CITY COUNCIL MEETING AGENDA June 19, 2017 7:00pm · 6/19/2017 · The City of Minnetrista will...

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities

for a high quality of life while protecting natural resources and maintaining a rural character.

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CITY COUNCIL MEETING AGENDA June 19, 2017

7:00pm

1) Call to Order

a) Pledge of Allegiance

b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and

Shannon Bruce; Staff: City Administrator Michael Barone, Community Development Director DavidAbel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, HR/CommunicationsCoordinator Cassandra Tabor and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty,Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering.

c) Approval of Agenda

2) Special Presentations

a) Historical Society Annual Update

b) Chris Larson, S.E.H. – Update on Water Treatment project

c) 2nd Annual City of Minnetrista Bus Tour recap – Cassandra Tabor

3) Persons to Be HeardThe City Council invites residents to share new ideas or concerns related to city business; however,individual question and remarks are limited to three (3) minutes per speaker. No City Council action will betaken, although the Council may refer issues to staff for follow up or consideration at a future meeting. Themayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson forgroups of individuals with similar views. Speakers should state their name and home address at thepodium before speaking.

4) Consent Agenda

a) Approve Work Session Meeting Minutes from May 15, 2017

b) Approve Regular Meeting Minutes from May 15, 2017

c) Approve Work Session Meeting Minutes from June 5, 2017

d) Approve Regular Meeting Minutes from June 5, 2017

e) Res. No. 98-17 Approve Claims

f) Res. No. 99-17 Approve the Woodland Cove AUAR Update

5) Public Hearings - None

6) Business Item

a) Res. No. 100-17 Accept Bids and Award Contract for Halstead Drive ImprovementProject (CP 01-16)

b) Res. No. 101-17 Approve Professional Services Agreement for ConstructionObservation Services with WSB for the Halstead Drive Improvement Project (CP 01-16)

c) Res. No. 102-17 Approve Plans and Specifications and Authorize the Ad for Bids forthe Enchanted Lane/Tuxedo Road Improvement Project, CP 04-16



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d) Res. No. 103-17 Purchase Dust Abatement Equipment

e) Res. No. 104-17 Accept Trista Day Sponsorships/Donations

f) Approval of Customer Service and Communications Assistant position

7) Administrative Items

a) Staff Reports

i) City Administrator

ii) HR/Communications Coordinator

a) Council Reports

i) Mayor Lisa Whalen – Economic Development Authority; Personnel Committee; Planning

Commission (rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating)

ii) Patricia Thoele – Acting Mayor; Personnel Committee; Planning Commission (rotating); Parks

Commission(rotating); Economic Development Authority

iii) Pam Mortenson – Economic Development Authority; Planning Commission (rotating);

Parks Commission (rotating); Pioneer-Sarah Creek Watershed Management Commission (alternate); Steering/Comprehensive Plan Committee; Westonka Community & Commerce

iv) Mike Molitor – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Steering/Comprehensive Plan Committee; LMCD

v) Shannon Bruce – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer-Sarah Creek Watershed District

8) Discussion of potential Legal Litigation – Closed Session pursuant to MN § 13D.05, Subd. 3(b) Attorney – Client privilege to discuss threatened litigation.

9) Adjournment The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment.

5341 Maywood Road, Mound MN 55364 westonkahistoricalsociety.org

952-474-9800MISSION STATEMENT The object of the society shall be the collection, preservation, and dissemination of knowledge about the history of the Westonka area and to relate it to the history of the State of Minnesota.

SERVING CITIES OF Minnetrista, Mound, Spring Park, Orono, Minnetonka Beach

BOARD OF DIRECTORS Jerry Babb, John Bennett, Vern Brandenburg, George Buehl, Sharon Corl, Andrea Dahl, Jeff Magnuson, Pam Myers, Nancy Oestreich, Mary Opheim, Ron Pauly, Debi Tharalson-Heitz, Liz Vandam

January – April 2017 BI-ANNUAL REPORT

INCOME $ 14,155.41 EXPENSES $ 9,106.36 NET PROFIT $ 5,049.05 Checking/Savings Balance $ 37,250.15

COLLECTIONS—Recent donations: Lake Minnetonka wall maps, 1908 & 1934, donated by Tom Skramstad Mohian Yearbooks, 1965, 1966, donated by Steve Erickson, collection growing from 1923 to present Museum display cabinet, donated by the family of Marty Gilbertson Tonka Toys memorabilia, donated by Dennis David, collection growing to 300+ toys & other items

ACTIVITIES Monthly Saturday history talks, Lake Minnetonka Shores (LMS), October 2016—May 2017 Tours: Mound-Westonka Rotary, Lake Minnetonka Shores residents Events: History Boat Tour, Spirit of the Lakes, 2016

“Treasures Uncovered,” LMS Saturday, September 23, 2017, 10-noon

SERVICES TO THE COMMUNITY *Research for celebration of the 100th high school graduating class, Spring 1918*3rd Annual 6th graders’ Museum Tour, Grandview Middle School, 100 students*Historian on Minnetrista’s City Bus Tour*History displays, at Mound Farmers Market, in the Gillespie Center foyer,

at the Hennepin County Library, and at Trista Day and Navarre Day

OVERALL GOAL To provide a continuous history of the Westonka area for those who follow after us.

GOALS for 2017 *Seek grant funding to develop Collections Management and Procedures Policy and Inventory*Improve marketing of the history museum, increase tour groups, assure funding operating expenses*Develop plan for transition to welcome new board members*Annual report to our cities

On back: Website Traffic -- www.westonkahistoricalsociety.org

Item 2a

Minnetrista Work Session Minutes – May 15, 2017 Page 1

CITY COUNCIL WORK SESSION MINUTES MAY 15, 2017

5:30 p.m.

1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Present – Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Paul Falls; Consultant: City Engineer Paul Hornby, WSB Engineering. Absent: City Clerk Kris Linquist

2) Franchise Fees DiscussionFinance Director Grimm introduced Todd Hagen, Senior Municipal Advisor/VicePresident at Ehlers Municipal Advisors, who gave a presentation on franchisefees as a potential revenue option.

Highlights included:

Cities Using Franchise Fees Benefits of using Franchise Fees Disadvantages of using Franchise Fees

Implementation Process

Impacts for Street Maintenance

3) MCWD Use of Kucher PropertyCommunity Development Director Abel introduced James Wisker, Director ofPlanning and Anna Brown, Planner/Project Manager, from Minnehaha CreekWatershed District (MCWD), who gave a presentation on a proposed AlumTreatment Plant for the Six Mile Creek subwatershed to be located at the Kucherproperty.


Discussion of Planning Model whereby Alum plant located at Six MileCreek would benefit Halsted Bay

Planning model would evolve into an Implementation Plan that wouldincorporate issues, system drivers, strategies, and funding

System drivers and Implementation Strategies would include carp levelmanagement, internal loading/Alum dosing, altered wetlands and wetlandrestoration, and runoff / stormwater management

Item 4a

Minnetrista Work Session Minutes – May 15, 2017 Page 2

Cost estimates were general in nature due to the early stages of the project, but this project would be done in cooperation with Three Rivers Park District

Council members voiced concern about the financial aspects of the project, stating that they didn’t want to see Minnetrista bearing the brunt of the costs since it would be the host to the plant. Some mechanism, like a District tax spread out amongst all residents, was offered as a way to share in the costs.

Council members agreed to lend City of Minnetrista support to the purchase of the Kucher property, with the end use of an alum treatment facility on the site. Council agreed to add this as a business item on the regular Council Meeting schedule later in the evening.

In return for City support, MCWD will work with city staff to ensure maintenance of a buildable lot, to execute a cooperative agreement with TRPD, and will work in partnership to develop a funding strategy that leverages external grants and financing.

4) 2018 Road Maintenance – Financing and Scope

City staff presented some options to determine if Council would want to potentially adjust or increase road maintenance items for 2018 different from the current streets and pavement management programs. Staff stated that if increased road maintenance would be done in 2018 (or a future year), that an increase in funding, including additional financing or bonding, would probably be needed

Todd Hagen, Senior Municipal Advisor/Vice President at Ehlers Municipal Advisors, presented some financing options and mechanisms that would be available for financing additional road maintenance

The consensus of the Council was to bring this topic back for additional discussion at a future meeting, incorporating it into the overall 2018 budget discussions.

5) Adjourn

Motion by Thoele, seconded by Bruce to adjourn the Work Session Meeting. Motion carried 5-0. Meeting adjourned at 6:55pm.

Respectfully Submitted, Michael Barone City Administrator



Minnetrista City Council Minutes – May 15, 2017 Page 1 of 4

CITY COUNCIL MEETING MINUTES May 15, 2017 7:00 p.m.

1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m.


b) Introductions:City Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor andShannon Bruce; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director PaulFalls and HR/Communications Coordinator Cassandra Tabor; Consultants: CityAttorney Ron Batty, Kennedy & Graven and City Engineer Paul Hornby, WSBEngineering.Absent: City Clerk Kris Linquist

c) Approval of AgendaCommunity Development Director Abel requested to add the Minnehaha CreekWatershed District land acquisition with Three Rivers Park District from the WorkSession to the Council item 6d).

Motion by Bruce, seconded by Mortenson to approve the agenda with the addition ofitem 6d) Minnehaha Creek Watershed District Land Acquisition.Motion carried 5-0. Absent: None

2) Special Presentationsa) 2016 Financial Audit Presentation

Dennis Hoogeveen and Michelle Hoffman from Clifton Larson Allen (CLA) overviewedthe 2016 Audit.

i) Receive and Accept 2016 AuditMotion by Mortenson, seconded by Thoele to Receive and Accept the 2016 FinancialAudit.Motion carried 5-0. Absent: None

b) Eagle Scout Project – Lisle ParkEthan Livermore, a current Boy Scout and Minnetrista resident, proposed to constructa raised planter bed at the entrance of the new parking lot at Lisle Park. This projectwill help Ethan in achieving his rank of Eagle Scout.

i) Res. No. 86-17 Accept Donation of a Landscape Bed at Lisle ParkMotion by Bruce, seconded by Molitor to adopt Resolution No. 86-17 Accepting aDonation of a Landscape Bed at Lisle Park.Motion carried 5-0. Absent: None

Item 4b




Motion by Thoele, seconded by Molitor to approve funding for the project not to exceed $2,000 if other funding is not obtained by outside sources. Motion carried 5-0. Absent: None

3) Persons to Be Heard –None

4) Consent Agenda a) Approve Work Session Meeting Minutes from May 1, 2017 b) Approve Regular Meeting Minutes from May 1, 2017 c) Res. No. 80-17 Approve Claims d) Res. No. 81-17 Approve Purchase of Tax-Forfeited Lands e) Res. No. 82-17 Approve Step Increase for Trevor Barrett, Public Works f) Res. No. 83-17 Approve CUP for accessory building at 4575 Merrywood Lane

Thoele requested that item 4f) Res. No. 83-17 Approve CUP for accessory building at 4575 Merrywood Lane be removed from the consent agenda. Motion by Mortenson, seconded by Bruce to approve the Consent Agenda with the exception of item 4f. Motion carried 5-0. Absent: None 4f) Res. No. 83-17 Approve CUP for accessory building at 4575 Merrywood Lane Thoele commented that she was at the Planning Commission when this item was presented. The applicant at that time had made some changes to the plan. Abel stated that there are some minor details that need to be worked out and is comfortable to move ahead with the CUP. He stated that the square footage went smaller because the applicant needed to keep the septic system instead of hooking up to City sewer. Mr. Grootwassink explained why he needed a garage this size. Motion by Thoele, seconded by Bruce to approve the CUP for accessory building at 4575 Merrywood Lane. Motion carried 5-0. Absent: None

5) Public Hearings - None

6) Business Items a) Res. No. 84-17 Approve Plans and Specifications and Authorize Ad for Bids for Halstead Drive Improvement Project, City Project 01-16

City Engineer Hornby presented the staff report found in the City Council Packet dated May 15, 2017.


The project includes reconstructing Halstead Drive as a 32-foot bituminous rural section roadway and the reclamation of the pavement and constructing new bituminous surfacing on Farmhill Drive and Farmhill Circle.

A mini roundabout located at the intersection of Halstead Drive and Farmhill Drive will also be constructed.




Motion by Mortenson, seconded by Thoele to adopt Resolution No. 84-17 Approving Plans and Specifications and Authorizing Ad for Bids for Halstead Drive Improvement Project, City Project 01-16.

Motion carried 5-0. Absent: None b) Res. No. 85-17 Approve Payment of Temporary Easement Agreements for Halstead

Drive Improvement Project, City Project 01-16 Finance Director Grimm presented the staff report found in the City Council Packet dated May 15, 2017. Highlights included:

Temporary Easements are needed for the Halstead Drive Improvement Project.

Compensation will be given to property owners that will be affected by the temporary easements.

There are a total of 8 temporary easements included so far and the rest should be presented at the next meeting.

Motion by Bruce, seconded by Mortenson to Adopt Resolution No. 85-17 Approving Payment of Temporary Easement Agreements for Halstead Drive Improvement Project, CP 01-16 in the amount of $13,700.

Motion carried 5-0. Absent: None c) County Road 44 / Lotus Turn Lane Extension discussion

City Engineer Hornby overviewed the possibility of adding turn lanes at Lotus Drive and County Road 44 intersection. Staff did a preliminary project cost opinion for the turn lanes in the estimated amount of $350,000. There was discussion on if property would need to be purchased or if it could be done with easements. There was discussion on who was requesting these turn lanes. The city is looking at this request because the Met Council will be reconstructing County Road 44 and doing this project in conjunction with the reconstruction of County Road 44 would be cost effective. Hornby stated that there will be a five year moratorium in place once the Met Council reconstructs County Road 44. Thoele, Mortenson and Molitor agree that there are other projects that warrant the funding dollars that this project would cost and are not in favor of doing it at this time.

d) Minnehaha Creek Watershed District land acquisition with Three Rivers Park

District Minnehaha Creek Watershed District is working with Three Rivers Park District to purchase land at 3910 and 3940 Farmhill Circle for purposes of implementing a clean water improvement project for Halstead Bay. Motion by Thoele, seconded by Bruce to express support of the collaboration with Three Rivers Park District in land acquisition for a water improvement project for Halstead Bay. Motion carried 5-0. Absent: None




7) Administrative Items a) Staff Reports

i) City Administrator Barone

LMCD Draft Budget

MCMA Conference

Knutson Mediation

ii) HR/Communications Coordinator

Follow Up Newsletter of Council Meetings

b) Council Reports i) Mayor Lisa Whalen

Public Safety Annual Report

Recognition for Steering Committee

Regional Council of Mayors

Northwest League

Training with St. Boni

Trista Day

Personnel Committee Meeting ii) Patricia Thoele

Planning Commission Meeting

Personnel Committee Meeting

Training with St. Boni

iii) Pam Mortenson

WCC

Trista Day – Pig Races

Parks Commission Meeting

iv) Mike Molitor

Met Council Waste Water Tour

LMCD

v) Shannon Bruce

Pioneer Sarah Creek Watershed 8) Adjournment

Motion by Mortenson, seconded by Molitor to adjourn the meeting at 8:39 p.m. Motion carried 5-0. Absent: None Respectfully submitted, Kris Linquist, MMMC, CMC City Clerk

Minnetrista Work Session Minutes – June 5, 2017 Page 1

CITY COUNCIL WORK SESSION MINUTES

JUNE 5, 2017 5:30 p.m.

1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Present – Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson,Mike Molitor and Shannon Bruce; Staff: City Administrator MichaelBarone, Finance Director Brian Grimm, Community Development DirectorDavid Abel, Public Safety Director Paul Falls and City Clerk Kris Linquist;Consultant: City Engineer Paul Hornby, WSB Engineering.Absent: None

2) Recycling UpdateFinance Director Grimm overviewed the Recycling Program Update. Heintroduced Ben Knudson from Hennepin County who overviewed the goal for2030.

There was a discussion on the penalty if the City does not participate in theorganics recycling.

There was discussion on the Millenniums and their desire to do organicrecycling.

Jon Beseman from Waste Management stated that there is a cost associatedwith the organics recycling. The cost would be with all types of recycling(regular and organic) $3.00 per quarter per household. The organics wouldbe a small cart that would be picked up each week.

There was discussion on better educating the general public about thisprogram.

3) Initial 2018 Budget discussionFinance Director Grimm overviewed the power point presentation.Highlights included:

What percentages of 2016 tax dollars went to each entity

What percentages of 2017 tax dollars went to each entity

There was discussion on the $325,000 positive general fund balance and how the dollars should be allocated.

Item 4c

Minnetrista Work Session Minutes – June 5, 2017 Page 2

Bruce would like to see the entire budget before being asked ways to cut the budget. She would like to see it broke down by department. She would also like to see the 2015 & 2016 Actual costs.

Mayor Whalen stated that the Council should give staff direction on what the

City would like to achieve in 2018 and let staff make appropriate adjustments and bring it back to Council for review.

Molitor would like to see changes in Pavement Management. He is not

comfortable with the priorities that were set last year. Mortenson would like to see changes in Pavement Management, Staffing,

and Park updates. Thoele would like see changes in Pavement Management. Mayor Whalen would like to see changes in Pavement Management, monies

budgeted every year for Comprehensive Plan Amendment, see adequate staffing in Public Works, and address storm water issues.

4) Adjourn

Motion by Molitor, seconded by Thoele to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:51 p.m.

Respectfully Submitted,

Kri s L inquis t

Kris Linquist, MMMC, CMC City Clerk



Minnetrista City Council Minutes – June 5, 2017 Page 1 of 6

CITY COUNCIL MEETING MINUTES June 5, 2017

7:00 p.m.

1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m.


b) Introductions:City Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor andShannon Bruce; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director PaulFalls, HR/Communications Coordinator Cassandra Tabor and City Clerk Kris Linquist;Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer PaulHornby, WSB Engineering.Absent: None

c) Approval of AgendaCity Administrator Barone requested that Item 2a) 2040 Comprehensive PlanApproval be moved to item 2b) and to add Item 2a) Announcement of an Award.

Motion by Thoele, seconded by Molitor to approve the agenda as amended. Motion carried 5-0. Absent: None

2) Special Presentationsa) Announcement of an Award

Councilmember Mortenson with great pleasure announced that on behalf of theMinnesota Women in City Government (MWCG) Leadership Award for ElectedOfficials for 2017 will be presented to our Mayor Lisa Whalen at the League ofMinnesota Cities Conference in Rochester next week.

b) 2040 Comprehensive Plan Approvali) Res. No. 87-17 Approve Draft 2040 Comprehensive Plan

Erik Zweber from WSB overviewed the Draft 2040 Comprehensive Plan.Highlights included:

Changes to the 2030 Land Use Map Woodland Cove is the majority of growth through 2030 Residential Low-Medium has been removed for Developable Parcels The Minimum Density of Residential Low has been Reduced to 1.15 du/ac The Minimum Density of Residential High has increased to 12 du/ac Commercial along Highway 7 Changes to the Urban Reserve – North Changes to the Urban Reserve – Central Changes to the Urban Reserve – West Infrastructure Impacts

Item 4d




Mayor Whalen commented that the Urban Reserve is not a requirement by the Met Council. There was some discussion on the residents’ comments. Mayor Whalen commented that Little Long Lake does not have poor water quality. It is impaired water quality with mercury. Thoele questioned why the employment rate was so low. Zweber stated that number came from the Met Council. Bruce made comments on the over-projected growth rate that the Met Council has projected for the City. She would like the language that she has proposed in the handout she distributed be a disclaimer in the 2040 Comprehensive Plan. Thoele commented on the area for growth. Mound and St. Bonifacius are both land locked and Minnetrista has the largest room for growth.

Motion by Mortenson, seconded by Bruce to adopt Resolution No. 87-17 Approving the Preliminary 2040 Comprehensive Plan with the addition of Whereas, The City Council will evaluate population and household growth on a continuing basis and may adjust accordingly going forward. Motion carried 5-0. Absent: None

3) Persons to Be Heard – None

4) Consent Agenda

a) Res. No. 88-17 Approve Claims b) Res. No. 89-17 Approve Variance 965 Maple Crest Lane c) Res. No. 90-17 Approve Partial Assignment of Master Development Agreement

Woodland Cove Phase III d) Res. No. 91-17Approve 2017 Standard Specifications and Detail Plates

Motion by Thoele, seconded by Mortenson to approve the Consent Agenda as presented. Motion carried 5-0. Absent: None

5) Public Hearings - None 6) Business Items a) Woodland Cove Lake Second Addition Final Plat

Community Development Director Abel presented the staff report found in the City Council Packet dated June 5, 2017.


The approved preliminary plat and PUD agreement for the Woodland Cove setup a detailed framework for future development.

The final plat for each phase shall also be accompanied by a subdivision




agreement that confirms the required public and private improvements, responsibilities of the City and the Developer and development fees for each phase.

The subdivision agreement sets out the rights and obligations of the parties and requires Woodland Cove to construct the public and private improvements to support development of the 2nd phase lake addition of Woodland Cove.

There are a total of 117 boat slips for the Woodland Cove development

In the Woodland Cove 2nd Lake Addition Phase, there were 30 Boat Slip units (BSU) allocated to 10 lots. Since the final plat has been revised to contain only 7 lots on the point, the Applicant is requesting 4 BSUs per lot for a total of 28 BSUs. The net loss of 2 BSUs will be reallocated into the channel and attached to previously approved docks.

There was clarification on how the boat slips are allocated. i) Res. No. 92-17 Approve Final Plat

Motion by Mortenson, seconded by Bruce to adopt Resolution No. 92-17 Approving Final Plat for Woodland Cove Lake Second Addition with the addition of a one year final plat recording. Motion carried 5-0. Absent: None ii) Res. No. 93-17 Approve Subdivision Agreement Motion by Mortenson, seconded by Thoele to adopt Resolution No. 93-17 Approving the Subdivision Agreement for Woodland Cove Lake Second Addition. Motion carried 5-0. Absent: None

iii) Res. No. 94-17 Approve Amendment to Annual Dock License Motion by Mortenson, seconded by Bruce to adopt Resolution No. 94-17 Approving Amendment to Annual Dock License for Woodland Cove Lake Second Addition.

Motion carried 5-0. Absent: None b) Red Oak View Concept/Sketch Plan Review

Community Development Director Abel presented the staff report found in the City Council Packet dated June 5, 2017. Highlights included:

Applicant is proposing a 14 lot subdivision at 1035 County Road 19.

The property is currently zoned R-2 Low-medium Density Single-Family Residential.

The property is also guided for Residential Low-Medium land use in the 2030 Comprehensive Plan, which requires a minimum density of 3 units per acre and a maximum of 5 units per acre.

Parks Commission would require cash in lieu of land in the sum of 11% of the equivalent market value of the property as the park dedication requirement for the subdivision.

Planning Commission made recommendations that the applicant work with the City Engineer and Hennepin County regarding the comments they had on the project; Provide hardcover calculations to show compliance with the maximum allowed of 35%; and Provide ghost plat of neighboring properties, particularly




showing a possible future connection to Grand View Avenue.

Jeff Martineau stated that he would reforest the site. The market price for these homes would be from $500,000 – 700,000 and would be targeting the 55 and over age bracket.

Molitor commented that this development is too tight and has concerns with hardcover issues. He also felt that it would only be adding to an area that already has too many homes for sale. Mayor Whalen commented that the Villa style homes are highly marketable right now. She would also like to see the ghost platting. Thoele commented she liked the Villa style home with smaller yard. Mortenson likes the one level villa concept. Bruce also likes the Villa style, would like to have as many trees as possible and work on the trail. There was discussion on density of how many lots could be allowed.

c) Res. No. 95-17 Approve Payment of Temporary Easement Agreements for Halstead Drive Improvement Project (CP 01-16) Finance Director Grimm presented the staff report found in the City Council packet dated June 5, 2017. Highlights included:

Temporary easements are needed for the Halstead Drive Improvement Project.

There are a total of 6 temporary easements included in the resolution and this is the last of the agreements for this project.

Motion by Bruce, seconded by Thoele to Adopt Resolution No. 95-17 Approving Payment of Temporary Easement Agreements for Halstead Drive Improvement Project, CP 01-16 in the amount of $22,675. Motion carried 5-0. Absent: None

Mayor Whalen called for a five minute break at 8:53 p.m. The meeting reconvened at 8:58 p.m. d) Res. No. 96-17 Approve Change Order No. 5 – 2016 Water System Improvements

(Water Treatment Plants) City Project 02-15 City Engineer Hornby presented the staff report found in the City Council packet dated

June 5, 2017. Highlights included:

The additional work items were necessary for construction and have been installed as described on the Change Order.

The amount of the change order is in the amount of $51,349, increasing the contract from $8,026,150 to $8,077,499.

The contract change orders to date have increased the project cost by 2.5 percent, which is reasonable given the magnitude of the improvements.




This is the final change order for the water treatment project. Mayor Whalen questioned if the amount is within the contingency of the project funding. Grimm stated that the project is still within the amount of the projected funding. Bruce commented that the City should have a policy regarding change orders and what amount should trigger the change order coming back to council for review before changes are made. Motion by Thoele, seconded by Molitor to Adopt Resolution No. 96-17 Approving Water Treatment Plant Change Order No. 5 for the 2016 Water System Improvements, City Project 02-15 in the amount of $51,349. Motion carried 5-0. Absent: None

e) Res. No. 97-17 Approve Conditional Offer of Employment for Mark Klein, Public

Works Maintenance Worker HR/Communications Coordinator Tabor presented the staff report found in the City Council packet dated June 5, 2017. Highlights included:

Mr. Klein emerged as the choice for hire having had significant experience with large equipment work, paving and blacktop, snowplowing, as well as water related work including pump repair.

Motion by Thoele, seconded by Bruce to Adopt Resolution No. 97-17 Approving the Conditional Offer of Employment to Mark Klein as a Public Works Maintenance Worker. Motion carried 5-0. Absent: None

7) Administrative Items

a) Staff Reports i) City Administrator Barone

Emergency Management Training

Water Towers are cleaned and inspected

Joan Sandquist will be retiring July 18

Mediation with Knutson Construction

ii) HR/Communications Coordinator Tabor

Bus Tour June 13

iii) Director of Public Safety Falls

Traffic Safety Program

iv) City Attorney Batty

Overviewed new Bill adopted regarding posting of notices for hearings

b) Council Reports i) Mayor Lisa Whalen


Trista Day

Planning Commission

Personnel Committee




Bus Tour

League of MN Cities Conference

ii) Patricia Thoele


Trista Day

iii) Pam Mortenson


WCC Meeting

Trista Day – Pig Races

iv) Mike Molitor

LMCD

v) Shannon Bruce

St. Bonifacius Fire Commission Meeting 8) Adjournment

Motion by Thoele, seconded by Mortenson to adjourn the meeting at 9:38 p.m. Motion carried 5-0. Absent: Respectfully submitted, Kris Linquist, MMMC, CMC City Clerk

RESOLUTION NO. 98-17

RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS

WHEREAS, the City Council of the City of Minnetrista, pursuant to MS 412.241, shall have the full authority over the financial affairs of the City; and

WHEREAS, the City Council reviewed the Claims for payment, with checks numbered 60730 through 60811; electronic checks E1000897 through E1000906; Claims batch includes an electronic transfers for payroll.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $ 565,297.94 is hereby approved.

ADOPTED this 19th day of June 2017 by a vote of ____ Ayes _____ Nays.

___________________________ Lisa Whalen, Mayor

ATTEST:

________________________________

(seal)

Joan Sandquist, Deputy Clerk

Item 4e

*Check Detail Register©CITY OF MINNETRISTA 06/16/17 9:55 AM

Page 1

MAY 2017 to JUNE 2017

Check Amt CommentInvoice

1010 1ST BK OF THE LAKESA & E LEGACY HOLDINGSPaid Chk# 060730 6/8/2017

$1,325.00 Temp Easement Halstead DriveE 490-43122-437 MISCELLANEOUS EXPENSETotal A & E LEGACY HOLDINGS $1,325.00

CAR-CO AUTO PARTSPaid Chk# 060731 6/8/2017

$1.98 Truck 13E 101-43121-221 EQUIPMENT PARTS, TIRES 49-447242Total CAR-CO AUTO PARTS $1.98

EDER, MICHAELPaid Chk# 060732 6/8/2017

$8,750.00 Temporary Easement Halstead DriveE 490-43122-437 MISCELLANEOUS EXPENSETotal EDER, MICHAEL $8,750.00

LELSPaid Chk# 060733 6/8/2017

$588.00 PD Union Dues (12x$49)G 101-2360 PAYROLL CLEARING UNION DUES July 2017$588.00 PD Union Dues (12x$49)G 101-2360 PAYROLL CLEARING UNION DUES June 2017$637.00 PD Union Dues (12x$49)G 101-2360 PAYROLL CLEARING UNION DUES May 2017

Total LELS $1,813.00

MINI BIFF INCPaid Chk# 060734 6/8/2017

$70.38 Biff-LisleE 101-45202-437 MISCELLANEOUS EXPENSE A-86365$70.38 Biff-LindenE 101-45202-437 MISCELLANEOUS EXPENSE A-86373

Total MINI BIFF INC $140.76

MUELLER, MARK AND BRENDAPaid Chk# 060735 6/8/2017

$3,325.00 Temporary Easement Halstead DriveE 490-43122-437 MISCELLANEOUS EXPENSETotal MUELLER, MARK AND BRENDA $3,325.00

ROTO-ROOTER PLUMBERSPaid Chk# 060736 6/8/2017

$337.00 Repair Toliet in old PW ShopE 101-43121-401 BLDG/STRUCT MAINTENANCE 04819576089$802.00 Plbg of Tanks at City and PW and Jetting LinesE 101-41940-401 BLDG/STRUCT MAINTENANCE 04819579398$802.00 Plbg of Tanks at City and PW and Jetting LinesE 101-43121-401 BLDG/STRUCT MAINTENANCE 04819579398

Total ROTO-ROOTER PLUMBERS $1,941.00

SEBASKY, JOSHPaid Chk# 060737 6/8/2017

$2,575.00 Temporary Easement for Halstead DriveE 490-43122-437 MISCELLANEOUS EXPENSETotal SEBASKY, JOSH $2,575.00

SEBASKY, JOSHPaid Chk# 060738 6/8/2017

$2,575.00 Temporary Easement Halstead DriveE 490-43122-437 MISCELLANEOUS EXPENSETotal SEBASKY, JOSH $2,575.00

A-1 MINNETONKA RENTAL, INC.Paid Chk# 060739 6/19/2017

$2,217.64 Trista Day RentalsE 101-42110-440 APPRECIATION EVENTS 122615$247.48 Sign Rental Trista DayE 101-42110-440 APPRECIATION EVENTS 122617

Total A-1 MINNETONKA RENTAL, INC. $2,465.12

ACTION FLEET,INC.Paid Chk# 060740 6/19/2017

$123.00 Seat Belt -InstallationE 101-42110-221 EQUIPMENT PARTS, TIRES 11766Total ACTION FLEET,INC. $123.00

ADVANTAGE PROPERTY MAINTENANCEPaid Chk# 060741 6/19/2017

$5,175.00 Lawn ServiceE 101-45202-402 LAWN MAINTENANCE 2630$650.00 Lawn ServiceE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 2630$525.00 Lawn ServiceE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 2630$900.00 Lawn ServiceE 101-41940-402 LAWN MAINTENANCE 2630

al ADVANTAGE PROPERTY MAINTENANCE $7,250.00

ALS COFFEEPaid Chk# 060742 6/19/2017


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$202.35 CoffeeE 101-42110-211 CLEANING & MAINT SUPPLIES 157561Total ALS COFFEE $202.35

AMERIPRIDE SERVICES INCPaid Chk# 060743 6/19/2017

$30.41 Shop towelsE 101-43121-215 SHOP MATERIALS 1003809037$54.99 Shop uniformsE 101-43121-417 UNIFORMS 1003809037$8.55 Service ChargeE 101-41940-211 CLEANING & MAINT SUPPLIES 1003809037

$30.41 Shop towelsE 101-43121-215 SHOP MATERIALS 1003816145$54.99 Shop uniformsE 101-43121-417 UNIFORMS 1003816145$8.55 Service ChargeE 101-41940-211 CLEANING & MAINT SUPPLIES 1003816145

Total AMERIPRIDE SERVICES INC $187.90

ASPEN EQUIPMENTPaid Chk# 060744 6/19/2017

$2,045.00 Outfitting of New Truck #10E 401-43126-560 EQIUP AND FURNISHINGS 10177248Total ASPEN EQUIPMENT $2,045.00

BARONE, MIKEPaid Chk# 060745 6/19/2017

$141.90 Reimbursement for Lodging for MCMA ConferenceE 101-41320-433 DUES & SUBSRIPT & TRAININGTotal BARONE, MIKE $141.90

CAR-CO AUTO PARTSPaid Chk# 060746 6/19/2017

$26.74 Fuel FilterE 651-49590-221 EQUIPMENT PARTS, TIRES 49-449070Total CAR-CO AUTO PARTS $26.74

CITY OF MOUNDPaid Chk# 060747 6/19/2017

$54,943.50 Quarterly Fire ServiceE 101-42210-316 FIRE CONTRACT MOUND 3rd Qtr 2017$17,054.25 Quarterly Debt PaymentE 514-47000-601 BOND PRINCIPAL 3rd Qtr 2017

Total CITY OF MOUND $71,997.75

CITY OF ST BONIFACIUSPaid Chk# 060748 6/19/2017

$54,219.75 Quarterly Fire ServiceE 101-42210-318 FIRE CONTRACT ST BONIFACI 3rd Qtr 2017Total CITY OF ST BONIFACIUS $54,219.75

CLIFTONLARSONALLENPaid Chk# 060749 6/19/2017

$3,400.00 Final Billing for Audit and Single AuditE 101-41530-301 AUDITING AND ACCOUNTING S 1556318Total CLIFTONLARSONALLEN $3,400.00

COMPASS MINERALSPaid Chk# 060750 6/19/2017

$1,670.47 Road De Icing SaltE 101-43125-224 STREET MAINTENANCE SUPPL 41169Total COMPASS MINERALS $1,670.47

DPC INDUSTRIES, INC.Paid Chk# 060751 6/19/2017

$388.38 ChlorineE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 827000698-17$1,264.90 Poly for WTPE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 827000699-17

Total DPC INDUSTRIES, INC. $1,653.28

EARL F. ANDERSON INC.Paid Chk# 060752 6/19/2017

$300.60 Name Plate SignsE 101-43121-224 STREET MAINTENANCE SUPPL 0114439-INTotal EARL F. ANDERSON INC. $300.60

EHLERS AND ASSOCIATES, INC.Paid Chk# 060753 6/19/2017

$1,126.36 Arbitrage Report for General Obligation BondsE 492-47000-620 FISCAL AGENT FEES 73602$1,117.39 Arbitrage Report for General Obligation BondsE 529-47000-620 FISCAL AGENT FEES 73602

Total EHLERS AND ASSOCIATES, INC. $2,243.75

EMBEDDED SYSTEMS, INCPaid Chk# 060754 6/19/2017

$4,217.28 Siren Maintenance FeeE 101-42110-339 SIREN AND MAINTENANCE PO 34278Total EMBEDDED SYSTEMS, INC $4,217.28


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ENVIROTECH SERVICE INCPaid Chk# 060755 6/19/2017

$47,096.32 Dust Abatement ApplicationE 406-43121-224 STREET MAINTENANCE SUPPL CD201713578Total ENVIROTECH SERVICE INC $47,096.32

EROSION PRODUCTS, LLCPaid Chk# 060756 6/19/2017

$90.00 Single Net BlanketE 601-49440-402 LAWN MAINTENANCE 3925Total EROSION PRODUCTS, LLC $90.00

FASTENAL COMPANYPaid Chk# 060757 6/19/2017

$34.38 Safety Glasses for Shop and WTPE 101-43121-215 SHOP MATERIALS MNWAC51737$33.85 Bathroom Cleaner and Hand WipesE 601-49440-401 BLDG/STRUCT MAINTENANCE MNWAC51738$68.15 Bathroom Cleaner and Hand WipesE 602-49490-227 UTILITY SYSTEM MAINT SUPPL MNWAC51738

$169.70 Bathroom Cleaner and Hand WipesE 101-43121-215 SHOP MATERIALS MNWAC51738$111.72 Bolt Bins for Water PlantsE 601-49440-401 BLDG/STRUCT MAINTENANCE MNWAC51807

Total FASTENAL COMPANY $417.80

FINANCE AND COMMERCEPaid Chk# 060758 6/19/2017

$289.79 Halstead Street Improv ProjE 490-43122-437 MISCELLANEOUS EXPENSE 743297815Total FINANCE AND COMMERCE $289.79

FOREST GREENPaid Chk# 060759 6/19/2017

$100.00 Refund Trista Day SponsorshipE 101-42110-440 APPRECIATION EVENTSTotal FOREST GREEN $100.00

FRONTIER OHPaid Chk# 060760 6/19/2017

$381.40 Monthly Phone ServiceE 101-42110-321 TELEPHONE 952-446-1660$381.40 Monthly Phone ServiceE 101-43121-321 TELEPHONE 952-446-1660$381.41 Monthly Phone ServiceE 101-41940-321 TELEPHONE 952-446-1660$94.27 Fire Alarm-PWE 101-43121-321 TELEPHONE 952-446-9997

Total FRONTIER OH $1,238.48

GFOAPaid Chk# 060761 6/19/2017

$370.00 2016 CAFR Award ProgramE 101-41320-433 DUES & SUBSRIPT & TRAININGTotal GFOA $370.00

GILLESPIE CENTERPaid Chk# 060762 6/19/2017

$17,000.00 Semi Annual SupportE 101-45203-307 PROFESSIONAL SERVICESTotal GILLESPIE CENTER $17,000.00

GOPHER STATE ONE CALLPaid Chk# 060763 6/19/2017

$216.00 Sewer & Water LocatesE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 7050574$216.00 Sewer & Water LocatesE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 7050574

Total GOPHER STATE ONE CALL $432.00

GRAINGER INC.Paid Chk# 060764 6/19/2017

$244.00 Lock Out Tag Kits WTPE 601-49440-401 BLDG/STRUCT MAINTENANCE 9459366515$90.16 Lock Out Tag out Kits for Service TruckE 601-49440-404 VEHICLE & EQUIP MAINT 9459366523$90.16 Lock Out Tag out Kits for Service TruckE 602-49490-404 VEHICLE & EQUIP MAINT 9459366523

Total GRAINGER INC. $424.32

GREAT AMERICA FINANCIAL SVCSPaid Chk# 060765 6/19/2017

$139.95 Mailing System-RentalE 101-41320-322 POSTAGE 20761037Total GREAT AMERICA FINANCIAL SVCS $139.95

HEALTH PARTNERSPaid Chk# 060766 6/19/2017

$1,627.64 Premium Employer PdE 601-49440-131 HEALTH & LIFE INS - E CONTR 73467610$1,389.20 Premium Employer PdE 602-49490-131 HEALTH & LIFE INS - E CONTR 73467610

$493.38 Premium Employer PdE 651-49590-131 HEALTH & LIFE INS - E CONTR 73467610$356.93 Premium Employer PdE 101-45202-131 HEALTH & LIFE INS - E CONTR 73467610


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$1,395.00 Premium Employer PdE 101-42401-131 HEALTH & LIFE INS - E CONTR 73467610$2,348.87 Premium Employer PdE 101-41320-131 HEALTH & LIFE INS - E CONTR 73467610$1,380.00 Premium Employer PdE 101-41910-131 HEALTH & LIFE INS - E CONTR 73467610$2,804.42 Premium Employer PdE 101-43121-131 HEALTH & LIFE INS - E CONTR 73467610

$662.86 Premium Employer PdE 101-45202-131 HEALTH & LIFE INS - E CONTR 73467610$9,372.53 Premium Employer PdE 101-42110-131 HEALTH & LIFE INS - E CONTR 73467610

$622.35 * Employee Pd PremiumG 101-2340 PAYROLL CLEARING HEALTH INS 73467610Total HEALTH PARTNERS $22,453.18

HENN CO INFO TECHNOLOGYPaid Chk# 060767 6/19/2017

$2,179.63 radio lease - PDE 401-42110-560 EQIUP AND FURNISHINGS 1000094889$619.05 Radio LeaseE 401-43126-560 EQIUP AND FURNISHINGS 1000094932

Total HENN CO INFO TECHNOLOGY $2,798.68

HENN CO SHERIFF (PER DEIM)Paid Chk# 060768 6/19/2017

$478.63 Booking FeeE 101-42110-441 CORRECTION FEES/CHGS 1000094669Total HENN CO SHERIFF (PER DEIM) $478.63

HENN CO TREAS-ASSESSORPaid Chk# 060769 6/19/2017

$438.10 Annual-Special AssessmentsE 101-41320-437 MISCELLANEOUS EXPENSETotal HENN CO TREAS-ASSESSOR $438.10

JRS ADVANCED RECYCLERSPaid Chk# 060770 6/19/2017

$2,020.00 Recycling Day ChargesE 671-43230-241 RECYCLING DAY EXPENSES 92389Total JRS ADVANCED RECYCLERS $2,020.00

JUBILEE FOODSPaid Chk# 060771 6/19/2017

$839.27 Trista Day ItemsE 101-42110-440 APPRECIATION EVENTS$37.40 Trista Day WaterE 101-42110-440 APPRECIATION EVENTS$17.96 Meeting ItemsE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES$86.41 Recycling Day ItemsE 671-43230-241 RECYCLING DAY EXPENSES

Total JUBILEE FOODS $981.04

KWIK TRIPPaid Chk# 060772 6/19/2017

$56.68 Car Wash CardsE 101-42110-404 VEHICLE & EQUIP MAINT 00231424Total KWIK TRIP $56.68

LEGEND COMPANIESPaid Chk# 060773 6/19/2017

$1,140.00 Maintenance on A/CE 101-42110-401 BLDG/STRUCT MAINTENANCE 5248Total LEGEND COMPANIES $1,140.00

LETGPaid Chk# 060774 6/19/2017

$160.00 Mobile Printer PaperE 101-42110-202 COPY & PRINTING SUPPLIES INV000000000Total LETG $160.00

LEXISNEXISPaid Chk# 060775 6/19/2017

$30.00 Contract FeeE 101-42110-307 PROFESSIONAL SERVICES 1085510-1705Total LEXISNEXIS $30.00

LOFFLER COMPANIES INC MOPaid Chk# 060776 6/19/2017

$154.37 Copier-PDE 101-42110-202 COPY & PRINTING SUPPLIESTotal LOFFLER COMPANIES INC MO $154.37

LOFFLER, INCPaid Chk# 060777 6/19/2017

$1,251.60 General SupportE 101-41320-410 COMPUTER SERVICES/FEES 2536757$1,788.00 General SupportE 101-42110-410 COMPUTER SERVICES/FEES 2536757

$268.20 General SupportE 101-43121-410 COMPUTER SERVICES/FEES 2536757$581.10 General SupportE 601-49440-410 COMPUTER SERVICES/FEES 2536757$581.10 General SupportE 602-49490-410 COMPUTER SERVICES/FEES 2536757


Page 5



Total LOFFLER, INC $4,470.00

MCFOAPaid Chk# 060778 6/19/2017

$40.00 Memberhip -LinquistE 101-41320-433 DUES & SUBSRIPT & TRAININGTotal MCFOA $40.00

MCMAPaid Chk# 060779 6/19/2017

$161.79 Dues-BaroneE 101-41320-433 DUES & SUBSRIPT & TRAININGTotal MCMA $161.79

MET COUNCIL (SAC)Paid Chk# 060780 6/19/2017

$9,840.60 * Monthly SACG 602-2395 SAC CLEARING May 2017Total MET COUNCIL (SAC) $9,840.60

MET COUNCIL ENVIRONMENTAL SVCPaid Chk# 060781 6/19/2017

$22,913.15 * Monthly SewerE 602-49490-438 EXPENSE MWCC 0001062805$22,913.15 * Monthly SewerE 602-49490-438 EXPENSE MWCC 0001065139$22,913.15 * Monthly SewerE 602-49490-438 EXPENSE MWCC 0001069251

otal MET COUNCIL ENVIRONMENTAL SVC $68,739.45

METERING AND TECHNOLOGYPaid Chk# 060782 6/19/2017

$2,630.88 MetersE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 9110Total METERING AND TECHNOLOGY $2,630.88

MID COUNTYPaid Chk# 060783 6/19/2017

$613.35 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 30977$412.43 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 31018

Total MID COUNTY $1,025.78

MOUND TRUE VALUE HARDWAREPaid Chk# 060784 6/19/2017

$5.98 First Aid KitE 101-43121-221 EQUIPMENT PARTS, TIRES 143190$14.61 Repair Material Treatment PlantsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 143263$8.99 FertilizerE 101-41940-402 LAWN MAINTENANCE 143449$2.29 StripsE 101-43121-201 OFFICE SUPPLIES 143543$5.49 PaintE 101-43121-221 EQUIPMENT PARTS, TIRES 143729

Total MOUND TRUE VALUE HARDWARE $37.36

MOUND TRUE VALUE-PDPaid Chk# 060785 6/19/2017

$9.45 Glass CleanersE 101-42110-211 CLEANING & MAINT SUPPLIES 143270Total MOUND TRUE VALUE-PD $9.45

NELSON ELECTRIC MOTOR REPAIRPaid Chk# 060786 6/19/2017

$312.50 Lift 12-Pump 2E 602-49490-227 UTILITY SYSTEM MAINT SUPPL 8126Total NELSON ELECTRIC MOTOR REPAIR $312.50

OFFICE DEPOT - CHICAGOPaid Chk# 060787 6/19/2017

($3.76) CreditE 101-42110-201 OFFICE SUPPLIES 927637285001$3.76 HolderE 101-42110-201 OFFICE SUPPLIES 927637699001$3.76 HolderE 101-42110-201 OFFICE SUPPLIES 927774206001

$93.32 Toner, ProtectorsE 101-42110-202 COPY & PRINTING SUPPLIES 928955157001$5.19 Scales and PensE 101-42401-201 OFFICE SUPPLIES 931346968001

$31.58 Scales and PensE 101-41910-201 OFFICE SUPPLIES 931346968001$132.90 Toner, Plates, NotesE 101-41320-201 OFFICE SUPPLIES 931347180001$99.03 Ink, Spoons, PlatesE 101-42110-201 OFFICE SUPPLIES 931471585001$8.38 NapkinE 101-42110-201 OFFICE SUPPLIES 931471651001

Total OFFICE DEPOT - CHICAGO $374.16

OVERHEAD DOOR COPaid Chk# 060788 6/19/2017

$373.35 Repair of Door 1 at PWE 101-43121-401 BLDG/STRUCT MAINTENANCE 100042


Page 6



Total OVERHEAD DOOR CO $373.35

PREMIUM WATERS, INCPaid Chk# 060789 6/19/2017

$153.88 WaterE 101-41940-211 CLEANING & MAINT SUPPLIES 605123-05-17Total PREMIUM WATERS, INC $153.88

RITEWAYPaid Chk# 060790 6/19/2017

$137.38 Utility BillsE 601-49440-202 COPY & PRINTING SUPPLIES 17-31780$137.38 Utility BillsE 602-49490-202 COPY & PRINTING SUPPLIES 17-31780$34.35 Utility BillsE 651-49590-202 COPY & PRINTING SUPPLIES 17-31780$34.34 Utility BillsE 671-43230-437 MISCELLANEOUS EXPENSE 17-31780

Total RITEWAY $343.45

SAFETY SIGNSPaid Chk# 060791 6/19/2017

$2,275.00 Installation of Bases at Lisle ParkE 404-45202-530 IMPROVEMENTSTotal SAFETY SIGNS $2,275.00

SHRED IT USA INCPaid Chk# 060792 6/19/2017

$76.82 Shred ServicesE 101-41320-437 MISCELLANEOUS EXPENSE 8122437140Total SHRED IT USA INC $76.82

SOLTAU CONSTRUCTIONPaid Chk# 060793 6/19/2017

$1,500.00 Temp Dep Rtn 680 Game Farm RdG 101-2025 DEPOSITS PAYABLE MB-17027 R77Total SOLTAU CONSTRUCTION $1,500.00

SPECIALIZED ENVIROMENTAL TECHPaid Chk# 060794 6/19/2017

$144.00 Black DirtE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 21548Total SPECIALIZED ENVIROMENTAL TECH $144.00

Streicher sPaid Chk# 060795 6/19/2017

$89.99 UniformsE 101-42110-417 UNIFORMS I1263267Total Streicher s $89.99

TASC FLEX SYSTEMS REIMBURSEMENPaid Chk# 060796 6/19/2017

$49.38 Admin FeesE 101-42110-437 MISCELLANEOUS EXPENSE IN1045760tal TASC FLEX SYSTEMS REIMBURSEMEN $49.38

THE DALE GREEN COMPANYPaid Chk# 060797 6/19/2017

$192.00 Black Dirt for Well 3E 601-49440-227 UTILITY SYSTEM MAINT SUPPL$192.00 Black Dirt for Curbstop RepairE 601-49440-227 UTILITY SYSTEM MAINT SUPPL

Total THE DALE GREEN COMPANY $384.00

TOLL GAS & WELDING SUPPLYPaid Chk# 060798 6/19/2017

$22.08 CylindersE 101-43121-221 EQUIPMENT PARTS, TIRES 40065557Total TOLL GAS & WELDING SUPPLY $22.08

TRUENORTH STEELPaid Chk# 060799 6/19/2017

$1,067.60 Culvert Pipe at South WTPE 601-49440-401 BLDG/STRUCT MAINTENANCE BL0000000648Total TRUENORTH STEEL $1,067.60

TRUGREEN CHEMLAWNPaid Chk# 060800 6/19/2017

$1,301.00 Weed ControlE 101-45202-402 LAWN MAINTENANCE 65524856$30.00 Weed ControlE 602-49490-402 LAWN MAINTENANCE 65524856

$135.00 Weed ControlE 601-49440-402 LAWN MAINTENANCE 65524856$220.00 Weed ControlE 101-41940-402 LAWN MAINTENANCE 65524856

Total TRUGREEN CHEMLAWN $1,686.00

UNITED FARMERS CORPPaid Chk# 060801 6/19/2017

$25.40 Chain Saw PartsE 101-43121-221 EQUIPMENT PARTS, TIRES


Page 7



Total UNITED FARMERS CORP $25.40

US BANK CORPORATE SYSTEMSPaid Chk# 060802 6/19/2017

$36.47 Food for Council MtgE 101-41110-437 MISCELLANEOUS EXPENSE$123.96 UniformsE 101-42110-417 UNIFORMS

$8.99 Fuse for Shop Multi MeterE 101-43121-221 EQUIPMENT PARTS, TIRES$41.00 Council Meeting FoodE 101-41110-437 MISCELLANEOUS EXPENSE

Total US BANK CORPORATE SYSTEMS $210.42

USA BLUEBOOKPaid Chk# 060803 6/19/2017

$308.69 Iron Testing Kits for WTPE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 272682Total USA BLUEBOOK $308.69

V & S JEWELRYPaid Chk# 060804 6/19/2017

$91.18 Engraving PlaqueE 101-41110-437 MISCELLANEOUS EXPENSETotal V & S JEWELRY $91.18

VERIZON WIRELESSPaid Chk# 060805 6/19/2017

$405.68 PD Cell phonesE 101-42110-321 TELEPHONE 9785997423$498.66 Admin Cell phonesE 101-41940-321 TELEPHONE 9785997423$252.72 PW Cell PhonesE 101-43121-321 TELEPHONE 9785997423$14.89 M2ME 101-41940-321 TELEPHONE 9785997423

Total VERIZON WIRELESS $1,171.95

WACONIA FORD MERCURYPaid Chk# 060806 6/19/2017

$45.64 Unit 72-The WorksE 101-42110-221 EQUIPMENT PARTS, TIRES FOCS112026$271.18 Unit 65-Check Engine LightE 101-42110-404 VEHICLE & EQUIP MAINT FOCS112513$45.64 Unit 66- The WorksE 101-42110-221 EQUIPMENT PARTS, TIRES FOCS112580

Total WACONIA FORD MERCURY $362.46

WASTE MANAGEMENTPaid Chk# 060807 6/19/2017

$9,075.50 * RecyclingE 671-43230-384 REFUSE REMOVAL 7033212-1593-Total WASTE MANAGEMENT $9,075.50

WHITE, BRANDONPaid Chk# 060808 6/19/2017

$29.99 UniformE 101-42110-417 UNIFORMSTotal WHITE, BRANDON $29.99

WM MUELLER & SONS INC.Paid Chk# 060809 6/19/2017

$384.91 RockE 101-43121-224 STREET MAINTENANCE SUPPL 223994$85.50 BlacktopE 101-43121-224 STREET MAINTENANCE SUPPL 224117

Total WM MUELLER & SONS INC. $470.41

WSB & ASSOCIATES, INC.Paid Chk# 060810 6/19/2017

$2,228.00 Mound Westonka School AdditionE 101-42401-303 ENGINEERING SERV 1 002121-950$1,623.50 Westwood Drive SegmentE 651-49590-303 ENGINEERING SERV 10 002121-800

$572.00 GIS ServicesE 602-49490-303 ENGINEERING SERV 11 002121-780$421.50 Water Supply PlanE 491-43241-303 ENGINEERING SERV 12 002121-720

$3,045.75 Enchanted Lane ReconstructionE 490-43122-303 ENGINEERING SERV 13 002121-690$38,486.00 Halstead Drive ReconstructionE 490-43122-303 ENGINEERING SERV 15 002121-640$9,950.75 2040 Comprehensive PlanE 101-41910-303 ENGINEERING SERV 15 002121-700

$136.25 Mill and OverlayE 406-43121-303 ENGINEERING SERV 15 002121-740$504.00 * Dutch Lake KnollG 801-1170 LAND USE RECEIVABLE 18 002121-550$640.00 Water System ImprovmentsE 491-43241-303 ENGINEERING SERV 18 002121-580$690.50 * Woodland Cove AUAR UpdateG 801-1170 LAND USE RECEIVABLE 2 002121-810

$1,986.00 * Woodland Cove LakeG 801-1170 LAND USE RECEIVABLE 2 002121-920$240.00 * Merrywood Lane CUPG 801-1170 LAND USE RECEIVABLE 2 002121-940$272.50 MS4 ServicesE 651-49590-303 ENGINEERING SERV 26 002092-390$332.00 * Red OakG 801-1170 LAND USE RECEIVABLE 37 002121-340


Page 8



$770.00 * Bldg Permits/ReviewE 101-42401-303 ENGINEERING SERV 4 002121-870$725.75 WCA ServicesE 651-49590-303 ENGINEERING SERV 4 002121-890$596.75 Crack Fill and Seal CoatE 406-43121-303 ENGINEERING SERV 4 002121-900$500.00 General Engineering SvcsE 601-49440-303 ENGINEERING SERV 4 01741-945$500.00 General Engineering SvcsE 602-49490-303 ENGINEERING SERV 4 01741-945$500.00 General Engineering SvcsE 651-49590-303 ENGINEERING SERV 4 01741-945

$1,000.00 General Engineering SvcsE 101-42600-303 ENGINEERING SERV 4 01741-945$190.00 * Woodland CoveG 801-1170 LAND USE RECEIVABLE 43 002121-200

$1,023.25 2017 Mill and OverlayE 406-43121-303 ENGINEERING SERV 5 002121-860$80.00 * Forcemain ImprovementsG 801-1170 LAND USE RECEIVABLE 6 002121-830$80.00 * Mader Sketch PlanG 801-1170 LAND USE RECEIVABLE 7 002121-530

$1,854.75 Grandview Aven ImprovE 490-43122-303 ENGINEERING SERV 7 002121-680Total WSB & ASSOCIATES, INC. $68,949.25

ZARNOTH, INC.Paid Chk# 060811 6/19/2017

$423.60 Broom for BobcatE 101-43121-221 EQUIPMENT PARTS, TIRES 0165195-INTotal ZARNOTH, INC. $423.60

TASC FLEX SYSTEMS REIMBURSEMENPaid Chk# 1000897E 6/2/2017

$217.39 * Dependent CareG 101-2346 PR CLEARING DAYCARE FSAtal TASC FLEX SYSTEMS REIMBURSEMEN $217.39

BRIDGEWATER BANKPaid Chk# 1000898E 5/31/2017

$70.00 MAY REMOTE DEPOSIT FEEE 101-41320-437 MISCELLANEOUS EXPENSETotal BRIDGEWATER BANK $70.00

INTERNAL REVENUE SERVICEPaid Chk# 1000899E 6/5/2017

$9,889.37 * PR - Fed w/hG 101-2300 PAYROLL CLEARING FED W/H$9,643.50 * PR - SS/Medicare w/hG 101-2320 PAYROLL CLEARING FICA

Total INTERNAL REVENUE SERVICE $19,532.87

MN DEPARTMENT OF REVENUEPaid Chk# 1000900E 6/5/2017

$4,093.24 * State w/hG 101-2310 PAYROLL CLEARING STATE W/HTotal MN DEPARTMENT OF REVENUE $4,093.24

PUBLIC EMPLOYEES RETIREMENTPaid Chk# 1000901E 6/5/2017

$18,720.06 * Pera w/hG 101-2330 PAYROLL CLEARING PERATotal PUBLIC EMPLOYEES RETIREMENT $18,720.06

VOYAPaid Chk# 1000902E 6/5/2017

$400.00 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED COTotal VOYA $400.00

EDWARD JONESPaid Chk# 1000903E 6/5/2017

$1,746.83 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED COTotal EDWARD JONES $1,746.83

ICMAPaid Chk# 1000904E 6/5/2017

$571.53 * Roth IRA ContributionsG 101-2370 PAYROLL CLEARING DEFERRED COTotal ICMA $571.53

OPTUMPaid Chk# 1000905E 6/5/2017

$4,981.04 * HSA Contributions Employer and EmployeeG 101-2347 HSA CLEARING ACCTTotal OPTUM $4,981.04

PSNPaid Chk# 1000906E 6/5/2017

$161.27 MONTHLY ONLINE PAYMENT FEES MAYE 601-49440-307 PROFESSIONAL SERVICES$161.27 MONTHLY ONLINE PAYMENT FEES MAYE 602-49490-307 PROFESSIONAL SERVICES$107.51 MONTHLY ONLINE PAYMENT FEES MAYE 651-49590-307 PROFESSIONAL SERVICES


Page 9



$107.51 MONTHLY ONLINE PAYMENT FEES MAYE 671-43230-307 PROFESSIONAL SERVICESTotal PSN $537.56

1010 1ST BK OF THE LAKES $500,697.86

Fund Summary1010 1ST BK OF THE LAKES101 GENERAL FUND $248,986.84401 CAPITAL IMPROVEMENT PROGRAM $4,843.68404 PARK DEDICATION FUND $2,275.00406 ROAD MAINTENANCE FUND $48,852.57490 STREET IMP CAPITAL PROJECTS $62,226.29491 WATER IMP CAPITAL PROJECTS $1,061.50492 SEWER IMP CAPITAL PROJECTS $1,126.36514 MOUND FIRE IMPROVEMENT FUND $17,054.25529 HIGHLAND ROAD DEBT $1,117.39601 WATER FUND $10,781.18602 SEWER FUND $83,162.81651 STORM WATER MGMT FUND $3,783.73671 RECYCLING FUND $11,323.76801 LANDUSE AGENCY $4,102.50

$500,697.86

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

REQUEST FOR CITY COUNCIL ACTION/DISCUSSION

Subject: Woodland Cove AUAR Update

Prepared By: Paul Hornby, City Engineer

Meeting Date: June 19, 2017

Issue/Background:

The Woodland Cove study area is approximately 530 acres and is generally bordered on the east by Lotus Drive, on the south by TH 7, on the west by Kings Point Road, and on the north by Halsted Bay.

The City of Minnetrista adopted the original Woodland Cove Final Revised Alternative Urban Areawide Review (AUAR) in November 2006. Pursuant to Minnesota Rules 4410.3610 Subp. 7, for the AUAR to remain valid as the environmental review document for the area, the document needs to be updated every five years until all development in the study area has received final approval. The AUAR was updated in 2011 and again in 2017. The item before the City Council is to consider adoption of the 2017 AUAR Update.

Discussion:

Development in the Woodland Cove study area has been progressing since the last AUAR update in 2011. The City and the developer entered into a Developer’s Agreement by which the mitigation items identified in the AUAR are being adhered to and implemented. Additional review and analysis was not necessary as part of this AUAR Update. A memo outlining the status of the development and Developer’s Agreement was submitted to the agencies to serve as the AUAR Update for the 10-day comment period. The AUAR Update notice was published in the May 8, 2017 EQB Monitor. The comment period ended May 22, 2017.

Comments were received from the Metropolitan Council regarding including the new proposed Baker-Carver Regional Trail, the capacity of the sanitary sewer lift station, and updated transportation analysis information. A response memo to Met Council was prepared and submitted to Met Council on June 9, 2017. The Met Council indicated this response addressed their comments. The complete 2017 AUAR Update packet, with the Met Council comments and responses to the comments, are attached. Appendix D of the packet contains the AUAR Update and response to Met Council.

Item 4f


Conclusion:

Pursuant to MR4410.3610, the City Council should consider adoption the Final AUAR Update (dated June 9, 2017). By adopting the AUAR Update, the required environmental review for the Woodland Cove site will remain valid for five more years.

Fiscal Impact:

The update of this report is a developer cost, and therefore, has no fiscal impact on the City of Minnetrista.

Recommended City Council Action: Staff recommends that Council adopt the Final AUAR Update.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No

K:\01741-68\Docs\Agenda Items\AGN ITM-WoodlandCoveAUARUpdate-022211.doc

Final Alternative Urban Areawide Review Update Woodland Cove, Formerly Park Cove City of Minnetrista, MN WSB Project No. 01741-68, 2121-810 June 9, 2017

FINAL ALTERNATIVE URBAN AREAWIDE REVIEW UPDATE

WOODLAND COVE FORMERLY PARK COVE

FOR THE CITY OF MINNETRISTA, MINNESOTA

March 30, 2011 Adopted April 18, 2011 Updated June 9, 2017

Prepared By:

WSB & Associates, Inc. City of Minnetrista 701 Xenia Avenue – Suite 300 7701 Co Rd 110 W Minneapolis, MN 55416 Minnetrista, MN 55364 763-541-4800 ▪ 763-541-1700 (Fax) 952-446-1660 ▪ 952-446-1311 (Fax)

Final Alternative Urban Areawide Review Update Woodland Cove, Formerly Park Cove City of Minnetrista, MN WSB Project No. 01741-68, 2121-810 June 9, 2017

TABLE OF CONTENTS TITLE SHEET TABLE OF CONTENTS

I. Introduction and Purpose ................................................................................................. 1

II. Approved PUD Concept Plan – Scenario 3 ......................................................................... 1

III. Update to the Environmental Review ............................................................................... 2

IV. Mitigation Summary and Update ...................................................................................... 3

V. AUAR Update Review ..................................................................................................... 10

List of Figures Figure 6-2 Scenario 3 Landuse Figure 25-1 Regional and Local Trails List of Appendices Appendix A Water Supply Update Memo Appendix B Wastewater / Sanitary Collection Update Memo Appendix C Traffic Study Update Memo Appendix D 2017 AUAR Update and Responses to Comments

Final Alternative Urban Areawide Review Update Page 1 Woodland Cove, Formerly Park Cove City of Minnetrista, MN WSB Project No. 01741-68, 2121-810 June 9, 2017

I. Introduction and Purpose The Woodland Cove study area, formerly the Park Cove study area, is approximately 530 acres and is generally bordered on the east by Lotus Drive, on the south by TH7, on the west by Kings Point Road, and on the north by Halsted Bay. The City of Minnetrista adopted the Park Cove Final Revised Alternative Urban Areawide Review (AUAR) in November 2006. Since that time, the proposed developer of the area has changed, thus changing the name of the development from Park Cove to Woodland Cove. No development within the study area has occurred. Pursuant to Minnesota Rules 4410.3610 Subp. 7, for the AUAR to remain valid as the environmental review document for the area, the document needs to be updated every five years until all development in the study area has received final approval. Since this area still remains undeveloped and the AUAR will expire in November 2011, the purpose of this document is to update the AUAR pursuant to Minnesota Rules. The 2006 AUAR included an analysis of two development scenarios as follows: Scenario 1 –Approved Comprehensive Plan Amendment – Low End Density Range Scenario 2 –Approved Comprehensive Plan Amendment– High End Density Range To implement these scenarios, a Comprehensive Plan Amendment was required. This amendment was approved by the Metropolitan Council in 2006. This update to the Final AUAR Update includes the addition of a third development scenario as follows:

Scenario 3 – Concept Development as Proposed by Woodland Cove, LLC and Woodland Cove II, LLC

The November 2006 adopted AUAR is available for review on the City’s web-site at www.ci.minnetrista.mn.us. This report serves as an update of the 2006 AUAR, and includes a review of the new proposed development scenario, an update to the environmental analysis as needed, an update to the traffic analysis as needed, an update to the utility analysis as needed, and a review of the mitigation measures. 2017 Update: The figure in Appendix D shows the areas that have developed since the 2011 update.

II. Approved PUD Concept Plan – Scenario 3

On May 17, 2010, the City Council approved the Woodland Cove Planned Unit Development Concept Plan. For purposes of this AUAR Update, the Concept Plan shall be referred to as Scenario 3. The Concept Plan is proposed as a Planned Unit Development (PUD) so that planning of the entire site can focus on facilitating the required density and the preservation of significant environmental features on the site. The City’s Comprehensive Plan Amendment from 2006 has resulted in a Land Use Map Amendment and subsequent zoning changes for the project area. This scenario analyzes the proposed PUD

http://www.ci.minnetrista.mn.us/


Concept Plan approved by the City Council and is allowed under the Comprehensive Plan. The following table outlines the land uses for this scenario:

Type Gross Acre Number of Units

Residential Low 255 589

Residential Medium to High

228 482

Commercial 7 N\A

Conservation Easement 42 N\A

TOTAL 532 1071

The City’s Comprehensive Plan is consistent with the land uses outlined in Scenario 3, specifically to include a limited amount of retail / commercial space to be located near the Kings Point Road and Highway 7 intersections. All other areas are in conformance with the City’s Comprehensive Plan and the previously approved 2006 AUAR. The PUD Concept Plan includes the following areas:

Woods and Green Space: The PUD Concept Plan preserves 140.2 acres (over 28% of the site) as permanent open space, which includes 45.9 acres of wooded area. In addition, over 44% of the trees in the Maple/Basswood forest are being preserved.

Parks and Public Area: Approximately 73 acres are planned for public parks, trails and open space. The public parks include a large park along the southern edge of the site which provides a meaningful connection between Lake Minnetonka Regional Park and Carver Park Reserve. In addition, two (2) additional parks are proposed in the PUD Concept Plan for a total of 32 acres of public parkland. Major greenways will run through the site, both north and south and east and west.

Housing Types: The Concept Plan includes a wide variety of housing types integrated throughout the site. The total of ten (10) specific types of housing include a mixture of single-family and multi-family units. The housing types and lots are oriented to create appealing neighborhoods and provide a variety of housing options for the residents of Minnetrista.

Wetlands, Shorelands and Restoration Activities: The PUD Concept Plan preserves 96.5% of the existing wetlands. Anticipated wetland impacts are primarily for public streets that out of necessity cross or are adjacent to wetland areas. Much of the shoreline is also designated as wetland area and protected as such. The PUD Concept Plan includes a restoration of native plants in area that are damaged from erosion and invasive species.

Commercial Area: The PUD Concept Plan introduces a new area than was previously planned for in the 2006 AUAR study, which includes a limited amount of retail / commercial space to be located near the Kings Point Road and Highway 7 intersection. Within this retail / commercial area, there is a ‘public green’ which is intended to serve as a local focal point and gathering space.

Storm Water: The PUD Concept Plan includes 30 acres of infiltration basins, ponds, and other storm water techniques.


III. Update to the Environmental Review

No development has occurred within the study area since the original AUAR was adopted in 2006. This update to the AUAR includes a review of the mitigation measures, updated analysis where necessary, and the addition of Scenario 3 to include some possible commercial development. The analysis that was completed with the 2006 AUAR remains valid unless updated in this report. 2017 Update: Appendix D shows the areas that have developed in the study area since 2011. In addition, the Metropolitan Council has adopted the 2040 Regional Park Policy Plan as well as approving the Three Rivers Park District master plan for the Baker- Carver Regional Trail. The Baker-Carver Regional Trail is a planned 17-mile trail through six cities and townships between Hennepin County and Carver County. The trail connects many regional parks as well as linking to local trails. As part of the Master Trail plan process, two trail alignments were identified that are located within the Woodland Cove Study Area. Figure 25-1 shows these alignments. G1 is the preferred alignment and is located through the Woodland Cove development. G2 is the alternate alignment and follows Kings Point Road. Information from the Baker-Carver Regional Trail Plan indicates that most of the G1 trail alignment would be located within a new local open space network through the Woodland Cove development and a 40 acre wooded lot owned by Three Rivers Park District.

IV. Mitigation Summary and Update Based on this AUAR Update, the approved PUD Concept Plan is consistent with the City’s Comprehensive Plan and the 2006 AUAR. Toward that end, many of the mitigation measures outlined in the 2006 AUAR still remain valid. In some cases, additional analysis has been completed to include Scenario 3 and to reflect additional information that has been developed in the past five years. The updated mitigation measures are outlined below and either remain in effect from the 2006 AUAR or have been updated based on new analysis as noted. 2017 Update: The City of Minnetrista and the developer have entered into a Developer’s Agreement that addresses the enforcement of the AUAR mitigation plan. A. Geologic Hazards, Erosion Control, and Hazardous Materials

A1. Any development will be required to remediate the contaminated soils in conformance with MPCA regulations. Note: The developer has completed Phase 1 and Phase 2 work to clean up some regulated materials that were found on the site.

A2. Any development will be required to remove and properly dispose of trash and debris located within the site.

A3. Exposed soil as a result of mass grading will be phased as approved in the Development

Agreement.

A4. Temporary and permanent seeding and staging plans will be required to be submitted by the developer and reviewed by the City.


A5. Additional considerations for appropriate erosion control measures will be required along

Lake Minnetonka to reduce erosion and sedimentation. These measures may include additional best management practices, staged grading, a floating silt curtain in the lake, and /or planting to prevent erosion into the lake.

A6. Street sweeping will occur as needed to remove dirt that has been tracked on to adjacent

roads during construction. A7. The property owner and contractor will be the responsible parties applying to the MPCA for

a National Pollution Discharge Elimination System (NPDES) General Stormwater Construction Activity Permit and a development of a Storm Water Pollution Prevention Plan (SWPPP). Development will be required to be in conformance with the MPCA’s Best Management Practices (BMPs). Grading, erosion control plans, and the SWPPP will be reviewed by the City.

A8. The NPDES Phase II Construction Site permit requires a site specific Storm Water Pollution

Prevention Plan (SWPPP) to be completed for the construction. This SWPPP is required to include pollution prevention management measures for solid waste and hazardous material spills that occur during construction.

A9. The municipal waste hauler company will make residential and commercial recycling

programs available to the area. General municipal waste will be removed by these waste hauler companies.

B. Fish, Wildlife, and Ecologically Sensitive Resources. B1. Species of special concern have been reported near the study area. The City will take this

information into account during the review process of this development and subsequent developments that occur in the area.

B2. Development in the study area will need to take into account the preservation and/or restoration of all or a portion of maple-basswood forest in the north central portion of the site (Area 1 on Figure 10-1). This area should be mostly contiguous and linked as much as possible to the existing wooded area (Area 2) to maintain the greenway corridor in the area. Preservation of this wooded area could be accomplished by clustering residential development and/or allowing development along the fringes to preserve an intact central area of the maple-basswood forest. Trails would be allowed within the wooded area of the maple-basswood areas. The exact location and dimensions of this corridor will be addressed as part of the plan review process. The Home Owners Association (HOA) for the development will be responsible for the preservation and maintenance of the wooded areas through the use of an Environmental Stewardship Plan.

B3. The establishment of a greenway corridor associated with the maple-basswood forested areas on the site per the City’s Greenway Corridor Plan outlined in the City’s Park, Trail, and


Open Space Plan will be needed. The exact location and dimensions of this corridor will be addressed as part of the plan review process. It is anticipated that this corridor will be for open space, natural areas, parks, and trails.

B4. Wetland impacts will be avoided and minimized to the greatest extent possible in

conformance with the Wetland Conservation Act and Minnehaha Creek Watershed District rules. Mitigation for any wetland impacts is to be based on the most recent local and state rules.

B5. During the wetland permitting process, it will be investigated if Exceptional Natural Resource Value (ENRV) credit can be obtained for preserving the maple-basswood forest for mitigation for some wetland impact.

B6. Per the City’s and Minnehaha Creek Watershed District’s requirements, wetland buffers

will need to be established. These wetlands and buffers will be placed within easements or outlots. The buffer requirements of the Minnehaha Creek Watershed District will be the buffers that are required in the study area.

B7. Per the City’s ordinances, for buffer areas where non-native vegetation exists, buffer zones must be planted with native species typical for the habitat.

B8. This mitigation measure was removed as part of this update. B9. Tree removal and replacement shall be subject to the City’s most recent Tree Ordinance.

Additionally, an Environmental Stewardship Plan to cover restoration and vegetation management of buffers, shoreline, wooded, ponds, infiltration areas, and open spaces will be required by the HOA.

B10. The realignment of CSAH 11 shall be coordinated with Carver County Highway, Mn/DOT, and Three Rivers Park District. The location CSAH 11 shall take into account the “7/11 Woods” as noted on the County Biological Survey map. The road should be designed to minimize impact to the woods and to meet Mn/DOT, Three Rivers Park District, and Carver County design criteria. Note: This mitigation measure is currently in process. The development plan will address the ROW needs.

B11. An eagle nest survey will be completed as part of the development review.

C. Municipal Water Use and Service

C1. To provide water to the study area, a network of trunk water mains will be extended from the existing southern water system. The City has recently begun updating its Comprehensive Water System Plan. Upon completion of the plan, water main size and location requirements necessary for serving Woodland Cove will be determined.

C2. An additional 2 to 3 municipal wells, depending on well production, will be needed as a

result of this development. The wells do not necessarily need to be located within the


study area but rather, could be in a location to best serve the community, such as near a Water Treatment plant.

C3. 194,000 to 327,000 gallons of water system storage will be needed for this development.

Additional storage will be needed within the City’s water system for this and other future developments and should be constructed in a location to best serve the entire city and overall water system.

C4. Prior to any new wells being developed, a City-wide water conservation plan will be developed.

C5. Any abandoned wells found within the study area will be sealed in accordance with Minnesota Department of Health guidelines. Note: Wells were identified in the Phase 1 study completed by the developer and have all been abandoned.

C6. Existing residents will be encouraged to connect to the municipal water system and cap private wells in conformance with State of Minnesota standards when service is provided to their area.

D. Shoreland and Floodplain Management Districts

D1. Development will address Shoreland and Floodplain Management through the City’s PUD Shoreland Ordinance and Floodplain Management Ordinance.

D2. Development in the study area will be required to achieve no net loss in floodplain storage per MCWD’s requirements.

E. Water Surface Use and Docks

E1. The City’s ordinances encourage the consolidation of docking facilities as much as possible rather than individual docking facilities. The consolidated docks must be in conformance with the Lake Minnetonka Conservation District rules and the City’s dock requirements. Approvals for these docks must be secured by the project proposer.

E2. Docking spaces will be limited to one watercraft per 50 feet of continuous shoreline, as outlined in the City’s and LMCD’s requirements.

E3. The location of the consolidated docking facilities must take into account the natural shoreline and be located in such a manner to reduce the need for dredging and reduce the need for emergent vegetation impact. Dredging is subject to MCWD Rule E, the Lake Minnetonka Joint Policy Statement for Dredging, and DNR regulations.

E4. A site inspection of the proposed docking locations will be required as part of the platting process to determine suitable locations for the docks. This inspection shall be completed by representatives of the project proposer, Department of Natural Resources, LMCD, and the City during the growing season to address sensitive vegetation areas that may be


impacted by the docking areas, especially the American Lotus plant that is known to grow in the area.

F. Storm Water Management

F1. It will be required that post-development discharge rates will be limited to less than pre-development discharge rates for the critical duration event to reduce erosion impacts downstream of the site.

F2. There are some ravines located within the study area that receive storm water discharge from the site. The current conditions do not control or reduce storm water discharges which contribute to downstream erosion problems. The proposed project design will be required to limit the discharge rates to these problem areas to less than existing discharge rates. This will be further evaluated as part of any proposed development plans in the area.

F3. The developer will be responsible for grading the site appropriately to provide adequate storm water management to the extent necessary and will be required to obtain the necessary permits for storm water management and grading.

F4. Storm water will be treated through a variety of measures including water quality treatment ponds, rate control, rain gardens, swales, infiltrations areas, and/or other innovative storm water management techniques. The intent of this will be to enable preservation of existing natural features, use the storm water management system to mitigate and/or enhance natural features, and provide water quality protection to meet City and MCWD standards. A comprehensive plan will be developed and reviewed with the appropriate permitting agencies.

F5. Rural road sections will be used where feasible and practical to enable infiltration in swales and treatment areas. Internal street widths will be evaluated to minimize their size to the greatest extent practical while maintaining public safety.

F6. Storm water will be required to be pretreated prior to discharge to wetlands. F7. Storm water management features should incorporate native plantings of grasses, trees,

and shrubs.

G. Wastewater and Municipal Sanitary Sewer Service G1. Extension of 8-inch trunk sanitary sewer lines from the existing lift station along Kings Point

Road (referred to as City Lift Station No. 4) to the south and north will be done to collect and convey wastewater from the northern portions of the proposed development. Lift Station No. 4 has a current pumping capacity of 400 gpm based on recent pump testing. Up to 374 gpm can be added to this lift station from new development, since there is 26 gpm from existing homes currently directed to Lift Station No. 4.

G2. Extension of three separate 8-inch gravity sewer lines from the existing 8-inch and 12-inch

sanitary lines that currently extend to the eastern border of the development will be done


to collect and convey wastewater from the southern and eastern portion of the development area. No more than 450 gpm should be directed to the southernmost existing 8-inch gravity sewer line as it only has a full flow capacity of slightly over 450 gpm. The existing 8-inch and 12-inch gravity lines convey wastewater to another existing lift station, referred to as City Lift Station No. 6, and located at Trillium Lane. Lift Station No. 6 has a current pumping capacity of 650 gpm based on recent pump testing and would be capable of discharging the projected wastewater flows generated from the southern and eastern portions of the proposed development under Scenarios No. 1 and No. 3. However, Lift Station No. 6 would potentially need to be upgraded in capacity from 650 gpm to 850 gpm under Scenario No. 2.

G3. This alternative has been removed as part of this update (see Appendix B for analysis).

H. Traffic and Transportation An updated traffic analysis has been completed for the new proposed Woodland Cove development. A summary of the analysis and the anticipated impacts is attached as Appendix C.

H1. Realignment will be done of CSAH 11 and Kings Point Road to form a single intersection with TH 7. Right-of-way will be needed to complete the realignment. Note: This item has been agreed to by all affected agencies. A staff approved layout has been submitted to MnDOT and Carver County for approval. The Development plan will address the ROW needs.

H2. Preparation of an Intersection Control Evaluation (ICE) for TH 7 at Kings Point Road/CSAH 11 and CSAH 44 will be done. Work with Mn/DOT and Carver County on approval of the appropriate traffic control. Note: This is currently in process for the Kings Point Rd / CSAH 11 intersection. The ICE has been submitted to MnDOT and Carver County for review and approval. The CSAH 44 intersection signal improvements were completed by MnDOT in 2009.

H3. Installation of Traffic Signals or roundabouts will be needed at the following locations: ● TH 7/CSAH 11/Kings Point Road ● TH 7/CSAH 44 Note: TH 7 at CSAH 11 / Kings Point Rd is currently in process for the installation of a roundabout. MnDOT installed a signal at TH 7 and CSAH 44 in 2009.

H4. This mitigation measure was removed as part of this update.

H5. The traffic signal was installed by MnDOT in 2009 without the additional lanes. The updated analysis found in Appendix C concludes that until such time as MnDOT programs improvements for the entire length of TH7 or the addition of lanes on CSAH 44 would not be beneficial. As traffic increases in the area additional analysis will be required to determine exactly when additional improvements would be needed.

H6. Improvement of access roads:


● Kings Point Road should be upgraded structurally and geometrically to accommodate the forecasted traffic load.

● The corners/turns of Lotus Drive should be realigned and the road should be surfaced to accommodate the forecasted traffic load.

H7. Compliance with the terms of the May 19, 2005 agreement between the City of Minnetrista

and the Three Rivers Park District. Note: This is currently in process. The City and Three Rivers Park District have been working together and will update this agreement as needed. This will be addressed through the development plan review process.

H8. This item is currently in process for the CSAH 11 / Kings Point Road intersection with the ICE

report and Level 1 layout. The traffic signal was installed at CSAH 44 by MnDOT in 2009 without the additional lanes. As concluded in the attached updated AUAR traffic analysis (Appendix C), until such time as MnDOT programs improvements for the entire length of TH 7, the addition of a second lane in each direction on TH 7 would not be beneficial. As traffic increases in the area additional analysis will be required to determine exactly when additional improvements would be needed and if additional through lanes are needed. Reference to the CSAH 44 intersection should be eliminated.

H9. To facilitate construction of the recommended combined TH 7/CSAH 11/Kings Point Road

intersection and the additional lanes on TH 7, the dedication of sufficient right-of-way adjacent to the proposed Park Cove boundaries as a condition of granting permits for the proposed development is recommended. This would require a cooperative effort on the part of the City, Carver County, MnDOT, MetCouncil, Three Rivers Park District, and the developer to assure that a right-of-way width is provided that is adequate to accommodate the construction limits for the new intersection and its approaches. (A traffic study and preliminary design layout beyond the scope of this AUAR would be a necessary element in such an effort.)

H10. This mitigation measure was removed as part of this update.

H11. The improvements to TH7 at Kings Point Road/CSAH 11 would be in place prior to

occupancy of residential units in the study area. The following activities could occur prior to the improvements provided that the funding for these improvements is in place and an approved schedule for completion of the improvements is granted: ● Site grading ● Model home construction ● Residential construction (no occupancy) This mitigation measure can be modified with approval of the City Council through a developer’s agreement. The process of completing the improvements to the TH 7 at Kings Point Road / CSAH 11 intersection has been started with the submission of the updated ICE report, MnDOT staff approved layout and securing the MnDOT Municipal Cooperative Agreement funding. No additional improvements to the TH 7 at CSAH 44 intersection is identified at this time.


H12. Through discussions with the City and Three Rivers Park District it has been agreed that up

to 2,500 vehicles per day ADT can be accommodated on Lotus Drive. How this will be accomplished and documented shall be included in the development agreements for the adjacent site and be reviewed and approved by Three Rivers Park District.

I. Noise, Dust, and Screening

I1. Through the City plan review process, the City will require noise and dust mitigation if deemed necessary.

I2. Through the City plan review process, the City shall require appropriate screening of development in the study area.

J. Trails and Open Space

J1. Per the City’s ordinances, park dedication on suitable land to create neighborhood parks and local open space will be required.

J2. 2017 Update: Trail connections that meet the intent of the City’s Park, Trail, and Open Space Plan as well as the 2040 Regional Parks Policy Plan and Baker-Carver Regional Trail master plan will be required. This will also require a grade separated trail connection of the TH7 trail to the south to Carver Park Reserve per the City’s agreement with Three Rivers Park District.

V. AUAR Update Review

Pursuant to Minnesota Rules 4410.3610 Subp. 7, this AUAR Update was submitted for a ten-day comment period. The comment period ended March 11, 2011. Mitigation measures were revised pursuant to comments. The City Council adopted this document on April 18, 2011. The Woodland Cove, formerly Park Cove AUAR will remain valid for an additional five years from the adoption date. 2017 Update: The AUAR Update in Appendix D was submitted for a ten-day comment period. The comment period was from May 8, 2017 to May 22, 2017. The AUAR will remain valid for an additional five years from the adoption date.

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Appendix A –

Water Supply Update Memo

Infrastructure Engineering Planning Construction 701 Xenia Avenue South

Suite #300 Minneapolis, MN 55416

Tel: 763 541-4800 Fax: 763 541-1700

Memorandum To: Mike Funk, City Administrator Breanne Rothstein, Senior City Planner

City of Minnetrista Copy: Mark Erichson, PE, City Engineer City of Minnetrista From: Joe Ward, PE Water System Engineer Date: February 17, 2011 Re: Water Supply Update – Woodland Cove AUAR

Formerly Park Cove AUAR (2006) City of Minnetrista, MN WSB Project No. 1741-68 The Woodland Cove AUAR is being updated pursuant to Minnesota Rules. As part of this effort, the water supply analysis and mitigation measures outlined in the original AUAR were reviewed. Information about this review and the updated analysis are provided below. Background Upon further evaluation of the City’s existing water system, existing maximum day to average day water demand ratio (peaking factor) has been reduced since the analysis completed in the original AUAR. Previously, the peaking factor for the southern water system was estimated to be 9.5, but further evaluation has indicated maximum day demands were less than estimated. Subsequently, the estimated peaking factor has been reduced to 3.75. This is important because water supply requirements (number and capacity of wells) are based on maximum day water demands. The reduced peaking factor has lowered the water supply mitigation requirements. As a result of the peaking factor reduction, it is possible that trunk water main locations and sizes may be updated. Therefore, the City has recently begun updating its Comprehensive Water System Plan. Upon completion of the plan, water main requirements necessary for serving Woodland Cove will be determined. Assuming the water main network will be sized and located to allow adequate transportation of water throughout the distribution system, water supply and storage can be based on aggregate demands. Water supply (well capacity) should meet or exceed maximum day demands with the largest well out of service (firm capacity). Future unit water demand requirements have been reduced for medium/high and high density residential units. Existing water demand per residential unit is estimated to be 333 gal/day.

Memorandum Woodland Cove AUAR Water Supply Update February 17, 2011 Page 2 of 5

However, existing residential development density is typically 2.5 units/acre or less. Medium/high and high density residential development planned for Woodland Cove have densities ranging from 4.0 – 6.0 units/acre. Lower density development typically demand more water for lawn watering and likely have more people per household than higher density residential development. Therefore, projected water demands for medium/high and high density residential have been revised based 100 gal/day/person and 3 people/unit resulting in 300 gal/day/unit. Lastly a third scenario of development has been added. Water demands generated by this scenario are different than scenarios 1 and 2 resulting in different infrastructure requirements. Existing Conditions Since the existing system peaking factor has been updated, existing southern system average day and maximum day water demands have been updated to be 230,000 gal/day (160 gal/min) and 862,500 gal/day (599 gal/min). Existing system demand data is an average of 2008, 2009, and 2010 to account for seasonal climate variations between years. Based on the updated maximum day water demands for the southern system, existing City demands indicates the City needs approximately 99 gal/min of additional well capacity to meet existing southern system demands. Assuming new wells constructed will have capacities similar to the existing two wells (500 gal/min) one additional well is needed to serve the study area under existing conditions. It is possible that the capacity of new wells will be higher than the existing wells, which could supply enough water to make up the current capacity deficiency. Scenario 1 As described in the preceding sections, projected water demands for medium/high and high density residential development have been reduced. Table 1 below shows updated Scenario 1 demands. Table 1. Scenario 1 Projected Water Demand Type Number of Units Avg. Day Water

Demand (gal/day) Maximum Day Water Demand (gal/day)

Residential Low 292 97,200 364,500 Residential Medium-High

648 194,400 729,000

Residential High 131 39,300 147,400 Unaccounted (10%) 33,100 124,100 Total 1,071 364,000 1,365,000 The projected average day and maximum day water demands for Scenario 1 are 364,000 gal/day (253 gal/min) and 1,365,000 gal/day (948 gal/min) respectively. Since well firm capacity should meet or exceed maximum day demand, Scenario 1 would require an additional 948 gal/min of well capacity. As discussed in the existing conditions, the City is already in need of 99 gal/min of well capacity, therefore 1,047 gal/min of total additional well capacity would be necessary for


Scenario 1. It is anticipated that future well capacities will be similar to those constructed in the past (500 gal/min), so it is likely that two new wells would be necessary to Scenario 1 water demands. The wells do not need to be located within the project area, but could be sited in a location to best serve the community, such as near a water treatment plant. Construction of trunk water mains will be necessary for water distribution. As discussed the preceding sections, location and sizing of trunk water mains will be determined upon completion of the update to the City’s WaterCAD model and Comprehensive Water System Plan. This scenario will trigger the need for additional storage in the southern system. The Kings Point Tower has a storage capacity of 400,000 gallons. System storage should meet or exceed average day demand. Development under Scenario 1 would increase average day demand from 230,000 gal/day to 594,000 gal/day. Thus, an additional 194,000 gallons of storage is needed. Storage should be located in a location to best serve the City’s entire water system, so locations other than within Woodland Cove should be considered for siting new storage facilities. Since the developer funded construction of the King’s Point Tower, it could be assumed Woodland Cove would have rights to use the entire tower capacity (400,000 gallons) to serve the development. Under this scenario, no additional storage would be necessary to serve Wooland Cove, but 194,000 gallons of additional storage would be necessary to serve existing development. Scenario 2 As described in the preceding sections, projected water demands for medium/high and high density residential development have been reduced. Table 2 below shows updated Scenario 2 demands. Table 2. Scenario 2 Projected Water Demand Type Number of Units Avg. Day Water



809 242,700 910,100

Residential High 157 47,100 176,600 Unaccounted (10%) 45,200 169,500 Total 1,452 496,800 1,863,000 It is anticipated that the average day water demand associated with Scenario 2 will be 496,800 gal/day (345 gal/min) and maximum day water demand 1,863,000 gal/day (1,294 gal/min). Based on water supply capacity requirements and anticipated supply per well detailed in preceding sections, approximately 1,393 gal/min of additional well capacity would be necessary (estimated three new wells).


Construction of trunk water mains will be necessary for water distribution. As discussed the preceding sections, location and sizing of trunk water mains will be determined upon completion of the update to the City’s WaterCAD model and Comprehensive Water System Plan. Based on water storage capacity requirements detailed in preceding sections, the additional storage necessary to serve the development would be approximately 326,800 gallons. Assuming Woodland Cove would has rights to use the entire tower capacity (400,000 gallons), an additional 96,800 gallons of storage capacity would be necessary to serve Woodland Cove along and an additional 230,000 gallons of storage capacity to serve existing development. Scenario 3 Scenario 3 has been added. In addition to residential development, commercial development has been projected as well. The total number of residential units in Scenario 3 is 1,071 and the total acres of commercial is 7. Based on research for other Metro area communities and Metropolitan Council projections, water demand for commercial development is typically projected to be 800 gal/day/acre. It is possible that water customers may have higher water demand requirements locally, but specific unit requirements will be evaluated as development occurs. Table 3 below shows projected Scenario 3 demands. Table 3. Scenario 3 Projected Water Demand Type Number of Units Avg. Day Water



482 144,600 542,300

Commercial 7 acres 5,600 21,000 Unaccounted (10%) 34,600 129,800 Total 380,900 1,428,500 It is anticipated that the average day water demand associated with Scenario 3 will be 380,900 gal/day (265 gal/min) and maximum day water demand 1,428,500 gal/day (992 gal/min). Based on water supply capacity requirements and anticipated supply per well detailed in preceding sections, approximately 1,091 gal/min of additional well capacity would be necessary (estimated two new wells). Construction of trunk water mains will be necessary for water distribution. As discussed the preceding sections, location and sizing of trunk water mains will be determined upon completion of the update to the City’s WaterCAD model and Comprehensive Water System Plan. Based on water storage capacity requirements detailed in preceding sections, the additional storage necessary to serve the development would be approximately 210,900 gallons. In the mid 1990’s, the Kings Point water tower, well number 4, and trunk watermain were constructed and assessed to the property now part of the Woodland Cove Project. Since the


construction of these trunk facilities, Minnetrista has consumed a significant portion of the capacity of these trunk facilities. Woodland Cove would have rights to use the tower capacity (400,000 gallons) with no additional storage capacity being necessary on-site to serve Woodland Cove. However, an additional 210,900 gallons of storage capacity would be necessary to serve the existing water system. This storage would be in a location to best serve the entire City and overall system.

Appendix B –

Wastewater / Sanitary Collection Update Memo



Tel: 763 541-4800 Fax: 763 541-1700

Memorandum To: Mike Funk, City Administrator Breanne Rothstein, Senior City Planner

City of Minnetrista Copy: Mark Erichson, PE, City Engineer City of Minnetrista From: Kevin Newman, PE Water / Wastewater Engineer Date: February 17, 2011 Re: Wastewater/Sanitary Collection Study Update – Woodland Cove AUAR Formerly Park Cove AUAR (2006) City of Minnetrista, MN WSB Project No. 1741-68 Background In the 2006 AUAR for the Woodland Cove Development area it was recommended that pump down testing be performed to confirm the actual pumping capacities of Lift Station No.4 (Kings Point Lift Station) and Lift Station No. 6 (Trillium Lane), which will receive wastewater flow generated from the development. Since completion of the AUAR, pump down testing has been completed on both lift stations. Based on the pump down testing, Lift Station No. 4 has a pumping capacity of approximately 400 gpm. This compares to an estimated capacity of 560 gpm used in the 2006 AUAR, which was based on original design information. Lift Station No. 6 was determined to have a pumping capacity of 650 gpm based on the pump down testing. This compares to an estimated capacity of 600 gpm used in the 2006 AUAR. The difference in pumping capacities of the two lift stations does not affect the portion of wastewater flow that would be conveyed to each lift station under Scenario No. 1. However it does affect the portion of wastewater flow that would be conveyed to each lift station under Scenario No. 2. The revisions to the wastewater mitigation measures for Scenario No. 2 based on the revised lift station pumping capacities are address in this Technical Memorandum. The wastewater mitigation measures required for Development Scenario No. 3, which has been added, are also addressed in this technical memorandum. A summary of revised wastewater mitigation measures are given at the end of this Technical Memorandum.

Memorandum Woodland Cove AUAR Wastewater / Sanitary Collection Update February 17, 2011 Page 2 of 4

Revisions to Wastewater Mitigation Measures for Development Scenario No. 2 Under Scenario No. 2, the projected peak hour wastewater flow received from the development would be approximately 1,742,000 gallons per day or 1,210 gpm. The combined capacity of Lift Station No. 4 and Lift Station No. 6 based on recent pump down testing is 1050 gpm. Lift Station No. 4 has a lower capacity than originally estimated and therefore, only 374 gpm would be directed to that lift station in addition to the 26 gpm already received from existing homes. Trunk sewer lines ranging in diameter from 8-inches to 10-inches, in-lieu of 8-inches to 12-inches, would need to be extended from Lift Station No. 4, north and south through the development to collect and convey the wastewater to the lift station. The balance of the peak hour wastewater flow generated from the proposed development, which would be approximately 810 gpm, would need to be conveyed east to the three existing sewer lines that would then convey the wastewater to existing City Lift Station No. 6. Lift Station No. 6, which has an existing capacity of 650 gpm, would need to be upgraded to approximately 850 gpm to handle the existing 40 gpm of peak hour flow currently conveyed to that lift station, plus the additional 810 gpm of peak hour flow from the proposed development. Alternatively all the wastewater generated from the Woodland Cove Development could be conveyed south and east to Lift Station No. 6. This would require upgrading the lift station from its current capacity of 650 gpm to a capacity of at least 1,210 gpm. This would also require increasing the size of the existing trunk line to that lift station to an 18-inch, which could be very costly. Scenario No. 3 Under Scenario No. 3, commercial development has been included in the southwestern corner of the development in addition to residential development. The total number of residential units under Scenario No. 3 is 1071 and the total net area of commercial is 7 acres. As with Scenarios No. 1 and No. 2, it will be assumed that each residential unit will generate an average wastewater flow of 300 gpd. It will also be assumed that commercial property will generate an average wastewater flow of 800 gals/acre/day. An assumed peaking factor of 4.0 will be used to determine the peak hour flow. Table 1 shows the estimated wastewater flows that could potential be developed under Scenario No. 3. Table 1. Estimated Average Day and Peak Hour Wastewater Flow from Scenario No. 3 Type Number of

Units Average Daily

Wastewater Flow per Unit (gpd)

Total Average Daily Wastewater

Flow (gpd)

Peak Hour Wastewater Flow

(gpd) Residential Low 589 300 176,700 706,800 Residential Medium-High

482 300 144,600 578,400

Commercial 7 acres 800 5,600 22,400 Total 326,900 1,307,600


Table 2 summarizes the estimated wastewater characteristics and loading for the wastewater that will be generated from the Woodland Cove development under Scenario 3.

Table 2. Estimated Wastewater Characteristics and Total Average Daily Wastewater Loading from Scenario 1 Parameter Estimated Wastewater Characteristics and Average Day

Loading mg/l lbs/day

Biochemical Oxygen Demand 220 600 Total Suspended Solids 220 600 Ammonia –Nitrogen 25 68 Total Phosphorous 8 22

As with Scenario No. 1 and No. 2, a portion of the peak hour flow generated from the proposed development could be conveyed to City Lift Station No. 4, which has a current capacity of 400 gpm. The current flow to that lift station, from approximately 31 homes, is estimated to be 26 gpm at peak hour. Consequently, up to 374 gpm at peak hour from the development could be conveyed to this Lift Station No. 4 without upgrading the lift station. Under this scenario approximately 260 gpm, including flow from existing homes, at peak hour flow from the development would be directed to this lift station. Trunk sewer lines 8-inch in diameter would need to be extended from Lift Station No. 4, north and south through the development to collect and convey the wastewater to the lift station.

The balance of the peak hour wastewater flow generated from the proposed development, which under Scenario No. 3 would be 610 gpm, would need to be conveyed east to three existing sewer lines that would convey the wastewater to existing City Lift Station No. 6. Lift Station No. 6 has an existing pumping capacity of 650 gpm, with a current estimated peak hour flow to that lift station of 40 gpm.

Alternatively all the wastewater generated from the study area could be conveyed south and east to Lift Station No. 6 located at Trillium Lane. This would require upgrading the lift station from its current capacity of 650 gpm to a capacity of at least 973 gpm. In this case two (2) 12-inch diameter trunk sewer lines would need to be extended through the southern portion of the development to convey the wastewater to the existing trunk lines and to Lift Station No. 6. Revised Wastewater/Sanitary Sewer (Item 18) In the northwestern portion of the proposed development, along Kings Point Road, the City has an existing lift station (Lift Station No. 4) with a capacity of 400 gpm. The current flow to that lift station, from approximately 31 homes, is estimated to be 26 gpm at peak hour. Consequently, there is a reserve capacity of 374 gpm. Under development Scenario No. 1, wastewater from the northern portions of the development could be conveyed by gravity to this station. Approximately 340 gpm peak hour flow would be added to this station from the northern portions of the development. The size of the gravity sewers to convey the wastewater to this lift station would need to be 8-inch in diameter if constructed at minimum grades. Under


development Scenario No.2, approximately 374 gpm of additional estimated peak hour flow from the northern portion of the development would be directed to Lift Station No. 4. Under Scenario No. 2, the size of the gravity sewers to convey the wastewater to this lift station would need to be 8-inch and 10-inch in diameter if constructed at minimum grades. Under development Scenario No. 3, wastewater from the northern portions of the development could be conveyed by gravity to this station Lift Station No. 4. Approximately 260 gpm peak hour flow, including flow from existing homes, would be directed to this station from the northern portions of the development. The size of the gravity sewers to convey the wastewater to this lift station would need to be 8-inch to 10-inch in diameter if constructed at minimum grades. Wastewater generated from the entire southern portion of the development could be conveyed to existing 8-inch and 12-inch sanitary sewer lines that currently extend to the eastern border of the development. These existing lines convey wastewater east to another existing lift station located at Trillium Lane (Lift Station No. 6). This lift station has an existing capacity of 650 gpm. The current flow to this lift station is estimated to be 40 gpm at peak hour. Therefore, there is 610 gpm of reserve capacity in the lift station. Depending on the development scenario, approximately 560 to 810 gpm at peak hour flow would be added to this lift station from the southern portion of the development. Under Scenario No. 2, Lift Station No. 6 would need to be upgraded in capacity to 850 gpm. Three separate 8-inch diameter gravity sewer lines could be extended from the existing gravity lines to accommodate the estimated peak hour flows generated from the southern and eastern portion of the development provided no more than 450 gpm is directed to the southernmost 8-inch gravity sewer line, which has a full flow capacity of slightly over 450 gpm. Under Scenario No. 3, Lift Station No. 6 the existing capacity of the lift station would be sufficient to accommodate the projected peak hour flow from the entire southern and eastern portion of the development. Alternatively all the wastewater generated from the study area could be conveyed to the existing City lift station (Lift Station No. 6) located at Trillium Lane. Depending on the development scenario this would require upgrading the lift station from a capacity of 650 gpm to a capacity of 850 to 1,210 gpm. At the higher peak hour flow rate of 1,210 gpm, the existing trunk sewer line that conveys wastewater to Lift Station No. 6 may need to be either replaced with an 18-inch gravity sewer line or a parallel line may need to be constructed. Consequently, it would be preferred to take a portion of the area north to Lift Station No. 4.

Appendix C –

Traffic Study Update Memo



Tel: 763 541-4800 Fax: 763 541-1700

Memorandum

To: Mike Funk, City Administrator Breanne Rothstein, Senior City Planner City of Minnetrista Copy: Mark Erichson, PE, City Engineer City of Minnetrista From: Chuck Rickart, PE, PTOE Transportation Engineer Date: February 17, 2011 Re: Traffic Study Update – Woodland Cove AUAR Formerly Park Cove (2006) City of Minnetrista, MN WSB Project No. 1741-68 Background An Alternative Urban Areawide Review (AUAR) was completed and approved for the Park Cove (now named Woodland Cove) development area in November 2006. The site is located north of TH 7 between Kings Point Road and Lotus Drive comprising of approximately 530 acres. As part of the 2006 AUAR a detailed traffic analysis was completed for two development scenarios ranging from 1071 to 1452 residential units. No commercial uses were included in the original AUAR development scenarios. The 2006 AUAR recommended several mitigation measures be completed with any development proposal. Currently a proposed mixed used PUD development, Woodland Cove, is being considered for the site. The proposed development includes 1071 residential units and approximately 7 acres of potential commercial uses. The purpose of this memorandum is to provide an updated traffic analysis of the new development scenario and to update the AUAR for the required five year update. Traffic Generation Comparison Traffic generation was completed for each of the proposed development scenarios in the 2006 AUAR. Table 1 below illustrates what the anticipated traffic generation was for the proposed Park Cove development area.

Memorandum Woodland Cove AUAR Traffic Update February 17, 2011 Page 2 of 9

Table 1 - Park Cove Forecasted Trip Generation

Scenario No. of Units Category No. ADT

AM Peak Hour PM Peak Hour

Total Entering Exiting Total Entering Exiting

% Tot. % Tot. % Tot. % Tot.

1 (1,071 Units)

940 210 8,545 658 25 165 75 493 902 568 568 37 334131 231 230 355 17 10 83 45 97 57 57 42 40

Residential Total 9,275 713 175 538 999 625 374

2 (1,452 Units)

1,295 210 11,722 907 35 318 75 589 1,243 63 783 37 460157 231 875 66 17 11 83 55 117 58 68 42 49

Residential Total 12,647 973 329 644 1,360 851 509

The Woodland Cove development is proposing to ultimately construct the same number of total residential units as scenario 1 in the 2006 AUAR, a total of 1071 units. However, the mix of units between low density and medium / high density has changed. In addition the 2006 AUAR did not include any commercial development. The new Woodland Cove development is proposing an area of commercial development adjacent to Kings Point Road just north of TH 7. Based on the identified area it was assumed that up to 30,000 SF of commercial uses could be included. It was also assumed that the makeup of the commercial development will be primarily neighborhood services such as a gas station / convenience store, bank, coffee shop, etc., attracting the majority of the trips from the residential development area. For this reason, the commercial development traffic generation was adjusted by a factor of 50% for dual purpose and pass-by trips. Table 2 shows the anticipated traffic generation for the proposed Woodland Cove development.

Table 2 – Woodland Cove Traffic Generation ADT AM Peak PM Peak

Use Size Total In Out Total In Out Total In Out

Low Density Residential 589 Units 5637 2818 2818 442 110 331 595 375 220 Med / High Density Residential 482 Units 2800 1400 1400 212 36 176 251 168 83

Commercial 30,000 SF 1330 665 665 205 98 107 151 84 66 Dual Purpose / Pass-by Trip Reduction 665 332 332 103 49 53 75 42 33

Total 9102 4551 4551 756 196 561 921 585 336 As illustrated in Table 1 and Table 2 the anticipated traffic generation from the new proposed Woodland Cove development is less than what was proposed in the 2006 AUAR for Scenario 2 (the maximum development scenario). Compared to Scenario 1 in the 2006 AUAR, with the same total residential units, the daily (ADT) and total AM and PM peak trips would be approximately the same as the proposed new development.


Roadway Network One of the identified mitigation measures in the 2006 AUAR was the realignment of CSAH 11 and Kings Point Road to meet at a common intersection on TH 7. A committee was established following the completion of the AUAR including the City, Mn/DOT, Carver County, Three Rivers Park District and the developer (Lennar) at that time, to determine the appropriate type of intersection control, location on TH 7 and general configuration of the intersection. The result of those meetings was a determination that a roundabout was appropriate. The group also determined the location of the roundabout and the preliminary concept design of the intersection. At that time, the development proposal was not approved and the project was put on hold. Most recently, with the proposed Woodland Cove development proposal, the process was again initiated. A revised Intersection Control Evaluation (ICE) was completed, again documenting a roundabout as the most appropriate intersection control. In addition the City applied for and has received Mn/DOT Municipal Cooperative Agreement funds to assist in the cost of constructing the improvements at the intersection. It therefore was assumed for the updated AUAR traffic analysis that with any build condition a roundabout would be the intersection control at the TH 7 and CSAH 11 / Kings Point Road realigned intersection. The traffic signal alternative was not analyzed. Since the completion of the 2006 AUAR, the intersection of TH 7 and CSAH 44 was upgraded to include a new traffic control signal system. This together with additional intersection geometric improvements was one of the recommended mitigation measures in the 2006 AUAR. Mn/DOT constructed the signal system in 2009 however; no additional intersection improvements were provided (i.e. additional lanes). Therefore, with the updated AUAR traffic analysis, a traffic signal will be assumed with no geometric improvements. As part of the proposed Woodland Cove development plan a connection to CSAH 44 using the existing Lotus Drive is anticipated. A detailed analysis was completed to determine the amount of traffic that would use this connection from the proposed development to CSAH 44. Based on that study it was estimated that 2,500 to 3,000 vehicles per day would use Lotus Drive. Traffic Analysis The traffic analysis results completed for the 2006 AUAR are summarized in Tables 3- 6. The analysis assumed for the existing and 2015 no build conditions that no traffic signal control would be provided at TH 7 and CSAH 44. In addition the analysis for the projected 2015 build conditions included the worse case alternative of providing a signalized intersection at the TH 7 and Kings Point Road / CSAH 11 intersection. Following the completion of the 2006 AUAR it was determined that a roundabout would provide satisfactory operation in a safer condition. The analysis also assumed that a signalized intersection with additional geometric improvements would be provided at TH 7 and CSAH 44.


Table 3 – Existing Intersection Level of Service

Intersection 2005 AM Peak 2005 PM Peak

LOS Delay (Sec.) LOS

Delay (Sec.)

TH 7/CSAH 11 A 2.7 F 54.0 TH 7/Kings Point Road A 0.2 A 0.2 TH 7/CSAH 44 (un-signalized) E 35.2 C 20.2 CSAH 44/Lotus Dr. A 0.8 A 0.7

Table 4 - Projected 2015 Intersection Level of Service – No Build Scenario



Delay (Sec.)

TH 7/CSAH 11 F 117.4 F 216.0 TH 7/Kings Point Road A 0.9 A 0.1 TH 7/CSAH 44 (un-signalized) F 103.6 F 378.0 CSAH 44/Lotus Drive F 406.5 F 121.8

Table 5 - Scenario 1, 2015 Intersection Level of Service

Intersection 2015 A.M. Peak 2015 P.M. Peak


Delay (Sec.)

TH 7/CSAH 11/Kings Point Rd. (signalized) C 22.4 C 24.3

TH 7/CSAH 44 (signalized with improvements) B 15.4 B 18.5

CSAH 44/Lotus Drive A 3.4 A 3.0

Table 6 - Scenario 2, 2015 Intersection Level of Service



Delay (Sec.)

TH 7/CSAH 11/Kings Point Rd. (signalized) C 23.9 D 35.9

TH 7/CSAH 44 (signalized with improvements) B 15.6 C 21.2

CSAH 44/Lotus Drive A 4.2 A 4.5 The existing base traffic volumes in the 2006 AUAR were based on peak hour traffic counts conducted in 2005. In order to update the ICE report and for the AUAR traffic analysis, the


existing traffic volumes were recounted in November 2010. The new counts were found to be approximately 4.5% less than the 2005 counts specifically for the through traffic on TH 7. The background traffic growth in the 2006 AUAR used to project the non-site traffic from existing conditions to the 2015 conditions was based on historical traffic data ranging from 1.26 to 1.65 for a 20 year factor depending on the roadway segment. For the AUAR update it was assumed that these projection factors would be the same. This is a conservative assumption in light of the actual resent reduction in traffic volumes on TH 7 and will insure a worse case analysis. Based on the new background traffic volumes and the updated traffic generation including the new commercial development for Woodland Cove an updated traffic analysis was completed. Table 7 and Table 8 shows the results of the updated traffic analysis.

Table 7 – AUAR update No Build Intersection Level of Service

Intersection

Existing - No Improvements 2015 - No Build / No

Improvements AM Peak PM Peak AM Peak PM Peak

Delay (sec) LOS

Delay (sec) LOS

Delay (sec) LOS

Delay (sec) LOS

TH 7 at CSAH 11 1.7 A 41.7 E 22.5 C 85.5 F

TH 7 at Kings Point Road 0.3 A 0.3 A 0.4 A 0.4 A

TH 7 at CSAH 44 (Signalized with no improvements) 12.9 B 13.7 B 16.4 B 16.1 B

CSAH 44 at Lotus Dr/Shady Ln 0.8 A 0.7 A 0.8 A 0.7 A

Table 8 – AUAR update Build (Woodland Cove) Intersection Level of Service

Intersection

2015 2030 AM Peak PM Peak AM Peak PM Peak

Delay (sec) LOS

Delay (sec) LOS

Delay (sec) LOS

Delay (sec) LOS

TH 7 at CSAH 11/Kings Point Road (Roundabout) 5.5 A 5.5 A 29.8 D 20.1 C

TH 7 at CSAH 44 (Signalized with no improvements) 64.3 E 45.8 D 125.3 F 74.1 E

CSAH 44 at Lotus Dr/Shady Ln 5.2 A 4.4 A 5.1 A 4.4 A The results of the AUAR updated traffic analysis for the no build condition indicates that with the existing traffic (no development) during the PM peak hour the TH 7 and CSAH 11 intersection is operating at a LOS E. The analysis also indicates that if no improvements are made and if background growth is realized, by 2015 the intersection of TH 7 at CSAH 11 will be operating at LOS F during the PM peak hour. The intersection of TH 7 at CSAH 44 with the signal improvements constructed by Mn/DOT in 2009 is currently operating, and is expected to continue


by 2015, with just anticipated background traffic growth, at satisfactory levels of service (LOS B or better). The results of the traffic analysis for the build conditions (with Woodland Cove development traffic) at the TH 7 and Kings Point Road / CSAH 11 intersection, indicates that with the proposed improvement to a roundabout the intersection is expected to operate at an acceptable level of service through 2030 (LOS D or better). The intersection of TH 7 at CSAH 44 is expected to begin to see some delays by 2015 in the AM peak hour, operating at a LOS E. This is assuming full build-out of the Woodland Cove site, projected background traffic growth and no additional intersection improvements. By 2030 the intersection is expected to be operating at a LOS F in the AM peak hour and E in the PM peak hour and would warrant the need for intersection improvement (i.e. adding lanes to TH 7). This is primarily the result of the anticipated background traffic growth between 2015 and 2030 on TH 7. In the 2006 AUAR analysis for the 2015 no-build conditions the intersection of CSAH 44 and Lotus Drive / Shady Lane was projected to operate at a LOS F. This was primarily due to the back up of traffic from the TH 7 intersection assuming at that time no traffic signal control. With the installation of the traffic signal at the TH 7 and CSAH 44 intersection in 2009 by Mn/DOT the backup has been eliminated and the intersection of CSAH 44 and Lotus Drive / Shady Lane is currently and is expected to continue to operate at an acceptable level of service (LOS B or better) with or without the proposed Woodland Cove development traffic. Conclusions Based on the updated traffic analysis the following general conclusions can be made:

1. The existing traffic volumes on TH 7 have decreased between 2005 and 2010 by 4.5%. However, to insure a conservative analysis the same growth rate used in the 2006 AUAR was assumed for the updated traffic analysis.

2. The traffic generated from the proposed Woodland Cove development is anticipated to be less than what was estimated in the 2006 AUAR for Scenario 2 (maximum development) and approximately the same as Scenario 1 with the same number of residential units. The estimated ADT generated by the proposed Woodland Cove development is 9,102 vehicles.

3. It was determined that between 2,500 and 3,000 vehicle will use the Lotus Drive

connection to CSAH 44.

4. Traffic delays currently exist on TH 7 during peak hours. By 2015, if no improvements are made to the intersections, operations in the corridor will continue to deteriorate.

5. The increase in traffic from the proposed Woodland Cove development is anticipated to be accommodated with the proposed multi-lane roundabout improvement to the TH 7 at Kings


Point Road / CSAH 11 intersection and with the previous signalization improvement to the TH 7 at CSAH 44 intersection.

6. The proposed improvement to the intersection of TH 7 at Kings Point Road / CSAH 11 is

currently in the process of layout approval. It has been recommended that this intersection be reconstructed as a roundabout. An updated ICE report and Mn/DOT staff approved layout has been submitted for review and approval by Mn/DOT and Carver County. These planned improvements are anticipated to accommodate traffic though 2030.

7. The intersection of TH 7 at CSAH 44 was improved by Mn/DOT in 2009 with the addition

of a traffic signal. Mn/DOT did not include any geometric / lane additions with the project. The improvements completed by Mn/DOT are anticipated to accommodate the increased traffic on TH 7 and CSAH 44 through 2015 including the proposed full build out of the Woodland Cove development. However, by 2030 the traffic growth on TH 7 will require Mn/DOT to begin to plan for additional improvements not only at the CSAH 44 intersection but throughout the TH 7 corridor.

Recommendations Based on the above conclusions and the updated traffic analysis the following mitigation measures from the 2006 AUAR should be eliminated or modified. The mitigation measures not listed are currently completed, in the process of being competed or have no change from the 2006 AUAR. H4 - Provision of two TH 7 through lanes in each direction through the CSAH 11 intersection along with right and left turn lanes; a double north- to westbound left turn lane, one through lane, and a right turn lane on CSAH 11; and a double south- to eastbound left turn lane and a combined right and through lane on Kings Point Road at such time that the appropriate traffic control at CSAH 11 is installed.

This mitigation measure should be eliminated. The updated analysis concluded that a roundabout should be installed at this intersection. The roundabout design will include two lanes on the TH 7 approaches and appropriate lane configurations on CSAH 11 and Kings Point Road. The Mn/DOT Staff Approved Layout has been submitted for review and approval.

H5. - Provision of two TH 7 through lanes in each direction through the CSAH 44 intersection along with a westbound right turn lane and an eastbound left turn lane; and an additional left turn lane CSAH 44 (to allow a double left operation) along with the existing right turn lane at such time that the CSAH 44 signal is installed.

This mitigation measure should be modified to: Provision for two TH 7 through lanes in each direction through the CSAH 44 intersection along with a westbound right turn lane and an eastbound left turn lane; and an additional left turn lane on


CSAH 44 (to allow a double left operation) should be constructed at such time that Mn/DOT programs improvements to TH 7 in this area.

The traffic signal at CSAH 44 was installed by MnDOT in 2009 without the additional lanes. The updated traffic analysis concluded that until such time as Mn/DOT programs improvements for the entire length of TH 7, the addition of a second lane in each direction on TH 7 or the addition of lanes on CSAH 44 would not be beneficial. As traffic increases in the area additional analysis will be required to determine exactly when additional improvements would be needed.

H8. - In the above noted lane configurations, the additional TH 7 through lanes should extend beyond the intersections for a distance sufficient to provide an adequate merging length for traffic passing through the intersection. A raised median should be provided on each leg of both intersections starting ahead of the widening in each direction. Figure 21-7 provides a schematic representation of the suggested improvements at both intersections in terms of lane geometrics. As noted in the Traffic Section of this AUAR, Mn/DOT is in the process of programming a signal installation project at CSAH 44 and has given some consideration to a signal at CSAH 11 although programming is not underway.

This mitigation measure should be modified to: The additional TH 7 through lanes should extend beyond the intersection of Kings Point Road / CSAH 11 for a distance sufficient to provide an adequate merging of traffic. A raised median should be provided on each leg of the intersection starting ahead of the widening in each direction.

The City has recently submitted the updated ICE report and Mn/DOT Staff approved layout for the TH 7 at Kings Point Road / CSAH 11 roundabout. The design of the approaches will be in accordance with Mn/DOT and Carver County standards. The revised mitigation measure eliminates reference to the CSAH 44 intersection. The traffic signal was installed at CSAH 44 by Mn/DOT in 2009 without the additional lanes. As concluded in traffic analysis, until such time as Mn/DOT programs improvements for the entire length of TH 7, the addition of a second lane in each direction on TH 7 would not be beneficial. As traffic increases in the area additional analysis will be required to determine exactly when additional improvements would be needed and if additional through lanes are needed.

H10. - Provision of an additional through lane on TH 7 in each direction throughout the length of the study area.

This mitigation measure should be eliminated See H5 and H8 above.

H11. - The improvements to TH7 at Kings Point Road/CSAH 11 and TH7 at CSAH 44 would be in place prior to occupancy of residential units in the study area. The following activities could


occur prior to the improvements provided that the funding for these improvements is in place and an approved schedule for completion of the improvements is granted:

● Site grading ● Model home construction ● Residential construction (no occupancy)

This mitigation measure can be modified with approval of the City Council through a developer’s agreement

This mitigation measure should be modified to: The improvements to TH7 at Kings Point Road/CSAH 11 should be in place prior to occupancy of residential units in the study area. The following activities could occur prior to the improvements provided that the funding for the intersection improvements is in place and an approved schedule for completion of the improvements has been granted:

● Site grading ● Model home construction ● Residential construction (no occupancy)

This mitigation measure can be modified with approval of the City Council through a developer’s agreement. The process of completing the improvements to the TH 7 at Kings Point Road / CSAH 11 intersection has been started with the submission of the updated ICE report, Mn/DOT staff approved layout and securing Mn/DOT Municipal Cooperative Agreement funding. No additional improvements to the TH 7 at CSAH 44 intersection is identified at this time. Therefore the reference to the TH 7 at CSAH 44 intersection improvements has been eliminated.

Appendix D -

2017 AUAR Update and Responses to Comments

701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800

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Equal Opportunity Employer | wsbeng.com

K:\02121-810\Admin\Docs\AUAR Update 2017\MEMO - 042517 - AUAR Update.docx

Memorandum To: Review Agencies From: Andi Moffatt, WSB David Abel, City of MInnetrista Date: April 26, 2017 Re: Woodland Cove AUAR Update 2017 WSB Project No. Pursuant to Minnesota Rules 4410.3610 Subp. 7, an AUAR must be updated every five years to remain valid. The Woodland Cove AUAR was initially adopted in 2006. The first update was completed in 2011. The original 2006 AUAR is available upon request and the 2011 Update is available on the City of Minnetrista’s website at www.cityofminnetrista.com. No substantial revisions or analysis is needed at this time and the attached figure shows the areas that have been developed since the 2011 Update. This memo is intended to serve as the second update. In 2012, the City of Minnetrista and the developer entered into a Developer’s Agreement (DA) and this DA, along with the past AUARs, have fully identified environmental impacts and the mitigation plan. Development scenarios have not changed and the mitigation measures are being followed and enforced via the DA. Scenario 3 from the 2011 Update is the scenario under development. The DA memorializes the mitigation measures in the AUAR and provides the mechanism to enforce these mitigation measures. The DA outlines the following:

• The development must comply with the mitigation in the AUAR and mitigation will be verified at the time of final plat approval with each phase of the development.

• Wetland mitigation and buffers must be in conformance with the approved WCA permits. Wetland mitigation did occur on site per the permits and the mitigation areas are currently being monitored annually per the WCA and US Army Corps of Engineers requirements.

• Wetland buffers throughout the development are required as per the approved development plan and Minnehaha Creek Watershed District. They are to be maintained as part of Open Space and designated with a monument. This has been implemented in the areas already developed.

• A Tree Preservation Plan must be and is being adhered to as part of the Open Space and Landscaping plans for the project.

• The developer and City agree to implement the Environmental Stewardship Plan for the development. This plan specifies the management of all open space, restoration, wetland and buffer, and stormwater treatment areas. This plan is to be implemented via the Homeowner’s Association Convents and Restrictions. This includes signage of the Open Space, inspections, improvements, and a reserve fund for the Open Space maintenance.

• A regional trail, including construction of a grade separated pedestrian crossing at TH7, will be included. The grade separated crossing was constructed with the TH7 roundabout at Kings Point Road/CSAH 11.

http://www.cityofminnetrista.com/

April 25, 2017 Page 2

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• A shoreland preservation easement will be established. This has been established on the portions of the area that have been platted to date.

• A well, wellhouse, and watermain will be construction to accommodate development as part of the first phase. A second well will be needed based on further development timing. Construction of a water treatment plant and addition of two new wells are nearly complete.

This memo serves as the update to the AUAR. The mitigation measures are being following and have been incorporated into the Developer’s Agreement. No additional study or analysis is needed. This AUAR Update will be published in the May 8, 2017 EQB Monitor. The 10-day comment period will end on May 22, 2017. Comments can be provided to David Abel at [email protected].

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701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800

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Memorandum To: Raya Esmaeili, Met Council

From: Andi Moffatt, WSB

Date: June 9, 2017

Re: Woodland Cove AUAR Update – Responses to Comments WSB Project No. 2121-810

The City of Minnetrista received comments from the Metropolitan Council regarding the 2017 Woodland Cove AUAR Update. Responses to these comments are provided below.

Comment 1: In the time since the AUAR was originally published in 2006 and updated in 2011, the Metropolitan Council has adopted the 2040 Regional Parks Policy Plan (RPPP) which identified a regional trail search corridor that traveled through the AUAR site. Subsequent to the adoption of the RPPP, the Council approved the Three Rivers Park District’s master plan for the Baker-Carver Regional Trail in May 2015, which designated a trail alignment within the search corridor.

Section 25c of the AUAR needs to acknowledge and describe the Baker-Carver Regional Trail. A map should also be added the AUAR that depicts the preferred and alternate alignments of the Baker-Carver Regional Trail, as well as the three trails that were described in the original AUAR.

Response: The 2011 AUAR Update has been revised to add Figure 25-1 to show the two Baker-Carver trail alignment alternatives. Additionally, text in the 2011 AUAR Update has been updated to reflect the master trail plan and trail alignment alternatives.

Comment 2: The Regional Disposal System has adequate capacity to accommodate the City’s planned growth; however, the discharge capacity of City Lift Station No. 4 to Interceptor 7020 must be limited to its existing capacity (400 gallons per minute). Therefore, no improvements having the net effect of increasing the existing pumping capacity can be made to City Lift Station No. 4. Flow that cannot be accommodated at City Lift Station No. 4, at its current capacity, will need to be directed to Interceptor 7021. The City should submit the final development plan to the Council to determine if the Tier 2 Sanitary Plan for the City needs to be updated.

Response: The City has conducted pumping tests in the past that show this Lift Station may have more pumping capacity. This information will be included with the 2040 Comprehensive Plan update and the City will work with the Met Council through the comp plan process regarding the city wide sanitary sewer plan.

Comment 3: Since the original AUAR in 2006 and the subsequent update in 2011, a new Transportation Analysis Zone (TAZ) system has been put into effect. The City needs to acknowledge this new system and use the new model for allocation of population, household, and employment.

Response: The City of Minnetrista is in the process of updating the 2040 Comprehensive Plan. The City will work with Met Council through this Comp Plan process to update the city-wide transportation plan.

This concludes the responses to comments on the 2017 AUAR Update. If you have questions, please contact me at 763-287-7196 or [email protected]

c. David Abel, City of Minnetrista

mailto:[email protected]

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RESOLUTION NO. CITY OF MINNETRISTA

HENNEPIN COUNTY, MINNESOTA A RESOLUTION AUTHORIZING THE ADOPTION OF

THE WOODLAND COVE ALTERNATIVE URBAN AREAWIDE REVIEW (AUAR) UPDATE

WHEREAS, an AUAR Update has been completed for the project pursuant to Minnesota Rules 4410 and identifies and assesses the environmental impacts and mitigation measures associated with the Woodland Cove area;

WHEREAS, the Woodland Cove area is bordered on the east by Lotus Drive, on the south by TH7, on the west by Kings Point Road, and on the north by Halsted Bay within the City of Minnetrista as shown in the AUAR;

WHEREAS, the AUAR was updated pursuant to Minnesota Rule 4110.3610;

WHEREAS, the AUAR Updated was distributed for the required 10-day comment period;

WHEREAS, comments received on the AUAR have generated information adequate to determine mitigation measures associated with the potential development in this area;

WHEREAS, the comments received and the City’s responses to these comments are included in the public record for the AUAR;

NOW THEREFORE, BE IT RESOLVED by the City Council of Minnetrista, MN:

The City of Minnetrista adopts the Woodland Cove AUAR Update dated March 30, 2011.

This resolution was adopted by the City Council of the City of Minnetrista on the 19th day of June 2017 by a vote of Ayes and Nays.

Lisa Whalen, Mayor

ATTEST:


(seal)

99-17

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative

manner and provide opportunities for a high quality of life while protecting natural

resources and maintaining a rural character.

CITY OF MINNETRISTA


Subject: Accept bids and Award Contract for the Halstead Drive Street

Improvement Project (City Project No. 01-16)



Issue:

The City received and opened bids for the Halstead Drive Street Improvement Project

(City Project No. 01-16). Attached is Resolution No. 100-17 a resolution accepting bids

and awarding the contract for this project is provided for Council consideration of

approval.

Background/Discussion:

The Halstead Drive Street Improvement Project (City Project No. 01-16) approved by the

City Council as part of the 2017 capital roadway improvement projects. The

improvements include:

Reconstruction of the roadway between Highland Road and About 250

west of Lakeside Drive

Mini-roundabout at the Halstead Drive/Farmhill Drive intersection

Reclamation of Farmhill Drive and Farmhill Circle for rehabilitating the

roadway surfaces

Watermain services to properties along the trunk watermain in Halstead

Drive

Culverts for roadway crossings and driveways and other miscellaneous

appurtenances

The City had 18 potential prime contractor plan holders and received four (4) bids. A bid

tabulation summary and resolution is enclosed for Council consideration of award. The

lowest responsive bid was received from RAM Excavating, Inc. of Winsted, Minnesota

in the amount of $2,463,996.55.

Staff has reviewed the condition of Farmhill Circle after restoration after the 2016 trunk

watermain construction and recommend the reclamation of the pavement surface be

removed from the project.

Item 6a

Mission Statement:




Conclusion:

Four (4) bids were received for the Halstead Drive Street Improvement Project (City

Project No. 01-16), ranging from $2,463,996.55to $2,849,328.00. The Engineers opinion

of construction cost was $2,761,365.00. The lowest responsive bid received was from

RAM Excavating, Inc. with their low bid of $2,463,996.55.

Fiscal Impact:

The Halstead Drive Street Improvement Project (City Project No. 01-16) costs are funded

by the street reconstruction fund, Minnesota State Aid funds, and assessments to

benefitting properties identified in the feasibility report. The project as bid, in the amount

of $2,463,996.55is a unit price contract, meaning that the contractor is paid for the actual

contract units constructed. The construction bid is within the construction cost estimates

provided in the feasibility report.

Recommended City Council Action: Staff recommends approving Resolution No. 100-

17, accepting bids and awarding the Halstead Drive Street Improvement Project, City

Project No. 01-16, to RAM Excavating, Inc. for their low bid of $2,463,996.55.

Does Recommended Action meet City Mission Statement? Yes No

Does Recommended Action meet City Goals/Priorities? Yes No

Explain:

K:\02121-640\Admin\Docs\Council Report\06-19-17 Accept Bids-Award Contract\AGN ITM-receivebidsawardcontract_041217-City Project 01-17.docx

PROJECT:

S.A.P. 243-101-001

OWNER:City of Minnetrista Project No. 01-16

WSB PROJECT NO.: 2121-64

Bids Opened: Tuesday, June 13, 2017 @ 3:00 pm

Contractor Bid Security (5%) Grand Total Bid

1 Ram Excavating, Inc. X $2,463,996.55

2 Park Construction Company X $2,692,623.60

3 Eureka Construction X $2,737,869.00

4 New Look Contracting, Inc. X $2,849,328.00

Engineer's Opinion of Cost $2,761,365.00

Denotes corrected figure

Paul Hornby, PE Sr. Project Manager

BID TABULATION SUMMARY

I hereby certify that this is a true and correct tabulation of the bids as received on June 13, 2017.

Halstead Drive Street Improvement Project

K:\002121-640\Admin\Construction Admin\2121-64 Bid Summary 061417

477 Temperance Street | St. Paul, MN 55101 | (651) 286-8450

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K:\02121-640\Admin\Construction Admin\Letter of Recommendation 061417.docx

June 14, 2017

Honorable Mayor and City Council City of Minnetrista 7701 County Road 110W Minnetrista, MN 55364

Re: Halstead Drive Street Improvement Project City of Minnetrista Project No. 01-16 S.A.P. 243-101-001 WSB Project No. 2121-64

Dear Mayor and Council Members:

Bids were received for the above-referenced project on Tuesday, June 13, 2017, and were opened and read aloud. Four bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by Ram Excavating, Inc., Winsted, Minnesota in the amount of $2,463,996.55. The Engineer’s Estimate was $2,761,365.00.

We recommend that the City Council consider these bids and award a contract in the amount of $2,463,996.55 to Ram Excavating, Inc. based on the results of the bids received.

Sincerely,

WSB & Associates, Inc.

Paul Hornby, PE Sr. Project Manager

Attachment

kkp


CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA

A RESOLUTION RECEIVING BIDS AND AWARDING A CONTRACT FOR THE HALSTEAD DRIVE STREET IMPROVEMENT PROJECT

CITY PROJECT NO. 01-16

WHEREAS, the City Council of Minnetrista previously directed the City Engineer to advertise for bids for the Halstead Drive Street Improvement Project, City Project 01-16, and WHEREAS, bids were publicly received, opened, and read aloud on June 13, 2017. NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Minnetrista, Minnesota, as follows:

1. All bids for the construction of the Halstead Drive Street Improvement Project, City Project 01-16 have been received and are tabulated on the attached summary.

2. The bid of RAM Excavating, Inc., in the amount of $2,463,996.55, for the

construction of said improvements, is in accordance with the plans and specifications and advertisement for bids and is the lowest responsible bid.

3. The Mayor and Clerk are hereby authorized and directed to enter into a

contract with said bidder for the construction of said improvements for and on behalf of the City of Minnetrista.

4. The City Clerk is hereby authorized and directed to return forthwith to all

bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until a contract has been executed.

This resolution was adopted by the City Council of the City of Minnetrista on the 19th day of June, 2017, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Joan Sandquist, Deputy Clerk (seal)

Mission Statement:




CITY OF MINNETRISTA


Subject: Proposal for Professional Construction Engineering Services

Halstead Drive Street Improvement Project, City Project 01-16



Issue:

Accept professional services proposal for construction engineering services for the

Halstead Drive Street Improvement Project.

Background:

The City approved plans and specifications and authorized the advertisement for bids for

the Halstead Drive Street Improvement Project, City Project 01-16, on May 15, 2017. It

includes Halstead Drive from Highland Road to just west of Lakeside Drive, Farmhill

Drive, and Farmhill Circle for improvements in 2017. The 2017 project includes

reconstructing Halstead Drive as a 32-foot wide bituminous rural section roadway and the

reclamation of the pavement and constructing new bituminous surfacing on Farmhill

Drive and Farmhill Circle.

The City received bids on June 13, 2017, and considered award of the contract on June

19, 2017.

Discussion:

As part of the engineering services for the project, staff requested a professional services

proposal from WSB to perform the construction engineering. Construction engineering

services include, construction observation, construction staking, engineering construction

management, meetings, construction administration and documentation, and construction

materials sampling and testing. The project plans were prepared in state aid format for

funding purposes and the construction services and documentation are to meet state aid

requirements. WSB has provided the scope of services and estimated fees in the amount

not to exceed $376,841 without prior Council authorization.

Item 6b

Mission Statement:




Conclusion:

Staff is recommending Council approve the proposal for professional services from WSB

and Associates, Inc. for the Halstead Drive Street Improvement Project, City Project 01-

16.

Fiscal Impact:

The proposed project will be funded by the City’s road reconstruction fund. The project

feasibility report opinion of project costs is $3,605,955.33, with approximately

$1,300,000 funded through state aid, $707,600 with special assessments and the

remainder through improvement bonds. The construction bid amount is $2,463,996.55

and proposed indirect costs will place the project within the feasibility budgeted amount.

Recommended City Council Action: Staff recommends approval of Resolution 101-17

approving the professional services proposal with WSB for the preparation of bidding

documents, bidding and construction services for the Halstead Drive Street Improvement

Project, City Project 01-16.

Does Recommended Action meet City Mission Statement? Yes No

Does Recommended Action meet City Goals/Priorities? Yes No

Explain:

K:\02121-640\Admin\Docs\Council Report\06-19-17 Const Serv PSA\1. AGN ITM-Halstead Drive Construction Services Proposal - 061917 CC.doc

S.A.P. 243-101-001 Principal

Senior Project

Manager Project Engineer Quality Control Chief Inspector Inspector Labor Compliance Senior Survey Two Person

State Aid State Aid Technician Survey Crew Clerical Total

WORK TASK Contract No Paul Hornby Nick Guilliams Katie Koscielak Jeff Eggert Matt Havlik Hours Cost

Task Description

A PROJECT MANAGEMENT

Project Management 65 40 20 6 131 $19,110.00

Public Involvement & Coordination 20 60 40 20 140 $18,180.00

B CONTRACT ADMINISTRATION

Pre-Construction Conference 4 2 2 2 2 12 $1,474.00

Weekly Meeting (Assume 24 meetings) 48 48 24 24 144 $17,352.00

Labor Compliance 8 4 40 52 $5,368.00

Documentation Review 4 12 4 4 24 $3,460.00

Contract Administration 4 8 10 80 4 2 108 $13,484.00

Monthly Pay Estimates (6 estimates) 6 40 5 24 12 87 $9,811.00

Final Pay Voucher 2 2 8 4 8 4 28 $3,296.00

Materials Certification 2 24 8 40 74 $8,944.00

Materials Certification Summary 2 8 4 14 $1,792.00

Final Documentation 4 8 10 40 40 6 108 $13,356.00

Record Drawings 24 6 30 $3,648.00

C CONSTRUCTION INSPECTION SERVICES

Pre-Project Inspection / Removal Measurements 8 16 24 $2,888.00

Full Time Construction Inspection (24 Weeks) 920 500 1420 $163,420.00

Traffic Control Inspection / Haul Roads 20 20 $2,520.00

Construction Staking & coordination 16 34 210 260 $42,794.00

Punchlist / Final Inspection 5 5 4 25 39 $4,947.00

D MATERIALS

Testing Documentation 2 8 16 26 $3,304.00

Concrete Field Testing Coordination / Review 8 8 $1,008.00

Grading & Base Field Testing Coordination / Review 8 8 $1,008.00

Bituminous Field Testing Coordination / Review 8 8 $1,008.00

Total Hours 99 199 239 171 1191 500 42 34 216 74 2765 $342,172.00

Hourly Costs 160.00 152.00 109.00 123.00 126.00 95.00 97.00 137.00 172.00 75.00

WSB SALARY COSTS $15,840.00 $30,248.00 $26,051.00 $21,033.00 $150,066.00 $47,500.00 $4,074.00 $4,658.00 $37,152.00 $5,550.00 $342,172.00

Additional Services

Materials Testing $34,669.00

TOTAL PROJECT COST $376,841.00

WSB & Associates Inc.

ESTIMATE OF COST - Halstead Drive Street Improvement Project

S.A.P. 243-101-001

City of Minnestrista, Minnesota

O:\City Council\Council 2017\Packets\2017.06.19 Packet\Word\2. RESLTN-Professional Services Agreement-010317.doc



A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR THE HALSTEAD DRIVE STREET IMPROVEMENT PROJECT

CITY PROJECT NO. 01-16 WHEREAS, it is proposed to approve a professional services agreement for the construction services for the Halstead Drive Street Improvement Project, City Project 01-16. NOW THEREFORE, BE IT RESOLVED by the City Council of Minnetrista that the professional services agreement for the construction services for the Halstead Drive Street Improvement Project, City Project 01-16 is approved. BE IT FURTHER RESOLVED by the City Council of Minnetrista that an agreement has been made between the City and WSB & Associates, Inc. to provide professional services for the Halstead Drive Street Improvement Project, City Project 01-16. This resolution was adopted by the City Council of the City of Minnetrista on the 19th day of June, 2017, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Joan Sandquist, Deputy Clerk (seal)

Building a legacy – your legacy. 477 Temperance Street St. Paul, MN 55101 Tel: 651-286-8450 Fax: 651-286-8488

Equal Opportunity Employer wsbeng.com

K:\02121-640\Admin\Docs\Proposal\Construction\Letter Proposal Professional Services 061917.docx

June 19, 2017

Honorable Mayor and City Council Members City of Minnetrista 7701 County Road 110 West Minnetrista, MN 55364

Re: Proposal for Construction Services Halstead Drive Street Improvement Project WSB Project No. 2121-64

Dear Honorable Mayor and Council Members:

WSB & Associates, Inc. is pleased to provide you with our proposal for construction services for the Halstead Drive Street Improvement Project.

Project Understanding

The City approved plans and specifications and authorized the advertisement for bids for the Halstead Drive Street Improvement Project, City Project 01-16, on May 15, 2017. The proposed project includes the reconstruction of Halstead Drive from Highland Road to just west of Lakeside Drive and the reclamation of Farmhill Drive, and Farmhill Circle for improvements in 2017. The 2017 project includes reconstructing Halstead Drive as a 32-foot wide bituminous rural section roadway to state aid standards and the reclamation of the pavement and constructing new bituminous surfacing on Farmhill Drive and Farmhill Circle.

The City received bids on June 13, 2017, and considered award of the contract on June 19, 2017.

Proposed Services

Construction Services: ▪ WSB will provide construction administration, observation and survey services including

project management (weekly construction meetings, utility coordination, contractorcoordination, project close-out); construction survey staking; construction observation;record drawings; permit monitoring; materials testing; and compliance review. Constructionservices and documentation will be performed to meet state aid requirements.

▪ Construction fees are based upon the proposed construction schedule beginning the firstweek of July through November 18, 2017, for major construction and the punch list andfinal pavement course work beginning on approximately May 15 and completion by June 30,2018.

Halstead Drive Street Improvement Project - Professional Services Proposal

June 19, 2017

Page 2

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Proposed Fee We are proposing to complete the work on a cost-reimbursable basis in accordance with our current fee schedule.

Estimated fees for Construction Services are estimated at $376,841. This is a not to exceed cost without prior approval form the City. The estimated construction services fees are within the indirect costs identified in the feasibility report.

Thank you for this opportunity to provide professional consulting services to the City of Minnetrista. If this proposal is acceptable, please execute the signature block below and return as our authorization to proceed.

Please do not hesitate to contact me if you have any questions. Thank you.

Sincerely,

WSB & Associates, Inc.

Nick Guilliams, PE Senior Project Manager

PROPOSAL FOR:

Construction Services – Halstead Drive Street Improvement Project.

ACCEPTED BY: City of Minnetrista, MN

Name

Title

Date

Lisa WhalenMayor

June 19, 2017

Attest:______________________________Joan Sandquist, Deputy Clerk


CITY OF MINNETRISTA


Subject:

Prepared By:

Approving Plans and Specifications and Authorizing the Advertisement for Bids for the Enchanted Lane and Tuxedo Road Street Improvement Project (City Project No. 04-16)

Paul Hornby, City Engineer


Issue: The plans and specifications for the Enchanted Lane and Tuxedo Road Street Improvement Project (City Project No. 04-16) are nearly completed and staff requests authorization to advertise for bidding.

Background/Discussion: The Enchanted Lane and Tuxedo Road Street Improvement Project (City Project No. 04-16) also includes Grandview Avenue pavement reclamation as an improvement for the Red Oak development. The project includes:

• Bituminous reclamation of entire roadway width to varying depths dependingon the depth of the underlying aggregate base

• Paving bituminous base and wear courses• Adjustment of manhole castings to grade• Culvert replacements

Additional improvements included with the Enchanted Lane and Tuxedo Road Street Improvement Project (City Project No. 04-16) include raising the roadway in appropriate locations to minimize seasonal flooding and improve drainage away from residences, as practical.

Conclusion: The plans and specifications are nearly complete and authorization for advertisement for bidding is requested to schedule late summer construction.

, Recommended City Council Action: Staff recommends adopting Resolution No. Approving Plans and Specifications and Authorizing the Advertisement for Bids for the Enchanted Lane and Tuxedo Road Street Improvement Project (City Project No. 04-16).

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No

Item 6c

102-17

RESOLUTION NO.


RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS

FOR THE ENCHANTED LANE AND TUXEDO ROAD STREET IMPROVEMENT PROJECT

(CITY PROJECT NO. 04-16)

WHEREAS, pursuant to a resolution passed by the City Council January 17, 2017, the City Engineer has prepared plans and specifications for the Enchanted Lane and Tuxedo Road Street Improvement Project (City Project No. 04-16) and has presented such plans and specifications to the Council for approval;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA:

1. Such plans and specifications are hereby approved and placed on file in the office of theCity Clerk.

2. The City Engineer shall prepare and cause to be inserted in the official City newspaper,the Finance & Commerce, and QuestCDN.com an advertisement for bids upon themaking of such improvement under such approved plans and specifications.

3. The advertisement shall be published in each of said publications at least once not lessthan three (3) weeks before the date set for opening bids, shall specify the work to bedone, shall state the bids will be publicly opened on Tuesday, August 15, 2017, at 3:00o’clock p.m. at the Minnetrista City Hall in said City and that no bids will be consideredunless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier’scheck, bid bond, or certified check payable to the City Clerk for five (5%) percent of theamount of such bid.

BE IT FINALLY RESOLVED that the City Council hereby authorizes the Advertisement for Bids for the 2017 Enchanted Lane/Tuxedo Road Street Improvement Project (City Project No. 04-16).

This resolution was adopted by the City Council of the City of Minnetrista on the 19th day of June, 2017, by a vote of Ayes and Nays.

Lisa Whalen, Mayor ATTEST:


(seal)

102-17

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide

opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA


Subject: Purchase of Dust Abatement Equipment

Prepared By: Brian Grimm, Finance Director Gary Peters, Public Works Superintendent


Item: During the 1st part of 2016 there was discussion as to whether to purchase dust abatement or continue to contract out for this service. Later in 2016, the budget was amended to include up to $55,000 from the 2015 audit positive variance to purchase such equipment. The thought was it would allow us to go out and do the above dust reduction processes more often, more efficiently at a better cost. Staff (PW Superintendent) looked into the logistics of this and received quotes in regards to the above item. Summarized below is the results of the quotes and information requested by Mr. Peters.

Towmaster has a 2600 gallon tank system complete with new controller andinstallation for $21,101.00.

Aspen has a 1600 gallon tank system complete with new controller andinstallation for $19,686.00.

Aspen also has the small truck unit for doing the shorter roads (and anti-icingtrails in the winter) for $3,533.00.

Aspen has the two 3000 gallon tanks for $21,662.00. Northern Salt (one supplier for the chemical) can get us a 5000 gallon and a 6000

gallon tank for $5,500.00 delivered. These would be used but like new.o A typical tanker delivers 4500-5000 gallons but we would need at least

two tankers on hand to start abatement.

Staff would recommend that we go with the 2600 gallon tank system for $21,101 from Towmaster and also add the small unit from Aspen to help with shorter roads and trails for $3,533. We would also recommend getting the two used tanks from Northern Salt for $5,500 vs the two new tanks. By adding these together it comes out to $30,134. There would be some minimal additional costs for pumps of around $2,000.

Purchasing the chemical for the application would be an estimated $15,000 per application. Based on the past several years it usually has cost the City anywhere from $45,000-$60,000 to contract out for one application. So the City could do 2-3 (multiple) applications in a year for about the same cost or less as doing an annual one on a

Item 6d

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide


contracted basis. Seeing the equipment is a one-time purchase that should last for at least 10-15years, the City would realize a payback on this investment over time as well as theincreased service level.

Recommended City Council Action: Approve Res No 103-17 Purchasing Dust Reduction/Abatement Equipment

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: Adapt to a changing economy – monitor budget

This agenda item is in regards to providing additional service level at a better cost in regards to dust reduction/abatement.


City of Minnetrista

Approve Purchase of Dust Abatement/Reduction Equipment.

WHEREAS, The City amended the 2016 Budget to include dollars for purchasing dust abatement equipment for up to $55,000

WHEREAS, After receiving quotes and information from vendors, the City would be able to purchase the appropriate equipment for $30,134 with some additional incidental costs for pumps and other small parts.

NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Minnetrista, The City adopts the resolution authorizing the purchase of dust abatement/reduction equipment out of authorized Capital Improvement (CIP) funds as previously allocated.

This resolution was adopted by the City Council of the City of Minnetrista on the 19th day of June, 2017, by a vote of ______Ayes and______Nays.

_________________________ Lisa Whalen, Mayor

ATTEST:

___________________________ Joan Sandquist, Deputy Clerk

(seal)

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for

a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

BUSINESS / DISCUSSION ITEM

Subject:

Prepared By:

Meeting Date:

Resolution No. 104-17 Accepting the donation/sponsorship money from Trista Day 2017

Cassandra Tabor, HR/Communications Coordinator

June 19, 2017

Issue This agenda item seeks Council approval of a Resolution accepting the cash donations of funds related to covering costs for the pig races that were a scheduled event this year at Trista Day.

Background Sponsorship dollars were asked for to cover the event for 2017 for pig races at Trista Day. Multiple area and community organizations stepped up to contribute and helped sponsor the event.

We thank the individuals/businesses listed in the resolution for their generous donation/sponsorship, and note that they make this contribution without any return consideration of any kind by the City of Minnetrista, now or in the future. The entities listed received notation in Trista Day literature and brochures and on the City website.

Recommended City Council Action: City staff recommends approval of Resolution No. 104-17 Accepting the donations of $3,300 from multiple businesses/individuals that were collected for covering costs associated with the Trista Day pig races

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:

Item 6e


CITY OF MINNETRISTA

RESOLUTION ACCEPTING SPONSORSHIP MONEY FOR TRISTA DAY

WHEREAS, the attached list (Exhibit A) of “Donor(s)” wishes to make a cash donation/sponsorship to the City of Minnetrista in the amount of $3,300 to cover costs related to the City to sponsor an event of pig races at Trista Day; and

WHEREAS, the Donor(s) willingly gives this money to the City of Minnetrista without the expectation of any remuneration or any return consideration of any kind by the City of Minnetrista towards the Donor(s); and

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to approve the Resolution, accepting the donation under the terms and conditions expressed above.

This resolution was adopted by the City Council of the City of Minnetrista on the 19th day of June, 2017 by a vote of ____Ayes and ____Nays.

______________________________ Lisa Whalen, Mayor

ATTEST: _________________________________ Joan Sandquist, Deputy Clerk

(seal)

TRISTA DAY DONATIONS/SPONSORSHIPS

Sponsor Amount

$ 500$ 300$ 100$ 100

$ 300$ 100

$ 100$ 100

$ 100$ 300$ 100$ 300$ 100$ 500

XcelChristians Inc. Randy's SanitationSurfsideJubilee Foods Kennedy and Graven Klein Bank

Mound True Value MVT

Remax/BieseBlackowiak DisposalBurl Oaks S.E.H. Abel W.S.B Homes for HeroesRepublic $ 100Total $ 3,300

EXHIBIT A

*Sponosorships of coloring contest prizes provided by DQ Navarre*Sponosorshop of coloring contest coloring page discount provided by the Laker*Sponosorship of banner discount provided by Signs Inc.*Sponsorship of pig naming and drawing contest prizes provided by area businesses

$ 200

_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide


CITY OF MINNETRISTA

BUSINESS / DISCUSSION ITEM

Subject: Approval of Personnel Committee Action item – creation of a Customer Service and Communications Assistant position and authorization to begin recruitment process for the position

Prepared By: Cassandra Tabor, HR/Communications Coordinator on behalf of the Personnel Committee (Mayor Lisa Whalen, Council Member Patricia Thoele, Finance Director Brian Grimm, HR/Communications Coordinator Cassandra Tabor, and City Administrator Michael Barone)


Issue The City Council is being asked to approve a new position and job description for a Customer Service and Communications Assistant position that would replace the existing Administrative Aide / Deputy City Clerk position currently held by Joanie Sandquist. No additional full-time equivalencies (FTEs) are being requested, just replacing one position with another in the job hierarchy.

Joanie Sandquist recently submitted her resignation as the Administrative Aide / Deputy City Clerk position after 22+ years of service with the City of Minnetrista, and city staff took this opportunity to evaluate and realign the duties for this new position (and with some other positions that will be discussed at the July City Council meeting) in order to maximize the efficiency of this position based on current and future needs.

Background This new Customer Service and Communications Assistant position removes the Deputy City Clerk duties and the recycling program duties from the old position, and formally adds in the duties related to the work of the Building Inspections area, and adds entry-level Communications duties to enhance efficiency of that city business line.

The deletion and addition of these sets of job duties will grade the position out to a Grade Level 5 with a salary range of $19.25 - $25.02 ($40,033 - $52,043 annually). The current Administrative Aide / Deputy City Clerk position is a Grade Level 6 position, which has a salary range of $20.40 - $26.52 ($42,435 - $55,165 annually).

Summary The final position summary is currently being created by Mr. George Gmach, the city’s compensation consultant, and will be completed shortly, but is not ready for tonights

Item 6f

_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide


City Council meeting. We thought that if the City Council is in agreement with the new job description in its current state as proposed by city staff tonight, that we could go forth and begin the recruitment process for this position and not lose the four weeks between tonight Council meeting and the next Council meeting scheduled for July 17, 2017. This request is based on the new position staying at Grade Level 5, as proposed.

Recommended City Council Action: The Personnel Committee has recommended the approval of the proposed job description for a new Customer Service and Communications Assistant position at a Grade Level 5, and requests the authorization for City Staff to begin the recruitment process to fill this position.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:

CITY OF MINNETRISTA Job Description

JOB TITLE: Customer Service and Communications Assistant

FLSA Exempt: No Location: City Hall Reports To: HR/Communications Coordinator Department: Administration Approved: June 2017

Position Summary Responsible as primary customer services representative for City Hall; responsible for all planning and building inspections assistance, focusing on scheduling and processing permits in multiple areas; assists with all aspects of Communications, both printed and electronic, required to promote communications with the public.

Essential Functions of the Job

Customer Service As primary customer service representative, responsible for opening and

closing city offices at the beginning and end of each work day Responsible for directing calls and greeting visitors and gives timely and

informed information to callers and visitors; refers customers to theappropriate department, location, or city staff; responsible for processing allincoming and outgoing US mail and maintenance of postage meter;responsible for petty cash drawer utilized at front customer service desk

Responsible for maintaining and ordering office supplies and all office supplyinventories

Responsible for updating and maintaining all City-related personnel andemergency contact lists for staff

Planning/Building Responsible for all intake duties related to the planning and building

inspection/land use function; receives and verifies necessary building/landuse permit paperwork from builder to prepare for review by the Planning staffand Building Inspections staff

Has responsibility of primary scheduler for all field inspections, maintainingand adjusting inspections schedules so Building Official and BuildingInspectors can function efficiently and effectively

Cross-trained to assist the Utility Billing staff in scheduling sewer and/or waterinspections for Public Works relating to new construction

Responsible for preparing Certificates of Occupancy (CO’s) and TemporaryCertificates of Occupancy (TCO’s); receives deposits up to $10,000

Responsible for issuing city permits, accepting both homestead applicationsand burn permits

Communications Assistant Assists with aspects of printed and electronic communications activities such

as a City newsletter, bi-weekly Council Corner’s, and other publications Assists with content and maintenance of the City’s website by utilizing basic

HTML protocols; Assists with city social media content and distribution Assists with public relations and interactions with media inquiries from

citizens and other mass media inquiries to the city Perform other work as directed by supervisor as required

Supervisory Responsibilities None

Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

Education and/or Experience High school graduation (minimum), with Associates or Bachelor’s degree preferred; two-years of related experience in customer service, communications support, or equivalent (minimum); must have experience utilizing MS Office Suite; experience in public sector (desired).

Language Skills: Ability to read and comprehend simple instruction, short correspondence and procedural manuals. Ability to effectively answer questions and present information in one-on-one and small group situations to customers and other employees of the organization. Ability to read and provide information for reports. Ability to de-escalate public contacts who may express complaints or disagreements with city policy.

Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate and percent.

Reasoning Ability Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.

Other Skills and Abilities Knowledge of, personal computer, word processing and the ability to learn and operate utility billing software. Knowledge of modern office equipment including telephone system with multi-lines. Ability to coordinate, organize and function in multi-duty position.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds.

Work Environment Work is in a normal office environment. The noise level in the work environment is usually moderate. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CITY COUNCIL MEETING AGENDA June 19, 2017 7:00pm · 6/19/2017 · The City of Minnetrista will...

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