2.11 Milestone Review - Phase 1

7/28/2019 2.11 Milestone Review - Phase 1

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Milestone 1 Review

Define Phase Complete

Cost Data Integrity Project

September 20, 2007


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Introductory Information

Processes related to the capturing and reporting of actual costs within the Project

Management System (PMS). These costs are not considered reliable given the current

processes in place. Need to rapidly mature these processes so that senior leadership and

project managers can properly evaluate cost performance.

All IT investments that are considered developmental must participate in using Earned

Value Management and report the results in the Monthly Performance Reviews. These

projects define the scope of this project; i.e. focus on the procedures these projects follow

in capturing their costs.

No the project scope has not changed and is not expected to change. The Project

Charter is fairly specific as to scope.

What problem is this project trying to solve?

What is the scope of this project? Has it changed since the Project Charter was

issued?


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Critical to Quality

There are five inputs that are critical to quality:

Timesheets depend upon two critical inputs: Hours and Rates

Expense Entries depend upon three critical inputs: Vendor Invoices, Employee Expenses

and Procurement Credit Card entries.

Each of these inputs can represent a CTQ, such as accurate base rates for timesheets oraccounting for all hours each week for timesheets.

Not yet, we have to sample the data to fully understand how high the error rate is.

However, our discussions with System Administrators indicates that most projects are not

fully compliant with entering all timesheets. This problem also exists with expense entries;

i.e. not all vendor invoices are entered. So we suspect that the error rate is extremely high.

What are some of the CTQs for this project?

Do you have some idea on what our current performance or defect rate is?


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Project Deliverables

Thought Process Map Outline of critical questions that need to be answered and possible

techniques for analyzing the problems.

SIPOC Diagram Map the overall process and input streams

Critical to Quality Define what is critical to the quality of cost data

Operating Definitions A basic level of performance, what has to be measured, and themeasurement results (to be determined in the next phase)

The project team submitted all work products to the PMO Staff for review and approval. We

also sought out guidance from the CIO Leadership Council members; especially those who

are Six Sigma Black Belts since this project is following the DMAIC Six Sigma approach.

What are some of the work products during this phase of the project?

What quality control reviews were conducted to ensure work products were

acceptable?


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Project Goals and Objectives

Timesheet processing making sure a control procedure is in place to make sure

timesheets are getting processed.

Vendor invoices making sure all projects have a control procedure to properly capture

vendor invoices.

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What are some of the process areas this project will improve?

When can we expect to see these improvements implemented?


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Project Performance

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Project is currently under-budget as follows:

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Is this project on schedule according to the project plan?

Is this project on budget according to the project budget?


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Questions and Comments

2.11 Milestone Review - Phase 1

Documents

Transcript of 2.11 Milestone Review - Phase 1