Post on 05-Dec-2014
description
Nuts & Bolts of Adult ProgrammingLogistics: Getting Your
Ducks In a Row
Melissa DoornbosPublicity and Program Coordinator
Downers Grove Public Library
Before you Book Presenters:• Know your schedule–Days of the week–Meeting Room space–Community events
• Know your patrons–Art, music, history–Medical, taxes, job fairs
Using a Checklist• Chronological sections
– ASAP– At newsletter delivery, etc.– Monthly– Week of
• Easily visible• Detailed
Program Budgets• Know your budget– Stick to it– Excel spreadsheet–Must last through year
• Donations & Grants– Sponsored by FOL or Foundation– In honor or memory of someone–Available grants, ie. IHC and ALA
When Booking:• Book early (SPEAK with!)• Get material from presenter–Program description–Audio/visual needs–Room setup–W-9 tax form–Payment–Photos
• Contract
Registration• Online, by phone, at the Circulation Desk• Provide information to those taking calls• Online options– Evanced– Engaged Patrons– Eventzilla– EventKeeper– JEvents
Getting Ready:• Week of– Send reminder–Have payment–Room setup–Handouts–Book Displays
• Day of–Greet patrons– Future suggestions/Distribute evaluations