Eb application pack 2015

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Dear all,

Writing this application pack has brought back all the nerve and excitement that

my team and I felt exactly a year ago. The past 12 months have flown by quicker

than ever, filled with endless challenges, joy and most importantly, a huge learning

curve for all of us on the EB 14.15.

The nerves yet overwhelming excitement at the prospect of being in the position

to shape the local committee over the coming year to a place where we believe it

to be is something I will never forget. You will never be fully prepared to face the

challenges that come with the role and you will definitely be tested emotionally,

intellectually and even physically. There will be no other experience that will help

you grow and develop more as a person, team player and leader as well as gaining

a deeper self-awareness.

It has been a joy and a privilege to lead the LC this year. I am grateful beyond words

at the contribution each one of you have made. Seeing the way you’ve come

together to face challenges, how you’ve challenged yourself and the belief you

have in this organisation has made all the tough times completely worth it. I believe

in each and everyone’s potential to step up and take this opportunity to push

yourself and push our LC to its greatest potential.

And now, it is with deepest pride and greatest pleasure that I present the Executive

Board Application Pack for AIESEC in Newcastle 15.16!

Nhung Hanh Tran Written with and on behalf of the EB 14.15 Dheeraj Sridhar, Alua Yermek, Cora McIlwain, Cynthia Dewi, Jo Ng

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RESPONSIBILITIES OF EXECUTIVE BOARD Hold the position for a period of approximately 12 months – 01st of July 2015 until 31st of June 2016 (excluding handover period.) The EB elect will be expected to take increasing responsibilities from the current EB over April & March 2015 and take over full. Over this period, the current EB will gradually transition into a Local Advisory Board.

Responsibilities include:

Attendance of every LC Meeting and LC socials Attendance at NSC (12-15th June), MAXIS, LDS and Functional Meeting Be a member of relevant EXPA communities (with forum alerts activated) Attendance of weekly EB meeting Assistance with other functional areas’ activities i.e. recruitment Proactive contact with MC and National Support Teams Business plan development:

o Formation of LC vision

o Contribute to planning

o Business plan reviews

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JOB DESCRIPTION

1. LCP

The primary role of the LCP is to provide leadership and strategic direction to the organisation, both at a local level for AIESEC City and to the AIESEC UK Network.

Local Committee Management:

Coordinate business plan development (including participating in budgeting)

Facilitate monthly business plan review; checking progress on all goals Leadership by example of the LC and members Set direction for Leadership Team and LC Team management of the Executive Board Coordinate transition and transition report for LCP elect Maintain motivation in Leadership Team and LC Ensuring effective chairing of EB meetings Be aware of EB pressure points and timelines EB are accountable to the LCP

National Association:

Attendance at all National Legislative Meetings (MAXIS, LDS, NSC, NPMs) Attendance at EuroCo – international conference for LCPs held in October Coordinate development visits from MC Responsible Have read and be familiar with the national business plan Ensure all financial and membership criteria are met Work with all EB members to ensure full understanding of LC activities Strategic input at LC/ MC level Hold MC Responsible accountable for support of LC Understand LC’s role in national plans and direction

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2. VP

As a VP on the EB team, there are many responsibilities that you will take on with your fellow TLs and your LCP. Ultimately, as a VP your responsibilities will, at least, include the following:

Setting the AIESEC Newcastle Vision and Focus Areas for 2015/2016 Accountability to the LCP regarding functional results and progress against

business plan Contribution to the financial management of the AIESEC UK 2015/2016

budget Conference Management External Representation – nationally/internationally

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** LCPe = Local committee President-elect; LCVPe= Local committee Vice President-elect

TIMELINE 16th February 2015 – Application for LCPs and LCVPs open

28th February 2015 – Application for LCPs and LCVPs closes

28th February to 4th March – LCPs candidates’ campaigns and LCVPs candidates interviews

5th March 2015 – LCP and LCVP Elections

23th April – Team Leader elections for 15.16

LCPs PROCESS 16th February – application opens

28th February 2015 – Application for LCPs closes

28th February to 4th March – LCPs candidates’ campaigns

5th March: Elections will be held on Thursday 5th March at 18:00. Candidates are expected an hour earlier (timings TBC, provisional time is 17:00).

Candidate briefing Opening speeches (7 minutes each) – running order will be randomly

picked at the candidate briefing Questions & Answers (max. 30 minutes) Closing Speech (2 minutes each) Voting Announcement

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LCVPs PROCESS 16th February – application opens

28th February 2015 – Application for LCVPs closes

28th February to 4th March – LCVPs candidates interviews

5th March: Elections will be held on Thursday 5th March at 18:00. Candidates are expected an hour earlier (timings TBC, provisional time is 17:00).

Candidate briefing 5 minutes speech Unseen Vote of confidence LCPe chooses his/her 15.16 EB team

TRANSITION PROCESS Date Transition Event Positions relevant

4th April 2015 Finance summit LCVPe and Finance

6th – 9th April National President Meeting LCP and LCPe

25th April VPTMe TtT LCVPe-TM 6th June Bank Account Transition LCVPe Finance

7th June AIESEC Newcastle Transition Conference

EB and EBe

12th – 15th June National Strategic conference EB and EBe

APPLICATION GUIDELINES Please read the next page to ensure you submit a COMPLETE application.

Deadline is Friday, February 28th 2015, 23:59GMT. NO LATE SUBMISSIONS WILL BE ACCEPTED. All applications should be submitted to: [email protected] in PDF format.

mailto:[email protected]

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A complete EB application will include: 1) Completed answers to the questions in the relevant sections of the

application pack (format into a PDF file)

All applicants must answer all questions in these sections: (Subject to

word limit)

- Basic information

- General questions

LCP applicants also have to answer: (No word limit)

- All LCP questions

- All questions of 2 functions of your priority (For those who are

stepping down as VP if application for LCP is unsuccessful)

LCVP applicants also have to answer: (No word limit)

- All questions of 2 functions of your priority

2) Your current and up-to-date Curriculum Vitae (CV) - Attached as a separate file to the email

This application pack is the main opportunity you will have to present yourself to the LC before the elections. These notes are intended to help you make the most of this part of the election process. Application Format There is no set process to go through when answering the questions. You are advised to answer them as honestly as possible as the elections will test the impression and ideas you give in this form. Your answers should assist members in the LC in understanding your vision, plans and aims for AIESEC Newcastle, the areas that you would like to focus on, your reasons for standing and your personality/working style. You are free to format the application as you wish as long as it is A4 size and printable in black ink. It is useful to remember that members will be reading through your application, so you should consider the readability and length of your application carefully. VP Applicants will be applying for a VP role in general but can specify their preferences which will be taken into consideration; however the EB structure and VP positions available is subject to change depending on the Selection Panel.

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All questions in this section is compulsory.

1) Name

2) Contact E-mail

3) Term-time Address

4) Course and year of study

5) Current department and key responsibilities

6) Conferences attended and in what capacity

7) You are running for: LCP / LCVP

(If you are LCP applicant) Would you step down to LCVP if your application for LCP is unsuccessful? Yes / No

8) Your LCVP Preferences:

Preference First Second Third

Function

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All questions in this section is compulsory.

1. Please list any relevant experience you have had outside AIESEC and how it can contribute to the Executive Board of AIESEC Newcastle. (150 words max)

2. Explain AIESEC in your own words. (75 words max)

3. Why did you join AIESEC? What made you stay? (100 words max)

4. Please outline your experience and achievements in AIESEC in the past year and how you think you have developed as a part of it? (150 words max)

5. Any key dates in the Application and Transition Process that you can’t attend? Why not?

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LCP applicants must answer all questions in this section. (No word limit)

1. Evaluate the AIESEC Newcastle 14.15 term to date by providing an analysis of the strengths, weaknesses, opportunities and threats.

2. How could AIESEC Newcastle make better use of campus connections and facilities?

3. What key strategic changes would you make to develop AIESEC Newcastle and the wider organisation?

4. Please describe a situation in which you were challenged out of your comfort zone and what issues you faced. How did you overcome these issues?

5. What is your leadership style and how do you feel your style is related to the current needs of AIESEC Newcastle, ensuring that our organisation is continuously developed?

6. How will you ensure effective communication and cohesion within your Executive Board, the wider Leadership Team and the whole LC?

7. AIESEC Newcastle’s activity traditionally drops at certain times. How would you ensure sustainable results during these periods? How would you re-engage members?

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LCVP applicants (or LCP who consider stepping down) must answer all questions

in 2 functions of your choice (First and second preference). (No word limit)

1. How would you increase the conversion rate between companies contacted

and meetings raised for the Incoming Global Internship Programme (iGIP)?

2. In your opinion, what is the unique selling point of Global Talent to

businesses in Newcastle? How would you convey this to them?

3. ICX requires a lot of resilience, how do you plan to motivate your team and sustain activity?

4. Is there a particular market that you think AIESEC Newcastle should focus on and why?

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1. As the VP OGX one should know the product he/she is selling entirely.

Provide list of all advantages and disadvantages of the exchange programs. How can Newcastle OGX maximize the advantages and minimise the disadvantages of the exchange programs for our EPs?

2. What do you think are the main reasons for our low conversion rates? (Sign-ups to applications, applications to payments, and payments to realizations). How do you plan to overcome it?

3. What are the biggest obstacles in promoting GoGlobal programme in campus; and what are the potential solutions?

4. What support do you believe our Exchange Participants need and how would you provide it?

1. How would you coordinate with OGX to develop and maintain relationship with potential and existing EPs respectively?

2. How do you plan to increase brand awareness of AIESEC Newcastle in the university?

3. What “engagement with AIESEC” events are relevant for students in Newcastle University? (Opportunity Finding within Campus)

4. How can you ensure good communication across functions and within the EB team?

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1. What do you believe to be the key experience every member should have at

AIESEC Newcastle?

2. What strategy(s) would you use to keep members engaged with AIESEC throughout the year, including busy periods and holidays, and ensure that they have a positive experience.

3. How can TM effectively support productivity in other functions? How would you work with the VP ICX and OGX to drive results?

4. How can the Join to Lead programme (J2L) be improved to ensure that it meets the needs of students at Newcastle University?

1. Where should our financial resources be invested to ensure highest possible return on investment?

2. Identify up to 3 revenue streams for the LC and how would you ensure sustainable revenue streams?

3. It is important for the Vice President of Finance to be prudent in managing the LC finance to ensure the LCs sustainability, however without compromising it to innovation and creativity. What will be your strategies to maintain this balance?

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Deadline is Friday, February 28th 2015, 23:59GMT. NO LATE SUBMISSIONS WILL BE ACCEPTED.

All applications (including answers to all relevant sections in a PDF file and an up-to-date CV) should be submitted to: [email protected].

Good luck!

mailto:[email protected]

Eb application pack 2015

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