CITY COUNCIL MEETING AGENDA February 3, 2020 7:00pm 1 ... · The City of Minnetrista will deliver...

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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CITY COUNCIL MEETING AGENDA February 3, 2020

7:00pm

1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, Shannon Bruce

and John Tschumperlin; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, Public Works Superintendent Gary Peters and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Alyson Fauske, WSB Engineering.

c) Approval of Agenda

2) Special Presentations - a) 2018 Certificate of Excellence in Financial Reporting (CAFR) Award

3) Persons to Be Heard

The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking.

4) Consent Agenda a) Approve Work Session Meeting Minutes from January 21, 2020 b) Approve City Council Regular Meeting Minutes from January 21, 2020 c) Approve Closed Session Minutes from January 21, 2020 d) Res. No. 013-2020 Approve Claims e) Res. No. 014-2020 Approve Election Judges/Staffing for the 2020 Presidential

Nomination Primary for March 3, 2020 f) Res. No. 015-2020 Approve Front Yard Setback Variance at 945 Maple Crest Drive

5) Public Hearings - None

6) Business Items a) Res. No. 016-2020 Accept Bids and Award Contract for the Southwest Water Tower,

CP 03-19 b) Res. No. 017-2020 Approve Reimbursement Resolution for 2020A Bonds c) Res. No. 018-2020 Resolution Providing for the Sale of $3,090,000 General

Obligation Bonds, Series 2020A 7) Administrative Items

a) Staff Reports i) City Administrator

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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b) Council Reports i) Mayor Lisa Whalen – Economic Development Authority; Personnel Committee; Planning Commission

(rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating)

ii) Pam Mortenson – Acting Mayor; Personnel Committee; Economic Development Authority;

Planning Commission (rotating); Parks Commission (rotating); Westonka Community & Commerce

iii) Mike Molitor – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating);

iv) Shannon Bruce – Economic Development Authority; Planning Commission (rotating); Parks Commission

(rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer-Sarah Creek Watershed Management Commission (alternate) v) John Tschumperlin –Planning Commission (rotating); Parks Commission (rotating); Economic

Development Authority; Pioneer-Sarah Creek Watershed District

8) Adjournment

The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment.

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide

opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

SPECIAL PRESENTATION

Subject: Recognition and Presentation of 2018 CAFR Award for Excellence in Financial Reporting

Prepared By: Brian Grimm, Finance Director

Meeting Date: February 3, 2020

Item: Attached is our Certificate of Achievement that we received from the Government Finance Officers Association for our 2018 Comprehensive Annual Financial Report. Each year Cities have the opportunity to submit their financials to the GFOA to be reviewed for this award. GFOA awards these Certificates to Cities whose annual reports achieve the highest standards in government accounting and financial reporting.

The City has received this award since 2004 and plans to submit its 2019 financial report again once it is completed. GFOA also sends an annual award (pin/button that gets attached to our plaque) that we display in our reception area.

I would also like to express my thanks to Angie Boll, Associate Accountant and Dawn Motzko, Utility Billing Specialist for all of their hard work throughout the 2018 audit and reporting process. Without their help and others the City would not be able to obtain this prestigious award.

Recommended City Council Action: Accept 2018 CAFR award from GFOA

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: Special Presentation to Accept 2018 CAFR award from GFOA

Item 2a

Minnetrista Work Session Minutes – January 21, 2019 Page 1 of 2

CITY COUNCIL

WORK SESSION MINUTES January 21, 2020

5:30 – 6:30pm

1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Present – Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor andJohn Tschumperlin and Shannon Bruce; Staff: City Administrator MichaelBarone, Finance Director Brian Grimm, Public Safety Director Chief Paul Falls,Public Works Superintendent Gary Peters and City Clerk Kris Linquist;Consultant: Mound Fire Chief Greg PedersonAbsent: None

2) Mound Fire Advisory Commission Finance discussion City Administrator Barone gave an overview of the $282,000 annual bondpayment that will expire in 2023. Mayor Whalen gave a brief overview of whathappened when the bond was originated twenty plus years ago.

Fire Chief Greg Pederson with the Mound Fire Department overviewed thehandouts that where presented to the Council. There was discussion on whatthe department does besides putting out fires and administering first responseto accidents.

Pederson stated that recruiting and retaining firefighters is a large concern forthe department. There are currently 39-40 firefighters in the department butthere is a constant need for equipment and training.

There was discussion on what the fund balance is at the end of 2019. There isapproximately $400,000 in the fund balance.

There was discussion on the firefighters’ pension plan.

There was discussion on the $60,000 2020 drawn down. Some of which werethe purchase of a new (used) truck, budget cuts and the City of Village ofMinnetonka Beach going elsewhere for their fire suppression services.

There was discussion of having no bond payment for the fire station building in2023. The last year of collection will be in 2022 payable in 2023.

There was discussion on figuring out the most efficient and economical way ofreplacing some of the outdated equipment.

Item 4a

Minnetrista Work Session Minutes – January 21, 2019 Page 2 of 2

There was discussion on funding options. Whether to purchase outright, rent to own or lease. There are probably other options that could also be looked into regarding funding options.

There was discussion on trying to keep the payment consistent and to work on

a plan that would not have peaks and valleys allowing for a more manageable payment plan.

Bruce commented that purchases for trucks or other equipment should be

approved by the City Council during their budgeting process. She feels that once the bond payment is done in 2023, the City should stop paying the amount of the bond debt payment.

Most of the Council felt that the bond payment should stop being paid in 2023

and if the Fire Department wants to purchase vehicles or equipment it should be done during the budgeting process.

Council directed Bruce (liaison) to bring the discussion results to the next

Mound Fire Advisory meeting. 3) Adjourn

Motion by Mortenson, seconded by Tschumperlin to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:57 p.m. Respectfully Submitted,

Kris Linquist, MMMC, MMC

City Clerk

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth.

Minnetrista City Council Minutes – January 21, 2020 Page 1 of 6

CITY COUNCIL MEETING MINUTES Tuesday, January 21, 2020

7:00 p.m.

1) Call to Order Mayor Whalen called the meeting to order at 7:02 p.m.

a) Pledge of Allegianceb) Introductions:

City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, John Tschumperlinand Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director ChiefPaul Falls, Public Works Superintendent Gary Peters and City Clerk Kris Linquist;Consultants: City Attorney Andrew Biggerstaff, Kennedy & Graven and City EngineerLee Gustafson, WSB EngineeringAbsent: None

c) Approval of AgendaMotion by Tschumperlin, seconded by Mortenson to approve the agenda aspresented.Motion carried 5-0. Absent: None.

2) Special Presentation - None

3) Persons to Be Heard - None

4) Consent Agendaa) Approve City Council Regular Meeting Minutes from January 6, 2020b) Res. No. 006-2020 Approve Claimsc) Res. No. 007-2020 Accept Quotes and Award Contract for a 3 year Bi-Annual

Garage Door Maintenance Inspections d) Res. No. 008-2020 Approve Actuarial Services with Gallagher Benefits Services

for 2019 GASB No. 75 compliance

Tschumperlin requested to remove items 4a) Approve City Council Regular Meeting Minutes from January 6, 2020 and 4c) Res. No. 007-2020 Accept Quotes and Award Contract for a 3 year Bi-Annual Garage Door Maintenance Inspections from the consent agenda.

Motion by Mortenson, seconded by Bruce to approve items 4b) Res. No. 006-2020 Approve Claims and 4d) Res. No. 008-2020 Approve Actuarial Services with Gallagher Benefits Services for 2019 GASB No. 75 Compliance as presented. Motion carried 5-0. Absent: None.

Item 4b


Minnetrista City Council Minutes – January 21, 2020

Page 2 of 6

4a) Approve City Council Regular Meeting Minutes from January 6, 2020. Tschumperlin commented that on page 4 of the draft minutes of January 6, 2020, third paragraph down under Christopher Dennis there is a word missing from the paragraph. The sentence should read, “He commented that the board does not want the assessment

for the out lots to be assessed to the HOA but would rather have them spread out amongst the remaining 37 units and that way the residents would have a longer time to pay it off.” Linquist stated that she would make that change.

There was discussion about how many units this project would affect. There was also discussion of the last paragraph under 6a) Res. No. 005-2020…, on page

5 of the draft minutes. There was consensus to remove that paragraph in its entirety. Linquist will take out the paragraph, “There was a brief discussion on if the bid comes

back for the street improvements lower than anticipated, the Council should discuss choosing which roads will receive the extra lifts of bituminous.” Motion by Tschumperlin, seconded by Mortenson to Approve City Council Regular Meeting Minutes from January 6, 2020 with the noted changes. Motion carried 5-0. Absent: None.

4c) Res. No. 007-2020 Accept Quotes and Award Contract for a 3 year Bi-Annual Garage Door Maintenance Inspections

Tschumperlin commented that the quote from the vendor states one (10) garage doors. Peters commented that the contract is correct and he will talk to the vendor about changing the quote to reflect the correct amount of doors, which is eleven total. Motion by Tschumperlin, seconded by Bruce to adopt Res. No. 007-2020 Accept Quotes and Award Contract for a 3 year Bi-Annual Garage Door Maintenance Inspections with the correction of the contract to include eleven doors. Motion carried 5-0. Absent: None.

5) Public Hearing – None 6) Business Items

a) Res. No. 009-2020 Approve Plans and Specifications, Authorize Advertisement for Bids for the 2020 MSA Improvement Project: Halstead Drive Mill and Overlay, CP 02-20. City Engineer Gustafson presented the staff report from the January 21, 2020 Council packet. Highlights included:

2020 MSA Street Improvement Project, Halstead Drive Project, City Project 02-20, was initiated by the City Council at their October 7, 2019 regular City Council meeting.

Improvements proposed for construction in 2020 include the mill and overlay of Halstead Drive from 135 feet west of Lakeside Drive to County Road 110 and paving the parking area on the north side of the road.

The construction bid documents including plans and specifications have been prepared.



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The total estimate of probable project costs is in the amount of $301,319.20, which includes a 5% construction contingency and 20% indirect costs. The majority of the Halstead Drive mill and overlay project is proposed to be paid using Municipal State Aid Construction Funds; the City’s current balance is $1,263,086.57.

The estimated local project costs associated with the project total $19,969.29 and include paving the local street approaches and installation of chimney seals within the City’s sanitary sewer.

The breakdown of the estimated costs are as follows: Municipal State Aid Construction Funds $281,349.92 Local Street Improvement Funds $ 13,165.28 Sanitary Sewer Funds $ 6,804.00

TOTAL $301,319.20

The bid opening is scheduled for February 11, 2020 and the award of contract is scheduled for March 9, 2020.

Bruce questioned if the 20% indirect costs outlined in the staff report were due to mark-ups that WSB included. Gustafson stated that the project is bid out with the lowest responsible bidder receiving the award of contract and that WSB does not have any affiliation with the bidders. The indirect cost could include legal or any other soft costs that may occur with the project that do not fall under the contingency. Motion by Mortenson, seconded by Bruce to adopt Resolution No. 009-2020 Approving the plans and specifications and authorizing the advertisement for bids for the 2020 Municipal State Aid (MSA) Street Improvement Project, Halstead Drive Project, CP 02-20.

Molitor questioned the funding source for this project. Grimm stated that Ehlers will be at the February 3, 2020 Work Session to explain potential funding sources for the project and that some of the project may not fall under MSA dollars. There was further discussion about the parking on the North side of Halstead Drive by Lakeside Drive.

Motion carried 5-0. Absent: None.

b) Res. No. 010-2020 Approve Comprehensive Plan update to the Water Supply Plan. City Engineer Gustafson presented the staff report from the January 21, 2020 Council packet. Highlights included:

During the review of the City’s Water Supply Plan, the DNR noted that the

City needs a monitoring well within the Tunnel City-Wonewoc aquifer.

A monitoring well is used to provide the DNR with monthly water level data so that the agency can observe the drawdown (usage) of the aquifer.

In the past, the south test well which is located northeast of Highway 7 and Kings Point Road was used for this purpose, however, this well was sealed in May, 2014 due to the development of Woodland Cove.

The Well Supply Plan includes proposed language in Appendix 2, stating “The City of Minnetrista plans to construct an observation well in the middle

of the City wellfield completed into the Tunnel City-Wonewoc Aquifer at the



Page 4 of 6

same time that the next City production well is constructed.” This language

would satisfy the DNR’s comments.

There was discussion about the contact names listed on appendix 5 at the end of the plan. Peters will have this updated before it is sent to the DNR.

Motion by Mortenson, seconded by Tschumperlin to adopt Resolution No. 010-2020 Approve 2040 Comprehensive Plan update with the Water Supply Plan. Motion carried 5-0. Absent: None.

c) Res. No. 011-2020 Approve Professional Services Agreement for a Traffic

Study for the 2021 Sunnyfield Road Improvement Project, CP 01-21. City Engineer Gustafson presented the staff report from the January 21, 2020 Council packet. Highlights included:

Over the past year staff and council have discussed potential street improvement projects within the City.

Sunnyfield Road was identified as a possible 2021 project due to the pavement conditions.

Sunnyfield Road bisects the Westonka School District campus. Representatives from the School District request that the City examine the feasibility of certain improvements to the corridor, such as turn lanes, enhancements for to facilitate pedestrian movements, on-street parking and curb and gutter.

The first step would be to have a traffic study done. The specifics are outlined in the staff report.

The proposed timeline for the project is also included in the staff report.

The proposed study would not exceed $10,700. There was discussion about having an agreement drafted between the School District and the City to share in the cost of the Traffic Study. Council directed staff to proceed with the agreement with the School District. Motion by Mortenson, seconded by Tschumperlin to adopt Res. No. 011-2020 Approve Professional Services Agreement for a Traffic Study for the 2021 Sunnyfield Road Improvement Project, CP 01-21. Motion carried 5-0. Absent: None.

d) Res. No. 012-2020 Approve Plans and Specifications, Authorize Advertisement for Bids for the Sunnyfield Water Tower Maintenance Project, CP 04-20. City Engineer Gustafson presented the staff report from the January 21, 2020 Council packet. Highlights included:

At the November 18, 2019 meeting the City Council approved an agreement for WSB to prepare plans and specifications for the Sunnyfield Water Tower Rehabilitation.

Based on an inspection performed by Badger State Inspection (BSI) the water tower was painted 18 years ago and the coating system has



Page 5 of 6

exceeded its life expectancy.

BSI also reported that some miscellaneous structural modifications and repairs are required.

The Construction Bid Documents including plans and specifications have been prepared.

The estimated project cost per the BSI report is $594,000. The bid opening is scheduled for February 20, 2020 and the award of contract is scheduled for March 9, 2020.

Motion by Bruce, seconded by Mortenson to adopt Resolution No. 012-2020 Approving Plans and Specifications, Authorize Advertisement for Bids for the Sunnyfield Water Tower Maintenance Project, CP 04-20. Motion carried 5-0. Absent: None.

e) Mound Fire Department Advisory discussion Mayor Whalen gave a brief overview of the Work Session discussion that took place earlier in the evening. The Council gave direction to the liaison for the Mound Fire Advisory board regarding the bond payment that is ending in 2022.

7) Administrative Items

a) Staff Reports i) City Administrator

Bid opening for the Water Tower Project – January 23,2020

Update on HR related items

Work Session schedule update b) Council Reports

i) Mayor Lisa Whalen

Meeting with the School District regarding Sunnyfield Rd

Personnel meeting

ii) Pam Mortenson

Westonka Chamber and Commerce meeting

Dog Days – August 8, 2020

Trista Day committee meeting

iii) Mike Molitor

Nothing to report

iv) Shannon Bruce

Polar Plunge – January 25, 2020

**Requested a Work Session discussion item to form a Finance & Budget Committee

**Requested a Work Session discussion item to form a Citizen Advisory Committee on Technology

v) John Tschumperlin

Pioneer Sarah Creek Watershed District meeting



Page 6 of 6

8) Closed Session; Pursuant to Minnesota State Statute 13D.05, Subd. 3(b) Attorney-Client Privilege – Potential Litigation with RAM Construction.

Motion by Bruce, seconded Tschumperlin to adjourn to closed session at 7:47 p.m. for

the purpose to discuss potential litigation with RAM Construction pursuant to Minnesota Statutes § 13D.05, Subd. 3(b) Attorney-Client privilege.

Motion carried 5-0. Absent: None. Meeting reconvened at 8:24 p.m. Mayor Whalen summarized the closed session. 9) Adjournment

Motion by Tschumperlin, seconded by Mortenson to adjourn the meeting at 8:25 p.m. Motion carried 5-0. Absent: None. Respectfully submitted, Kris Linquist, MMMC, MMC

City Clerk

Minnetrista City Council Closed Meeting Minutes – January 21, 2020 Page 1

CITY COUNCIL

CLOSED SESSION MINUTES Tuesday, January 21, 2020

Attendees: City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, Shannon Bruce and John Tschumperlin; Staff: City Administrator Michael Barone, Finance Director Brian Grimm and City Clerk Kris Linquist; Consultant: City Attorney Andrew Biggerstaff, Kennedy & Graven; Absent: None

Mayor Whalen called the closed session to order at 7:48 p.m.

Purpose of the closed session: Discuss the potential litigation with RAM Construction, City Project 01-16 Halstead Drive Improvement Project pursuant to MN § 13D.05, Subd. 3(b) Attorney-Client privilege.

The Council and staff discussed potential litigation with RAM Construction. Council provided direction to staff on litigation.

Motion by Bruce, seconded by Tschumperlin to adjourn the closed session and return to the open City Council meeting at 8:23 p.m. Motion carried 5-0. Absent: None

Respectfully Submitted,

Kri s L inqui s t

Kris Linquist, MMC City Clerk

Item 4c

RESOLUTION NO. 013-2020

CITY OF MINNETRISTA

RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS

WHEREAS, the City Council of the City of Minnetrista, pursuant to MS 412.241, shall have the full authority over the financial affairs of the City; and

WHEREAS, the City Council reviewed the Claims for payment, with checks numbered 64831 through 64894; electronic checks E1001683 through E1001691; Claims batch includes electronic transfers for payroll in the amount of $69,380.96.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $1,387,745.71 is hereby approved.

ADOPTED this 3rd day of February 2020 by a vote of ____ Ayes _____ Nays.

___________________________ Lisa Whalen, Mayor

ATTEST:

________________________________ Kris Linquist, City Clerk

(seal)

Item 4d

*Check Detail Register©

CITY OF MINNETRISTA 01/30/20 11:56 AM

Page 1

JANUARY 2020 to FEBRUARY 2020

Check Amt CommentInvoice

1010 1ST BK OF THE LAKES

AMERICAN MAILING MACHINESPaid Chk# 064831 2/3/2020

$131.35 Postage Ink CartridgeE 101-41910-201 OFFICE SUPPLIES IN94745

Total AMERICAN MAILING MACHINES $131.35

CARQUESTPaid Chk# 064832 2/3/2020

$4.51 Shop suppliesE 101-43121-221 EQUIPMENT PARTS, TIRES 59274-200417

Total CARQUEST $4.51

CENTER POINT ENERGYPaid Chk# 064833 2/3/2020

$24.38 Game Farm GeneratorE 601-49440-383 NATURAL GAS 10654144-4

$16.13 Gas - Well #5E 601-49440-383 NATURAL GAS 11144790-0

$526.10 Game Farm WTPE 601-49440-383 NATURAL GAS 6401076054-0

Total CENTER POINT ENERGY $566.61

CITY OF ST BONIFACIUSPaid Chk# 064834 2/3/2020

$10,830.00 4th Qtr Hunters Crest Sanitary SewerE 602-49490-390 SEWER SERVICE TO OTHER G 2020-03

Total CITY OF ST BONIFACIUS $10,830.00

CULLIGAN SOLAR SALTPaid Chk# 064835 2/3/2020

$53.00 Solar Salt - PDE 101-42110-401 BLDG/STRUCT MAINTENANCE 101X33355705

Total CULLIGAN SOLAR SALT $53.00

DEPT OF LABOR & INDUSTRYPaid Chk# 064836 2/3/2020

$8,255.90 Building Permit SurchargeG 101-2103 BLDG VAL BSD - STATE SURCH 4th Qtr 2019

$79.00 Building Permit SurchargeG 101-2102 HVAC - STATE SURCH 4th Qtr 2019

$90.00 Building Permit SurchargeG 101-2101 PLUMBING - STATE SURCH 4th Qtr 2019

$41.00 Building Permit SurchargeG 101-2100 BLDG GEN - STATE SURCH 4th Qtr 2019

Total DEPT OF LABOR & INDUSTRY $8,465.90

DPC INDUSTRIES, INC.Paid Chk# 064837 2/3/2020

$50.00 Chlorine, 150# CylE 601-49440-227 UTILITY SYSTEM MAINT SUPPL DE82000160-1

Total DPC INDUSTRIES, INC. $50.00

HENN CO SHERIFF (PER DEIM)Paid Chk# 064838 2/3/2020

$150.00 Booking FeeE 101-42110-441 CORRECTION FEES/CHGS 1000141874

Total HENN CO SHERIFF (PER DEIM) $150.00

KENNEDY & GRAVEN, CHARTEREDPaid Chk# 064839 2/3/2020

$2,500.00 GeneralE 101-41610-304 LEGAL FEES - ATTORNEY 152614

$391.00 AdministrationE 101-41610-304 LEGAL FEES - ATTORNEY MN415-00140

$1,462.00 Halstead Drive Imp ProjE 499-43122-304 LEGAL FEES - ATTORNEY MN415-00259

$153.00 Water TowerE 601-49440-304 LEGAL FEES - ATTORNEY MN415-00307

$923.00 * Casaus Addition ML-19011G 801-1170 LAND USE RECEIVABLE MN415-00312

$1,091.50 * Woodland Cove Master Dev Agree ExtG 801-1170 LAND USE RECEIVABLE MN415-00314

$2,628.00 * Lythrum Way Sewer Matter ML-19029G 801-1170 LAND USE RECEIVABLE MN415-00315

$272.00 2020 Street Improvement ProjectE 406-41610-304 LEGAL FEES - ATTORNEY MN415-00316

Total KENNEDY & GRAVEN, CHARTERED $9,420.50

KENNETH POTTS P.APaid Chk# 064840 2/3/2020

$9,000.00 Prosecution services Oct-DecE 101-41610-304 LEGAL FEES - ATTORNEY

Total KENNETH POTTS P.A $9,000.00

MN BCA - MNCJISPaid Chk# 064841 2/3/2020

$270.00 CJDN Access FeeE 101-42110-410 COMPUTER SERVICES/FEES 584468

Total MN BCA - MNCJIS $270.00

MN DEPT OF PUBLIC SAFEPaid Chk# 064842 2/3/2020

$100.00 Haz Mat/Chem fee - well #3E 601-49440-227 UTILITY SYSTEM MAINT SUPPL M-106157



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$100.00 Haz Mat/Chem fee - Well #4E 601-49440-227 UTILITY SYSTEM MAINT SUPPL M-106159

$100.00 Haz Mat/Chem fee - Well #5E 601-49440-227 UTILITY SYSTEM MAINT SUPPL M-106160

$100.00 Haz Mat/Chem fee - Well #1 and NWTPE 601-49440-227 UTILITY SYSTEM MAINT SUPPL M-106161

$100.00 Haz Mat/Chem fee - SWTPE 601-49440-227 UTILITY SYSTEM MAINT SUPPL M-106162

Total MN DEPT OF PUBLIC SAFE $500.00

MN DNR WATERSPaid Chk# 064843 2/3/2020

$2,175.31 2019 Water Use PermitE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 1970-1386

Total MN DNR WATERS $2,175.31

OPTUMPaid Chk# 064844 2/3/2020

$170.50 HSA QuarterlyE 101-41320-437 MISCELLANEOUS EXPENSE 9411142

Total OPTUM $170.50

PETERS, GARYPaid Chk# 064845 2/3/2020

$79.99 Boot ReimbursementE 101-43121-417 UNIFORMS

Total PETERS, GARY $79.99

SEHPaid Chk# 064846 2/3/2020

$1,498.88 Southwest Water TowerE 601-43241-303 ENGINEERING SERV 380350

Total SEH $1,498.88

VERIZON WIRELESSPaid Chk# 064847 2/3/2020

$409.76 PD Cell phonesE 101-42110-321 TELEPHONE 9646586709

$464.74 Admin Cell phonesE 101-41940-321 TELEPHONE 9646586709

$385.41 PW Cell PhonesE 101-43121-321 TELEPHONE 9646586709

$10.01 M2ME 101-41940-321 TELEPHONE 9646586709

Total VERIZON WIRELESS $1,269.92

WSB & ASSOCIATES, INC.Paid Chk# 064848 2/3/2020

$598.50 * Woodland Cove Final Phase 1, ML-13014G 801-1170 LAND USE RECEIVABLE 0-002121-200-

$399.00 * Red Oak ML-14001G 801-1170 LAND USE RECEIVABLE 0-002121-340-

$332.00 *Woodland Cove 1st Lake AddnG 801-1170 LAND USE RECEIVABLE 0-002121-370-

$221.00 *Woodland Cove 2nd AdditionG 801-1170 LAND USE RECEIVABLE 0-002121-410-

$1,057.50 Enchanted Lane ReconstructionE 499-43122-303 ENGINEERING SERV 0-002121-690-

$398.00 * Woodland Cove 2nd Addn ML-17006G 801-1170 LAND USE RECEIVABLE 0-002121-920-

$6,005.00 * Woodland Cove 3rd Addn, ML-17030G 801-1170 LAND USE RECEIVABLE R-010544-000-

$180.00 * 2018 Bldg Permits/ReviewE 101-42401-303 ENGINEERING SERV R-011259-000-

$1,702.50 *Ponds at Hunters CrestG 801-1170 LAND USE RECEIVABLE R-011356-000-

$1,026.00 2019 Street Improvement Project, CP 01-19E 406-43121-303 ENGINEERING SERV R-013162-000-

$500.00 General Engineering SvcsE 601-49440-303 ENGINEERING SERV R-013235-000-



$1,000.00 General Engineering SvcsE 101-42600-303 ENGINEERING SERV R-013235-000-

$248.00 2019 WCA ServicesE 499-43122-303 ENGINEERING SERV R-013255-000-

$3,906.00 2019 WCA ServicesG 801-1170 LAND USE RECEIVABLE R-013255-000-

$1,440.00 * 2019 Building Permit ReviewE 101-42401-303 ENGINEERING SERV R-013364-000-

$575.00 2019 MS4 ServicesE 651-49590-303 ENGINEERING SERV R-013428-000-

$8,875.00 *Woodland Cove Lake 3rd Addn, ML-19004G 801-1170 LAND USE RECEIVABLE R-013834-000-

$1,582.00 2020 Street Improvement Proj, CP 01-20E 499-43122-303 ENGINEERING SERV R-014825-000-

$2,105.00 2020 MSA Street Imprv - Halstead Dr CP02-20E 406-43121-303 ENGINEERING SERV R-014955-000-

$116.50 * Lythrum Way General Service Appl, ML-19029G 801-1170 LAND USE RECEIVABLE R-015293-000-

$2,081.25 Sunnyfield Road Water Tower RehabE 601-49440-303 ENGINEERING SERV R-015300-000-

Total WSB & ASSOCIATES, INC. $35,348.25

XCEL ENERGY-MNPaid Chk# 064849 2/3/2020

$12.18 Partridge IrrigationE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-001102400

$2,066.50 Electricity - Street LightsE 101-43160-381 ELECTRIC UTILITIES 51-6565411-9



Page 3



$17.55 FS 18E 602-49490-381 ELECTRIC UTILITIES 51-7712620-6

$24.81 LS 19E 602-49490-381 ELECTRIC UTILITIES 51-8558010-1

$20.84 LS 16E 602-49490-381 ELECTRIC UTILITIES 51-8724735-0

$11.64 Lisle Park IrrigationE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-9214996-5

$48.43 Electricity-Street LightsE 101-43160-381 ELECTRIC UTILITIES 51-9440119-3

$3,293.67 Electricity-PoliceE 101-42110-381 ELECTRIC UTILITIES 51-9597547-2

$386.68 Electricity-PWE 101-43121-381 ELECTRIC UTILITIES 51-9597553-0

Total XCEL ENERGY-MN $5,882.30

AUTOMATIC SYSTEMS CO.Paid Chk# 064850 2/3/2020

$505.90 Programming issue at LS4E 602-49490-227 UTILITY SYSTEM MAINT SUPPL 34808S

Total AUTOMATIC SYSTEMS CO. $505.90

BADGER STATE INSPECTION LLCPaid Chk# 064851 2/3/2020

$2,211.00 Inspection of Sunnyfield WTG 801-1170 LAND USE RECEIVABLE 1000789

Total BADGER STATE INSPECTION LLC $2,211.00

BANYON DATA SYSTEMS, INC.Paid Chk# 064852 2/3/2020

$129.00 Vault BackupE 101-41320-433 DUES & SUBSRIPT & TRAINING 00159909

Total BANYON DATA SYSTEMS, INC. $129.00

BAUER BUILT TIREPaid Chk# 064853 2/3/2020

$1,010.40 Tires for squadsE 101-42110-221 EQUIPMENT PARTS, TIRES 180257834

Total BAUER BUILT TIRE $1,010.40

BOYER FORD TRUCKSPaid Chk# 064854 2/3/2020

$198.88 Brake air chambers for truck 12E 101-43121-221 EQUIPMENT PARTS, TIRES 27366D

$107.52 Brake parts for truck 12E 101-43121-221 EQUIPMENT PARTS, TIRES 27721D

Total BOYER FORD TRUCKS $306.40

CANON FINANCIAL SERVICES INCPaid Chk# 064855 2/3/2020

$95.49 Copier Rental - PDE 101-42110-201 OFFICE SUPPLIES 21007491

Total CANON FINANCIAL SERVICES INC $95.49

CARGILL SALT DIVISIONPaid Chk# 064856 2/3/2020

$5,575.93 Deicing SaltE 101-43125-224 STREET MAINTENANCE SUPPL 2905188550

$3,591.25 Deicing SaltE 101-43125-224 STREET MAINTENANCE SUPPL 2905191313

Total CARGILL SALT DIVISION $9,167.18

CINTASPaid Chk# 064857 2/3/2020

$97.05 Uniforms, Shop TowelsE 101-43121-417 UNIFORMS 4040131743

$97.05 Uniforms, Shop TowelsE 101-43121-417 UNIFORMS 4040639969

Total CINTAS $194.10

CONCRETE CUTTING & CORINGPaid Chk# 064858 2/3/2020

$592.74 Pole tree pruner & partsE 101-43121-437 MISCELLANEOUS EXPENSE 12861

Total CONCRETE CUTTING & CORING $592.74

CORE AND MAINPaid Chk# 064859 2/3/2020

$1,192.96 Curb stop replacement partsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL L768746

$241.08 gate valve debris plugsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL L769165

Total CORE AND MAIN $1,434.04

DVSPaid Chk# 064860 2/3/2020

$29.25 Tabs for 2017 Mack #3E 101-43121-404 VEHICLE & EQUIP MAINT

$43.25 Tabs for 2004 Towmaster #23E 101-43121-404 VEHICLE & EQUIP MAINT

$19.25 Tabs for #66E 101-42401-404 VEHICLE & EQUIP MAINT

Total DVS $91.75



Page 4



ECM PUBLISHERS, INCPaid Chk# 064861 2/3/2020

$23.13 PC Hearing - Variance PHE 101-41910-351 LEGAL NOTICE & ORD PUBLIC 752533

Total ECM PUBLISHERS, INC $23.13

FLOYD TOTAL SECURITYPaid Chk# 064862 2/3/2020

$80.84 Fire Alarm MonitoringE 101-42110-404 VEHICLE & EQUIP MAINT 1340390

$38.88 Fire Suppression SystemE 101-43121-401 BLDG/STRUCT MAINTENANCE 1341825

Total FLOYD TOTAL SECURITY $119.72

FRONTIER OHPaid Chk# 064863 2/3/2020

$77.25 Fire Alarm-PWE 101-43121-321 TELEPHONE 9524721082

$59.22 Well #5 service phoneE 601-49440-381 ELECTRIC UTILITIES 9524950149

Total FRONTIER OH $136.47

GOPHER STATE ONE CALLPaid Chk# 064864 2/3/2020

$25.00 2020 Annual Facility Operator FeeE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 0000596

$25.00 2020 Annual Facility Operator FeeE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 0000596

Total GOPHER STATE ONE CALL $50.00

GRAINGER INC.Paid Chk# 064865 2/3/2020

$19.20 Check valve for salt spreader trucks 3 and 11E 101-43125-221 EQUIPMENT PARTS, TIRES 806648986

Total GRAINGER INC. $19.20

GREAT AMERICA FINANCIAL SVCSPaid Chk# 064866 2/3/2020

$139.95 Postage meter rentalE 101-41320-322 POSTAGE 26282185

Total GREAT AMERICA FINANCIAL SVCS $139.95

GREATER MN COMMUNICATIONSPaid Chk# 064867 2/3/2020

$43.50 mailing labelsE 101-41320-202 COPY & PRINTING SUPPLIES 20524

$176.40 #10 envelopesE 101-41320-202 COPY & PRINTING SUPPLIES 20525

Total GREATER MN COMMUNICATIONS $219.90

H & L MESABIPaid Chk# 064868 2/3/2020

$719.20 Cutting Edges for Plow BladesE 101-43125-221 EQUIPMENT PARTS, TIRES 04694

$212.00 wide out plow blade endsE 101-43125-221 EQUIPMENT PARTS, TIRES 05002

Total H & L MESABI $931.20

LANO EQUIPMENT - SHAKOPEEPaid Chk# 064869 2/3/2020

$54.29 Oil drain line for truck 33E 101-43121-221 EQUIPMENT PARTS, TIRES 01-727496

$15.58 Coolant for skidster 33E 101-43121-221 EQUIPMENT PARTS, TIRES 01-727820

Total LANO EQUIPMENT - SHAKOPEE $69.87

LEAGUE OF MN CITIES INS. TRUSTPaid Chk# 064870 2/3/2020

$500.00 OSS EndoresementE 101-49240-361 GENERAL LIABILITY INSURANC 40002614

Total LEAGUE OF MN CITIES INS. TRUST $500.00

LEIF, ISAACPaid Chk# 064871 2/3/2020

$520.00 Video CC meetingsE 673-49600-307 PROFESSIONAL SERVICES 03-072

Total LEIF, ISAAC $520.00

LOFFLER, INCPaid Chk# 064872 2/3/2020

$13.35 Copies on old machineE 101-42110-202 COPY & PRINTING SUPPLIES 3321885

Total LOFFLER, INC $13.35

MATRIX COMMUNICATIONS, INC.Paid Chk# 064873 2/3/2020

$150.00 Service - PBX IssueE 101-41940-321 TELEPHONE 216267

Total MATRIX COMMUNICATIONS, INC. $150.00

METRO SALES INCPaid Chk# 064874 2/3/2020



Page 5



$422.27 Copier Rental and CopiesE 101-41910-201 OFFICE SUPPLIES INV1519565

Total METRO SALES INC $422.27

MHSRCPaid Chk# 064875 2/3/2020

$435.00 Class Registration for WalshE 101-42110-434 POLICE TRAINING 629430-7614

Total MHSRC $435.00

MID COUNTYPaid Chk# 064876 2/3/2020

$337.93 Fuel for SquadsE 101-42110-212 MOTOR FUELS AND LUBRICAN 38160



$232.92 Dyed Diesel for trucksE 601-49440-212 MOTOR FUELS AND LUBRICAN 38259









Total MID COUNTY $3,850.15

MINNESOTA PUMP WORKSPaid Chk# 064877 2/3/2020

$916.50 Chlorine Booster Pump PartsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 00009695

Total MINNESOTA PUMP WORKS $916.50

MN SPORTSMEN, INC.Paid Chk# 064878 2/3/2020

$50.00 2020 Membership DuesE 101-42110-433 DUES & SUBSRIPT & TRAINING 2188

Total MN SPORTSMEN, INC. $50.00

MORTENSON, PAMPaid Chk# 064879 2/3/2020

$12.00 Meeting Reimbursement - WCCE 101-41110-433 DUES & SUBSRIPT & TRAINING January

Total MORTENSON, PAM $12.00

NCPERS MINNESOTAPaid Chk# 064880 2/3/2020

$224.00 *PERA life Ins Employer PaidG 101-2380 PAYROLL CLEARING LIFE INS 632400022020

Total NCPERS MINNESOTA $224.00

OFFICE DEPOTPaid Chk# 064881 2/3/2020

$66.47 Office supplies - plates, tissueE 101-42110-201 OFFICE SUPPLIES 428703318001

Total OFFICE DEPOT $66.47

OFFICE DEPOT -USEPaid Chk# 064882 2/3/2020

$19.98 Copy paperE 101-41320-201 OFFICE SUPPLIES 428173141001



$10.99 RubberbandsE 101-41320-201 OFFICE SUPPLIES 428173229001

$20.94 BinE 101-42110-201 OFFICE SUPPLIES 428704349001

Total OFFICE DEPOT -USE $111.91

PERFORMANCE PETROLEUM CO.Paid Chk# 064883 2/3/2020

$373.45 Kerosene for pressure washerE 101-43121-212 MOTOR FUELS AND LUBRICAN 139444

Total PERFORMANCE PETROLEUM CO. $373.45

PREFERRED COMMUNICATIONPaid Chk# 064884 2/3/2020

$7,601.58 Computers for new squadsG 101-2399 FORFEITED PROPERTY 57644

Total PREFERRED COMMUNICATION $7,601.58

RIGID HITCH INC.Paid Chk# 064885 2/3/2020



Page 6



$92.56 Pintle hitch for truck #2E 101-43121-221 EQUIPMENT PARTS, TIRES 1928248297

Total RIGID HITCH INC. $92.56

SEBOLD HEATING AND COOLINGPaid Chk# 064886 2/3/2020

$85.50E 601-49440-401 BLDG/STRUCT MAINTENANCE 2583

Total SEBOLD HEATING AND COOLING $85.50

SUN LIFE FINANCIALPaid Chk# 064887 2/3/2020

$1,879.75 Life InsuranceG 101-2380 PAYROLL CLEARING LIFE INS Feb 2020

$619.74 LTDG 101-2340 PAYROLL CLEARING HEALTH INS Feb 2020

$398.31 STDG 101-2340 PAYROLL CLEARING HEALTH INS Feb 2020

Total SUN LIFE FINANCIAL $2,897.80

TOLL GAS & WELDING SUPPLYPaid Chk# 064888 2/3/2020

$530.49 Repair of Gen Set Truck 1E 602-49490-404 VEHICLE & EQUIP MAINT 10334607

Total TOLL GAS & WELDING SUPPLY $530.49

TOWN & COUNTRY GLASSPaid Chk# 064889 2/3/2020

$465.00 Windshield Repl on Truck 1E 602-49490-404 VEHICLE & EQUIP MAINT 61304

Total TOWN & COUNTRY GLASS $465.00

TRI-STATE BOBCATPaid Chk# 064890 2/3/2020

$45.89 Skidster 33 partsE 101-43121-221 EQUIPMENT PARTS, TIRES P27709

Total TRI-STATE BOBCAT $45.89

USA BLUEBOOKPaid Chk# 064891 2/3/2020

$383.97 Ball valves and strainer for SWTPE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 109046

Total USA BLUEBOOK $383.97

VESSCO, INC.Paid Chk# 064892 2/3/2020

$619.12 Chlorine InjectorE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 8796

Total VESSCO, INC. $619.12

WACONIA FORD MERCURYPaid Chk# 064893 2/3/2020

$1,310.19 Repair of Truck # 6 FEA57877E 101-43121-404 VEHICLE & EQUIP MAINT FOCS137630

$166.30 Service HGA62869E 101-42110-404 VEHICLE & EQUIP MAINT FOCS137952

$842.42 Service and Brakes GGA19522E 101-42110-221 EQUIPMENT PARTS, TIRES FOCS138020

Total WACONIA FORD MERCURY $2,318.91

WALSH, KEVINPaid Chk# 064894 2/3/2020

$78.20 Reimbursement for classesE 101-42110-212 MOTOR FUELS AND LUBRICAN

Total WALSH, KEVIN $78.20

WELLS FARGO - BOND WIRESPaid Chk# 1001683E 1/28/2020

$265,000.00 BOND PRINCIPAL 2014B GENERAL OBLIGATION BONDS

E 527-47000-601 BOND PRINCIPAL

$52,125.00 BOND INTEREST 2014B GENERAL OBLIGATION BONDS

E 527-47000-611 BOND INTEREST

$475.00 BOND PAYING AGENT FEES 2014B GENERAL OBLIGATION

E 527-47000-620 FISCAL AGENT FEES

$50,000.00 BOND PRINCIPAL 2012A GENERAL OBLIGATION BONDS


$4,877.50 BOND INTEREST 2012A GENERAL OBLIGATION BONDS






$237.50 BOND PAYING AGENT FEE 2012A BONDSE 602-47000-620 FISCAL AGENT FEES




Page 7









$120,000.00 BOND PRINCIPAL 2016A & 2017A GENERAL OBLIGATION


$5,175.00 BOND INTEREST 2016A & 2017A GENERAL OBLIGATION BONDS


$110,000.00 2017A BOND PRINCIPALE 532-47000-601 BOND PRINCIPAL

$41,750.00 2017A BOND INTERESTE 532-47000-611 BOND INTEREST





$37,500.00 BOND PRINCIPAL 2017C GENERAL OBLIGATION BONDS


$5,640.75 BOND INTEREST 2017C GENERAL OBLIGATION BONDS


$17,500.00 BOND PRINCIPAL 2017C GENERAL OBLIGATION BONDS


$2,534.25 BOND INTEREST 2017C GENERAL OBLIGATION BONDS


$475.00 BOND PAYING AGENT FEE 2019A GENERAL OBLIGATION BONDS


$327.75 BOND PAYING AGENT FEE 2017 C GENERAL OBLIGATION BONDS


$147.25 BOND PAYING AGENT FEE 2017C GENERAL OBLIGATION BONDS


Total WELLS FARGO - BOND WIRES $1,069,741.25

AFLACPaid Chk# 1001684E 1/1/2020

$320.42 * Aflac Supplemental InsuranceG 101-2348 AFLAC INS 653560

Total AFLAC $320.42

OLD NATIONAL BANKPaid Chk# 1001685E 1/28/2020

$69,000.00E 501-47000-601 BOND PRINCIPAL

$686.55

BOND PRINCIPAL 2015A PAYMENT

BOND INTEREST 2015A INTEREST PAYMENTE 501-47000-611 BOND INTEREST

Total OLD NATIONAL BANK $69,686.55

INTERNAL REVENUE SERVICEPaid Chk# 1001686E 1/24/2020

$8,950.23 * PR - Fed w/hG 101-2300 PAYROLL CLEARING FED W/H

$10,508.72 * PR - SS/Medicare w/hG 101-2320 PAYROLL CLEARING FICA

Total INTERNAL REVENUE SERVICE $19,458.95

MN DEPARTMENT OF REVENUEPaid Chk# 1001687E 1/24/2020

$4,198.24 * State w/hG 101-2310 PAYROLL CLEARING STATE W/H

Total MN DEPARTMENT OF REVENUE $4,198.24

PUBLIC EMPLOYEES RETIREMENTPaid Chk# 1001688E 1/24/2020

$20,743.58 * Pera w/hG 101-2330 PAYROLL CLEARING PERA

Total PUBLIC EMPLOYEES RETIREMENT $20,743.58

EDWARD JONESPaid Chk# 1001689E 1/24/2020

$2,294.96 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total EDWARD JONES $2,294.96

OPTUMPaid Chk# 1001690E 1/24/2020

$5,482.22 HSA Employer and Employee ContG 101-2347 HSA CLEARING ACCT



Page 8



Total OPTUM $5,482.22

ICMAPaid Chk# 1001691E 1/24/2020

$130.00 * Roth IRA ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO

$230.00 * Deferred CompG 101-2370 PAYROLL CLEARING DEFERRED CO

Total ICMA $360.00

1010 1ST BK OF THE LAKES $1,318,364.75

Fund Summary

1010 1ST BK OF THE LAKES

101 GENERAL FUND $115,549.13

406 ROAD MAINTENANCE FUND $3,403.00

499 2017 STREET PROJECTS $4,349.50

501 CIP EQUIPMENT CERTIFICATES $194,921.55

527 CIP BONDS (WAS EDA) DEBT FUND $317,600.00

528 GAME FARM/SOUTH BAY DEBT $119,181.25

529 HIGHLAND ROAD DEBT $55,115.00

532 2017 A STREET PROJECTS DEBT $151,750.00

601 WATER FUND $236,889.56

602 SEWER FUND $88,603.76

651 STORM WATER MGMT FUND $1,075.00

673 CABLE $520.00

801 LANDUSE AGENCY $29,407.00

$1,318,364.75

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject:

Prepared By:

Meeting Date:

Appointing Election Judges for 2020 Presidential Nomination

Primary

Kris Linquist, City Clerk

February 3, 2020

Issue:

Appointment of Election and Absentee Judges for the 2020 Presidential Nomination

Primary (PNP) to be held March 3, 2020.

Background:

Minnesota Election Law 204B.21 requires that the governing body of the municipality

appoint election judges to administer the polling places at least 25 days before each

election. The Presidential Nomination Primary will be held March 3, 2020 and In Person

Absentee began January 17, 2020 at City Hall.

The attached resolution (Exhibit A) lists the persons intended to serve as Election Judges

and/or Absentee Judges. We will be placing 3 to 4 persons in each polling location on

PNP day. In addition, we will train alternates to substitute in case others cannot serve.

When assigning the judges to a precinct, we will maintain the party balance in each

precinct and on our absentee board as required by statutes. The City will be using election

judges that were trained in 2018 for the PNP and will require those judges to attend an

additional one hour training pertaining to the PNP prior to February 28. 2020.

Election Judges that attend training and/or serves as an election judge will be

compensated $10.00 per hour. Head Judges will be compensated $10.50 per hour for

hours worked. Both positions are without benefits.

I am also requesting, as the City Clerk/Elections Administrator, to have the authority to

add, replace or substitute judges as necessary before the Presidential Nomination Primary

Day.

Conclusion:

_____________________________________________________________________________

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide


Item 4e

_____________________________________________________________________________

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide


Approval of Resolution No. 014-2020 Appointing Election and Absentee Judges for the

2020 Presidential Nomination Primary and Authorize the City Clerk / Election

Administrator to add, replace or substitute judges as necessary before the PNP.

Recommended City Council Action: Staff recommends approval of Resolution No.

014-2020 Appointing Election and Absentee Judges for the 2020 Presidential Nomination

Primary and Authorize the City Clerk/Election Administrator to add, replace or substitute

judges as necessary before the PNP.

Does Recommended Action meet City Mission Statement? Yes No

Does Recommended Action meet City Goals/Priorities? Yes No

Explain:

RESOLUTION NO. 014-2020CITY OF MINNETRISTA

HENNEPIN COUNTY, MINNESOTA

APPOINTING ELECTION JUDGES AND ABSENTEE BALLOT BOARD ELECTION JUDGES FOR THE PRESIDENTIAL NOMINATION PRIMARY MARCH 3, 2020

WHEREAS, Minnesota Election Law 204B.21 requires that persons serving as election judges and absentee judges be appointed by the Council at least 25 days before the election; and

WHEREAS, Minnesota Election Law 203B.121 requires the establishment and appoint election judges to an absentee ballot board for the purpose of accepting and rejecting ballot envelopes for each election in accordance with the procedures set forth in state statutes and rules; and

WHEREAS, The City of Minnetrista contains four (4) precincts: Minnetrista P-01A with the polling place located at the Mound-Westonka District Education Center, Minnetrista P-02A with the polling place located at Minnetrista City Hall, Minnetrista P-03A with thepolling place located at Freshwater Community Church and Minnetrista P-04A with thepolling place located at Minnetrista Police Training Facility;

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Minnetrista, that the individuals named in Exhibit A, and on file in the office of the City Clerk be appointed as the Election Judges and Absentee Ballot Board Judges based on previous 2018 election judge training with an additional one hour necessary Presidential Nomination Primary training to be held before February 28, 2020; and

BE IT FURTHER RESOLVED, the Minnetrista City Council also appoints other individuals and members appointed to the Hennepin County Absentee Ballot Board as authorized under Minnesota § 204B.21, Subd. 2 under the direction of the Election Manager to serve as members of the Minnetrista Absentee Ballot Board; and

BE IT FURTHER RESOLVED, that those election judges who attend trainings and/or serve on Election Day be paid a wage of $10.00 per hour with no benefits and Head Judges will be paid an additional $.50 per hour; and

BE IT FURTHER RESOLVED, by the Minnetrista City Council that the City Clerk / Election Administrator is authorized to administratively amend the official appointments in order to fill vacancies and maintain party balance as required by Minnesota § 204B.21, Subd. 2.

Adopted by the City Council of the City of Minnetrista this 3rd day of February, 2020 bya vote of ______ Ayes and ______ Nays.

________________________________________ Lisa Whalen, Mayor

ATTEST:

_______________________________ Kris Linquist, City Clerk

(Seal)

014-2020; 2020.02.03PNP Staffing

CITY OF MINNETRISTA

Resolution 014-2020EXHIBIT A

PRIMARY AND GENERAL ELECTION JUDGES / ABSENTEE BALLOT

BOARD JUDGES FOR 2020 PRESIDENTAL NOMINATION PRIMARY

Kris Linquist, Election Administrator

Angie Boll, Election Official

Dawn Motzko, Election Official

Anisha Mueller, Election Official

Hennepin County appointed Absentee Ballot Board Judges

Dee Anderson Larry Bailey Barbara Calhoun Jim Cashman Steve Dakolios Joel Denney Robert Dircks Roberta Dircks Cinda Dorholt Nick Evans Rolland (Dean) Flugum Fawn Gage Maria Gempler MaryAnn Geyen Jennie Hawkins Kathy Juhl Nadine Juliar Michael Kirkwood Elroy Kuglin Sally Kuglin Marcia Langseth Teresa Lee Michael McClure Kathy Molitor James (Red) Nelson Cindy Notch Karen Philipson Suzanne Polkey-Berg Jim Shear Cathy Stepanek Vera Thorpe Roger VonHoltz Janet Watson John Watson Diane Williams Damian Young

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject:

Prepared By: Through:

Meeting Date:

VARIANCE: Application from Angela Baker for a front yard setback variance at 945 Maple Crest Drive; R-1 Low Density Single-Family Residence Zoning District; PID# 12-117-24-21-0006.

Nickolas Olson, City Planner David Abel, Community Development Director

February 3, 2020

Overview: Angela Baker (the “Applicant”) has made an application for a setback variance to reduce the required front yard setback from 35 feet to 29.1 feet to allow for the addition of a covered front porch on to the existing home at 945 Maple Crest Drive (the “Property”).

Background: The Applicant is currently working on a major remodel to the existing 1970’s two story home. Originally, the Applicant was going to include the proposed covered front porch as part of the remodel. However, the existing home is already located at the required front setback of 35 feet. Therefore, no additions could be made without the approval of a setback variance first. Due to the need for a variance and the timeline associated with such a request, the Applicant split the project up into two phases. Phase I is underway and Phase II is pending review of this variance request.

Variance Request: City Code Section 505.05 Subd. 9 allows the City to issue variances from the provisions of the zoning code. A variance is a modification or variation of the provisions of the zoning code as applied to a specific piece of property. A variance is only permitted when:

a. The variance is in harmony with the general purposes and intent of thisordinance.Section 505.03 Subd. 1 outlines the specific purpose and intent of the City’szoning ordinance.

The City’s zoning ordinances are intended to promote the general health, safety,and welfare of the inhabitants of the City by means of proper use of land andstructures. This is often accomplished through the preservation of light, air,privacy, and safety. The Applicant’s request is consistent with this intent becausethe design and location of the proposed covered front porch preserves light, air,privacy, and safety while not negatively impacting the surrounding properties andstructures.

Item 4f


b. The variance is consistent with the comprehensive plan.The basic intent of the comprehensive planning process is to provide a well-founded and coordinated decision-making framework to guide both public andprivate development and community improvements. In this regard, thecomprehensive plan represents the development framework to guide and directfuture land development decisions within the City. The Land Use Plan is anarrative and graphic representation of the community’s land use and growthmanagement goals and policies that provides the background and rationale forland use designations as represented on the Proposed Land Use Map.

The Property is guided for long term residential use per the 2040 ComprehensivePlan. The Applicant’s proposal to construct a covered front porch is consistentwith the long range plan for the Property, while not impacting the views fromadjoining streets and properties, which is one of the goals of land use planningfound in the 2040 Comprehensive Plan.

A variance may be granted when the applicant establishes there are practical difficulties in complying with this ordinance. Practical difficulties, as used in connection with granting a variance, means:

1. The property owner proposes to use the property in a reasonable manner notpermitted by this ordinance.This factor means that the landowner would like to use the property in a particularreasonable way, but cannot do so under the rules of the ordinance. It does notmean that the land cannot be put to any reasonable use whatsoever without thevariance.

The Applicant is proposing to add a covered front porch on to the existing home,which currently lacks a covered front entry. It is reasonable to allow for theApplicant to have a front entry to their home where they are protected from theelements. The proposal is a reasonable use of the Property.

2. The plight of the landowner is due to circumstances unique to the propertynot created by the landowner.The uniqueness generally relates to the physical characteristics of the particularpiece of property, that is, to the land and not personal characteristics orpreferences of the landowner. When considering the variance for a building toencroach or intrude into a setback, the focus of this factor is whether there isanything physically unique about the particular piece of property.

The existing home sits atop a hill which has a gradual slope from the north and amore drastic slope to the south and east with a creek/drainage way at the bottom.The south and east are the areas located in the building pad for the Property. Thetopography presents a challenge for a porch addition, particularly one centered onthe front of the home, which is currently located at the minimum front yardsetback requirement of 35 ft. These unique circumstances were not created by the


Applicant and make it challenging to develop a conforming proposal on the Property.

3. The variance would not alter the essential character of the locality.Under this factor, consider whether the resulting structure will be out of scale, outof place, or otherwise inconsistent with the surrounding area.

The covered front porch, in addition to the rest of the renovations, is beingproposed to help increase the curb appeal of the home while maximizing use andfunctionality. The resulting structure is consistent in size with the homes acrossthe street on Jennings Bay, as well as the neighboring homes to the east alongMaple Crest Drive, which represent the surrounding area.

Neighborhood Comments: Notices were sent out to all property owners within 500 feet of the subject property prior to the public hearing. Staff has not received any comments or concerns regarding this request as a result of the notice.

Planning Commission Recommendation: The variance request was presented to the Planning Commission on January 27, 2020. At that meeting, the Planning Commission held the required public hearing and made a recommendation. A summary of the recommendation is as follows:

Motion by Vickery, seconded by Vars to recommend the City Council approve the requested setback variance at 945 Maple Crest Drive based on certain findings of fact outlined in the staff report and subject to the following conditions:

1. The construction shall be consistent with the plan and survey documentssubmitted with this variance application;

2. Any tree removal shall be done in accordance with City Code and is subject tocertain replacement requirements;

3. Any required grading shall maintain existing drainage patterns or improve theexisting drainage of the lot and adjacent lots;

4. The Applicant obtain all necessary permits and approvals from the City andother applicable entities with jurisdiction over the Property prior to anyconstruction;

5. The Applicant is responsible for all fees incurred by the City in review of thisapplication; and

6. The variance approval is valid for one year from the date of approval and willbecome void and expire unless a building permit has been issued for the site.

Motion passed 6-0. Absent: Pettis, Young and Forbrook

Conclusion: The City Council should review the staff report and the recommendation of the Planning Commission. After review, the City Council should consider the entire record before it prior to making a motion. Along with making a motion, findings of fact should be established which support the motion. Possible findings of fact for approval are as follows:


1. The requested variance is in harmony with the purpose and intent of the City’szoning ordinances because the design and location of the proposed covered frontporch preserves light, air, privacy, and safety while not negatively impacting thesurrounding properties and structures;

2. The requested variance is consistent with the City’s comprehensive plan becausethe Property is guided for long term residential use per the 2040 ComprehensivePlan. The proposed covered front porch is consistent with the long range plan forthe Property while not impacting the views from adjoining streets and properties;

3. The Applicant proposes to use the Property in a reasonable manner because acovered front entry to their home where they are protected from the elementsrepresents a reasonable use of the Property;

4. The requested variance is the result of a unique circumstance not created by thelandowner because there are topographical limitations to the Property and theexisting home location is already at the minimum 35 ft. front setback; and

5. The requested variance will not alter the character of the locality because theresulting structure is consistent in size with the homes across the street onJennings Bay, as well as the neighboring homes to the east along Maple CrestDrive.

Recommended Action: Motion to approve the requested setback variance at 945 Maple Crest Drive based on certain findings of fact outlined in the staff report and subject to the following conditions:

1. The construction shall be consistent with the plan and survey documentssubmitted with this variance application;

2. Any tree removal shall be done in accordance with City Code and is subject tocertain replacement requirements;

3. Any required grading shall maintain existing drainage patterns or improve theexisting drainage of the lot and adjacent lots;

4. The Applicant obtain all necessary permits and approvals from the City and otherapplicable entities with jurisdiction over the Property prior to any construction;

5. The Applicant is responsible for all fees incurred by the City in review of thisapplication; and

6. The variance approval is valid for one year from the date of approval and willbecome void and expire unless a building permit has been issued for the site.

Attachments: 1. Location Map2. Project Narrative3. Proposed Plans4. Proposed Survey5. Res. No. 015-2020 Approving Setback Variance at 945 Maple Crest Drive

945 Maple Crest Drive

January 15, 2020Map Powered By DataLink

1 in = 100 ft

±

a. Angela Baker (Angela Carl)

b. Lot 3, Block 1, Maple Crest Estates; PID #1211724210006; Parcel Area – 0.356 acres;Zoned: R-1

c. Section 505.15 Subd. 2.

d. We are seeking approval to install a roof over the front deck addition. See attachedplans showing front porch structure. Due to non-compliance, we have only receivedbuilding permit approval for the front deck.

e. We brought in plans to remodel the existing home with a couple of additions. Part ofthe project was to install the front porch addition. Staff immediately notified us that theporch would be non-compliant due to the roof and wall structure around it. Due to thenon-compliance, we opted to obtain permitting for the rest of the project and only thefront deck portion of the porch scope of the project. As such, we are seeking relief toobtain approval to install a roof/railings for the front porch.

f. We are generally congruent with the purpose and intent of the Minnetrista City Code.The general intent is to not have front porches extend in front of the home. The existinglot conditions do not allow for a porch area in the back of the house due to grades andthe stream cutting through the back yard. In addition, the front of the house overlooksJennings Bay, but the lot conditions and existing home placement does not allow for fulluse of this view. In order to provide a better access to the front of the home we areadding a front deck which is fully compliant. We are merely seeking to add the roofstructure above the compliant deck to allow better access and also bolster the curbappeal from Jennings Bay.

g. The deck addition is permitted and compliant under current City Code. The ruggedterrain of the lot and creek in the back yard are not conducive to putting a porch on therear of the house. We are seeking to add the roof over the top of the compliant frontdeck to allow better access to the main home entrance as well as bolster curb appealfrom both Maple Crest Road and Jennings Bay.

h. This variance request is based solely on efforts to make the property useable for ourclient for their long-term family home. The home has been in the family for a longperiod of time. The terrain of the rear property with the steep grades and creek limitthe options for creating any sort of porch structure to the front of the home. The frontdeck addition is compliant with City Code so it is only the roof over the deck thatbecomes non-compliant. With the current layout, putting the porch on the front of thehouse boosts the curb appeal, bolsters the neighborhood curb appeal and maximizesthe views of Jennings Bay as well.

i. This property is unique in topography, lot size and house placement on the lot. Therewill be no negative impact to the neighborhood on any of these items. The front of thehouse is far enough away that it will not in any way impact the views, lighting, etc. forany of the neighboring property owners. Rather than decrease any neighboringproperty values, this will increase neighboring property values as it will greatly improvethe overall curb appeal to this property which will increase values for this property aswell as the adjacent neighborhood homes.

Ethan Kindseth Alma Homes, LLC 612-741-9069

Alma Homes, LLC 2500 Shadywood Road #750 Orono, MN 55331 www.almahomesmn.com

Follow us on Facebook, Instagram & Houzz

http://www.almahomesmn.com/

https://www.facebook.com/almahomesmn/

https://www.instagram.com/almahomes/

https://www.houzz.com/pro/almahomes/

PICTURE FRAME DECKING

WITH 1.25" OVERHANG

LP SKIRT BOARD

6X6 CEDAR POST

W/ 6" COLLARS

LP TRIM

4:12

4" LP TRIM

LP PERFECTION SHAKE

LP PERFECTION SHAKE

4

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OPT METAL ROOF

OPT METAL ROOF

4:12

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SQUARE FOOTAGE

FINISHED BASEMENT: 505 SF

FIRST FLOOR: 953 SF

SECOND FLOOR: 1300 SF

TOTAL SF: 2,758 SF

GARAGE: 463 SF

FRONT PORCH: 193 SF

FOUNDATION: 884 SF

PLAN REVISIONS

1. 3/14/19 - ORIGINAL

2. 7/22/19 - GARAGE ADDITION

3. 8/8/19 - STRUCTURAL UPDATES

4. 9/18/19 - FINAL PLAN

5.

6.

7.

8.

9.

10.

FRONT ELEVATION

SCALE

1

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"=1'

RIGHT ELEVATION

SCALE

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"=1'

BACK ELEVATION

SCALE

1

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"=1'

LEFT ELEVATION

SCALE

1

4

"=1'

HARDWOOD

13'-2" x 7'-8"

BREAKFAST NOOK

2068

2868

2650 FIX

6'8" HH

2650 FIX

6'8" HH

6068 PATIO DR

26

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6'8

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20

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16'5" x 11'5"

KITCHEN

HARDWOOD

11'-0" x 13'-8"

DINING ROOM

HARDWOOD

11'-4" x 25'-4"

LIVING ROOM

HARDWOOD

4'-3" x 13'-6"

ENTRY

36" REF

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EXISTING BUILT INS

KITCHEN PERIMETER - SINK WALL KITCHEN PERIMETER - RANGE WALL

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ENTRY BENCH

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7'-7" 3'-0"

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2'-6" 1'-0" 1'-0"1'-0" 2'-0" 1'-6" 1'-6"

1'-3" 1'-6" 2'-3" 2'-3"

4"

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MODELNUMBERTRADENAMEPRODUCTMATERIAL

2'-8"

2'-6

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PG

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MASTER BATH LINEN & MAKE UP VANITY

4'-2

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1'-3" 2'-0"2'-0"

1'-3"

8'-0"

1.5" FILLER

W/ SWEEP

1.5" FILLER

W/ SWEEP

1'-3"

MASTER BATH VANITY

LAUNDRY

1'-4

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2'-6" 1'-3" 3'-10"

LAUNDRY

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36" HOOD

30"

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3'-1

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3'-4

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CARPET

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BED #3

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PLAN REVISIONS

MAIN FLOOR PLAN

SCALE

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LOWER FLOOR PLAN

SCALE

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UPPER FLOOR PLAN

SCALE

1

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FIRST FLOOR: 953 SF


TOTAL SF: 2,758 SF

GARAGE: 463 SF

FRONT PORCH: 193 SF

FOUNDATION: 884 SF

1. 3/14/19 - ORIGINAL



4. 9/18/19 - FINAL PLAN

5.

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3'-6

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12" SONOTUBE

FLARED AT

BOTTOM

6X6 TREATED

POST

2X10 TREATED JOISTS 16"OC

(2)2X10

(2) 2X10

2X6

2X10

6X6 CEDAR

POST

7'-4

3

4

"

4

12

FLUSH OUT TOP OF TRUSSES WITH TOP OF SECOND FLOOR

8'-7

1

4

"


8'-0

"

7'-7

1

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"

4

12

EXISTING

FOUNDATION

2X10 TREATED JOISTS 16"OC

1

2

"OSB

LP SIDING

HOUSE WRAP

7

16

" OSB SIDING

2X6 STUD WALL

R-21 BATT

INSULATION

1

2

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SOFFIT (TYP)

30# ICE & WATER

EXTEND 24" PAST

WALL

SHINGLES

15# FELT

15

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PLAN REVISIONS

FRONT PORCH SECTION

SCALE 1/2" =1'


FIRST FLOOR: 953 SF


TOTAL SF: 2,758 SF

GARAGE: 463 SF

FRONT PORCH: 193 SF

FOUNDATION: 884 SF

1. 3/14/19 - ORIGINAL


3. 9/18/19 - FINAL PLAN

4.

5.

6.

7.

8.

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GARAGE ADDITION SECTION

SCALE 1/2" =1'

OFFICE SECTION

SCALE 1/2" =1'

GARAGE WALL DETAIL

SCALE 1" =1'

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FIRST FLOOR: 953 SF


TOTAL SF: 2,758 SF

GARAGE: 463 SF

FRONT PORCH: 193 SF

FOUNDATION: 884 SF

PLAN REVISIONS

1. 3/14/19 - ORIGINAL



4.

5.

6.

7.

8.

9.

10.

FRONT ELEVATION

SCALE

1

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"=1'

RIGHT ELEVATION

SCALE

1

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"=1'

BACK ELEVATION

SCALE

1

4

"=1'

LEFT ELEVATION

SCALE

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ledge

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PLAN REVISIONS

MAIN FLOOR PLAN

SCALE

1

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LOWER FLOOR PLAN

SCALE

1

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" =1'

UPPER FLOOR PLAN

SCALE

1

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" =1'


FIRST FLOOR: 953 SF


TOTAL SF: 2,758 SF

GARAGE: 463 SF

FRONT PORCH: 193 SF

FOUNDATION: 884 SF

1. 3/14/19 - ORIGINAL



4.

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RESOLUTION APPROVING A FRONT YARD SETBACK VARIANCE OF 5.9 FEET TO ALLOW FOR THE CONSTRUCTION OF

A COVERED FRONT PORCH AT 945 MAPLE CREST DRIVE

WHEREAS, the City of Minnetrista (the “City”) is a municipal corporation, organized and existing under the laws of the State of Minnesota; and

WHEREAS, the City Council of the City of Minnetrista has adopted zoning and subdivision regulations, per Chapter 5 of the Municipal Code, to promote the orderly, economic and safe development and utilization of land within the city; and

WHEREAS, Angela Baker (the “Applicant”) has made an application for a variance to reduce the required front yard setback from 35 feet to 29.1 feet for the addition of a covered front porch on to the existing home on the property generally located at 945 Maple Crest Drive (the “Property”) and which is legally described as:

Lot 3, Block 1, Maple Crest Estates, Hennepin County, Minnesota; and

WHEREAS, on January 27, 2020, the Minnetrista Planning Commission considered the requested front yard setback variance, held a public hearing and, after consideration of the record before it, voted 6-0 in favor of recommending approval of the setback variance request; and

WHEREAS, the City Council has reviewed the application, as submitted, and has made the following findings of fact:

1. The requested variance is in harmony with the purpose and intent of the City’s zoningordinances because the design and location of the proposed covered front porch preserveslight, air, privacy, and safety while not negatively impacting the surrounding propertiesand structures;

2. The requested variance is consistent with the City’s comprehensive plan because theProperty is guided for long term residential use per the 2040 Comprehensive Plan. Theproposed covered front porch is consistent with the long range plan for the Property whilenot impacting the views from adjoining streets and properties;

3. The Applicant proposes to use the Property in a reasonable manner because a covered frontentry to their home where they are protected from the elements represents a reasonable useof the Property;

4. The requested variance is the result of a unique circumstance not created by the landownerbecause there are topographical limitations to the Property and the existing home locationis already at the minimum 35 ft. front setback; and

5. The requested variance will not alter the character of the locality because the resultingstructure is consistent in size with the homes across the street on Jennings Bay, as well asthe neighboring homes to the east along Maple Crest Drive.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Minnetrista hereby approves the requested front yard setback variance to reduce the required setback from 35 feet to 29.1 feet on the property located at 945 Maple Crest Drive for the addition of a covered front porch, as submitted with the variance application, subject to the following conditions:

1. The construction shall be consistent with the plan and survey documents submitted withthis variance application;

2. Any tree removal shall be done in accordance with City Code and is subject to certainreplacement requirements;

3. Any required grading shall maintain existing drainage patterns or improve the existingdrainage of the lot and adjacent lots;

4. The Applicant obtain all necessary permits and approvals from the City and otherapplicable entities with jurisdiction over the Property prior to any construction;

5. The Applicant is responsible for all fees incurred by the City in review of this application;and

6. The variance approval is valid for one year from the date of approval and will become voidand expire unless a building permit has been issued for the site.

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of February, 2020 by a vote of ___ Ayes and ___ Nays.

__________________________________ Lisa Whalen, Mayor

ATTEST:

___________________________________ Kris Linquist, City Clerk (SEAL)

015-2020; 2020.02.03Variance - 945 Maple Crest Drive

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative

manner and provide opportunities for a high quality of life while protecting natural

resources and maintaining a rural character.

CITY OF MINNETRISTA

BUSINESS / DISCUSSION ITEM

Subject: Accept Bids and Award Contract for Southwest Water Tower

Prepared By: Alyson Fauske, PE, City Engineer


Issue: Should the City Council accept the bids and award the contract for the southwest

water tower?

Background/Discussion: Additional water storage is needed in the southwestern area of the city to provide fire

protection, flow capacity, pressure sustainability and system operations. The plans and

specifications were prepared by the City’s consultant for this project, SEH and approved

by the City Council at the December 2, 2019 meeting. The project was advertised and

three bids were submitted and opened on January 23, 2020. A summary of the base bids

is as follows:

Phoenix Fabricators & Erectors, LLC $2,288,500.00

Caldwell tanks, Inc. $2,917,000.00

landmark Structures I, LP $2,974,000.00

Conclusion: The engineer’s estimate for the project was $2,422,000.00. A copy of the bid tabulation

and recommendation letter from SEH are attached. SEH has confirmed that Phoenix

Fabricators & Erectors, LLC has the qualifications necessary to complete the project.

Fiscal Impact:

Based on the bid received the cost for the work is $2,288,500.00.

Recommended City Council Action: Staff recommends approval of Resolution No. 16-

2020 accepting the bids and awarding the contract for the southwest water tower, City

Project 03-19.

Does Recommended Action meet City Mission Statement? Yes No

Does Recommended Action meet City Goals/Priorities? Yes No

Item 6a

Engineers | Architects | Planners | Scientists

Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is 100% employee-owned | sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax

January 29, 2020 RE: City of Minnetrista, Minnesota Southwest 500,000 Gallon Water Tower SEH No. MINNT 132464

Mike Barone City of Minnetrista 7701 County Road 110 West Minnetrista, MN 55364 On Thursday, January, 23, 2020 at 1:00 p.m., three (3) bids were received for the above-referenced project. The bids ranged from a high of $2,974,000.00 to a low of $2,288,500.00. The low bid received was submitted by Phoenix Fabricators & Erectors, LLC, of Avon, IN in the amount of $2,288,500.00.

Contractor Total Bid 1 Phoenix Fabricators & Erectors, LLC $2,288,500.00 2 Caldwell tanks, Inc. $2,917,000.00 3 landmark Structures I, L.P. $2,974,000.00

In reliance on our experience with Phoenix Fabricators & Erectors, LLC and/or materials and information provided by the contractor, we have determined that 1) they have a sufficient understanding of the project and equipment to perform the construction for which it bid; and 2) according to their bonding agent they presently have the financial ability to complete the project bid. SEH makes no representation or warranty as to the actual financial viability of the contractor or its ability to complete its work. Accordingly, we recommend the project be awarded to Phoenix Fabricators & Erectors, LLC in the amount of $2,288,500.00, which compares favorably with the engineer’s construction estimate of $2,422,000.00. We have investigated the qualifications of Phoenix Fabricators & Erectors, LLC and find that they have a sufficient understanding of the project and equipment to perform the construction for which it bid. Accordingly we recommend the project be awarded to Phoenix Fabricators & Erectors, LLC in the amount of $2,288,500.00. Sincerely, Chad Katzenberger, PE Project Manager (Lic. MN)

ah s:\ko\m\minnt\132464\6-const-contract\bidding docs\_recommendation of award.docx

TABULATION OF BIDS 1 2 3

Southwest 500,000 Gallon Water Tower Phoenix Fabricators & Erectors, LLCCaldwell tanks, Inc. landmark Structures I, L.P.City of Minnetrista, Minnesota 182 S. Co. Rd 900 East 4000 Tower Road 1655 Harmon RoadSEH No.: MINNT 132464 Avon, IN 46123 Louisville, KY 40219 Fort Worth, TX 76177Bid Date: 1:00 p.m., Thursday, January, 23, 2020

Item No. Item UnitEst.

Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price1 TRAFFIC CONTROL LUMP SUM 1 $12,000.00 $12,000.00 $2,350.00 $2,350.00 $4,363.00 $4,363.002 MOBILIZATION LUMP SUM 1 50,000.00 50,000.00 85,190.00 85,190.00 129,000.00 129,000.003 SITE GRADING LUMP SUM 1 10,000.00 10,000.00 219,820.00 219,820.00 40,000.00 40,000.004 SUBGRADE EXCAVATION (EV) (P) CU YD 750 7.00 5,250.00 6.00 4,500.00 24.00 18,000.005 COMMON EXCAVATION (EV) (P) CU YD 1400 5.00 7,000.00 25.00 35,000.00 15.00 21,000.006 COMMON EMBANKMENT (CV) (P) CU YD 1860 19.00 35,340.00 5.00 9,300.00 22.00 40,920.007 ROCK CONSTRUCTION ENTRANCE LUMP SUM 1 3,500.00 3,500.00 7,540.00 7,540.00 1,000.00 1,000.008 SEDIMENT CONTROL LOG TYPE STRAW LIN FT 200 6.00 1,200.00 5.00 1,000.00 4.00 800.009 SILT FENCE, MACHINE TYPE LIN FT 1050 4.00 4,200.00 3.00 3,150.00 2.00 2,100.0010 TREE PROTECTION FENCING LIN FT 125 6.00 750.00 4.00 500.00 3.00 375.0011 CULVERT END CONTROLS EACH 3 500.00 1,500.00 150.00 450.00 300.00 900.0012 GEOTEXTILE FABRIC TYPE IV SQ YD 60 6.00 360.00 24.00 1,440.00 11.00 660.0013 GEOGRID SQ YD 660 8.00 5,280.00 4.00 2,640.00 8.00 5,280.0014 CLASS IV RANDOM RIPRAP CU YD 25 120.00 3,000.00 124.00 3,100.00 90.00 2,250.0015 SUBGRADE PREPARATION ROAD STA 3.5 400.00 1,400.00 770.00 2,695.00 800.00 2,800.0016 AGGREGATE BASE CLASS 5 (100% CRUSHED) (CV) TON 506 70.00 35,420.00 40.00 20,240.00 22.00 11,132.0017 BITUMINOUS TACK COAT GAL 12 18.00 216.00 4.00 48.00 11.00 132.0018 TYPE SP 12.5 NON WEAR COURSE MIXTURE (3,C)

(2-INCH DEPTH) TON 23 240.00 5,520.00 250.00 5,750.00 215.00 4,945.0019 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C)

(2-INCH DEPTH) TON 23 240.00 5,520.00 250.00 5,750.00 220.00 5,060.0020 6-INCH CONCRETE WALK SQ FT 475 12.00 5,700.00 21.00 9,975.00 13.00 6,175.0021 8-INCH CONCRETE DRIVEWAY APRON SQ YD 44 120.00 5,280.00 150.00 6,600.00 97.00 4,268.0022 6-INCHES THICK X 24-INCHES WIDE CONCRETE MOW

STRIP(W/REBAR) LIN FT 580 15.00 8,700.00 59.00 34,220.00 24.00 13,920.0023 CHAIN LINK FENCE (6-FOOT HIGH) LIN FT 580 60.00 34,800.00 45.00 26,100.00 49.00 28,420.0024 MANUAL VEHICULAR ROLLER GATE (16 FEET WIDE) EACH 1 3,500.00 3,500.00 2,540.00 2,540.00 3,000.00 3,000.0025 4-FOOT WIDE PEDESTRIAN ACCESS GATE EACH 1 1,500.00 1,500.00 340.00 340.00 2,000.00 2,000.0026 CONCRETE BOLLARDS EACH 2 900.00 1,800.00 1,590.00 3,180.00 2,000.00 4,000.0027 SEEDING - MNDOT MIX 25-131 (INCLUDES 6-INCHES

TOPSOIL, SEED & TYPE HYDRAULIC MULCH) ACRE 1 7,000.00 7,000.00 6,180.00 6,180.00 5,000.00 5,000.0028 SEEDING - MNDOT MIX 25-141 (INCLUDES 6-INCHES

TOPSOIL, SEED & TYPE HYDRAULIC MULCH) ACRE 0.5 8,000.00 4,000.00 6,180.00 3,090.00 6,000.00 3,000.0029 TEMPORARY SEEDING - MNDOT MIX 21-111 ACRE 1 4,000.00 4,000.00 2,470.00 2,470.00 2,000.00 2,000.0030 12-INCH DR 18 C900 PVC WATERMAIN (HORIZONTAL

DIRECTIONAL DRILL) LIN FT 800 120.00 96,000.00 221.00 176,800.00 130.00 104,000.00

$2,288,500.00 $2,917,000.00 $2,974,000.00

Short Elliott Hendrickson Inc. Page 1 of 2

TABULATION OF BIDS 1 2 3

Southwest 500,000 Gallon Water Tower Phoenix Fabricators & Erectors, LLCCaldwell tanks, Inc. landmark Structures I, L.P.City of Minnetrista, Minnesota 182 S. Co. Rd 900 East 4000 Tower Road 1655 Harmon RoadSEH No.: MINNT 132464 Avon, IN 46123 Louisville, KY 40219 Fort Worth, TX 76177Bid Date: 1:00 p.m., Thursday, January, 23, 2020

Item No. Item UnitEst.

Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price

$2,288,500.00 $2,917,000.00 $2,974,000.00

31 6-INCH DIP WATERMAIN (POLYWRAPPED) LIN FT 25 70.00 1,750.00 53.00 1,325.00 95.00 2,375.0032 12-INCH DR 18 C900 PVC WATERMAIN (OPEN CUT) LIN FT 600 68.00 40,800.00 112.00 67,200.00 100.00 60,000.0033 HYDRANT EACH 3 4,800.00 14,400.00 6,880.00 20,640.00 5,000.00 15,000.0034 6-INCH GATE VALVE & BOX EACH 3 2,400.00 7,200.00 2,530.00 7,590.00 2,000.00 6,000.0035 12-INCH GATE VALVE & BOX EACH 5 4,800.00 24,000.00 10,000.00 50,000.00 4,000.00 20,000.0036 DUCTILE IRON FITTINGS (COMPACT) POUND 1925 7.00 13,475.00 13.00 25,025.00 5.00 9,625.0037 CONNECT TO EXISTING WATER MAIN EACH 1 2,200.00 2,200.00 5,290.00 5,290.00 5,000.00 5,000.0038 OVERFLOW CATCH BASIN (INC. GRATE) EACH 1 4,500.00 4,500.00 4,530.00 4,530.00 1,000.00 1,000.0039 18-INCH RC PIPE SEWER CLASS V LIN FT 60 100.00 6,000.00 88.00 5,280.00 125.00 7,500.0040 24-INCH RC PIPE SEWER CLASS IV LIN FT 75 100.00 7,500.00 120.00 9,000.00 140.00 10,500.0041 18-INCH RC PIPE APRON WITH TRASH GUARD EACH 2 2,400.00 4,800.00 4,650.00 9,300.00 2,000.00 4,000.0042 24-INCH RC PIPE APRON W/TRASH GUARD EACH 1 3,200.00 3,200.00 5,000.00 5,000.00 2,500.00 2,500.0043 SCADA CONTROL AT NEWT TOWER, MODIFICATIONS AT

WTP AND UPDATES TO MASTER CONTROL PROGRAMMING EACH 1 40,000.00 40,000.00 52,900.00 52,900.00 40,000.00 40,000.00

44 500,000 GALLON COMPOSITE ELEVATED WATER STORAGE TANK AND ALL ASSOCIATED COMPONENTS NOT LISTED ON THE BID FORM EACH 1 1,758,939.00 1,758,939.00 1,971,962.00 1,971,962.00 2,324,000.00 2,324,000.00

TOTAL BID PRICE $2,917,000.00 $2,974,000.00$2,288,500.00

Short Elliott Hendrickson Inc. Page 2 of 2

O:\City Council\Council 2020\Packets\2020.02.03\Word\Water Tower\item 6a RESLTN accept bids and award contract.docx


CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA

A RESOLUTION ACCEPTING THE BIDS AND AWARDING THE CONTRACT FOR

THE SOUTHWEST WATER TOWER CITY PROJECT NO. 03-19

WHEREAS, the City of Minnetrista intends to construct a new 500,000 gallon water tower in the southwest part of the City; and WHEREAS the City Council of Minnetrista previously directed SEH (Short Elliott Hendrickson Inc) to advertise for the Southwest Water Tower, City Project 03-19; and WHEREAS bids were publicly received, opened, and read aloud on January 23, 2020. NOW THEREFORE, BE IT RESOLVED by the City Council of Minnetrista, Minnesota, as follows:

1. All bids for the construction of the Southwest Water Tower, City Project 03-19 have been received and are tabulated on the attached summary.

2. The base bid of Phoenix Fabricators & Erectors, LLC in the amount of $2,288,500.00 for construction of said improvements is in accordance with the plans and specifications and advertisement for bids and is the lowest responsible base bid.

3. The Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Minnetrista.

4. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until a contract has been executed.

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of February, 2020, by a vote of Ayes and Nays.

Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

_____________________________________________________________________________



CITY OF MINNETRISTA

BUSINESS/DISCUSSION ITEM

Subject: Resolution No. 017-2020 Adopt Reimbursement Resolution for 2020 A Bonds



Item: Attached is a reimbursement resolution in conjunction with the planned 2020 A bonding/financing. The estimated principal cost of the project at this time is included in the resolution. This bonding issue is a budgeted item for early in 2020 and will finance items associated with the new water tower project as well as budgeted equipment items for the last 3 years budgets

The plan would be to issue this bond for up to the $2,500,000 for the water tower listed in the resolution. For the 2020 Budgeted equipment certificate items the amount is $232,500 This amount would be combined with the up to $230,000 that was authorized with the budgeted CIP for 2018 and the 2018 reimbursement resolution and the 2019 Budgeted and reimbursement resolution amount was $281,200. The reason we held off on issuing an equipment certificate in 2018 or 2019 is the amount would have been relatively small for going out for stand-alone financing.

Ultimately for the equipment certificate portion of the bond the recommendation is to finance $500,000 out of the $743,700 for equipment that has been authorized in 2018 and 2019 and included in this resolution for 2020. You will see this amount ($500,000) included along with the water tower portion above as part of the pre sale report in the subsequent agenda item.

Recommended City Council Action: Adopt Res. No. 017-2020 Approving Reimbursement Resolution for 2020A Bonds

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: Resolution regarding 2020 A Bonding

Item 6b


CITY OF MINNETRISTA, MINNESOTA

DECLARING THE OFFICIAL INTENT OF THE CITY OF MINNETRISTA TO REIMBURSE

CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY

WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the “Reimbursement Regulations”) providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and

WHEREAS, the City of Minnetrista, Minnesota (the “City”) expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond; and

WHEREAS, the City has determined to make this declaration of official intent (the “Declaration”) to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA AS FOLLOWS:

1. The City proposes to undertake the following:

(a) the construction of a water tower (the “Water Tower Project”) ($2,500,000); and

(b) the acquisition of various items of capital equipment (the “Equipment”) ($232,500).

2. The City reasonably expects to reimburse the expenditures made for certain costs of theWater Tower Project and the Equipment from the proceeds of bonds in an estimated maximum principal amount of $2,732,500. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations.

3. This Declaration has been made not later than sixty (60) days after payment of anyoriginal expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or five percent (5%) of the proceeds of an issue; or (c) “preliminary expenditures” up to an amount not in excess of twenty percent (20%) of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term “preliminary expenditures” includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction.

4. This Declaration is an expression of the reasonable expectations of the City based on thefacts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Water Tower Project and the Equipment and the principal amount of the bonds described in paragraph 2 are consistent with the City’s budgetary and financial circumstances. No sources other than proceeds of

2

bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City’s budget or financial policies to pay such expenditures.

5. This Declaration is intended to constitute a declaration of official intent for purposes ofthe Reimbursement Regulations.

Adopted by the City Council of the City of Minnetrista, Minnesota this 3rd day of February, 2020, by a

vote of ________ ayes and _________ nays.

Lisa Whalen, Mayor

ATTEST:

Kris Linquist, City Clerk

MN415-1 (JAE) 634388v1

017-2020; 2020.02.03Reimb. Res. for 2020A Bonds

_____________________________________________________________________________



CITY OF MINNETRISTA

BUSINESS/DISCUSSION ITEM

Subject: Res. No. 018-2020 Resolution Providing for the sale of $3,090,000 General Obligation Bonds Series 2020 A



Item: Attached is a resolution and report regarding the pre-sale of bonds for the above mentioned bond issue. An item to emphasize is that this is still an excellent time be financing projects that are in our 2020 budget with the current interest rate climate The estimated true interest cost for this proposed 20 year bond per the attached report is 2.13%. With a dollar amount proposed to finance $2,500,000 in construction/project costs for the water tower and $500,000 of equipment for budgeted purchases over the last 2 years and current year (2020).

Please review the report and Todd Hagen from Ehlers will be in attendance to provide further detail on the above mentioned refinancing/refunding.

Recommended City Council Action: Adopt Resolution No. 018-2020 Approving a Resolution Providing for the sale of $3,090,000 General Obligation Bonds Series 2020 A

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: This agenda item is for the pre sale report for the 2020 A Bonds

Item 6c

February 3, 2020

Pre-Sale Report for

City of Minnetrista, Minnesota

$3,090,000 General Obligation Bonds, Series 2020A

Prepared by:

Todd Hagen, CIPMA VP/Senior Municipal Advisor

Rebecca Kurtz, CIPMA VP/Senior Municipal Advisor

And

Chris Mickelson, CIPMA Municipal Advisor

Presale Report City of Minnetrista, Minnesota

February 3, 2020 Page 1

Executive Summary of Proposed Debt

Proposed Issue: $3,090,000 General Obligation Bonds, Series 2020A

Purposes: To finance the construction of a new water tower for the southwest area of the City and to reimburse the City for prior equipment purchases.

Water Tower Portion (MS 444). Debt service will be paid from waterrevenues.

Equipment Portion (MS 410/412). Debt service will be paid from advalorem property taxes.

Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters:

444 (water revenue pledge)

410/412 (equipment bonding authority)

475 (general bonding authority)

Chapter 444 allows cities to issue debt without limitation as long as debt service is expected to be paid from water and sewer revenues.

The maximum that an entity can issue equipment certificates for at any one time without publication of a resolution allowing for a reverse referendum is limited to .25% of estimated market value. The Equipment Portion of the Bonds does not exceed .25% of the estimated market value in the City.

The Equipment Portion counts against the City’s General Obligation Debt Capacity Limit of 3% of market value. The Equipment Portion does not exceed the City’s debt limit.

The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged.

Term/Call Feature: The Bonds are being issued for a term of 20 years. Principal on the Bonds will be due on February 1 in the years 2021 through 2040. Interest is payable every six months beginning February 1, 2021.

The City has previously levied taxes for the February 1, 2021 interest payment on the Equipment Portion of the Bonds.

The Bonds will be subject to prepayment at the discretion of the City on February 1, 2029 or any date thereafter.

Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as “bank qualified” obligations.



Bank qualified status broadens the market for the Bonds, which can result in lower interest rates.

Rating: The City’s most recent bond issues were rated by Standard & Poor’s. The current ratings on those bonds are “AA+”. The City will request a new rating for the Bonds.

If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City’s bond rating in the event that the bond rating of the insurer is higher than that of the City.

Basis for Recommendation:

Based on our knowledge of your situation, your objectives communicated to us, our advisory relationship as well as characteristics of various municipal financing options, we are recommending the issuance of general obligation bonds as a suitable financing option for the following reasons:

The City’s policy and past practice has been to finance improvement projectswith this type of debt issue.

This is a cost-effective option among the limited other options available tofinance these types of projects.

General obligation bonds provide the lowest possible interest cost.

Method of Sale/Placement:

We will solicit competitive bids for the purchase of the Bonds from underwriters and banks.

We will include an allowance for discount bidding in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction.

If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to reduce your borrowing amount.

Premium Pricing: In some cases, investors in municipal bonds prefer “premium” pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered “reoffering premium.” The underwriter of the bonds will retain a portion of this reoffering premium as their compensation (or “discount”) but will pay the remainder of the premium to the City.

For this issue of Bonds, we have been directed to use the net premium to reduce the size of the issue rather than increasing the net proceeds for the project. The resulting adjustments may slightly change the true interest cost of the issue, either up or down.



Review of Existing Debt:

We have reviewed all outstanding indebtedness for the City and find that there are no refunding opportunities at this time.

We will continue to monitor the market and the call dates for the City’s outstanding debt and will alert you to any future refunding opportunities.

Continuing Disclosure:

Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the “MSRB”), as required by rules of the Securities and Exchange Commission (SEC).

The City is already obligated to provide such reports for its existing bonds and has contracted with Ehlers to prepare and file the reports.

Arbitrage Monitoring: Because the Bonds tax-exempt obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Tax Certificate prepared by your Bond Attorney and provided at closing.

We recommend that you regularly monitor compliance with these rules and/or retain the services of a qualified firm to assist you.

Small Issuer Exception ($5M or less) – The City expects to qualify for the small issuer exception to arbitrage rebate on the Bonds.

Investment of and Accounting for Proceeds:

In order to more efficiently segregate funds for this project and maximize interest earnings, we recommend using an investment advisor, to assist with the investment of bond proceeds until they are needed to pay project costs.

Ehlers Investment Partners, a subsidiary of Ehlers and registered investment advisor, will discuss an appropriate investment strategy with the City.

Risk Factors: Utility Revenue: The City expects to pay the Bond debt service with utility funds. If utility revenue is inadequate, the City may have to levy taxes to pay debt service on the Bonds.

GO Pledge: Because the Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged, if the annual utility revenues and tax levy collected are not sufficient to pay the debt service payments, other City funds will need to be used.



Other Service Providers:

This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us.

Bond Counsel: Kennedy & Graven

Paying Agent: Bond Trust Services

Rating Agency: Standard & Poor's

Summary: The decisions to be made by the City Council are as follows:

Accept or modify the finance assumptions described in this report.

Adopt the resolution attached to this report.

This presale report summarizes our understanding of the City’s objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City’s objectives.



Proposed Debt Issuance Schedule

Pre-Sale Review by City Council: February 3, 2020

Distribute Official Statement/Due Diligence Call to review Official Statement: Week of February 24, 2020

Conference with Rating Agency: Week of March 2, 2020

City Council Meeting to Award Sale of the Bonds: March 9, 2020

Estimated Closing Date: April 1, 2020

Attachments Estimated Sources and Uses of Funds

Estimated Proposed Debt Service Schedule

Bond Buyer Index

Resolution Authorizing Ehlers to Proceed with Bonds Sale

Ehlers Contacts Municipal Advisors: Todd Hagen (651) 697-8508

Rebecca Kurtz (651) 697-8516

Chris Mickelson (651) 697-8556

Disclosure Coordinator: Silvia Johnson (651) 697-8580

Financial Analyst: Alicia Gage (651) 697-8551

The Preliminary Official Statement for this financing will be sent to the City Council at their home or email address for review prior to the sale date.

Minnetrista, Minnesota $3,090,000 General Obligation Bonds, Series 2020A

Issue Summary

Assumes Current Market BQ AA+ Rates plus 15bps

Total Issue Sources And Uses

Dated 04/01/2020 | Delivered 04/01/2020

Water

Revenue Equipment

Issue

Summary

Sources Of Funds Par Amount of Bonds $2,575,000.00 $515,000.00 $3,090,000.00

Total Sources $2,575,000.00 $515,000.00 $3,090,000.00

Uses Of Funds Total Underwriter's Discount (1.200%) 30,900.00 6,180.00 37,080.00

Costs of Issuance 41,666.67 8,333.33 50,000.00

Deposit to Project Construction Fund 2,500,000.00 500,000.00 3,000,000.00

Rounding Amount 2,433.33 486.67 2,920.00

Total Uses $2,575,000.00 $515,000.00 $3,090,000.00

Series 2020A GO Bonds - P | Issue Summary | 1/28/2020 | 3:10 PM


Issue Summary

Assumes Current Market BQ AA+ Rates plus 15bps

Debt Service Schedule

Date Principal Coupon Interest Total P+I Fiscal Total

04/01/2020 - - - - -

02/01/2021 120,000.00 1.200% 44,556.25 164,556.25 164,556.25

08/01/2021 - - 26,013.75 26,013.75 -

02/01/2022 210,000.00 1.200% 26,013.75 236,013.75 262,027.50

08/01/2022 - - 24,753.75 24,753.75 -

02/01/2023 215,000.00 1.200% 24,753.75 239,753.75 264,507.50

08/01/2023 - - 23,463.75 23,463.75 -

02/01/2024 220,000.00 1.250% 23,463.75 243,463.75 266,927.50

08/01/2024 - - 22,088.75 22,088.75 -

02/01/2025 220,000.00 1.300% 22,088.75 242,088.75 264,177.50

08/01/2025 - - 20,658.75 20,658.75 -

02/01/2026 225,000.00 1.350% 20,658.75 245,658.75 266,317.50

08/01/2026 - - 19,140.00 19,140.00 -

02/01/2027 120,000.00 1.400% 19,140.00 139,140.00 158,280.00

08/01/2027 - - 18,300.00 18,300.00 -

02/01/2028 120,000.00 1.500% 18,300.00 138,300.00 156,600.00

08/01/2028 - - 17,400.00 17,400.00 -

02/01/2029 125,000.00 1.550% 17,400.00 142,400.00 159,800.00

08/01/2029 - - 16,431.25 16,431.25 -

02/01/2030 125,000.00 1.750% 16,431.25 141,431.25 157,862.50

08/01/2030 - - 15,337.50 15,337.50 -

02/01/2031 125,000.00 1.850% 15,337.50 140,337.50 155,675.00

08/01/2031 - - 14,181.25 14,181.25 -

02/01/2032 130,000.00 1.950% 14,181.25 144,181.25 158,362.50

08/01/2032 - - 12,913.75 12,913.75 -

02/01/2033 130,000.00 2.050% 12,913.75 142,913.75 155,827.50

08/01/2033 - - 11,581.25 11,581.25 -

02/01/2034 135,000.00 2.150% 11,581.25 146,581.25 158,162.50

08/01/2034 - - 10,130.00 10,130.00 -

02/01/2035 135,000.00 2.200% 10,130.00 145,130.00 155,260.00

08/01/2035 - - 8,645.00 8,645.00 -

02/01/2036 140,000.00 2.250% 8,645.00 148,645.00 157,290.00

08/01/2036 - - 7,070.00 7,070.00 -

02/01/2037 145,000.00 2.300% 7,070.00 152,070.00 159,140.00

08/01/2037 - - 5,402.50 5,402.50 -

02/01/2038 145,000.00 2.350% 5,402.50 150,402.50 155,805.00

08/01/2038 - - 3,698.75 3,698.75 -

02/01/2039 150,000.00 2.400% 3,698.75 153,698.75 157,397.50

08/01/2039 - - 1,898.75 1,898.75 -

02/01/2040 155,000.00 2.450% 1,898.75 156,898.75 158,797.50

Total $3,090,000.00 - $602,773.75 $3,692,773.75 -

Yield Statistics

Bond Year Dollars $29,980.00

Average Life 9.702 Years

Average Coupon 2.0105862%

Net Interest Cost (NIC) 2.1342687%

True Interest Cost (TIC) 2.1310887%

Bond Yield for Arbitrage Purposes 1.9900349%

All Inclusive Cost (AIC) 2.3254060%

IRS Form 8038 Net Interest Cost 2.0105862%

Weighted Average Maturity 9.702 Years

Series 2020A GO Bonds - P | Issue Summary | 1/28/2020 | 3:10 PM


Water Revenue



04/01/2020 - - - - -

02/01/2021 120,000.00 1.200% 39,143.75 159,143.75 159,143.75

08/01/2021 - - 22,766.25 22,766.25 -

02/01/2022 110,000.00 1.200% 22,766.25 132,766.25 155,532.50

08/01/2022 - - 22,106.25 22,106.25 -

02/01/2023 115,000.00 1.200% 22,106.25 137,106.25 159,212.50

08/01/2023 - - 21,416.25 21,416.25 -

02/01/2024 115,000.00 1.250% 21,416.25 136,416.25 157,832.50

08/01/2024 - - 20,697.50 20,697.50 -

02/01/2025 115,000.00 1.300% 20,697.50 135,697.50 156,395.00

08/01/2025 - - 19,950.00 19,950.00 -

02/01/2026 120,000.00 1.350% 19,950.00 139,950.00 159,900.00

08/01/2026 - - 19,140.00 19,140.00 -

02/01/2027 120,000.00 1.400% 19,140.00 139,140.00 158,280.00

08/01/2027 - - 18,300.00 18,300.00 -

02/01/2028 120,000.00 1.500% 18,300.00 138,300.00 156,600.00

08/01/2028 - - 17,400.00 17,400.00 -

02/01/2029 125,000.00 1.550% 17,400.00 142,400.00 159,800.00

08/01/2029 - - 16,431.25 16,431.25 -

02/01/2030 125,000.00 1.750% 16,431.25 141,431.25 157,862.50

08/01/2030 - - 15,337.50 15,337.50 -

02/01/2031 125,000.00 1.850% 15,337.50 140,337.50 155,675.00

08/01/2031 - - 14,181.25 14,181.25 -

02/01/2032 130,000.00 1.950% 14,181.25 144,181.25 158,362.50

08/01/2032 - - 12,913.75 12,913.75 -

02/01/2033 130,000.00 2.050% 12,913.75 142,913.75 155,827.50

08/01/2033 - - 11,581.25 11,581.25 -

02/01/2034 135,000.00 2.150% 11,581.25 146,581.25 158,162.50

08/01/2034 - - 10,130.00 10,130.00 -

02/01/2035 135,000.00 2.200% 10,130.00 145,130.00 155,260.00

08/01/2035 - - 8,645.00 8,645.00 -

02/01/2036 140,000.00 2.250% 8,645.00 148,645.00 157,290.00

08/01/2036 - - 7,070.00 7,070.00 -

02/01/2037 145,000.00 2.300% 7,070.00 152,070.00 159,140.00

08/01/2037 - - 5,402.50 5,402.50 -

02/01/2038 145,000.00 2.350% 5,402.50 150,402.50 155,805.00

08/01/2038 - - 3,698.75 3,698.75 -

02/01/2039 150,000.00 2.400% 3,698.75 153,698.75 157,397.50

08/01/2039 - - 1,898.75 1,898.75 -

02/01/2040 155,000.00 2.450% 1,898.75 156,898.75 158,797.50

Total $2,575,000.00 - $577,276.25 $3,152,276.25 -

Yield Statistics

Bond Year Dollars $27,990.83









Series 2020A GO Bonds - P | Water Revenue | 1/28/2020 | 3:10 PM

Minnetrista, Minnesota $515,000 General Obligation Bonds, Series 2020A

Equipment



04/01/2020 - - - - -

02/01/2021 - - 5,412.50 5,412.50 5,412.50

08/01/2021 - - 3,247.50 3,247.50 -

02/01/2022 100,000.00 1.200% 3,247.50 103,247.50 106,495.00

08/01/2022 - - 2,647.50 2,647.50 -

02/01/2023 100,000.00 1.200% 2,647.50 102,647.50 105,295.00

08/01/2023 - - 2,047.50 2,047.50 -

02/01/2024 105,000.00 1.250% 2,047.50 107,047.50 109,095.00

08/01/2024 - - 1,391.25 1,391.25 -

02/01/2025 105,000.00 1.300% 1,391.25 106,391.25 107,782.50

08/01/2025 - - 708.75 708.75 -

02/01/2026 105,000.00 1.350% 708.75 105,708.75 106,417.50

Total $515,000.00 - $25,497.50 $540,497.50 -

Yield Statistics Bond Year Dollars $1,989.17









Series 2020A GO Bonds - P | Equipment | 1/28/2020 | 3:10 PM

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Resolution No. 018-2020

City of Minnetrista, Minnesota

Council Member _________________ introduced the following resolution and moved its adoption:

Resolution Providing for the Sale of $3,090,000 General Obligation Bonds, Series 2020A

A. WHEREAS, the City Council of the City of Minnetrista, Minnesota has heretofore determined that itis necessary and expedient to issue the City's $3,090,000 General Obligation Bonds, Series 2020A(the "Bonds"), to finance the construction of a new water tower for the southwest area of the City andto reimburse the City for prior equipment purchases; and

B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as itsindependent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60,Subdivision 2(9);

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Minnetrista, Minnesota, as follows:

1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale ofthe Bonds.

2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on March 9, 2020, for thepurpose of considering proposals for and awarding the sale of the Bonds.

3. Official Statement. In connection with said sale, the officers or employees of the City are herebyauthorized to cooperate with Ehlers and participate in the preparation of an official statement for theBonds and to execute and deliver it on behalf of the City upon its completion.

The motion for the adoption of the foregoing resolution was duly seconded by City Council Member _______________________ and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof:

and the following voted against the same:

Whereupon said resolution was declared duly passed and adopted.

Dated this 3rd day of February, 2020.

_________________________________________Lisa Whalen, Mayor

Attest:

_________________________________________Kris Linquist, City Clerk

CITY COUNCIL MEETING AGENDA February 3, 2020 7:00pm 1 ... · The City of Minnetrista will deliver...

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