhance capacities and reduce

vulnerabilities

6 CYCLICAL PROCESS

1. Initiating the process of community

meetings and assessing the initial

DRRM need/capacities and programs

2. Participatory risk assessment

- with the help of govt scientific

agencies to assess the existing hazards

and disaster profile of a given place

3. participatory community

DRRM planning

- problem analysis and planning

for identified solutions are

collectively undertaken by

community members based on

the results of the participatory

risk assessment

4. Formation and/or

strengthening of

community organization/

barangay/municipal

DRRM committee

- Identification of persons in-

charge and roles and

responsibilities

5. Participatory implementation with

corresponding SWOT analysis is done to identify

areas for improvement.

6. monitoring and evaluation

- community members assess &measure

the degree of accomplishment of the plan

& gauging the progress towards its goal

- consultations within LGUs for knowledge &

feedback sharing of M&E results

CONTIGENCY

PLANNING

CONTINGENCY PLAN

• ID specific threats

• Presence of early warning/trend

• Achieving readiness to respond

• Premium on rapidity and

appropriateness

• Emphasizes inter-agency

coordination

based on “worst case

scenario”

determines capabilities of the

people in terms of existing

resources versus projected

needs

Scanning the Environment

Generating Scenarios

(Anatomy of emergency)

Predicting Needs

Employ indicators Taking stock

Of Resources

Arranging Response System & Actions

Setting policies

and sectoral objectives

Identify Gaps

Endorsement/ Updating /Testing & Activation

THE PROCESS

Contingency Cycle

ASSESSMENT

FORMULATION

ENDORSEMENT/

TESTING/UPDATING

ACTIVATION

Establishment of

Local DRRM Offices

Sec.12 of RA10121:

(a) There shall be established an LDRRMO in every province, city, and municipality, and a Barangay Disaster Risk Reduction & Management Committee (BDRRM) in every barangay w/c shall be responsible for setting the direction, development, implementation and coordination of disaster risk management programs within their territorial jurisdictions

Sec.12 of RA 10121:

(b) The LDRRMO shall be under the office of the governor, municipal mayor, and the punong barangay in case of the BDRRC. The LDRRMO shall be initially composed of a LDRRMO to be assisted by three (3) staff responsible for : (1) administration and training; (2) research and planning; and (3) operations and warning. The LDRRMOs and the BDRRMCs shall organize, training and directly supervise the local emergency response teams and the ACDVs.

LCE

Admin & Training

Research & Planning

Operations & Warning

LDRRM

Officer

Initial Organization of Local DRRM Office

Section 76 of RA 7160 (Local Government Code of 1991)

Every LGU shall design and implement its own organizational structure and staffing pattern taking into consideration its service requirements and financial capability, subject to the minimum standards and guidelines prescribed by the Civil Service Commission (CSC).

Section 83 of RA 10352 (General Appropriations

Act FY 2013)

(Par. 5) Enforcement of Sections 325(a) an (331(b)

of RA 7160 shall be WAIVED to enable LGUs to

fund the initial year requirements for newly

created mandatory positions in LGUs, as

confirmed by the Department of Budget and

Management (DBM), for the initial year of such

creation

Joint Memo Circular No. 2014-1, 04 April 2014

Implementing Guidelines for the Establishment of Local

DRRM Offices (LDRRMOs) or Barangay DRRM Committees

(BDRRMCs) in Local Government Units (LGUs)

4.2 The provincial, city or municipal

DRRM Officer, and the three (3) staff

responsible for administration and

training, research and planning, and

operations and warning are considered

mandatory positions.

Policy Guidelines

4.3. The budgetary requirements for

personal services, maintenance and

other operating expenditures, and

capital outlay of the LDRRMO shall be

sourced from the General fund of the

LGU, subject to Section 76 of RA 7160.

Policy Guidelines

4.3. In accordance with Sec. 83 of RA

10352, the enforcement of Secs. 325(a)

and 331(b) of RA 7160 shall be

WAIVED to enable the LGUs to fund

the initial year requirements for the

creation of the minimum four (4)

mandatory positions at the LDRRMO.

Policy Guidelines

4.4. Other maintenance and other operating

expenditures, and other capital outlay

requirements of the LDRRMO or BDRRMC

in the implementation of DRRM programs

shall be charged to the Local DRRM Fund

(LDRRMF) subject to the provisions of the

Joint NDRRMC, DBM, and DILG

Memorandum Circular No. 2013-1 and COA

Circular No. 2012-002

Policy Guidelines

Local DRRM Funds

NDRRMC, DBM & DILG JOINT MEMORANDUM CIRCULAR

NO. 2013-1 dated March 25, 2013

Allocation and Utilization

of the Local Disaster Risk Reduction and Management Fund (LDRRMF)

Purposes: - To serve as a guide to LGUs in the allocation

and use of the LDRRMF; and

- To enhance transparency and accountability

in the use of the LDRRMF.

NDRRMC, DBM & DILG JOINT MEMORANDUM CIRCULAR NO. 2013-1

dated March 25, 2013

Declaration of Policy

1. NDRRMP shall be the basis for preparing the LDRRMP

2. The LDRRMP shall be the basis in the allocation of the LDRRMF.

NDRRMC, DBM & DILG JOINT MEMORANDUM CIRCULAR NO. 2013-1 dated March 25, 2013

Allocation for the LDRRMF: Section 21 of R.A. No. 10121 – not less than 5% of the estimated revenue from regular sources shall be set aside to support disaster risk management activities The LDRRMF shall cover: > Thirty (30%) percent lump-sum allocation for Quick Response Fund (QRF) > Seventy (70%) percent allocation for disaster prevention and mitigation, preparedness, response, rehabilitation and recovery

Regular Fund (70%)

Only for pre disaster activities

Activities must be integrated

with:

◦ investment or development plan;

◦DRRM plan and must be in the APB

Quick Response Fund (30%)

Place must be declared under

state of calamity by the

national or local council.

No capital outlay

CALAMITY FUND or DRRM

FUND

Calamity or NDRRM Fund

For disaster risk reduction,

prevention, & preparedness

activities such as but not

limited to training of

personnel, procurement of

equipment, & capital

expenditures

Requirements

Declaration of State of

Calamity by either national or

local govt + 7 others

NGAs submit requirements to NDRRMC thru OCD

NDRRMC/OCD

• Evaluates

• Consolidates

• Prepares NDRRMC Recommendation to OP

NDRRMC forwards its recommendation to OP

President Approves/ Disapproves Request

LGUs submits requirements to R/P/C/M DRRM Council

RDRRMC (OCD Regional Office) • Evaluates • Completes Documents • Prioritizes • Indorses

If approved, NDRRMC Requests DBM for issuance of SARO/NCA

R/NDRRMC • Monitors • Submits consolidated report

to OP cc: DBM

NDRRMC requests DBM to issue remaining 50% NCA

NGAs / LGUs • Implements project • Submits utilization report/physical and financial status to DBM & NDRRMC for issuance of remaining NCA

Legend:

NDRRMC-National Disaster Risk Reduction and Management Council

NGAs - National Gov’t. Agencies

DPRM - Disaster Risk Reduction and Management

R/R - Repair/rehabilitation

R/ P/C/MDRRMC- Reg’l/Prov’l/City/Municipal Disaster Risk Reduction and Management Council

SARO - Special Allotment Release Order

NCA - Notice of Cash Allocation

FLOW CHART in Requesting, Allocating,

Releasing, Monitoring, and Reporting of NDRRM

Fund

If disapproved, NDRRMC Informs Concerned Requesting Party

Files

DBM issues 100% SARO &

50% NCA

Source: NDCC Memorandum Order Number 02, Series of 1999 and RA 10121

NGAs • Re-assesses /

validates • Endorses

END OF PRESENTATION