8 timemanagement-111025054120-phpapp02
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18-Oct-2014 -
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Transcript of 8 timemanagement-111025054120-phpapp02
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Time Management
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What is difficult for you in managing your time?
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• Efficient
• Successful
• Healthy
Why Time management?
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Time Thieves
Unclear objectives
Disorganization
Inability to say “no”
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Interruptions
More interruptions
Periods of inactivity
Time Thieves
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Too many things at once
Stress and fatigue
All work and no play
Time Thieves
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What can we do?
Recognize that obstacles exist
Identify them
Employ strategies to overcome
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Set goals
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SMART
• Specific• Measurable• Achievable • Realistic• Time-based
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Prioritize
The Eisenhower’s Matrix
Important &
Urgent
Important &
Not Urgent
Not Important &
Not Urgent
Not Important &
Urgent
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• Do• Delegate• Delay• Delete
Prioritize
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Prioritize
The Eisenhower’s Matrix
DOImportant
& Urgent
DelayImportant
& Not Urgent
DeleteNot Important
& Not Urgent
DelegateNot Important
& Urgent
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1. Address the urgent2. Accomplish what you can early3. Attach deadlines to things you delay
Prioritize
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Learn when to say “NO”
• You can’t do everything
• Don’t undertake things you can’t complete
• Remain consistent to your goals
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• Add an additional Add an additional 25% more time 25% more time for tasks.for tasks.
• Always leave Always leave time to deal with time to deal with the unexpected.the unexpected.
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Concentrate on the task at hand
Focus on your goalTune out interruptions
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Consider your personal prime time
• Morning?• Evening?• Late night?
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Personal prime time
Most research shows that tasks that take the most mental concentration are most effectively accomplished early in the day
but even these studies acknowledge that this is not always true, and that everyone has a “personal prime time.”
10am 12pm 3pm 6pm 9pm 12am 2am
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1st generation
Time Management
notes and checklists
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2nd generation
Time Management
calendars and appointment books
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3rd generation
Time Management
Current time-management field:-Put prioritize-Setting goals and short term targets
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4th generation
Time Management
The challenge is not to manage time, but to manage ourselves!
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Celebrate your success
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Review• Set goals• Prioritize• Organize• Learn when to say “NO”• Use your waiting time• Concentrate on the task at hand• Consider your personal prime time• Celebrate success