An Invitation to Sponsors and Exhibitors...• Maximum return on your marketing investment in a...

May 25 & 26, 2011Boston Marriott Newton, Newton, MA

N E H C C T S

connecticut

MassachusettsMaine

Rhode IslandNew Hampshire

Vermont

An Invitation to Sponsors and Exhibitors

Six States!One Conference!

One Location!


Looking for the Best Return on Investment for Your Marketing Dollars?

Join us for a six-state home care conference & trade show!

The state home care associations of Connecticut, Maine, New Hampshire, Massachusetts, Rhode Island, and Vermont are pleased to offer an opportunity for your company to reach the entire New England Home Care market in a single event. Benefits of sponsoring and exhibiting at the New England Home Care Conference & Trade Show include:

• Maximum return on your marketing investment in a single event -- enjoy reduced travel, set-up time, shipping expense, and time away from the office.

• Target market exposure with face time with key decision-makers from home care agencies in the six state region.

• A variety of sponsorship packages and options designed to help you attain your specific marketing goals.

You may choose to exhibit and take the stage to raffle off your company’s sponsored prize. Or, if you want your company to have more exposure, sponsorships are a great way to get visibility and demonstrate to the entire New England home care community that you support and appreciate their business.

Register early – sponsorships and exhibit space are assigned on a first-come, first-served paid basis!


N E H C C T S

Connecticut | Maine | Massachusetts | New Hampshire | Rhode Island | Vermont


N E H C C T S

Corporate Sponsor $7,500 (Limit One Company)Your logo on tote bag given to all attendees•Opportunity to provide welcome remarks and •promote your products and servicesOne 6’ exhibit table in prime location•Company logo on all conference materials, •including front cover of conference brochureCompany logo on the websites of all six New •England state associations3 complimentary registrations to the full •conferenceSignage at the conference•Opportunity to include company literature in •conference packetsReceive advanced attendee list, starting 30 days •prior to event and updated weekly


SPONSORSHIP OPPORTUNITIES

Exhibit Hall Reception Sponsor $5,000 Includes sponsorship of the evening reception on •day oneCompany logo on cocktail napkins at bar and •food stationsOne 6’ exhibit table in prime location•Company logo in conference brochure•Company logo on the websites of all six New •England state associations2 complimentary registrations to the full •conferenceSignage at the conference•Opportunity to include company literature in •conference packetsReceive advanced attendee list, starting 30 days •prior to event and updated weekly

Luncheon/Breakfast Sponsor $3,500 Includes sponsorship of a welcome breakfast in •the exhibit hall or a luncheonOne 6’ exhibit table in prime location•Company logo in conference brochure•Company logo on the website of all six New •England state associations2 complimentary registrations to the full •conferenceSignage at the conference•Opportunity to include company literature in •conference packetsReceive advanced attendee list two weeks prior to •event

Keynote/General Session Sponsor $2,500 Includes sponsorship of keynote or general •session speaker of your choiceOne 6’ exhibit table•Company logo in conference brochure•Company logo on the websites of all six New •England state associations2 complimentary registrations to the full •conferenceSignage at the conference•Opportunity to include company literature in •conference packetsReceive advanced attendee list two weeks prior to •event

Presentation Sponsor $1,500 Includes sponsorship of a workshop of your choice•Company logo in conference brochure•1 complimentary registration to the full conference•Signage at the conference•Opportunity to include company literature in conference packets•Receive advanced attendee list two weeks prior to event•

Exhibitor Information

The Exhibit Hall…..Where the Action Happens

We have scheduled hours of exhibit-only time on both days of the conference to ensure that all attendees get to learn about the products and services your company has to offer.

Exhibitor Schedule

Wednesday, May 25th 11:00 – 2:15 Exhibitor Set-Up 2:45 – 3:30 Exhibit Hall Opens with Desserts 4:30 – 6:00 Exhibit Hall Reception

Thursday, May 26th 7:30 – 8:45 Exhibit Hall Opens with Continental Breakfast 9:45 – 10:45 Break with Exhibitors 10:45 – 2:00 Exhibit Hall Breakdown

Advertising Opportunities

All attendees will be provided with a color Exhibit Hall Guide booklet when they check in at registration. This booklet will be a valuable resource for conference attendees, as well as a great way for your company to be sure all attendees have your contact information. Business cards will often get lost or thrown away; make sure attendees have your contact information by advertising the Exhibit Hall Guide. See the Exhibitor Registration Form for more information.


N E H C C T S


Sponsorship Registration FormTo be included in the conference brochure, please submit your registration by February 15th.

Company Name as it will appear on signage: ____________________________________________________________

Name of contact:__________________________________________________ Title:____________________________

Email Address of contact:____________________________________________________________________________

Address:_________________________________________________________________________________________

City:________________________________________________ State:_______ Zip:_____________________________

Phone:______________________________________________ Fax:_________________________________________

Name(s) of attendee(s): _____________________________________________________________________________

_________________________________________________________________________________________________

Email Address of attendee(s):_________________________________________________________________________

_________________________________________________________________________________________________

Sponsorship Category:

o Corporate Sponsor (first-come, first-served paid basis)

o Exhibit Hall Reception Sponsor o Luncheon/Breakfast Sponsor

o Keynote/General Session Sponsor o Presentation Sponsor

If sponsorship category includes complimentary exhibitor table, please also fill out the Exhibitor Registration Form (next page) and write “Complimentary” in the method of payment.

Total Sponsorship: $ _____________________

Method of Payment: o Check o Amex o MasterCard o VISA

Credit Card #____________________________________ Exp. Date: _____/_____/_____ Card Security Code# _______

Name on Card:___________________________________ Signature:_________________________________________

Billing Address:____________________________________________________________________________________

Make checks payable to: Home Care & Hospice Alliance of Maine and mail to:Home Care & Hospice Alliance of Maine, 20 Middle Street, Augusta, Maine 04330

Questions? Contact Dawn Fecteau, Director of Education, at 207-623-0345 or send an email to [email protected].



N E H C C T S

Exhibitor Registration FormRegistration deadline is May 4, 2011

If your company is a member of any of the New England state home care associations, you are eligible for the discounted member rate. Unsure if your company is a member? Please call us to inquire.

Exhibitor registration includes: 6’ table and 1 exhibitor attendee admissionExhibitor Member Rate $495 $ _________Exhibitor Non-member Rate $725 $ _________Electricity $ 50 $ _________Additional Exhibitor Attendee $ 50 $ _________Conference - discounted registration for all workshops (per person) $200 $ _________Deduct early-bird discount (registration must be received by March 1) (-$50) $ _________

Advertising in the Exhibit Hall Guide: Full Page $300 $ _________ Half Page $200 $ _________ Quarter Page $100 $ _________

Exhibit space assigned on a first-come, first-served paid basis. Total Enclosed: $ _________

The following individual(s) will represent our company:

1._______________________________________________________________________________________________

2._______________________________________________________________________________________________

Company Name as it will appear on signage: _____________________________________________________________

Name of contact:__________________________________________________ Title:_____________________________

Email Address of contact:____________________________________________________________________________

Address:_________________________________________________________________________________________

City:________________________________________________ State:_______ Zip:_____________________________

Phone:______________________________________________ Fax:_________________________________________

Competitors: Please list companies that you prefer not to be placed next too. Although every effort will be made to accommodate your request, there is no guarantee that we will be able to do so.

_________________________________________________________________________________________________

_________________________________________________________________________________________________

Method of Payment: o Check o Amex o MasterCard o VISA

Credit Card #____________________________________ Exp. Date: _____/_____/_____ Card Security Code# _______

Name on Card:___________________________________ Signature:_________________________________________

Billing Address:_____________________________________________________________________________________

Make checks payable to: Home Care & Hospice Alliance of Maine and mail to:Home Care & Hospice Alliance of Maine, 20 Middle Street, Augusta, Maine 04330

Questions? Contact Dawn Fecteau, Director of Education, at 207-623-0345 or send an email to [email protected].


N E H C C T S


Exhibitor Agreement:

By submitting an Exhibitor Registration Form, you acknowledge that you have read and agree to the following:

For the purpose of this Agreement, the New England home care associations “partnership” include Connecticut Association for Home Care and Hospice, Home Care & Hospice Alliance of Maine, Home Care Alliance of Massachusetts, Home Care Association of New Hampshire, Rhode Island Partnership for Home Care, and the Vermont Assembly of Home Health Agencies; organizers of the New England Home Care Conference & Trade Show.

ASSIGNMENT OF EXIHIBIT SPACE. Exhibits will be only permitted in the official exhibit area. 1. Exhibitor space assignment will be determined in order of receipt of paid registration. All displays must be set up by 2:15 pm on May 25, 2011. Exhibitors will receive one 6’ table per paid registration. Reserve your space early and receive premium location!

SHARING OF EXHIBIT SPACE. Two exhibitors/vendors/companies cannot share an exhibit table or 2. space. Anyone violating this agreement will be asked to pay immediately by either check or credit card. With an advance request, every reasonable accommodation will be made to locate exhibitors wishing to be placed next to each other.

PROTECTION OF EXHIBIT SPACE. Nothing shall be posted, tacked, nailed, screwed, or otherwise 3. attached to columns, walls, floors, or other parts of the hotel or conference exhibit hall area without permission of the “partnership” conference site representative. Packing, unpacking and assembly of exhibits shall be done in designated areas and conform to instructions from the “partners.”

CANCELLATION POLICY. Notification of cancellation must be received in writing and submitted 4. to [email protected], on or before May 4, 2011 to receive a refund minus a 30% administrative fee. No cancellation refunds will be made after that date AND all outstanding balances will be due in full.

DEFAULT OCCUPANCY. An exhibitor who fails to occupy contracted space is not relieved of the 5. obligation to pay for such space at the full rental price, and “partnership” shall have the right to use that space.

LIABILITY. The exhibitor will make no claim of any kind against the “partnership” or the hotel for any 6. loss, damage or destruction of goods, or for any injury that may occur while participating in the show, nor for any damages of any nature or character whatsoever.

PAYMENT. Exhibit fees MUST be paid in full no later than May 4, 2011. Exhibitors who arrive at the 7. conference, but who have not paid will not be allowed to set up exhibit space, nor will they be allowed to attend conference workshops (if registered to do so).

SHIPMENT OF MATERIALS. Materials may be shipped to: Boston Marriott Newton, 2345 8. Commonwealth Avenue, Newton, MA, 02466. Important: The hotel has many events going on. Please be sure to enter the following information is on the shipping label: Attn: Kristen Bremburg, New England Home Care Conference, as well as your company’s name and the dates of May 25 & 26th. Boxes may be shipped 2-3 business days prior to the event. NOTE: The hotel will not accept deliveries prior to May 23, 2011


N E H C C T S

Home Care & Hospice Alliance of Maine20 Middle Street

Augusta, Maine 04330



Six States! One Conference! One Location!

N E H C C T S

SPONSORED BY:Connecticut Association for Home Care and Hospice

Home Care & Hospice Alliance of MaineHome Care Alliance of Massachusetts

Home Care Association of New HampshireRhode Island Partnership for Home Care

Vermont Assembly of Home Health Agencies

An Invitation to Sponsors and Exhibitors...• Maximum return on your marketing investment in a...

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