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Enhance Productivity using SharePoint
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Enhance Productivity with SharePoint
Who am I?Milton Goh,Developer/System Engineer, Microsoft Solutions at Dimension Data (Singapore) Microsoft Community Contributor (MCC) - TechNet Worked with SharePoint since 2010 First in Singapore to deploy SharePoint (2010) on Amazon
AWS
Twitter - @miltongoh | Blog – miltongoh.com | Email – [email protected]
My ExperiencesSharePoint 2007/2010 DevelopmentSharePoint Infrastructure Design for SharePoint 2010
in Amazon AWSSystem Center Product Suite and Private Cloud.NET Development
What will be covered?• What’s productivity? Do I have a part in it?• 4 Tools that helped my organization and my
team
Define ProductivityProductivity is the ratio of output to inputs in production; it is a measure of the efficiency
of production.
Source - http://en.wikipedia.org/wiki/Productivity
What’s Productivity?• Align end-user activities with the needs of
business• Fully utilized SharePoint• Streamline internal business processes
Do I have a part in it?• YES! If…– You are being forced to.– You want the better out of the organization and
yourself.• NO! If…– You are not willing to (but you may regret it later)
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Problem Scenario – (1)• Have an existing environment running SharePoint
2010.• Each department have a SharePoint Team Site and
files have been gradually placed in SharePoint Library.
• Want to solve the problem of email attachment.• Want to enhance the usage of SharePoint for sharing
of documents.
harmon.ie for Outlook
Source: http://harmon.ie/integrate-sharepoint-outlook
Features• Preview document directly from SharePoint without
the need to download.• Drag document from SharePoint directly as email
attachment. All users are accessing the one copy that is located in SharePoint.
• Easily find document in SharePoint via Outlook.• Perform “Check-in” & “Check-out” via Outlook.
Advantages• Prevent data leakage• No fear in high email storage requirements• Integrate SharePoint into the common day-to-day
tool• Drives SharePoint adoption• Eliminates document chaos
Pricing & Licensing• Comes with two editions.– Free Edition
• Limited to 100 users per organization• Read, write and upload capabilities to Office 365 and SharePoint
– Enterprise Edition• Include all features in “Free” edition and enterprise features
– Centralized deployment– Provisioning and Support
• Price at USD 4/month per user (Annual Commitment)
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Problem Scenario – (2)• During project implementation, emails exchanged
with clients are kept with project implementation team only. No visibility to team member that come onboard later.
• When there isn’t a proper email archiving, some of the mails that are project related are lost track and usually contain important information such as agreed scopes.
SharePoint Site MailboxQ: What are SharePoint Site Mailboxes?
A: It is just a Mailbox that brings Exchange emails and SharePoint documents together.
Features• Emails and document presented together• Add the site mailbox as a recipient in email thread• Drag and drop multiple document from site mailbox
into email• Open SharePoint site directly from Outlook• Forwarding a document from site mailbox
SharePoint Site Mailbox
SharePoint Site Mailbox
SharePoint Site Mailbox
Pricing & Licensing• It’s FREE!• If you have Office 365, start using it! Available for the
following subscription,-– Small Business Premium– Midsize Business– Enterprise E1– Enterprise E3
• For on-premises, just make sure you have Exchange installation.
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Problem Scenario – (3)• Operation Support Team consists of many members .• Each member have different reporting manager.• Hard to keep track of leave status or out-of-office
status.• Wish to maintain privacy by not sharing individual
calendar.
SharePoint Calendar List• Integrate with
Outlook client via SharePoint site.
SharePoint Calendar List• Shared calendar will
not affect changes you made in the main calendar.
• Able to SharePoint calendar directly from Outlook client.
Advantages• Out of the Box (OOTB) feature• It’s FREE• Easy to setup• Inherit SharePoint site permission or define
your own permission
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Problem Scenario – (4)• Certain group of employees are required to access
certain files offline. • These files are project tender scope and other
related documents.• Project proposal are being updated by multiple
personnel.
Colligo Briefcase• Two-way Sync• Offline viewing and
editing along with full SharePoint features
• Ensure content are up to date
Source: http://www.colligo.com/products/sharepoint/colligo-briefcase-for-windows/
Colligo Briefcase• Drag-and-drop
between Windows and SharePoint
• Access SharePoint from Windows Explorer
• Perform “check-in” and “check-out”
Source: http://www.colligo.com/products/sharepoint/colligo-briefcase-for-windows/
Pricing & Licensing• Comes with two editions.– Colligo Briefcase Lite
• Restricted to 1-way Sync (Ensure local content are up-to-date)• For personal and non-commercial use only
– Colligo Briefcase• 2-ways Sync• Price at USD 110 per licensed user
Questions?
Comments?
Something to Share?
References Harmon.ie for Outlook
http://harmon.ie/integrate-sharepoint-outlook SharePoint Site Mailboxes
http://blogs.technet.com/b/exchange/archive/2012/08/22/site-mailboxes-in-the-new-office.aspx
http://www.miltongoh.com/?p=3251 SharePoint Team Calendar
http://www.miltongoh.com/?p=2681 Colligo Briefcase
http://www.colligo.com/products/sharepoint/colligo-briefcase-for-windows/
Thank YOU!Have you join
SharePoint User Group Singapore Facebook page yet?
https://www.facebook.com/groups/sgsharepoint/