5S Training Office

7/25/2019 5S Training Office

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Ofce Environments

5S TRAINING


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WHAT IS 5S? 5S is a process for implementing and

maintaining a clean, safe, and organizedwork area

5S pro!ides a wa" for organizations tooperate e#cientl" and e$ecti!el"

5S is a %ean &rganization tool t'at 'elps()ild a fo)ndation for contin)o)s

impro!ementhttp://REALKaizen.com


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WHAT AR* TH* 5S+S?

Japanese 5Ss English Translation American 5S Standard

Seiri Put Things in Order Sort

Seiton Proper Arrangement StraightenSet in Order, Simpli!

Seiso "lean Shine

Scru#, S$eep

Sei%etsu Purit! Standardize

Shitsu%e "ommitment Sustain

&iscipline

http://REALKaizen.com


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*-INITI&N &- TH* 5S+S Sort - e.ne w'at is and isn+t needed in t'e area to dot'e /o( Remo!e items not needed0 tools, (ooks,instr)ctions 1 prioritize essential items

Set in Order - &rganize t'e work area (ased on 2A place

for e!er"t'ing and e!er"t'ing in its place+ esignatelocations for .les, tools, e3)ipment, s)pplies, etc and la(elproperl"

Shine- 4lean, sweep, scr)(, etc Standardize- Identif" 6est 7ractices8 and doc)ment

t'em so t'e" can (e followed (" e!er"one 9se sametools, processes, and doc)mentation w'ere applica(le

Sustain:aintain and re!iew wit' e!er"one in!ol!ed4ontin)al reinforcement of t'e importance of 5S; A)dits,

4)lt)re c'ange 1 make it a 'a(ithttp://REALKaizen.com


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WH< 5S?

A cleaner = more organized work area res)lts in

'ig'er emplo"ee morale

Impro!ed o)tp)t and 3)alit" from knowing e>actl"

w'ere to .nd .les, drawings, man)als, s)pplies, etc Red)ced cost from not 'a!ing to rep)rc'ase lost or

damaged items

Streamlined processes t'ro)g' elimination of waste

:ore organized and e#cient workplace can lead to

potential increase in orders, growing pro.ta(ilit"

T'e @is)al Workplace a$ects e!er"one



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S&RT

Remo!e nonessential items from workarea

Sort t'ro)g' desk drawers, .le ca(inets,carts, ta(les, o#ce s)pplies, materials,paper work, and discard )nneeded items

Remo!e 'ardcop" items w'ere not needed

Sort comp)ter .les t'e same as 'ardcop".les 1 remo!e o)tdated and )n)sedfolders



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S*T IN &R*R

Replace .les and folders in a more organizedmanner

&rganize (" remo!ing waste in t'e processes;

red)ce mo!ement and transportation %a(el .les, drawers, ca(inets, s'el!es, etc

%a(el o#ce e3)ipment in common areas

W'en la(eling, ask t'e 3)estion 4o)ldsomeone .nd t'ese items if I+m not 'ere?8 Ifnot, la(el it

9se color coding to make it easier to locateand store similar informationhttp://REALKaizen.com


8/21

SHIN*

4lean, d)st, and mop to s'ow o$ "o)rwork area

irt, d)st and cl)tter can 'a!e an ad!ersee$ect on 3)alit", safet", and morale clean e!er"t'ing

4lean work en!ironments lea!e c)stomers

wit' a comforta(le feeling a(o)t "o)r3)alit"

An" necessar" repairs s'o)ld (e notedand .>ed on t'e spothttp://REALKaizen.com


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STANARIB* = S9STAIN

Standardize e.ne and doc)ment (est practices for

accomplis'ing t'e tasks in t'e area

*liminate waste in tasks and processesTrain e!er"one to t'e (est practices

Sustain

:ake 5S a dail" part of standard work e.ne tasks needed to maintain 5S

Implement dail" and weekl" assignments'eets to ins)re tasks are completed

Set )p a)diting to ens)re ongoing )sehttp://REALKaizen.com


10/21

5S IN TH* &--I4* Personal Items Good Practice!

We spend CD 'o)rs at work pict)res and personal items

can inspire, moti!ate and let ot'ers know a little a(o)t )s

and make ot'ers feel a little more comforta(le Bulletin Boards Should be inormative and un!

S'o)ld contain )pdated and needed information and are

located in an area t'at is easil" accessi(le (" all

6)lletin (oards can (e a great wa" to tell ot'ers a(o)t t'epeople w'o work in t'e department, w'at t'e department

'as accomplis'ed, or for recognizing e>ceptional

performance

Gi!e t'em a personal to)c'



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5S 4R*AT*S TH* *N@IR&N:*NT -&R

I:7R&@*:*NT

Wor Smarter not arder "uestion all common #ractices What value do

the$ add% o& much &aste is 'enerated% Is the ofce la$out in the correct arran'ement

or accom#lishin' the &or% (an)should dessand cabinets be moved%

*a# #rocesses or +o& o inormation toidenti$ &aste

Waste e,ists ever$&here and in man$

orms..http://REALKaizen.com


12/21

' (ASTES



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WAST* E TRANS7&RTATI&N

e.nition 9nnecessar" mo!ement of items (etween

processes

4a)ses 7oor la"o)t andFor process esign = 7lanning

9nstr)ct)red or not )nderstood @al)e Stream

4omple> :aterial ow 7ro(lems

Increased Time = 4ost to transport = searc'

Increased efects d)e to accidentshttp://REALKaizen.com


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WAST* IN@*NT&Rcessi!e work in process in!entor"



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WAST* 1 9N*R9TI%IB* 7*&7%*

e.nition 9nder)tilization of people+s A(ilities, Onowledge, and

Skills

4a)ses 4onstant management t)rno!er )naware of talent

pool *mplo"ee not 'app" in c)rrent position

7ro(lems Great ideas mig't (e missed ominant personalities ma" force foc)s in wrong

directionhttp://REALKaizen.com


20/21

WAST* C *-*4TS

e.nition A defect is w'en t'e 4)stomer (elie!es t'e"

did not get w'at t'e" paid for 4a)ses

7rocess @ariation

4)stomer re3)irements not )nderstood

7ro(lems Additional Time = 4ost

Red)ces 4)stomer 4on.dencehttp://REALKaizen.com


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6*-&R* = A-T*R 5S


5S Training Office

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