DMS @ Ambatovy

Welcome

Hallo, Manahoana, Bonjour!

Ambatovy

Ambatovy is a large-tonnage, long-life nickel and cobalt mining enterprise located

in Madagascar.

Ambatovy

Construction Stage US$5.5BN Largest-ever foreign investment in Madagascar Production Early 2012 Soon rank among the largest lateritic nickel

mining entities in the world

14 000 of these Babies

Ambatovy

Construction Stage US$5.5BN Largest-ever foreign investment in Madagascar Production Early 2012 Soon rank among the largest lateritic nickel

mining entities in the world

Ambatovy

Mine Site - Moramanga 220KM Pipeline Plant Site – Toamasina Tailings Port Other like Rail, Roads

Scope-of-Work, Project Challenges, Engineering,

ISO, Workflow, Fileplan, Alfresco Challenges, Components, Solution, How Alfresco, Future

Topics…

SOW

The Scope of Work (SOW) for the document and record management system consists of more than just software. It includes all activities required for the implementation of the DMS (Document management system) and the software is only part of the “system”. The entire system consists of companywide involvement to develop procedures, standards and controls for the entire organization.

Company wide involvement Help organisation to achieve ISO compliance Policies, Procedures, Controls Tools Training Roll-out Correct information, correct time, correct person

SOW Objectives

Language Nothing in place, NOTHING! Wrong procedure could kill Untrained personnel New Construction, focus not on DM Pressure, because of larger project 7 months to implement Multiple departments

Project Challenges

Driven by Business, not IT Very good IT relationship & involvement We are part of the solution Top management involvement Know what they want Good relationship Excellent communication Trust

Project Advantages

What is ISO9001? Continuous improvement in quality Controlled Documents & Records Uncontrolled when Printed Who approved?

ISO 9001

How was it done…

How was it done…

Combination

People Policies & Procedures Technology

People

Policies & Procedures

Technology

How did we implement Alfresco? Modules Alfresco Challenges

How Alfresco?

Explorer vs Share

Does not want collaboration - Sharepoint Not yet fully functional

Did not want Sites Repository Option not yet « there »

Cannot sort easily Share for « Technical users » Easy interface without bells & whistles Simple, straight forward

How Alfresco?

Configuration

Easy url config (http://documents) SSO Dept/DocType/Area structure Public vs Controlled Area vs Confidential Easy Navigation Removed unused actions Moved browse actions Added information icons Easy Searching

How Alfresco?

Modules