Eastern Washington Affiliate Grant Applicant Workshop Cindy Corbett, PhD, RN E’lise Balogh, B.S.

Eastern Washington Affiliate

Grant Applicant WorkshopGrant Applicant Workshop

Cindy Corbett, PhD, RNCindy Corbett, PhD, RN

E’lise Balogh, B.S.E’lise Balogh, B.S.


• Susan G. Komen vision, mission, history

• E. WA Affiliate funding opportunities

• 2011 & 2015 Community Profile

• 2015 Grant Priorities

• 2015 Community Grants RFA

• Komen Grants eManagement System (GeMS)


1. Familiarize applicants with the vision, mission, and

strategies of Susan G. Komen

2. Inform potential applicants about funding

opportunities

3. Provide key guidelines for preparing a competitive

proposal

4. Introduction to Komen Grants eManagement System


< 1 million people, 14%

of WA state

•Largely rural

•Mostly white,

non-Hispanic


•WA state, 3rd highest incidence in US

•WA state, 35th in mortality rate

•E. WA counties in general have lower

screening rate for breast cancer,

especially in rural counties

•E. WA female breast CA more likely to be

detected at advanced stage


•Priority counties:–Asotin–Benton–Okanogan/Ferry–Spokane–Stevens


High rates of:•medically underserved groups •late stage breast cancer diagnosis•breast cancer-related deaths


• Increase screening mammography rates among rural, Native

American, Hispanic and foreign-born populations.

• Reduce late stage diagnosis by improving education and

awareness about breast cancer screening and care access

among women with low income (≤ 200% poverty level) and low

education (< 12 years formal education).

• Reduce barriers to obtaining screening and comprehensive

breast health services, such as fear, cultural incongruence,

financial, transportation, and childcare, particularly among rural,

Native American, Hispanic and foreign-born populations


• Maximum $30,000 total grant

• Maximum $5000 for equipment

• Sufficient progress toward goals and

expenditures during first 6 months of grant

prior to disbursement 2nd half of grant


Grant writing Workshop Nov. 24, 2014, 9-10:30 a.m.

OR

Dec. 4, 2014, 3-4:30 p.m.

Application Deadline Jan. 15, 2015, 3:00 p.m. Pacific Time

Award Notification March 20, 2015

Award Period April 1, 2015 – March 31, 2016

Grantee Reception May 20, 2015


• Tax exempt organization

• No issues with fraud/financial impropriety

• All past and current Komen-funded grants

and awards are up to date and in compliance

with Komen requirements

• Be located in or providing services in one or

more of the 14 Affiliate counties


Components include:•Organization capacity

•Statement of need

•Project description

•Collaboration

•Sustainability

•Evaluation

Attachments inlcude:•Key personnel (resume or CV)

•Proof of Tax-Exempt Status

•Letters of collaboration, MOUs,

sub-contracts etc.

•Evaluation forms, surveys,

logic models etc.


• Some sections limited to 3,500 characters other

sections limited to 1,500 or 300 characters. This

includes punctuation and spaces.

• Refer to RFA for descriptors of content to include in

each section


• Salaries and fringe benefits for staff working on the

program: limited to specific time on grant activities

• Consultant fees: allowable within reason

• Meeting Costs

• Supplies

• Travel

• Indirect costs, not to exceed 10% total budget

• Maximum $5000 equipment, breast health only use


• Medical or scientific research (costs associated with

program evaluation are allowed)

• Media projects (film, radio, web sites, public service

announcements, etc.)

• Construction or renovation of facilities

• Capital campaigns or equipment

• Monthly breast self-examination

• And others-refer to RFA


• Impact (30%)

• Feasibility (20%)

• Capacity (20%)

• Collaboration (15%)

• Sustainability (10%)

• Acknowledgement (5%)


Additional Consideration:

Compliance Check—organization in good standing

•Prior grantees: – Timeliness of reports– Met goals & objectives– Rescinded funding or termination of contract


• Read everything!

• Consider the funding priorities carefully.

• Discuss ideas with decision-makers in your

organization.

• Explore opportunities for collaboration.

• Prepare proposal together.


• Begin early and submit early!

• Seek consultation as needed

• Demonstrate need and fit with priorities

• Provide unique identifiers for goals & objectives

instead of numbers


• Write sections separately using a word processing

program (e.g., Microsoft Word) and save after

checking character length and spelling

• Have your grant reviewed by someone who is not

involved in writing it with you

• Cut & paste into GeMS


• Many specific insurance requirements– see RFA page 3– Examples: liability, workers comp

• Komen acknowledgement—now part of grant score

• If awarded grant, review your application to be sure

implementation is consistent with proposal


• Projects become reality because the central

idea is sold, not because the proposal is

cheap!

• Be realistic! Ask for what you need, but be

cognizant of good fiscal stewardship.

• Don’t over-promise; be sure you can

implement what you propose


Read the RFA carefully — follow ALL directions.

Be innovative, realistic, specific.

Write clearly, use active rather than passive voice.

Avoid jargon or acronyms.

Allow plenty of time; complete submission at least a day

before deadline.


Provide one central location for all Komen applicants and grantees to complete all tasks associated with the Komen grant process.

Assist grantees in evaluating their project.

Provide the Affiliate more time to build relationships with applicants and grantees.

Provides standardized database for affiliate and for Komen International

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GeMS Web Address

https://affiliategrants.komen.org


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• The Project Director must be the first individual at your organization to register.

• The Authorized Signer must register and be validated/approved prior to the creation of the organization’s first application.

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The role of Project Director should be assigned to the individual at

your organization that will serve as the project’s lead contact.

This individual is responsible for validating all new users when

they register for the system under their organization. This

individual will have the highest level of access in the system

and will be responsible for overseeing all of the administrative

functions available such as application creation and completion.

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The role of Authorized Signer should be assigned to the

individual at your organization that has the authority to sign

legal documents on behalf of the organization. This

individual is responsible for reviewing and electronically

signing the application before submission and the grant

contract and reports if the organization is awarded funds.

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The role of writer should be assigned to any individual that

needs access to an organization’s application process to

help complete the application but does not have the

authority to complete the submission process. This

individual cannot change the status of an application and

will not have administrative function availability.

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The role of viewer should be assigned to any individual at your

organization that needs access to view the organization’s

information but does not need the functionality to save, add,

edit, or change anything within the organization’s

information.

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Username:

• All letters and numbers

• Minimum 5 characters, maximum 20 characters

Password:

• All letters and numbers

• Minimum 7 characters, maximum 20 characters


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• After you save your contact and organization information, your account must be approved before you have access to the system.

• You will receive two email communications as part of the registrations process:

• Registration Submitted• Access Granted

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• Project Directors will be approved/validated by an Affiliate representative.

• All other users will be approved/validated by the organization’s Project Director.

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• From the User Homepage, click the “View Opportunities” button.


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• For grant programs you are eligible to apply for you will see an “Apply Now” button under the description of the grant.

• Click the “Apply Now” button to continue to initiate a new application.


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• A confirmation page will appear. By clicking the “I agree” button you will initiate a new application.


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•Important Reminders:• Always select the Save button before leaving

a page.• Utilize the navigation links at the bottom of the

page.• Always refer to the RFA while completing the

application.


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• Project Director must change the status of the application to “Authorized Signature Required”.

• Authorized Signer must finalize the submission by changing the status to “Application Submitted”.


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• Click on “Open My Tasks”.

• Select the grant you would like to submit from your task list.


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Click on “View Status Options” to review the available statuses for the application.


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Click “Apply Status” under the appropriate status.

Question and Answer

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Cindy Corbett, Grants Chairperson

509-324-7404

[email protected]

Cindy Fitzgerald, Grants Chairperson Elect

509-324-7279

E’lise Balogh, Mission Coordinator

509-315-5940

[email protected]

Eastern Washington Affiliate Grant Applicant Workshop Cindy Corbett, PhD, RN E’lise Balogh, B.S.

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Transcript of Eastern Washington Affiliate Grant Applicant Workshop Cindy Corbett, PhD, RN E’lise Balogh, B.S.