Nuts and Bolts: Logistics

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Nuts & Bolts of Adult Programming Logistics: Getting Your Ducks In a Row Melissa Doornbos Publicity and Program Coordinator Downers Grove Public Library

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Page 1: Nuts and Bolts: Logistics

Nuts & Bolts of Adult ProgrammingLogistics: Getting Your

Ducks In a Row

Melissa DoornbosPublicity and Program Coordinator

Downers Grove Public Library

Page 2: Nuts and Bolts: Logistics

Before you Book Presenters:• Know your schedule–Days of the week–Meeting Room space–Community events

• Know your patrons–Art, music, history–Medical, taxes, job fairs

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Using a Checklist• Chronological sections

– ASAP– At newsletter delivery, etc.– Monthly– Week of

• Easily visible• Detailed

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Program Budgets• Know your budget– Stick to it– Excel spreadsheet–Must last through year

• Donations & Grants– Sponsored by FOL or Foundation– In honor or memory of someone–Available grants, ie. IHC and ALA

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When Booking:• Book early (SPEAK with!)• Get material from presenter–Program description–Audio/visual needs–Room setup–W-9 tax form–Payment–Photos

• Contract

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Registration• Online, by phone, at the Circulation Desk• Provide information to those taking calls• Online options– Evanced– Engaged Patrons– Eventzilla– EventKeeper– JEvents

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Getting Ready:• Week of– Send reminder–Have payment–Room setup–Handouts–Book Displays

• Day of–Greet patrons– Future suggestions/Distribute evaluations