2014 IEEE Asia-Pacific Committee Meeting

Name: Om Perkash & Pasan PethiyagodeCommittee: Student Activities Committee

March 1, 2014Kuching, Malaysia

Student Activities Committee

Objectives1.Understand the needs of student members in region and create student activities to engage them for better future2.Increase student membership in growing countries and collaborate with GOLD for successful transition of students3.Increase interaction between Region to Sections ad Sections to Student branches

Projects / Tasks1.Coordinate regular award/recognition activities2.Establish sub-region wide student networks and provide platform to student members in order to increase the collaboration between Region->Section, Section->SBs, SBs -> Students / volunteers3.Re-activate and Re-engage student branches who are inactive to encounter the problem of student retention and inactive student branches.

Project / Task Measurable Project 1a.Number of inputs b.Quality of submissions/winnersc.Recognition and feedback of new venturesd.New website to support these initiatives and provide information in innovative way

Project 2a.Number of GSMs/STMsb.Number/quality of coordinated IEEE student events c.Amount of information exchanged through the frameworkd.Online survey of student members regarding understanding of/satisfaction to IEEE

Project 3a.Number of student branches re-activatedb.Number of new student members joinedc.Number of years SB continued to remain active d.Measure retention rate over 3 years span

Committee Structure1.Chair: Om Perkash2.Members: Pasan Pethiyagode, Prof. Takao Onoye,

Arjun Pillai, Arjun Narain, ManZhang, Esther Ling, Sai Ram

Budget1.Project 1: $3,5002.Project 2: $3,0003.Project 3: $2,0004.Travel Expense: $6,500 (RSAC$3,500+RSR$3,000)Total Proposed Budget: $15,000 (RSAC+RSR)

Timeline1.Project 1: Completion by December 20142.Project 2: Completion by December 20143.Project 3: Completion by December 2014

Student Membership Statistics (Jan 2014)

2014 January R10 Total Membership: 115,337

– 54,540 (47.28%) are Students ---- 2.28% increase!

In 2013: 48,153 (45%) were Students

54,540 Total Student membership

– 16,581 GSM members

– 37, 959 Student members

126, 541 Global Student Membership

– 54,540 (43%) are in R10

2013: 41% .

– 29% is the Global Average of Students in Regions

22% in 2013

Student Branches Statistics (Dec 2013)

2,516 Global Student Branches

– 1059 (42%) Student Branches belongs to R10

In 2013: 949 Student Branches (40%) belongs to R10

– 400+ Student Branches have <10 members

– 200+ Student Branches have 0 members

We need help. Please attend Student Retention Workshop tomorrow to know how to counter this issue!

A few Questions?

Fact: We have approximately 50% student members.

What percentage of Section budget you spent on students?

How many executive committee members you have in your Section?

– SAC?

– SSR?

Student members are future of your Section. Please support the student activities in your Section

Appendices: Project 1 – Regular activities

Project description: Regular award/competition activities

How does this project help you meet your committee’s objectives?: Keep attracting attentions of student members as well as encouraging inputs to MGA level awards/competitions.

Budget breakdown – Website competition& Exemplary SB $1,300– Outstanding branch counselor award $ 300– Operational expenses & web-domain $ 400– IEEE Blog, Tweet & Video Contest $1,000– GOLD/WIE collaborative initiatives $ 500

Project Milestones leading to completion:– Competition due dates (Mar)– Detailed collaborative ventures planning (Mar)– OBC due date (Sept)– New project execution (Nov)– Wrap-up (Dec)

Appendices: Project 2 – Student Networks

Project description: GINI project completed it’s 5 years and activities initiated by GINI are now integrated into Student Activities by leveraging student networks. These student networks report to Sections / Council.

How does this project help you meet your committee’s objectives?: Bottom-up network construction fits student activities including better understanding of IEEE membership value as well as recruiting new members.

Budget breakdown:– Section / Council (country) level congress support $2,000– New projects to engage students and benefit Section $1,000

Only Section supported activities will be supported

Project Milestones leading to completion:– Detailed plan in each sub-region (April)– Selection of new sections (April)– Events coordinated (Nov), – Wrap-up and survey (Dec)

Appendices: Project 3 – Re-activating SBs and Increase Student Retention

Project description: IEEE Region 10 has the highest number of inactive student branches among all the regions and also highest number of students not renewing their membership (retention).

How does this project help you meet your committee’s objectives?: This project will focus on conducting activities to counter this problem directly. Supporting Student branches financially (in collaboration with Sections) will kick start and we will check if the model is working

Budget breakdown:– Support 10 student branches financially in different Sections $2,000

Project Milestones leading to completion:– Identify potential student branches with Section (April)– Award some conditional money (Jun)– Provide on-going support and guidance (July), – Monitor progress (Dec)

Comparative Retention Rates

Through the month of January, 23,386 of 94,041 student members had not renewed their membership

– Student member retention is running behind last year by 1.3%

– Graduate student retention is running behind by 9.6%

LocationHigher-Grade

Graduate Students

Undergrad Students

Total

Global 67.1% 40.7% 14.2% 57.0%

Regions 7-10 60.0% 39.3% 10.8% 46.7%

Region 10 59.1% 30.4% 6.7% 39.9%

Regions 1-6 72.8% 43.7% 26.5% 68.0%

Through January ‘14 …

Region 10 Student Membership Performance- through end of January 2014

REGION 10 Opportunity # Renewal % Renewal

Australian Capital Terr 97 49 50.5%

Hong Kong Section 364 183 50.3%

Shin-Etsu Section 30 15 50.0%

Singapore Section 515 250 48.5%

Sendai Section 93 42 45.2%

Victorian Section 352 151 42.9%

Macau Section 61 26 42.6%

South Australia Section 96 40 41.7%

Nagoya Section 146 56 38.4%

Xian Section 194 74 38.1%

Top 10 Student Retention

Bottom 10 Student RetentionREGION 10 Opportunity # Renewal % Renewal

Madras Section 8125 204 2.5%

Pune Section 739 28 3.8%

Kerala Section 3969 181 4.6%

Karachi Section 331 20 6.0%

Hyderabad Section 3483 212 6.1%

Lahore Section 284 20 7.0%

Gujarat Section 747 54 7.2%

Bombay Section 3896 290 7.4%

Islamabad Section 438 33 7.5%

Delhi Section 2727 238 8.7%

Top 10 Student Recruitment

Bottom 10 Stu Recruitment

REGION 10 2014 2013 % Year over Year

Bangalore Section 1288 1463 -12.0%

Bombay Section 1230 1113 10.5%

Madras Section 1150 1125 2.2%

Delhi Section 1001 1342 -25.4%

Hyderabad Section 534 966 -44.7%

Kerala Section 585 1255 -53.4%

Beijing Section 223 267 -16.5%

Uttar Pradesh Section 289 177 63.3%

Sri Lanka Section 239 290 -17.6%

Malaysia Section 70 40 75.0%

REGION 10 2014 2013 % Year over Year

New Zealand Central 2 2 0.0%

Hiroshima Section 2 11 -81.8%

Sapporo Section 3 3 0.0%

Kwangju Section 4 4 0.0%

New Zealand South Section 4 7 -42.9%

Harbin Section 4 15 -73.3%

Shikoku Section 5 13 -61.5%

Taegu Section 6 4 50.0%

Kharagpur Section 7 1 600.0%

Sendai Section 7 6 16.7%

Vietnam Section 7 8 -12.5%

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Thank you

and

we look forward to speak to you at Poster Session!