CREATING ACCESSIBLE DOCUMENTS IN MICROSOFT WORD · Web viewCREATING ACCESSIBLE DOCUMENTS IN...
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CREATING ACCESSIBLE DOCUMENTS IN MICROSOFT WORD ANGELA PAK
Transcript of CREATING ACCESSIBLE DOCUMENTS IN MICROSOFT WORD · Web viewCREATING ACCESSIBLE DOCUMENTS IN...
CREATING ACCESSIBLE DOCUMENTS IN
MICROSOFT WORD
ANGELA PAK
DISABILITY SERVICES, PROGRAM COORDINATOR
Definition of Accessibility
Accessibility –
“...individuals with disabilities are able to independently acquire the same information, engage in the same interactions, and enjoy the same services within the same timeframe as individuals without disabilities...”
(Penn State Settlement)
What is a document? A piece of written, printed, or electronic matter that provides
information or evidence or that serves as an official record(Google, July 2013)
Electronic documents include Word, PDF, PowerPoint, etc.
Core PrinciplesFollowing the core principles and practicing the basic steps to implement them are necessary in order to create an accessible document on Word
Headings Lists Alternative text for images Tables Language Descriptive Hyperlinks Check accessibility
Headings Headings are important because they provide an outline of
the document and also help users understand how the document is organized
Users are able to navigate more efficiently through the document with headings when using assistive technologies like screen readers
Headings You can find headings in the Styles section of the Home ribbon
in Word Keep headings cascading, hierarchical Large text, bold, italics, etc. do not make it a heading
Lists Lists (word-formatted numbered or bulleted) provide
structural information to users of screen readers Without using these tools, a screen reader is unable to fully
understand the context, and a list is not really a list You can find lists in the Paragraph section of the Home ribbon
in Word
Add Alternative Text for Images
Adding alternative text provides a text description for images charts, graphs, and tables; creates access to information included in visuals for individuals with visual disabilities
The alt text should be succinct and to the point
“Cow in a meadow”
Add Alternative Text for Images
How do I do it?oRight click on imageSelect Format Pictureenter
appropriate description of the image
Tables Tables are used for communicating relationship between data,
not for formatting Tables are difficult for screen reader users to understand
unless the relationship between all parts of the table is explicitly defined
Simple tables with one row of column headers and no nested row or columns can be made accessible on Word; however, complex tables cannot and may need to be simplified to make them accessible
Tables Where do I start?
o Select the row that contains the column headers and right-clickTable propertiesRowcheck the checkbox “Repeat as header row at the top of each page”
Course Midterm
Final
Biology
92% 95%
Calculus
91% 92%
Ceramics
94% 95%
Tables Create an alt text for the table by selecting the tableRight
click on tableSelect Format PictureEnter appropriate description of the table
Language Identifying the default language provides information to
speech synthesizer If other parts of the document are in a different language, it is
important to identify each language
Language How do I set the language?
o FileOptionsLanguage
Descriptive Hyperlinks Hyperlink text should describe the destination of the link Example of inaccessible hyperlink:
“For more information, please click https://docs.google.com/document/d/1XSELtR0mjCVQu0L2Voj_YGmqZpy9m MRH8qfranCFQPI/edit?usp=sharing”
Example of a more accessible hyperlink:“For more information, please click here”
Descriptive Hyperlinks How do I format a link?
oRight click hyperlinkEdit hyperlinkText to display
Check Accessibility
The Accessibility Checker can help to find common accessibility errors in a Word document o FileInfoInspect DocumentCheck Accessibility
Resources http://www.washington.edu/accessibility http://webaccess.msu.edu/Tutorials/word-windows.html http://accessibility.psu.edu/microsoftoffice/microsoftword/
