Chapter 17 ACCOUNTS PAYABLE TABLE...

Chapter 17

ACCOUNTS PAYABLE TABLE MAINTENANCE

Introduction .............................................................................................................................. 17-3

17 Accounts Payable Table MaintenanceMenu Navigation Table.......................................................................................................... 17-3

Accounts Payable Table Maintenance Forms .................................................................... 17-4

Discount Terms Maintenance Form ...............................................(FTMDISC)...................17-41099 Income Type Code Maintenance Form .................................(FTMITYP) ...................17-5Rebate Maintenance Form ..............................................................(FTMREBT)..................17-6Tax Rate Code Maintenance Form .................................................(FTMTRAT)..................17-11Vendor Maintenance Form .............................................................(FTMVEND).................17-16Vendor Type Code Maintenance Form ..........................................(FTMVTYP) ..................17-23Sales/Use Tax Group Maintenance Form ......................................(FTMTGRP) .................17-24

17-1

Chapter 17 Accounts Payable Table Maintenance

This page intentionally left blank

SCT Banner Release 5.0 February 200117-2 Using SCT Banner Finance Confidential


Introduction

17 AccountsPayable TableMaintenance

This chapter describes the Accounts Payable maintenance forms, which you use toenter and revise information on vendor information and accounts payableinformation. You also use these forms to maintain valuable data for tax processingpurposes.

Accounts Payable Table

Maintenance

The data entered on these forms is stored on the Accounts Payable tables. You canenter, change, and (in many cases) delete data on these forms and tables.

Menu Navigation Table

If you know the seven-lettername of the form you want toaccess, you may use DirectAccess to bypass theintervening menus. To useDirect Access at any menu,enter the seven-letter name ofthe form you want at the DirectAccess prompt. Instructions foraccessing menus are in Chapter2, Using Banner, in this manual.

Access this menu from the Accounts Payable System Menu (*FINAP).

FTMDISC Discount Terms Maintenance FormEnables you to add, change, or terminate vendor discount codes.

FTMITYP 1099 Income Type Code Maintenance FormProvides a list of income classifications to use with the U.S.Governmental 1099 form.

FTMREBT Rebate Maintenance FormEnables you to establish multiple rebate percentages for a taxrate and associate each rebate percentage with individual orcombined FOAP (Fund, Organization, Account, and Program)attributes. An invoice or direct cash receipt uses the rebatepercentage specified on this form that most closely matches thetransaction FOAP.

FTMTRAT Tax Rate Code Maintenance FormEnables you to establish the individual tax rates applicable toyour installation.

FTMVEND Vendor Maintenance FormEnables you to add, change, or terminate vendor information.Consists of a main window and four additional windows.

FTMVTYP Vendor Type Code Maintenance FormEnables you to add, change, or delete vendor type designations.

FTMTGRP Sales/Use Tax Group Maintenance FormEnables you to add and maintain sales/use tax groups in order tocalculate tax on purchasing and payment documents.

February 2001 SCT Banner Release 5.0Confidential Using SCT Banner Finance 17-3


Accounts Payable Table Maintenance Forms

This section provides examples and descriptions for each form within the AccountsPayable Table Maintenance feature of the Accounts Payable module.

Forms in this section flow in the order that they appear on the Accounts PayableTable Maintenance Menu (*FINAPTAB).

Each form contains a description, instructions on how to use the form, essential fieldinformation, and a navigational guide.

For more details on using these forms, refer to Chapter 3, Processing.

Discount Terms Maintenance Form (FTMDISC)

Use the Discount Terms Maintenance Form to add, change, or terminate vendordiscount codes. Access this form from the Accounts Payable Table MaintenanceMenu (*FINAPTAB).

• Select Next Record from the Discount Code field to navigate through thediscount codes in your system.

• Select Insert Record from the Discount Code field to add a new record.

• The discount description and term information defaults for existing discountcodes. All of these fields are optional, and you can enter new information in anyof them. Select Next Item to move through the fields.

• Remember to use effective date processing when you modify codes that arealready in effect.

. . . . . . . . . . . . . .Fields

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Descriptions / Buttons

Discount Code Code representing the discount terms established with thevendor. If you do not know the discount code, request a List. Thistakes you to the Discount Terms List Window. Required.

(button) List Discount Terms List Window

Description Description of the discount terms established with the vendor.Field displays descriptions for existing discount codes. Required.

Month EndDiscount

Determines whether the discount is valid through the end of themonth.

Y Yes The discount is valid through the end of themonth.

N No The discount is not valid through the end of themonth. Default.



Click or select Save to commit these changes to the specified discount code in yourrecords.

1099 Income Type Code Maintenance Form (FTMITYP)

The 1099 Income Type Code Maintenance Form provides a list of incomeclassifications to use with the U.S. Governmental 1099 form. Access this form fromthe Accounts Payable Table Maintenance Menu (*FINAPTAB).

This form is display only. You cannot change or add information on this form. Theincome types are as follows:

• Rents

• Royalties

• Prizes and Awards

• Fishing Boat Proceeds

• Medical and Health Care Payments

• Nonemployee Compensation

• Excess Golden Parachute Payments (EPP)

• Substitute Payments/Dividends Interest

Discount Days Number of days within the discount term at which the discountmay be taken.

Net Days Defines the number of days within which payment is due to thevendor. Used by the system in calculating the payment due datefor an invoice.

Percent Percentage of the discount. Required.

Effective Effective Date. Date the Discount Code becomes effective.Default value is the system date but it may be overwritten.

Termination Termination Date. Date this record is no longer available for use.

Next Change Next Change Date. Displays the date for the next effective datedrecord. This field will be blank for the most recent record.

Last Activity Last Activity Date. Indicates the last time the record was changed.Display only.

. . . . . . . . . . . . . .Fields




Rebate Maintenance Form (FTMREBT)

Use the Rebate Maintenance Form (FTMREBT) to establish multiple rebatepercentages for a tax rate and associate each rebate percentage with individual orcombined FOAP (Fund, Organization, Account, and Program) attributes. Aninvoice or direct cash receipt uses the rebate percentage specified on this form thatmost closely matches the transaction FOAP. Access this form from the AccountsPayable Table Maintenance Menu (*FINAPTAB).

The default rebate accountingdistribution on FTMTRAT mustbe set up before you can insertrecords on FTMREBT for the taxrate.

The Tax Rate Code should be entered in the Key Information. The Chart ofAccounts related to the FOAP attributes for this percentage should be entered.

. . . . . . . . . . . . . .Fields


Income Code Code representing an income classification.

Description Description of the income code.

Activity Date Last Activity Date. Indicates the last time the record was changed.Display only.

. . . . . . . . . . . . . .Fields


Tax Rate Code Code representing the tax rate for which the rebatepercentage(s) are being established. If you do not know the taxrate code, request a List. This takes you to the Tax Rate CodeValidation Form (FTVTRAT).

(lookup) List Tax Rate Code Validation Form(FTVTRAT)

Effective Effective Date. Date this record becomes effective. Default valueis to the system date but it may be overwritten.


Next Change Next Change Date. Displays the date for the next effective datedrecord. This field will be blank for the most recent record.

Tax Rate CodeDesc

Description of the tax rate. Default value comes from the TaxRate Code Maintenance Form (FTMTRAT) and cannot beoverridden.



Distribution Information Window

The Distribution Information Window allows you to enter distribution ranges forthe Fund, Orgn (Organization), Acct (Account), and Prog (Program) fields. Arange requires you to enter a value in both the From and To fields. To enter a

Tax Rate CodePercent

Tax rate percentage associated with the tax rate code. Defaultvalue comes from the Tax Rate Code Maintenance Form(FTMTRAT) and cannot be overridden.

Rebate Percent Percentage of tax to be rebated. Required.

COA Code representing the chart of accounts for which the taxrebates are valid. If you do not know the chart of accounts code,request a List. This takes you to the Chart of Accounts List(FTVCOAS).

(lookup) List Chart of Accounts List(FTVCOAS)

COA Code representing the chart of accounts that will receive therebate. Default value comes from FTMTRAT but can beoverridden. If you do not know the chart of accounts code,request a List. This takes you to the Chart of Accounts List(FTVCOAS).

(button) List Chart of Accounts List(FTVCOAS)

Fund Code representing the fund that will receive the rebate. Defaultvalue comes from FTMTRAT but can be overridden. If you do notknow the fund code, request a List. This takes you to the FundCode Validation Form (FTVFUND).

(button) List Fund Code Validation Form(FTVFUND)

Receivable Acct Code representing the account that will receive the rebate.Default value comes from FTMTRAT but can be overridden. Ifyou do not know the fund code, request a List. This takes you tothe Account Code Validation Form (FTVACCT).

(button) List Account Code Validation Form(FTVACCT)

. . . . . . . . . . . . . .Fields




specific Fund, Orgn, Acct, or Prog, you are only required to enter a value in theFrom field.

. . . . . . . . . . . . . .Fields


(Fund) From Code representing the first fund in the range of funds associatedwith the rebate percentage in this record. If you do not know thefund code, request a List. This takes you to the Fund CodeValidation Form (FTVFUND).


(Fund) To Code representing the last fund in the range of funds associatedwith the rebate percentage in this record. If you do not know thefund code, request a List. This takes you to the Fund CodeValidation Form (FTVFUND).


(Orgn) From Code representing the first organization in the range oforganizations associated with the rebate percentage in thisrecord. If you do not know the organization code, request a List.This takes you to the Organization Code Validation Form(FTVORGN).

(button) List Organization Code ValidationForm (FTVORGN)

(Orgn) To Code representing the last organization in the range oforganizations associated with the rebate percentage in thisrecord. If you do not know the organization code, request a List.This takes you to the Organization Code Validation Form(FTVORGN).

(button) List Organization Code ValidationForm (FTVORGN)

(Acct) From Code representing the first account in the range of accountsassociated with the rebate percentage in this record. If you do notknow the account code, request a List. This takes you to theAccount Code Validation Form (FTVACCT).




Copy Window

The Copy Window enables you to copy data from one Tax Rate Code, COA, RebatePercent combination to the current Tax Rate Code, COA, Rebate Percentcombination being entered. Information is copied based on the effective datespecified on the form.

To use the copy feature of this form:

1. Select the Copy button (GUI mode) or Duplicate Item (character mode) fromthe Distribution Information Window.

2. Enter a value in the Tax Rate Code, COA, and Rebate Percent fields; List isavailable for the Rebate Percent field.

3. To copy the Tax Rate Code from another tax rate code combination to thecurrent tax rate code combination, click on the OK button (GUI mode) orpress the Save key (character mode).

If you change your mind and do not wish to use the Copy Window, click theCancel button (GUI mode) or press the Exit key (character mode).

(Acct) To Code representing the last account in the range of accountsassociated with the rebate percentage in this record. If you do notknow the account code, request a List. This takes you to theAccount Code Validation Form (FTVACCT).


(Prog) From Code representing the first program in the range of programsassociated with the rebate percentage in this record. If you do notknow the program code, request a List. This takes you to theProgram Code Validation Form (FTVPROG).

(button) List Program Code Validation Form(FTVPROG)

(Prog) To Code representing the last program in the range of programsassociated with the rebate percentage in this record. If you do notknow the program code, request a List. This takes you to theProgram Code Validation Form (FTVPROG)

(button) List Program Code Validation Form(FTVPROG)

. . . . . . . . . . . . . .Fields




Error Messages Window

The Error Messages Window appears when you attempt to copy records that are notvalid, and it displays the errors found.

To exit this window, click on the Cancel button with your mouse (GUI mode) orpress the Exit key (character mode).

. . . . . . . . . . . . . .Fields


Tax Rate Code Code representing the tax rate from which you wish to copy.

COA Code representing the chart of accounts from which you wish tocopy.

Rebate Percent Rebate percent from which you wish to copy. If you do not knowthe rebate percent, request a List. This takes you to the RebatePercent List Window.

(button) List Rebate Percent List Window

. . . . . . . . . . . . . .Fields


Fund (From) Code representing the first fund in the range of funds within theFOAP combination.

Fund (To) Code representing the last fund in the range of funds within theFOAP combination.

Fund (Error) If an error occurs for a specific fund code within the displayedFOAP combination, the error will be defined in this field.

Orgn (From) Code representing the first organization in the range oforganizations within the FOAP combination.

Orgn (To) Code representing the last organization in the range oforganizations within the FOAP combination.

Orgn (Error) If an error occurs for a specific organization code within thedisplayed FOAP combination, the error will be defined in thisfield.



Tax Rate Code Maintenance Form (FTMTRAT)

Use the Tax Rate Code Maintenance Form to establish the individual tax ratesapplicable to your installation. Access this form from the Accounts Payable TableMaintenance Menu (*FINAPTAB). Select Next Item to move through the fields.

For additional information,refer to “Using the Tax RateCode Maintenance Form(FTMTRAT)” in Chapter 3,Processing.

Acct (From) Code representing the first account in the range of accountswithin the FOAP combination.

Acct (To) Code representing the last account in the range of accountswithin the FOAP combination.

Acct (Error) If an error occurs for a specific account code within the displayedFOAP combination, the error will be defined in this field.

Prog (From) Code representing the first program in the range of programswithin the FOAP combination.

Prog (To) Code representing the last program in the range of programswithin the FOAP combination.

Prog (Error) If an error occurs for a specific program code within thedisplayed FOAP combination, the error will be defined in thisfield.

. . . . . . . . . . . . . .Fields


. . . . . . . . . . . . . .Fields


Tax Rate Code representing a tax rate.Enter a tax rate code or select anexisting code. If you do not know the tax rate code, request a List.This takes you to the Tax Rate Code List Window. Required.

Tip: Use tax rate codes to establish sales/use tax groups whichcalculate the appropriate tax to process purchasing and payablesdocuments.

(button) List Tax Rate Code List Window

Description Description of the tax rate. Required.

Last Activity Date this record was created or last updated. Display only.



Rate Sales or use tax withholding rate. Expressed as a percent.Required.

. . . . . . . . . . . . . .Fields




. . . . . . . . . . . . . .Fields


Priority Priority code indicates the order in which taxes are calculated.Required.

Priority 1 Compute Duty first.

Priority 2 Compute federal sales tax, which includes Dutyin its calculation.

Active Status Checkbox indicates whether the user wants to activate this taxrate code record.

Selected Activate this tax rate code record.

Cleared Deactivate this tax rate code record.

Effective Effective Date. Date this record becomes effective. Default valueis the system date but it may be overwritten.


Next Change Next Change Date. Date for the next effective dated record. Thisfield will be blank for the most recent record.

IncludeAdditionalCharges

Checkbox indicates whether the user wants to include anyadditional charges allocated to the commodity when computingthe tax amount.

Selected Taxes include additional charges.

Cleared Taxes do not include additional charges.

IncludeDiscount

Checkbox indicates whether the user wants to deduct discountamounts from the Approved Amount to compute taxes.

Selected Deduct discount amounts from the approvedamount.

Cleared Do not deduct discount amounts from theapproved amount.



Tax Rate Accounting Information Window

Use the Tax Rate Accounting Information Window of the Tax Rate CodeMaintenance Form to specify the liability accounting distribution and the defaultrebate accounting distribution and percentage.

When you enter the Rebate Percent and the accounting distribution, the systemcalculates the amount whenever you create an invoice or a direct cash receipt.

Taxing AuthorityID

Code representing a taxing authority. A taxing authority is usedthe vendor does not collect taxes and you remit taxes directly toa governing body instead. Maintain valid values as vendors. Youmust enter a Taxing Authority ID if the Pay Tax To? value is eitherC (Pay Vendor if a Collector) or T (Always Pay Tax to TaxingAuthority). If you do not know the taxing authority code, requesta List. This takes you to the Entity Name/ID Search Form(FTIIDEN).

(button) List Entity Name/ID Search Form(FTIIDEN)

Taxing AuthorityName andAddress(unlabeled)

Name and address of the taxing authority.

Pay Tax To? Code representing the party to whom you intend to pay taxes andwhen. If you do not know the tax collecting party, request a List.This takes you to the System Data List Form (FOQSDLV).Required.

V Vendor Pay taxes to the vendor in allcases

C Collectors Pay taxes only to those vendorswho are tax collectors.

T Taxing Authority Pay only to the taxing authority

Note: If you specify either C or T, be sure to enter a validTaxing Authority ID.

(button) List System Data List Form(FOQSDLV)

. . . . . . . . . . . . . .Fields




If you need to enter more than one rebate percentage for this tax rate, click theRebate Maintenance button. After you click this button to display the RebateMaintenance Form (FTMREBT), you can associate each rebate percentage withindividual or combined FOAP attributes.

Click or select Save to commit this tax rate information to your records.

When you pay taxes to a taxingauthority, specify an accountingdistribution to record theliability when the invoice ordirect cash receipt posts.

. . . . . . . . . . . . . .Fields


Chart ofAccounts

Code representing the chart of accounts for the liability accountdistribution. If you do not know the chart of accounts code,request a List. This takes you to the Chart of Accounts ListWindow.

(lookup) List Chart of Accounts List Window

Fund The fund code for the liability account distribution.


LiabilityAccount

Code and description of the liability account. If you do not knowthe liability account code, request a List. This takes you to theAccount Code Validation Form (FTVACCT).

This field is only required if you enter C or T in the Pay Tax To?field on the main window of this form. For an invoice, the systemdraws the tax amount that awaits payment to the taxing authorityout of the accounts payable account and records it in the liabilityaccount that you create for this purpose. For a direct cashreceipt, this process is reversed.


Rebate Percent Percentage of tax to be rebated.

Chart ofAccounts

Code representing the chart of accounts for the default rebateaccount distribution. If you do not know the chart of accountscode, request a List. this takes you to the Chart of Accounts ListWindow. Optional.

(lookup) List Chart of Accounts List Window



Vendor Maintenance Form (FTMVEND)

The Vendor Maintenance Form consists of a main window and four additionalwindows. Use this form to add, change, or terminate vendor information. Access thisform from the Accounts Payable Table Maintenance Menu (*FINAPTAB).

Use the main window of the Vendor Maintenance Form to view or change vendorprofile information. Select Next Block to access the Vendor Types Window.

Fund Code representing the fund for the default rebate accountdistribution. If you do not know the fund code, request a List.This takes you to the Fund Code Validation Form (FTVFUND).Optional.


ReceivableAccount

Code representing the account that will receive the rebate. If youdo not know the receivable account code, request a List. Thistakes you to the Account Code Validation Form (FTVACCT).Required when you enter the Rebate Percent.


. . . . . . . . . . . . . .Fields


Vendor Code representing the vendor supplying the commodities orservices. If you do not know the vendor code, request a List. Thistakes you to the Entity Name/ID Search Form (FTIIDEN).

Tip: Enter NEXT to have the system generate a new vendor.


Corporation Corporation name of the vendor supplying the commodities orservices. If you enter a corporation name in this field, you maynot enter a Last Name and First Name.

Last Name If the vendor is not a corporation, the last name of the vendorsupplying the commodities or services. You must enter both thefirst and last names; Middle Name is optional.

First Name If the vendor is not a corporation, the first name of the vendorsupplying the commodities or services. You must enter both thefirst and last names; Middle Name is optional.



Enter the optional Addressesinformation as desired tostreamline data entry on theprocurement documents. Thesefields only specify the defaults.To create these addressesmanually, use the VendorAddress Window of this form.

Middle Name If the vendor is not a corporation, the middle name of thevendor. Optional.

Start Start Date. Date this record becomes effective. Default value isthe system date but it may be overwritten.

Term Termination Date. Date this record is no longer available for use.Leave this field blank for indefinite use of this vendor on yoursystem. Optional.

Last Activity Date this record was created or last updated. Populates only if youview an existing vendor record that has been changed. Displayonly.

. . . . . . . . . . . . . .Fields


(PO Default)Type Code

If specified here, this address Type Code populates when youselect the vendor for a requisition, purchase order, or blanketorder. If you do not know the type code, request a List. This takesyou to the Address Type Validation Window.

(lookup) List Address Type ValidationWindow

(PO Default)Sequence #

If specified here, this Sequence # populates when you select thevendor for a requisition, purchase order, or blanket order.Optional.

(A/P Default)Type Code

If specified here, this address Type Code populates when youselect the vendor on the Invoice/Credit Memo Form If you donot know the type code, request a List. This takes you to theAddress Type Validation Window. Optional.

(lookup) List Address Type ValidationWindow

(A/P Default)Sequence #

If specified here, this Sequence # populates when you select thevendor on the Invoice/Credit Memo Form. Optional.

Contact Name or title of the primary contact for the vendor.

Phone Telephone number for the contact.

Ext Telephone extension for the contact.



You can create an ownervendor record for vendors whooperate multiple businessesunder the heading “DoingBusiness As” and reference theowner’s Federal Tax ID to eachof the affiliated vendor recordsand 1099s.

Vendor Header Additional Information Window

Use the Vendor Header Additional Information Window to enter furtherclassification data for a vendor, including tax data.

Collects Taxes Pull down list indicates whether the vendor collects taxes.

Collects All TaxesThe vendor collects all taxes

Collects No TaxesThe vendor collects no taxes

Collects Selected TaxesThe vendor collects only selected taxes

Owner ID ID number and name of the owner of the vendor corporation,used in creating “Doing Business As” (DBA) vendors. The ownervendor must first be created as a 1099 vendor. When a DBAvendor is subsequently created, the Owner ID number must beentered from the owner vendor’s record. The owner vendor’sfederal tax ID number and income type defaults into the DBAvendor’s record. If you do not know the Owner ID, request a List.This takes you to the Entity Name/ID Search Form (FTIIDEN).


Check Vendor Code representing a check vendor if the vendor requires that youmake checks out to a third party. If you do not know the checkvendor code, request a List. This takes you to the Entity Name/ID Search Form (FTIIDEN). Optional.


Discount Code Code representing discount terms as established with the vendor.If you do not know the discount code, request a List. This takesyou to the Discount Terms List Window. Optional.

(lookup) List Discount Terms List Window

Text Exists Document Text Exists. Indicates whether text exists for thisvendor record. Display only.

Y Yes Text exists for this vendor.

N No Text does not exist for this vendor. Default.



. . . . . . . . . . . . . .Fields


Tax ID Vendor’s taxpayer identification number.

Federal Federal Withholding Percent. The withholding percentage usedfor federal tax reporting purposes. Withheld at the time a checkis written for this vendor. Optional.

State State Withholding Percent. The withholding percentage used forstate tax reporting purposes. Withheld at the time a check iswritten for this vendor. Optional.

Income Type Code and description of the income type as defined by theclassifications to use with the U.S. Governmental 1099 form. Ifyou do not know the income type code, request a List. This takesyou to the Income Type Code List Window. Optional.

(lookup) List Income Type Code ListWindow

Base Currency Code representing the currency used by this vendor if foreign toyour institution’s domestic currency. If you do not know thecurrency code, request a List. This takes you to the CurrencyCode Validation Window. Optional.

(lookup) List Currency Code ValidationWindow

Name Type Code representing the type of name used to identify this vendor.If you do not know the name type, request a List. This takes youto the Name Type Validation (GTVNTYP).

(lookup) List Name Type Validation(GTVNTYP)

Domestic/Foreign Carrier(radio group)

Radio group identifies the vendor as foreign or domestic.

Domestic Carrier

This is a foreign vendor.

Foreign Carrier This is a foreign vendor

None If you do not wish to select either option, youcan choose the None radio button.



Click Header Information to return to the main window. To access the Vendor TypesWindow, select Next Block.

Vendor Types Window

Use the Vendor Types Window of the Vendor Maintenance Form to specify thevendor type code for the vendor you create.

Select Next Block to access the Vendor Address Window.

In State/Out ofState Vendor(radio group)

Radio group identifies the vendor as operating In State or Out ofState.

In State Vendor

This vendor operates within the state

Out of State Vendor

This vendor operates out of state

None If you do not wish to select either option, youcan choose the None radio button.

unlabeled (pull-down list)

Pull down list indicates the vendor’s payment requirements.

1 One invoice per check

The vendor requires each invoice to be paidwith a separate check

M Many invoices per check

The vendor will allow multiple invoices to begrouped and paid on a single check.

. . . . . . . . . . . . . .Fields


Code Two-character core representing the type of vendor. If you do notknow the vendor type, request a List. This takes you to the VendorType List Window.

(button) List Vendor Type List Window

Description Description of the vendor type.

. . . . . . . . . . . . . .Fields




Vendor Address Window

Use the Vendor Address Window of the Vendor Maintenance Form to enter addressand phone information for a vendor. You can assign multiple address codes andsequences to a specific vendor.

You may assign multipleaddresses, sequence numbers,and registration numbers to aspecific vendor.

If you specified the optional default Address Code(s) and Type(s) in the mainwindow, enter the address information for those specified defaults in this window.

. . . . . . . . . . . . . .Fields


Type Code Two-character code representing the address type associated withthe selected address for this vendor. If you do not know theaddress type, request a List. This takes you to the Address TypeValidation Window.

(button) List Address Type ValidationWindow

SequenceNumber

Sequential number associated with the selected address for thisvendor.

Inactive Status Checkbox identifies the status of the address.

Selected This address is inactive.

Cleared This address is active.

Address Street address for the selected address type/sequence numbercombination for this vendor.

City City for the selected address type/sequence numbercombination for this vendor. Required.

User Identification number of the user who entered or last updatedthis record. Display only.

State/Prov State or province for the selected address type/sequence numbercombination for this vendor. If you do not know the state orprovince, request a List. This takes you to the State/ProvinceCode Validation Window

(lookup) List State/Province CodeValidation Window



ZIP/PC ZIP or Postal Code for the selected address type/sequencenumber combination for this vendor. Required if the State/Provfield is entered. If you do not know the ZIP or Postal code,request a List. This takes you to the ZIP/Postal Code ValidationForm (GTVZIPC).

(button) List ZIP/Postal Code ValidationForm (GTVZIPC)

Activity Date Date this record was created or last updated. Display only.

County County for the selected address type/sequence numbercombination for this vendor. If you do not know the county,request a List. This takes you to the County Code ValidationWindow.

(lookup) List County Code ValidationWindow

Nation Nation for the selected address type/sequence numbercombination for this vendor. If you do not know the county,request a List. This takes you to the Nation Validation Window.

(lookup) List Nation Validation Window

Phone Type Code representing the type of phone line (for example, car, FAX,or business). Default value comes from the address type, but itmay be overwritten. If you do not know the phone type code,request a List. This takes you to the Telephone Type ValidationWindow.

Tip: You can enter the primary telephone number in the phonenumber field. However, to view or add additional phonenumbers you must access the Telephone Form (FOATELE). Youcan access FOATELE by selecting Duplicate Field from any of thePhone Type fields.

(lookup) List Telephone Type ValidationWindow

Ext Telephone extension associated with the primary telephonenumber.

RegistrationNum

Goods and Services Tax identification for the specified addressType Code and Sequence Number combination for this vendor.Optional.

. . . . . . . . . . . . . .Fields




To access the Taxes Collected Window, select Next Block. Click or select Save tocommit this vendor to your records.

Taxes Collected Window

Use the Taxes Collected Window of the Vendor Maintenance Form to establish taxcollection data for a vendor. You can only access this window when you define avendor that Collects Selected Taxes in the main window.

When you collect taxes, the system uses the set of records that you enter to calculatethe total tax due on transactions that involve this vendor.

You can either Save the vendor record and commit it to your records at this point,or select Next Block to return to the main window.

Vendor Type Code Maintenance Form (FTMVTYP)

Use the Vendor Type Code Maintenance Form to add, change, or delete vendor typedesignations. Access this form from the Accounts Payable Table Maintenance Menu(*FINAPTAB).

. . . . . . . . . . . . . .Fields


Tax Code Code representing the tax rate associated with this vendor. If youdo not know the tax code, request a List. This takes you to the TaxRate Code List Window. Required.


Description description of the tax rate. Default value comes from the tax ratecode record.

Rate Sales or use tax withholding rate. Expressed as a percent.Defaults from the tax rate code record.

Effective Date Effective Date. Date the Tax Code becomes associated with thisvendor. Default value comes the system date but it may beoverwritten. Required.

TerminationDate

Termination Date. Date a particular tax rate is no longercollected by this vendor.



A list of the existing vendor typecodes on your system displayswhen you enter the form. Ifnecessary, you can scrollthrough this list. You can use theEnter Query and Execute Queryfunctions to query a specificvendor type code.

To enter a new vendor type, select Next Record at the bottom of the existing list.Once you have entered the desired information, click or select Save to commit thisvendor type code to your records.

Sales/Use Tax Group Maintenance Form (FTMTGRP)

Use the Sales/Use Tax Group Maintenance Form to add and maintain sales/use taxgroups in order to calculate tax on purchasing and payment documents. Access thisform from the Accounts Payable Table Maintenance Menu (*FINAPTAB).

. . . . . . . . . . . . . .Fields


Vendor Type Vendor Type Code. Two-character code representing the vendortype.

Description Description of the vendor type code.

Effective Date Date on which the Vendor Type code becomes effective. Defaultvalue is the system date but it may be overwritten.

TerminationDate

Date this vendor type is no longer available for use.

Last ActivityDate

Date this record was created or last updated. Display only.

. . . . . . . . . . . . . .Fields


Tax Group Code User-specified code representing the group of tax rates thatshould be applied to this request if Tax Processing is on at thesystem level. If you want to look up but do not know and existingtax group code, request a List. This takes you to theTax GroupList Window.

(button) List Tax Group List Window

Active Status Checkbox indicates whether the tax group is active in yoursystem.

Selected The tax group is active on your system.

Cleared The tax group is not active on your system.

Last Activity Last Activity Date. Date this tax group record was created or lastupdated. Display only.



Tax Group Title Description or title of the tax group. Required.

Chart ofAccounts

Code representing the chart of accounts that is valid for this taxgroup. If you do not know the chart of accounts, request a List.This takes you to the Chart of Accounts List Window. Optional.

(button) List Chart of Accounts List Window

Non Taxable Checkbox indicates whether the tax group computes tax.

Selected This tax group does not compute tax.

Cleared This tax group does compute tax.

Note: Use a non-taxable tax group when you do notcompute tax for a purchase.

Effective Effective Date. Date the Tax Group Code becomes effective.Default value is the system date but it may be overwritten.

Termination Termination Date. Date this record is no longer available for use.Optional.

Next Change Next Change Date. Date for the next effective dated record. Thisfield will be blank for the most recent record.

Code Code representing the tax rate associated with this tax group forcalculation. If you do not know the tax rate code, request a List.Thi stakes you to the Tax Rate Code List Window.


Note: Establish these tax rates initially on the Tax Rate CodeMaintenance Form (FTMTRAT).

Tax Rate Title Description or title of the tax rate . Default value comes from thetax rate code record.

Priority Code Priority code indicates the order in which taxes are calculatedDefault value comes from the tax rate code record.

Priority 1 Compute Duty first.

Priority 2 Compute federal sales tax, which includes Dutyin its calculation.

. . . . . . . . . . . . . .Fields




Click or select Save to commit this tax group to your records.

Rebates Window

Access the Rebates Window by clicking the Rebates button from the main window.Click the Tax Group button to return to the main window.

Rate Sales or use tax withholding rate. Expressed as a percent.Defaults from the tax rate code record.

Rebate Percent If a tax rate does not have multiple rebate percentages defined onthe Rebate Maintenance Form (FTMREBT) but does have thedefault rebate percentage defined on the Tax Rate CodeMaintenance Form (FTMTRAT), this field displays the defaultrebate percentage. If the tax rate has one or more rebatesdefined on FTMREBT, then the word Multiple displays in thisfield.

Note: Click the Rebates button to view these rebates on theRebates Window.

Activity Date Last Activity Date. Date this tax rate record was created or lastupdated. Display only.

. . . . . . . . . . . . . .Fields


Tax Rate Code representing the tax rate associated with this tax group forcalculation. Default value comes from the corresponding recordin the main window.

Default RebatePercent

Default rebate percentage as defined on the Tax Rate CodeMaintenance Form (FTMTRAT).

Rebate Percent Rebate percentage(s) as defined on the Rebate MaintenanceForm (FTMREBT).

Effective Date Effective Date. Date the Rebate Percent became effective.

. . . . . . . . . . . . . .Fields



Chapter 17 ACCOUNTS PAYABLE TABLE...

Documents

Transcript of Chapter 17 ACCOUNTS PAYABLE TABLE...