Eastern Washington Affiliate Grant Applicant Workshop Cindy Fitzgerald, PhD E’lise Balogh, B.S. 1.

Eastern Washington Affiliate

Grant Applicant Workshop

Cindy Fitzgerald, PhD

E’lise Balogh, B.S.

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Agenda: Eastern Washington Affiliate

• Susan G. Komen vision, mission, history

• E. WA Affiliate funding opportunities

• 2011 & 2015 Community Profile

• 2016-2017 Grant Priorities

• 2016-2017 Community Grants RFA

• Komen Grants eManagement System (GeMS)


Workshop Goals

1. Familiarize applicants with the vision, mission, and

strategies of Susan G. Komen

2. Inform potential applicants about funding

opportunities

3. Provide key guidelines for preparing a competitive

proposal

4. Introduction to Komen Grants eManagement System


Vision

A World Without Breast Cancer

PromiseThe Susan G. Komen promise is to save lives and end

breast cancer forever by empowering people, ensuring

quality care for all and energizing science to find the

cures.


Community Profile: Demographics

< 1 million people, 14%

of WA state

• Largely rural

• Mostly white,

non-Hispanic

We serve 14 Counties


Breast Cancer Stats

•WA state, 3rd highest incidence in US

•WA state, 35th in mortality rate

•E. WA counties in general have lower

screening rate for breast cancer,

especially in rural counties

•E. WA female breast CA more likely to be

detected at advanced stage


Community Profile: Priority Areas

•Priority counties:–Asotin–Benton–Okanogan/Ferry–Spokane–Stevens


Reason for High Priority

High rates of:•medically underserved groups • late stage breast cancer diagnosis•breast cancer-related deaths


Funding Priorities

• Address reductions in barriers to care for those who

are medically underserved, have difficulty gaining

access to services and care, or who may not pursue

necessary follow-up services, especially those who

reside in Asotin, Benton, Spokane, or Stevens

County and/or the Colville Region defined as

Okanogan or Ferry Counties.


• Request funding for the provision of effective strategies for

identifying and providing direct care services to women

who have not received mammography services within the

most recent two years, especially those who are age 50 or

older and who are:– U.S. military veterans– Native American/American Indian– Hispanic/Latina– Recent immigrants– Rural-dwelling


• Propose innovative approaches to reduce health

disparities along each step of the care continuum by

helping individuals, families, and caregivers navigate

the health care system following diagnosis of breast

pathology.

• Emphasize the provision of support, including but not

limited to transportation, nutrition, psychosocial

support, and complementary therapies, for those

individuals diagnosed with breast cancer.


• Demonstrate promise in addressing the care

of those with late stage breast cancer

diagnosis and breast cancer-related

complications including end-of-life care.


• Maximum $20,000 total grant

• Maximum $5000 for equipment

• Sufficient progress toward goals and

expenditures during first 6 months of grant

prior to disbursement 2nd half of grant


Important Dates

Grant Writing Workshop Nov. 12, 2015, 9-10:30 a.m.

OR

Dec. 1, 2015, 3-4:30 p.m.

Application Deadline Jan. 15, 2016, 3:00 p.m. Pacific Time

Award Notification March 25, 2016

Award Period April 1, 2016 – March 31, 2017

Grantee Reception May 18, 2015


Eligibility

• Tax exempt organization

• No issues with fraud/financial impropriety

• All past and current Komen-funded grants

and awards are up to date and in compliance

with Komen requirements

• Be located in or providing services in one or

more of the 14 Affiliate counties


Submission Process Due January 15, 2016

Components include:• Statement of need

• Program Design

• Organization capacity

• Monitoring and Evaluation

• Collaboration &

Acknowledgement

• Sustainability

Attachments include:•Key personnel (resume or CV)

•Proof of Tax-Exempt Status

•Letters of support or

memoranda of understanding

from proposed collaborators

•Monitoring and Evaluation

forms, surveys, logic models

etc.


Project Narrative

• Some sections increased limits to 5,000 characters

other sections limited to 1,000 or 300 characters.

This includes punctuation and spaces.

• Refer to RFA for descriptors of content to include in

each section


Budget

• Salaries and fringe benefits for staff working on the

program: limited to specific time on grant activities

• Consultant fees: allowable within reason

• Meeting Costs

• Supplies

• Travel

• Indirect costs, not to exceed 10% total budget

• Maximum $5000 equipment, breast health only use


Funds may not be used for the following purposes:

• Medical or scientific research (costs associated with

program evaluation are allowed)

• Media projects (film, radio, web sites, public service

announcements, etc.)

• Construction or renovation of facilities

• Capital campaigns or equipment

• Monthly breast self-examination

• And others-refer to RFA


Selection Criteria

• Statement of Need

• Program Design (20%)

• Impact (20%)

• Organization Capacity(20%)

• Monitoring and Evaluation (20%)

• Collaboration & Acknowledgement (10%)

• Sustainability (10%)


Additional Consideration:

Compliance Check—organization in good standing

• Prior grantees: – Timeliness of reports– Met goals & objectives– Rescinded funding or termination of contract


Deadline: Jan. 15, 2016--3:00 p.m.


Planning the Proposal

• Read everything!

• Consider the funding priorities carefully.

• Discuss ideas with decision-makers in your

organization.

• Explore opportunities for collaboration.

• Prepare proposal together.


Grant Writing Tips

• Begin early and submit early!

• Seek consultation as needed

• Call the office-509-315-5940

• Demonstrate need and fit with priorities

• Provide unique identifiers for goals & objectives

instead of numbers


More Tips

• Write sections separately using a word processing

program (e.g., Microsoft Word) and save after

checking character length and spelling

• Have your grant reviewed by someone who is not

involved in writing it with you

• Cut & paste into GeMS

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New requirements and tips

• Many specific insurance requirements– see RFA page 5– Examples: Including naming of Additional

Insureds, limits not less than, liability and workers comp

• Komen acknowledgement—is required and part of

grant score

• If awarded grant, review your application to be sure

implementation is consistent with proposal

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Qualitative Report-Guidelines

• Grantmaking priorities were selected based on data

from the Komen Eastern Washington Affiliate

Qualitative Data Report, 2015, which can be found on

our website at:

http://komeneasternwashington.org/grants/applying-for-community-grants/funding-priorities-2/

(Click on “EWA Qualitative Data Report”). This report

highlighted needs for improved breast health services

across the Affiliate’s 14 counties but especially those

noted below.

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Based on this report, funding priority will be given to applications for programs that are presented in SMART Goals format (that is, described as Specific, Measurable, Attainable, Realistic and Timely

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Budget & Expenses

• Projects become reality because the central

idea is sold, not because the proposal is

cheap!

• Be realistic! Ask for what you need, but be

cognizant of good fiscal stewardship.

• Don’t over-promise; be sure you can

implement what you propose


Helpful Hints Reiterated

• Read the RFA carefully — follow ALL directions.• Be innovative, realistic, specific.• Write clearly, use active rather than passive voice.• Avoid jargon or acronyms.• Allow plenty of time; complete submission at least a day

before deadline.


Why Online Grants

Provide one central location for all Komen applicants and grantees to complete all tasks associated with the Komen grant process.

Assist grantees in evaluating their project. Provide the Affiliate more time to build relationships

with applicants and grantees. Provides standardized database for affiliate and for

Komen International

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GeMS Web Address

https://affiliategrants.komen.org


Registration

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User Roles

• The Project Director must be the first individual at your organization to register.

• The Authorized Signer must register and be validated/approved prior to the creation of the organization’s first application.

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Project Director

The role of Project Director should be assigned to the

individual at your organization that will serve as the project’s

lead contact. This individual is responsible for validating all

new users when they register for the system under their

organization. This individual will have the highest level of

access in the system and will be responsible for overseeing

all of the administrative functions available such as

application creation and completion.

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Authorized Signer

The role of Authorized Signer should be assigned to the

individual at your organization that has the authority to sign

legal documents on behalf of the organization. This

individual is responsible for reviewing and electronically

signing the application before submission as well as the

grant contract and reports if the organization is awarded

funds.

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Writer

The role of writer should be assigned to any individual that

needs access to an organization’s application process to

help complete the application but does not have the

authority to complete the submission process. This

individual cannot change the status of an application and

will not have administrative function availability.

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Viewer

The role of viewer should be assigned to any individual at your

organization that needs access to view the organization’s

information but does not need the functionality to save, add,

edit, or change anything within the organization’s

information.

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Registration

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Username & Password Rules

Username:

• All letters and numbers

• Minimum 5 characters, maximum 20 characters

Password:

• All letters and numbers

• Minimum 7 characters, maximum 20 characters

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Registration

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Registration

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Registration

• After you save your contact and organization information, your account must be approved by Headquarters before you have access to the system.

• You will receive two email communications as part of the registrations process:• Registration Submitted• Access Granted

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User Approval

• Project Directors will be approved/validated by an Affiliate representative.

• All other users will be approved/validated by the organization’s Project Director.

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User Homepage

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Application Initiation

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• From the User Homepage, click the “View Opportunities” button.



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• For grant programs you are eligible to apply for you will see an “Apply Now” button under the description of the grant.

• Click the “Apply Now” button to continue to initiate a new application.



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• A confirmation page will appear. By clicking the “I agree” button you will initiate a new application.


Application Menu

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Application Pages

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Application Pages

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• Important Reminders:• Always select the Save button before leaving

a page.• Utilize the navigation links at the bottom of the

page.• Always refer to the RFA while completing the

application.


Application Submission

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• Project Director must change the status of the application to “Authorized Signature Required”.

• Authorized Signer must finalize the submission by reviewing the application and changing the status to “Application Submitted”.



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• Click on “Open My Tasks”.

• Select the grant you would like to submit from your task list.



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Click on “View Status Options” to review the available statuses for the application.



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Click “Apply Status” under the appropriate status.

Question and Answer

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Good Luck!

Cindy Fitzgerald, Grants Chairperson

509-324-7279

[email protected]

E’lise Balogh, Mission Coordinator

509-315-5940

[email protected]

mailto:[email protected]

mailto:[email protected]

Eastern Washington Affiliate Grant Applicant Workshop Cindy Fitzgerald, PhD E’lise Balogh, B.S. 1.

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Transcript of Eastern Washington Affiliate Grant Applicant Workshop Cindy Fitzgerald, PhD E’lise Balogh, B.S. 1.